Afghan Refugee Grant Management

The Washington State Office of Superintendent of Public Instruction (OSPI) is seeking a consultant to provide technical assistance for the Afghan Refugee School Impact: Support to Schools Initiative (ARSI S2S) through a Request for Qualifications and Quotations (RFQQ). The selected consultant will support participating local education agencies (LEAs) across multiple Washington counties, including Franklin, Grant, Chelan, and Yakima Counties, among others. Primary responsibilities include organizing convenings, connecting LEAs with local community-based organizations, conducting monitoring site visits, collecting programmatic information, and submitting semi-annual federal reports. Minimum qualifications require the contractor to be licensed to do business in Washington State, possess three years of experience supporting LEAs with refugee education services, and have three years of experience managing federal refugee program reporting requirements. The pre-bid conference is scheduled for January 17, 2025, at 11:00 AM Pacific Time via Zoom, with proposal submissions due by January 24, 2025, at 3:00 PM PT. The contract period runs from March 2025 through September 30, 2026, with potential extensions through 2029 at OSPI's discretion.

The procurement does not explicitly outline specific set-aside designations, but the contract intake form does request information about woman-owned, minority-owned, veteran-owned, and Washington micro/mini/small business certifications. The project is entirely funded through federal funds from the Catalog of Federal Domestic Assistance number 93.566 (Award #2261-45393 Interagency Agreement with DSHS). OSPI has budgeted a total of $330,000 for the project, with funding allocated as follows: $95,000 for March-June 2025, $190,000 for July 2025-June 2026, and $45,000 for July-September 2026. The contractor will be required to conduct site visits to at least 90% of programs during the contract period and provide twice-annual convenings with districts. Bidders must complete various exhibits including Qualification Affirmations, Assurances, and a potential Contract Issues List, with the understanding that substantial changes to material terms and conditions cannot be accepted. The evaluation will consider the completeness of submissions, minimum and desired qualifications, and the potential for successful contract completion.