RFP 2025-210-DF School Zone Speed Detection Cameras .pdf

Request for Proposals (RFP)

2025-210-DF

SPEED DETECTION CAMERA SYSTEM FOR SCHOOL ZONES

TABLE OF CONTENTS

SOLICITATION SECTIONS:

0100 INSTRUCTIONS TO BIDDERS

0200 GENERAL CONDITIONS

0300 PROPOSAL SUBMITTAL INSTRUCTIONS & FORMAT

0400 PROPOSAL EVALUATION

APPENDICES:

APPENDIX A MINIMUM REQUIREMENTS & SPECIFICATIONS

APPENDIX B REVENUE PROPOSAL FORM

APPENDIX C INSURANCE REQUIREMENTS

APPENDIX D STATE OF FLORIDA STATUTE SECTION 316.008(9)

APPENDIX E CITY OF MIAMI BEACH ORDINANCE ON THE DEPLOYMENT OF SCHOOL ZONE

SPEED CAMERAS - DRAFT

APPENDIX F FLORIDA DEPARTMENT OF TRANSPORTATION SCHOOL ZONE SPEED

DETECTION SYSTEM PLACEMENT AND INSTALLATION SPECIFICATIONS

APPENDIX G SCHOOL ZONE MAP

APPENDIX H MIAMI BEACH SCHOOL ZONES SPEED STUDY

SECTION 0100 INSTRUCTIONS TO BIDDERS

1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Bidders to submit their qualifications, proposed scopes of work, and revenue proposals (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation and are complementary to one another and together establish the complete terms, conditions, and obligations of the Bidders and, subsequently, the successful Bidder(s) (the "contractor[s]") if this RFP results in an award.

The City utilizes Bidnet Direct (www.bidnetdirect.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFP. Any prospective Bidder who has received this RFP by any means other than through Bidnet Direct must register immediately with Bidnet Direct to ensure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of the proposal submitted.

2. BACKGROUND.

In 2023, the State of Florida Legislature enacted Section 316.008(9), Florida Statutes, effective on July 1, 2023, pertaining to the use of speed detection systems (“SDS”) to enforce speed limits in school zones.

The statute authorizes counties and municipalities to place or install, or contract with a vendor to place or install, SDS to enforce school zone speed limits for violations in excess of 10 miles per hour over the applicable speed limit; and to enforce the posted speed limit at other times during the entirety of the school session.

Sec. 316.008(9), Florida Statutes, authorizes municipalities to enact an ordinance regarding the placement or installation of SDS upon determining that the location of such system(s) warrant additional enforcement action based on traffic data and/or other evidence supporting the need for SDS in such location(s). In accordance with the statute, on April 3, 2024, the City Commission enacted an ordinance governing the deployment of SDS within the City (see Attachment E).

3. PURPOSE.

The City of Miami Beach is requesting proposals from qualified Bidders for a school zone SDS program in accordance with Sec. 316.008(9), Florida Statutes. The Bidder shall provide and install all equipment and monitor the camera system for violations. The equipment and monitoring will be provided at no cost to the City with revenue sharing of any collections. The Bidder must implement school zone speed detection systems in accordance with Florida State Statute 316.0776, 316.008(9), and all applicable other laws, ordinances, and administrative orders. Further details and requirements are included in Attachment A.

3.1 Interested Parties. Interested parties are invited to submit proposals in accordance with Section 0300. A Pre-proposal conference will be held in accordance with Section 0100, Sub-sections 4 and 6. All proposals will be evaluated in accordance with the criteria found in Section 0400.

4. ANTICIPATED RFP TIMETABLE. The tentative schedule for this solicitation is as follows:

RFP Issued February 5, 2025

Pre-Proposal Meeting February 14, 2025 at 11:00 am ET

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Deadline for Receipt of Questions March 7, 2025 at 5:00 pm ET

Responses Due March 21, 2025 at 3:00 pm ET

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Evaluation Committee Review TBD

Tentative Commission Approval TBD

Contract Negotiations Following Commission Approval

5 PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below:

Procurement Contact: Telephone: E-mail:

Danny Flores (305) 673-7000, Ext. 26652 dannyflores@miamibeachfl.gov

Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado@miamibeachfl.gov;

or via facsimile: 786-394-4188.

The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than 15 calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Bidders in the form of an addendum.

6. PRE-PROPOSAL MEETING OR SITE VISIT(S). A pre-proposal meeting or site visit(s) may be scheduled.

Attendance for the pre-proposal meeting shall be via web conference and recommended as a source of information but is not mandatory. Bidders interested in participating in the Pre-Proposal Meeting must follow these steps:

https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDNjMWZmZGMtYzVlOS00MDU1LTkwNDYtNjc2MzBjNzY3YWNi%40thread.v2/0?context=%7b%22Tid%22%3a%22551608f9-48f3-4871-808a-a969ec5cf48a%22%2c%22Oid%22%3a%22201bc9c8-b6aa-417a-8ac3-fd3823295314%22%7d https://dialin.teams.microsoft.com/27a0cff4-d357-4d68-a8b8-cdfc9544358c?id=120126493 https://dialin.teams.microsoft.com/usp/pstnconferencing https://aka.ms/JoinTeamsMeeting https://teams.microsoft.com/meetingOptions/?organizerId=201bc9c8-b6aa-417a-8ac3-fd3823295314&tenantId=551608f9-48f3-4871-808a-a969ec5cf48a&threadId=19_meeting_Yjk0NmU1NGUtMzE1OS00MmIxLWFkOWUtNGUzOWNiNWEyZTBl@thread.v2&messageId=0&language=en-US https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGQ5MzY2MzYtOTMzYS00Y2NkLWI2YmUtOWM4YmQxNDc2ZWM2%40thread.v2/0?context=%7b%22Tid%22%3a%22551608f9-48f3-4871-808a-a969ec5cf48a%22%2c%22Oid%22%3a%22201bc9c8-b6aa-417a-8ac3-fd3823295314%22%7d https://dialin.teams.microsoft.com/27a0cff4-d357-4d68-a8b8-cdfc9544358c?id=538312144 https://dialin.teams.microsoft.com/usp/pstnconferencing https://aka.ms/JoinTeamsMeeting https://teams.microsoft.com/meetingOptions/?organizerId=201bc9c8-b6aa-417a-8ac3-fd3823295314&tenantId=551608f9-48f3-4871-808a-a969ec5cf48a&threadId=19_meeting_ODRmNjc2OTItNTIwNC00MDhjLTkzODgtY2ZlMDRhMmU0MGEx@thread.v2&messageId=0&language=en-US mailto:dannyflores@miamibeachfl.gov mailto:RafaelGranado@miamibeachfl.gov

Join on your computer or mobile app Click here to join the meeting Or call in (audio only) Phone Number: 1 786-636-1480 Phone Conference ID: 120 126 493, then #

Bidders who are participating should send an e-mail to the contact person listed in this RFP expressing their intent to participate.

7. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City. They will be without legal effect, including any information received at a pre-submittal meeting or site visit(s). The City, by means of Addenda, will issue interpretations or written addenda clarifications that are considered necessary by the City in response to questions. Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. The addendum will be released through Bidnet Direct. Any prospective Bidder who has received this RFP by any means other than through Bidnet Direct must register immediately with Bidnet Direct to ensure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of the proposal. Written questions should be received no later than the date outlined in the Anticipated RFP Timetable section.

8. CONE OF SILENCE. This RFP is subject to, and all bidders are expected to be or become familiar with, the City's Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Bidders shall be solely responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of such non-compliance.

Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov.

9. ADDITIONAL INFORMATION OR CLARIFICATION. After proposal submittal, the City reserves the right to require additional information from Bidders (or Bidder team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years).

10. BIDDER'S RESPONSIBILITY. Before submitting a response, each Bidder shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Bidder from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Bidder.

11. DETERMINATION OF AWARD. The City Manager may appoint an evaluation committee to assist in the evaluation of proposals received. The evaluation committee is advisory only to the city manager. The city manager may consider the information provided by the evaluation committee process and/or may utilize other information deemed relevant. The City Manager's recommendation need not be consistent with the information provided by the evaluation committee process and takes into consideration Miami Beach City Code Section 2-369, including the following considerations:

(1) The ability, capacity and skill of the Bidder to perform the contract.

(2) Whether the Bidder can perform the contract within the time specified, without delay or interference.

(3) The character, integrity, reputation, judgment, experience and efficiency of the Bidder.

(4) The quality of performance of previous contracts.

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(5) The previous and existing compliance by the Bidder with laws and ordinances relating to the contract.

The City Manager may recommend to the City Commission the Bidder(s) s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals.

12. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the selected Bidder. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the selected Bidder in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by Bidders that no property, contract or legal rights of any kind shall be created at any time until and unless an Agreement has been agreed to; approved by the City; and executed by the parties.

13. E-VERIFY. As a contractor you are obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility." Therefore, you shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term.

14. BIDNET DIRECT. The Procurement Department utilizes Bidnet Direct, a Supplier-to-Government electronic bidding (e-Bid) platform. If you would like to be notified of available competitive solicitations released by the City, you must register and complete your vendor qualifications through Bidnet Direct https://www.bidnetdirect.com/florida/cityofmiamibeach. Registration is easy and will only take a few minutes. For detailed instructions on how to register, complete vendor qualifications, and submit electronic bids, visit https://www.miamibeachfl.gov/city-hall/procurement/for-approval-how-to-become-a-vendor/.

If you need help registering, please get in touch with Bidnet Direct’s Support Department at 1-800-835-4603, option 2, or support@bidnet.com.

15. HOW TO MANAGE OR CREATE A VENDOR PROFILE ON VENDOR SELF SERVICE (VSS). In addition to registering with Bidnet Direct, the City encourages vendors to register with our online Vendor Self- Service web page, allowing City vendors to easily update contacts, attachments (W-9), and commodity information. The Vendor Self- Service (VSS) webpage (https://selfservice.miamibeachfl.gov/vss/Vendors/default.aspx) will also provide you with purchase orders and payment information.

Should you have any questions and/or comments, do not hesitate to submit them to vendorsupport@miamibeachfl.gov.

16. SUPPLIER DIVERSITY. The City has established a registry of LGBT-owned businesses, as certified by the National LGBT Chamber of Commerce (NGLCC) and small and disadvantaged businesses, as certified by Miami- Dade County. See authorizing resolutions here.

If your company is certified as an LGBT-owned business by NGLCC, or as a small or disadvantaged business by Miami-Dade County, click on the link below to be added to the City's supplier registry (Vendor Self-Service) and bid system (Bidnet Direct These are two different systems and it is important that you register for both. Click to see acceptable certification and to register: https://www.miamibeachfl.gov/city-hall/procurement/how-to-become-a-vendor/.

https://www.bidnetdirect.com/florida/cityofmiamibeach https://www.miamibeachfl.gov/city-hall/procurement/for-approval-how-to-become-a-vendor/ mailto:support@bidnet.com https://selfservice.miamibeachfl.gov/vss/Vendors/default.aspx mailto:vendorsupport@miamibeachfl.gov https://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/ https://www.miamibeachfl.gov/city-hall/procurement/how-to-become-a-vendor/ https://www.miamibeachfl.gov/city-hall/procurement/how-to-become-a-vendor/

SECTION 0200 GENERAL CONDITIONS

FORMAL SOLICITATIONS TERMS & CONDITIONS - GOODS AND SERVICES. By virtue of submitting a proposal in response to this solicitation, bidder agrees to be bound by and in compliance with the Terms and Conditions for Services (dated 10.27.2022), incorporated herein, which may be found at the following link:

https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/

Balance of Page Intentionally Left Blank https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/

SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT

1. ELECTRONIC RESPONSES (ONLY). Proposals must be submitted electronically through Bidnet Direct on or before the date and time indicated. Hard copy proposals or proposals received through email or facsimile are not acceptable and will be rejected.

A Bidder may submit a modified proposal to replace all or any portion of a previously submitted proposal until the deadline for proposal submittals. The City will only consider the latest version of the bid.

Electronic proposal submissions may require the uploading of attachments. All documents should be attached as separate files in accordance with the instructions included in Section 4 below. Attachments containing embedded documents or proprietary file extensions are prohibited. It is the Bidder's responsibility to ensure that its bid, including all attachments, is uploaded successfully.

Only proposal submittals received and time stamped by Bidnet Direct prior to the proposal submittal deadline shall be accepted as submitted in a timely manner. Late bids cannot be submitted and will not be accepted. Bidders are cautioned to allow sufficient time for the submittal of bids and uploading of attachments. Any technical issues must be submitted to Bidnet Direct by contacting 1-800-835-4603, option 2 or support@bidnet.com. The City cannot assist with technical issues regarding submittals and will in no way be responsible for delays caused by any technical or other issue.

2. NON-RESPONSIVENESS. Failure to submit the following requirements shall result in a determination of non-responsiveness. Non-responsive proposals will not be considered.

1. Bid Submittal Questionnaire

2. Failure to comply with Minimum Eligibility Requirement (See Appendix A, Section A1).

3. Revenue Proposal (Tab 5).

3. OMITTED OR ADDITIONAL INFORMATION. Failure to complete and submit the Bid Submittal Questionnaire (submitted electronically) and the Revenue Proposal with the bid and by the deadline for submittals shall render a proposal non-responsive. Non-Responsive proposals will not be considered. With the exception of the Bid Submittal Questionnaire (completed and submitted electronically) and the Revenue Proposal, the City reserves the right to seek any omitted information/documentation or any additional information from Bidder or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Bidder to perform in accordance with contract requirements. Failure to submit any omitted or additional information in accordance with the City's request shall result in proposal being deemed non-responsive.

4. ELECTRONIC PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in accordance with the tabs, and sections as specified below. The electronic submittal should be tabbed as enumerated below and contain a table of contents with page references. The electronic proposal shall be submitted through the "Line Items" attachment tab in Bidnet Direct.

TAB 1 Cover Letter

1.1 Cover Letter and Table of Contents. The cover letter must indicate Bidder and Bidder Primary Contact for the purposes of this solicitation.

TAB 2 Experience & Qualifications

2.1 Qualifications of Bidder. Submit detailed information regarding the relevant experience and proven track record of the firm and/or its principals in providing the scope of services similar as identified in this solicitation, mailto:support@bidnet.com including experience in providing similar scope of services to public sector agencies.

For each project that the Bidder submits as evidence of similar experience for the firm and/or any principal, the following is required: project description, agency name, agency contact, contact telephone & e-mail, and year(s) and term of engagement. For each project, identify whether the experience is for the firm or for a principal (include name of principal).

2.2 Qualifications of Bidder Team. Provide an organizational chart of all personnel and any subconsultants (if applicable) to be used for this project if awarded, the role that each team member will play in providing the services detailed herein and each team members' qualifications. A resume of each individual, including education, experience, and any other pertinent information, shall be included for each Proposal team member to be assigned to this contract.

2.3 Prior History Collaborating. If any subconsultant or subcontractor is proposed, state the bidder’s prior history collaborating with the proposed subconsultant or subcontractor. For each project that the Bidder submits as evidence of history collaborating, the following is required: project description, agency name, agency contact, contact telephone & e-mail, and year(s) and term of engagement.

TAB 3 Scope of Services Proposed

Submit detailed information addressing how Bidder will achieve each portion of the scope of services and technical requirements outlined in Appendix A, Minimum Requirements and Specifications, including but not limited to the following:

1. Provide a detailed level of overview of the proposed system, including its compliance with all local, county, state, and federal requirements.

2. Provide details on equipment (image quality, storage capacity, self-test capabilities, operating in varying weather conditions, reliability, parts and assembly country(ies) of origin, etc.).

3. Provide details on software and data capabilities of proposed system and compliance with retention requirements of all applicable local, county, state, and federal laws and ordinances.

4. Provide details on the infraction processing system proposed.

5. Provide details on the reporting, statistical analysis, and log maintenance capabilities of the system proposed.

6. Provide details on the proposed system’s security measures, including image transmission, data storage, access control(s), and any single sign-on integrations that are available.

7. Describe the bidder’s approach to present testimony in court or legal proceedings, when necessary, as to the system design, operation, maintenance, calibration, and violation parameters, etc.

8. Submit detailed information on the manufacturer of the proposed system including where the equipment components are manufactured and local authorized service agents.

Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the Evaluation Committee to complete a fully review and score the proposed scope of services.

TAB 4 Approach and Methodology

Submit detailed information on how Bidder plans to accomplish the required scope of services, including detailed information, as applicable, which addresses, but need not be limited to:

1. Provide details on maintenance throughout the life of any resulting agreement.

2. Provide details on customer support and expected response/repair times via phone/virtual or in-person.

3. Provide details on implementation/installation process, including coordination with any third-party stakeholder and project schedule.

4. Provide details on the creation of a public awareness campaign.

5. Provide any other details or value-added services that documents bidder’s superior capabilities for the related services.

6. Bidder must identify its proposed gateway and merchant processor, and if the bidder cannot use the City’s current providers they must provide justification as to why.

7. Provide details on how the Bidder will bear all costs and fees associated with litigation surrounding its system design, operations, maintenance, calibration, and violation parameters.

TAB 5 Revenue Proposal

Submit a completed Revenue Proposal Form (Appendix B). The Revenue Proposal Form is considered as a quantitative criterion. Refer to Section 0400 – Proposal Evaluation No. 6 Quantitative Criteria for additional information.

Quantitative factors shall not be considered by the Evaluation Committee. Quantitative factors will be considered by the City Manager in preparing his/her recommendation to the City Commission. In considering quantitative factors, the City Manager may also consider any feedback or information provided by staff, consultants or any other third-party in developing an award recommendation in accordance with Section 0400.

SECTION 0400 PROPOSAL EVALUATION

1. EVALUATION COMMITTEE. An Evaluation Committee, appointed by the City Manager, may meet to evaluate each Proposal in accordance with the qualitative criteria set forth below. In doing so, the Evaluation Committee may review and score all proposals received, with or without requiring presentations. It is important to note that the Evaluation Committee is advisory only and does not make an award recommendation to the City Manager or the City Commission.

The City Manager will utilize the results to take one of the following actions:

a. In the event that only one responsive proposal is received, the City Manager, after determination that the sole responsive proposal materially meets the requirements of the RFP, may, without an evaluation committee, recommend to the City Commission that the Administration enter into negotiations; or

b. The City Manager may recommend that the City Commission authorize negotiations or award a contract to one or more firms in accordance with Section 0100, Sub-section 12; or

c. The City Manager may Recommend that the City Commission short-list one or more firms for further consideration by the Evaluation Committee; or

d. The City Manager may recommend to the City Commission that all firms, if more than one (1) responsive submittal is received, be rejected.

2. PRESENTATIONS BY SHORT-LISTED FIRMS. If a short-listing of firms responding to this RFP is approved, the short-listed firms may be required to make presentations to and be interviewed by the Evaluation Committee. In further considering the short-listed firms, the Evaluation Committee will utilize the criteria set forth in Sub-section 4 below.

3. TECHNICAL ADVISORS. The City, at its discretion, may utilize technical or other advisers to assist the evaluation committee or the City Manager in evaluating proposals.

4. EVALUATION CRITERIA. Responsive, responsible proposals will be evaluated in accordance with the following criteria:

Qualitative Criteria (Points Assigned by Evaluation Committee)

Maximum Points

Experience & Qualifications (Tab 2) 35

Scope of Services Proposed (Tab 3) 20

Approach & Methodology (Tab 4) 20

TOTAL AVAILABLE POINTS for Qualitative Criteria 75

Quantitative Criteria (Points Assigned by Procurement Department)

Maximum Points

Revenue Proposal 25

Veteran's Preference Points 5

TOTAL AVAILABLE POINTS for Qualitative and Quantitative

5. QUALITATIVE CRITERIA. The Evaluation Committee shall review responsive, responsible proposals and assign points for the qualitative factors only. The Evaluation Committee shall not consider quantitative factors (e.g. veteran's preference) in its review of proposals. The Evaluation Committee shall act solely in an advisory capacity to the City Manager. The results of the Evaluation Committee process do not constitute an award recommendation. The City Manager may utilize, but is not bound by, the results of the Evaluation Committee process, as well as consider any feedback or information provided by staff, consultants or any other third-party in developing an award recommendation in accordance with Section 0100, Sub-section 10. In its review of proposals received, the Evaluation Committee may review and score all proposals, with or without conducting interview sessions, in accordance with the evaluation criteria.

6. QUANTITATIVE CRITERIA. The Evaluation Committee shall not consider Quantitative factors. Quantitative factors will be considered by the City Manager in preparing a recommendation to the City Commission. In considering quantitative factors, the City Manager may also consider any feedback or information provided by staff, consultants or any other third-party in developing an award recommendation in accordance with Section 0100, Sub-section 10.

Procurement Department staff will assign points for the quantitative criteria. Veterans' Preference points will be assigned in accordance with Section 2-374 of the City Code.

Quantitative factors shall not be considered by the Evaluation Committee. Quantitative factors will be considered by the City Manager in preparing his/her recommendation to the City Commission. In considering quantitative factors, the City Manager may also consider any feedback or information provided by staff, consultants or any other third-party in developing an award recommendation in accordance with Section 0400.

Revenue Proposal Evaluation. The Revenue proposal points in accordance with the following formula:

7. DETERMINATION OF FINAL RANKING. The sum of the evaluation criteria points will be converted to rankings in accordance with the example below:

Bidder A Bidder B Bidder C

Committee Member 1

Qualitative Points 82 76 80

Quantitative Points 22 15 12

Total 104 91 92

Rank 1 3 2

Committee Member 2

Qualitative Points 79 85 72

Quantitative Points 22 15 12

Total 101 100 84

Rank 1 2 3

Committee Member 2

Qualitative Points 80 74 66

Quantitative Points 22 15 12

Total 102 89 78

Rank 1 2 3

Low Aggregate Score 3 7 8

Final Ranking* 1 2 3

It is important to note that the results of the proposal evaluation process in accordance with Section 0400 does not represent an award recommendation. The City Manager will utilize the results of the proposal evaluation process, and

Sample Objective Formula for Revenue Points

Vendor Vendor

Revenue Proposal

Example Maximum Allowable Points

(Points noted are for illustrative purposes only. Actual points are noted above.)

Formula for Calculating Points (revenue proposal being evaluated / highest revenue proposal X maximum allowable points = awarded points)

Round to

Total Points Awarded

Vendor A $200 20 $200 / $200 X 20 = 20 20

Vendor B $150 20 $150 / $200 X 20 = 15 15

Vendor C $100 20 $100 / $200 X 20 = 10 10 any other information he deems appropriate, to develop an award recommendation to the City Commission, which may differ from the results of the proposal evaluation process and final rankings.

APPENDIX A

Specifications

SPEED DETECTION CAMERA SYSTEM

FOR SCHOOL ZONES

PROCUREMENT DEPARTMENT

1755 Meridian Avenue, 3rd Floor

Miami Beach, Florida 33139

A1. Scope of Work.

The Contractor will supply a school zone speed detection system (SDS) for up to an initial six (6) locations identified through the city’s traffic consultant, with potentially additional locations determined at a later date. The Contractor shall provide and install all equipment (to the satisfaction of the City) and monitor the camera system for violations. The equipment, installation, and monitoring will be provided at no cost to the City with revenue sharing of any collections. All installation, equipment, capital, electrical, maintenance, calibration, integration, administration, mailings, and regulatory compliance costs are the responsibility of the vendor. The Contractor is responsible for ensuring the program meets and maintains compliance with all local, state, and federal laws. In addition, the Contractor’s solution must conform to Florida Department of Transportation (“FDOT”) School Zone Speed Detection System Placement and Installation specifications found in Appendix E herein.

A2. Specifications:

• Contractor must provide high level of overview for the proposed system, including its country of origin and its compliance with local, county, state, and federal requirements.

• Contractor shall provide details of its equipment, such as the image quality, storage capacity, self-test capabilities, operating in varying weather conditions, reliability, and parts and assembly country(ies) of origin.

• Contractor shall provide details on software and data capabilities of proposed system and compliance with retention requirements of all applicable local, county, state, and federal laws and ordinances.

• Retention: Evidence preservation varies but should be no less than five (5) years. However, the retention period for all license plate ‘reads’ that do not materialize in a ticket shall be 90 days. However, bidders should be able to adjust the retention period should that portion of the statute change.

• Contractor shall provide details on the infraction processing system proposed.

• Contractor’s solution shall have the ability to export violation and citation information for use in other analytical platform(s).

• Contractor shall provide details on the reporting, statistical analysis, and log maintenance capabilities of the system proposed.

• Contractor’s system shall provide appropriate security measures and controls for data in transit and at rest, access control(s), and any single sign-on integrations. Further, Contractor shall describe all applicable security measures within its proposal.

• Contractor shall describe the approach to present testimony in court or legal proceedings, when necessary, as to the system design, operation, maintenance, calibration, violation parameters, and other related matters.

• Contractor shall provide details on maintenance throughout the life of any resulting agreement.

• Contractor shall provide details on customer support and expected response/repair times via phone, virtual, or in-person.

• Contractor shall provide details on implementation/installation process, including coordination with any third-party stakeholders and project schedule.

• Contractor shall provide details on the creation of a public awareness campaign in accordance with the Florida Statute Section 316.008(9).

• Contractor must identify its proposed gateway and merchant processor, and if the awarded bidder cannot use the City’s current providers the must provide justification as to why.

• Contractor must provide details on how it will bear all costs and fees associated with litigation surrounding its system design, operations, maintenance, calibration, and violation parameters.

• Contractor must perform all necessary needs testing as part of the specified site location determination.

• Contractor must provide a site plan, pursuant to the FDOT school zone specifications in Appendix F.

• Contractor must provide and install all signage and equipment related to the program pursuant to applicable laws and regulations.

• Contractor must maintain all equipment, documentation, certifications, and permissions related to the program.

• Contractor must provide system training to the City at no cost.

• Contractor must provide the City with the ability to review stored footage pursuant to statutory requirements.

• Contractor must provide the City with the ability to securely live stream video from the ONVIF camera feeds into the City’s video management system, Milestone.

• Contractor must provide software for the approval and management of citations, review of video, and input of “Hot List” data. “Hot List” refers to a list of tags that are provided by the state related to the Florida Crime Information Center (FCIC) or National Crime Information Center (NCIC) and any other tags that may be of interest by the local law enforcement agency, i.e., tags of interest of vehicles that are subject of investigations.

• Contractor must provide software for accessing automated license plate reader features.

• Contractor’s speed detection camera system must be a high-definition video camera system that uses only infrared for lighting.

• Contractor’s system must comply with relevant laws and regulations regarding speed enforcement and data privacy.

• Contractor’s solution must include automated license plate readers for each location and utilizing the same hardware as the SDS.

• Contractor’s solution must have the ability to merge automated license plate readers data with Motorola Vigilant/Axon/Flock/Genetec database systems.

• Contractor’s solution must provide traffic data for speed and volume based on time of day.

• Contractor’s solution must be programmable for school calendar, specific enforcement times, and variable speed thresholds.

• Contractor’s solution must be fixed location in nature.

• Contractor’s solution must manage multi-lane roads in both directions of travel with high volumes of traffic.

• Contractor must provide all necessary documentation of certifications, citations, self-tests, maintenance logs, and evidence needed for court and legal proceedings. Evidence preservation varies but should be no less than five (5) years.

• Contractor’s Automated license plate readers and video system capabilities must be maintained 24 hours a day without regard to school calendar or the volume of citations generated at any location.

• Contractor is responsible for the cost of returning physical locations to their previous state if any equipment is removed or uninstalled for any reason.

• Contractor is responsible for modifying, replacing, or repairing any equipment or system component to the satisfaction of the City.

• Vehicle ownership detail is from the State of Florida database. The City does not have possession of such database; however, it is the contractor’s responsibility to have authorized access to and obtain violator information from the appropriate state resources (i.e. Florida Department of Highway Safety and Motor Vehicles).

• Contractor shall be responsible for successfully registering and attaining final approval with the Florida Department of Highway Safety and Motor Vehicles’ traffic citation unit as an authorized eCitation vendor for School Zone Speeding Camera Enforcement during the permitting and design phase of the project.

A3. Special Conditions

1. TERM OF CONTRACT. The term of the Agreement resulting from this RFP shall be for an initial term of three (3) years. Any agreement pursuant to this RFP shall be contingent upon the Mayor and City Commission’s prior approval of the agreement at a regular or special Commission meeting. An item to approve the Agreement under this RFP shall not be placed on a City Commission consent agenda.

2. OPTION TO RENEW. The City will have the option to extend for one (1) two-year renewal term or two (2) one-year renewal terms at the City's sole discretion. The successful contractor shall maintain, for the entirety of any renewal period, the same revenue share, terms, and conditions included within the originally awarded contract. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative and not a right of the successful contractor. Any renewal option exercised pursuant to this RFP shall be presented to the Mayor and City Commission as its own single item and open for public comment during a regular or special commission meeting. This item is prohibited from being placed on a City Commission consent agenda.

3. ADDITIONAL SERVICES. Similar services not specifically identified in this request may be added to, or deleted from, any resultant contract upon the contracting parties' successful negotiations and mutual consent and approval by the City Manager.

4. PROTECTION OF PROPERTY. The successful contractor will at all times guard against damage to or loss of property belonging to the City of Miami Beach. It is the responsibility of the successful contractor to replace or repair any property lost or damaged by any of its employees.

The City of Miami Beach may withhold payment or make such deductions as it might deem necessary to ensure reimbursement for loss or damage to property through negligence of the successful contractor, its employees, or agents.

5. LICENSES, PERMITS, AND FEES. The contractor shall obtain and pay for all licenses, permits, and inspection fees required for this project; and shall comply with all laws, ordinances, regulations, and building code requirements applicable to the work contemplated herein.

Damages, penalties, and or fines imposed on the City or the contractor for failure to obtain required licenses, permits, or fines shall be borne by the contractor.

6. EXAMINATION OF SITE RECOMMENDED. Prior to submitting its offer, it is advisable that the contractor visit the site of the proposed locations and become familiar with any conditions which may in any manner affect the work to be done or affect the equipment, materials, and or labor required. The contractor is also advised to examine carefully the specifications and become thoroughly aware regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract. No additional allowances will be made because of lack of knowledge of these conditions.

APPENDIX B

Revenue Proposal Form

SPEED DETECTION CAMERA SYSTEM

FOR SCHOOL ZONES

APPENDIX B

REVENUE PROPOSAL FORM

Failure to submit Appendix B, Revenue Proposal Form, in its entirety by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected.

Bidder affirms that the percentage of revenue retained by the Vendor includes Vendor’s profits as well as all costs of delivering the services in accordance with the requirements of this RFP, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other cost escalation. For the avoidance of doubt, all installation, equipment, capital, electrical, maintenance, calibration, integration, administration, and regulatory compliance costs are the responsibility of the vendor. The Revenue Proposal Form (Appendix B) shall be completed in its entirety. All corrections on the Revenue Proposal Form (Appendix B) shall be initialed.

1The revenue share shall be based on the allowable portion retained by the City per FL Statute, $60.00 of each $100.00 citation. In the event the amount specified by Florida Statute changes, the revenue to the City specified in Column (A) shall be adjusted.

2The total revenue to the City per ticket shall be utilized to allocate Cost Points in the Evaluation of Proposals.

Item Revenue to the City Per Citation1 (A)

Percentage of City Revenue to be Retained by

Vendor (B)

Net Revenue to the City Per

Citation2

(C)

A - (A x B) = C

1 $60.00 _________% $

APPENDIX C

Insurance Requirements

SPEED DETECTION CAMERA SYSTEM FOR

SCHOOL ZONES

TYPE 9A – CONSTRUCTION W/ DESIGN AND

PROFESSIONAL SERVICES

INSURANCE REQUIREMENTS

The Contractor shall maintain the below required insurance in effect prior to awarding the contract and for the duration of the contract. The maintenance of proper insurance coverage is a material element of the contract and failure to maintain or renew coverage may be treated as a material breach of the contract, which could result in withholding of payments or termination of the contract.

A. Workers' Compensation Insurance for all employees of the Contractor as required by Florida

Statute Chapter 440 and Employer Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. Should the Contractor be exempt from this Statute, the Contractor and each employee shall hold the City harmless from any injury incurred during performance of the Contract. The exempt contractor shall also submit (i) a written statement detailing the number of employees and that they are not required to carry Workers’ Compensation insurance and do not anticipate hiring any additional employees during the term of this contract or (ii) a copy of a Certificate of Exemption.

B. Commercial General Liability Insurance on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 general aggregate.

C. Automobile Liability Insurance covering any automobile, if Contractor has no owned automobiles, then coverage for hired and non-owned automobiles, with limit no less than $1,000,000 combined per accident for bodily injury and property damage.

D. Professional Liability (Errors & Omissions) Insurance appropriate to the Consultant’s profession, with limit no less than $1,000,000 per occurrence, and $2,000,000 general aggregate.

E. Cyber Liability with limits no less than $1,000,000 per occurrence, and $2,000,000 general aggregate covering claims involving privacy violations, information theft, damage to or destruction of electronic information, intentional and/or unintentional release of private information, alteration of electronic information, extortion and network security.

F. Umbrella Liability Insurance in an amount no less than $2,000,000 per occurrence. The umbrella coverage must be as broad as the primary General Liability coverage.

G. Contractors’ Pollution Legal Liability (if project involves environmental hazards), with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

H. Installation Floater Insurance against damage or destruction of the materials or equipment in transit to, or stored on or off the Project Site, which is to be used (installed into a building or structure) in the Project. (City of Miami Beach shall Named as a Loss Payee on this policy, as its interest may appear. This policy shall remain in force until acceptance of the project by the City.)

Additional Insured - City of Miami Beach must be included by endorsement as an additional insured with respect to all liability policies (except Professional Liability and Workers’ Compensation) arising out of work or operations performed on behalf of the contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the contractor’s insurance.

Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be cancelled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance Services.

Waiver of Subrogation – Contractor agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer.

Acceptability of Insurers – Insurance must be placed with insurers with a current A.M. Best rating of A:VII or higher. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e.

FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance business in the State of Florida.

Verification of Coverage – Contractor shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

CERTIFICATE HOLDER MUST READ:

City of Miami Beach c/o Exigis Insurance Compliance Services P.O. Box 947 Murrieta, CA 92564

Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent, EXIGIS, at:

Certificates-miamibeach@riskworks.com

Special Risks or Circumstances - The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Compliance with the foregoing requirements shall not relieve the Contractor of his liability and obligation under this section or under any other section of this agreement.

mailto:Certificates-miamibeach@riskworks.com

APPENDIX D

State of Florida Statute Section

316.008

Title XXIII

MOTOR VEHICLES

Chapter 316

STATE UNIFORM TRAFFIC CONTROL

View Entire Chapter

316.008 Powers of local authorities.—

(1) The provisions of this chapter shall not be deemed to prevent local authorities, with respect to streets and highways under their jurisdiction and within the reasonable exercise of the police power, from:

(a) Regulating or prohibiting stopping, standing, or parking.

(b) Regulating traffic by means of police officers or official traffic control devices.

(c) Regulating or prohibiting processions or assemblages on the streets or highways, including all state or federal highways lying within their boundaries.

(d) Designating particular highways or roadways for use by traffic moving in one direction.

(e) Establishing speed limits for vehicles in public parks.

(f) Designating any street as a through street or designating any intersection as a stop or yield intersection.

(g) Restricting the use of streets.

(h) Regulating the operation of bicycles.

(i) Regulating or prohibiting the turning of vehicles or specified types of vehicles.

(j) Altering or establishing speed limits within the provisions of this chapter.

(k) Requiring written crash reports.

(l) Designating no-passing zones.

(m) Prohibiting or regulating the use of controlled access roadways by any class or kind of traffic.

(n) Prohibiting or regulating the use of heavily traveled streets by any…