RFP_2025-22_Amendment_01_New_Pre-Bid.pdf

This document is posted to capture an amendment to RFP No. 2025-22, issued December 27, 2024.

All amendments, addenda, and notifications related to this procurement will be posted on the

OSPI website (if this was an open procurement) and on the Washington Electronic Business

Solution (WEBS) website. Additional questions concerning this procurement must be submitted to contracts@K12.wa.us. Communication directed to other parties will be considered unofficial and non-binding on OSPI, and may result in disqualification of the Consultant.

It was brought to our attention that the link for the Pre-Bid Conference* schedule for Monday, January 13, 2025, was broken and bidders were unable to attend. We have scheduled a new

Pre-Bid Conference for Friday, January 17, 2025, at 11:00 a.m. Pacific Time. A new link is below.

Topic: Afghan Grant Pre-Bid Conference

Time: Jan 17, 2025 11:00 AM-12:00 PM Pacific Time (US and Canada)

Join Zoom Meeting https://us02web.zoom.us/j/83114205906

* The purpose of the pre-bid conference is to clarify the Competitive Solicitation as needed and raise any issues or concerns that bidders may have. All prospective Consultants should attend;

however, attendance is not mandatory. Written questions may be submitted in advance to the

RFQQ Coordinator. OSPI shall be bound only to written answers to questions. Any oral responses given at the pre-bid conference shall be considered unofficial until OSPI releases a written copy of the questions and answers from the pre-bid conference. A copy of the questions and answers in the form of an Addendum will be published on the OSPI website and released on WEBS under the commodity code(s) listed on the cover page of this RFQQ within five (5) business days of the pre-bid conference.

Request for Proposals No. 2025-22

Amendment 01 https://www.k12.wa.us/about-ospi/contracting-ospi/competitive-procurements https://pr-webs-customer.des.wa.gov/ mailto:contracts@K12.wa.us https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fus02web.zoom.us%2Fj%2F83114205906&data=05%7C02%7CKyla.Moore%40k12.wa.us%7Cff276ddd51db4bc5ee8408dd34c4d1d1%7Cb2fe5ccf10a546feae45a0267412af7a%7C0%7C0%7C638724742132555087%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=xAPkCewwuTCF%2B7D2ynH%2Bj%2FlWdpRhxLC3LMvO3Ckz9uI%3D&reserved=0 https://www.k12.wa.us/about-ospi/contracting-ospi/competitive-procurements

OSPI RFP No. 2025-22 | Amendment 01 Page 2 of 2

Accordingly, the Estimated Schedule of Procurement Activities is amended as follows:

B.3. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES

Action Date

OSPI issues RFQQ December 27, 2024

Letter of Intent due (Recommended, but not required) 5:00 p.m. PT on January

13, 2025

Question and Answer period December 27, 2024-

January 16, 2025

OSPI hosts Pre-Bid Conference

10:00 a.m. PT on January

13, 2025

11:00 a.m. PT on January

17, 2025

OSPI posts Question and Answer Addendum or Amendment resulting from Pre-Bid Conference

January 20, 2025

January 17, 2025

Last date to submit questions regarding RFQQ January 16, 2025

Complaints due January 16, 2025

OSPI posts final Question and Answer Addendum or

Amendment (if necessary) January 17, 2025

Proposals due 3:00 p.m. PT on January

24, 2025

OSPI conducts evaluation of written proposals January 27-28, 2025

OSPI announces “Apparent Successful Bidder” and sends notification to unsuccessful Bidder(s) January 29, 2025

OSPI conducts debriefing conferences (if requested) As requested, per debriefing instructions

Contract negotiation begins January 29, 2025

Anticipated contract start date March 3, 2025

OSPI reserves the right to revise the above schedule.