RFP #2025-2000-0175.pdf

STATE OF ALASKA

REQUEST FOR

PROPOSALS

RURAL SOMP TELEHEALTH SERVICES

(DILLINGHAM, KETCHIKAN, KODIAK, KOTZEBUE, NOME, SITKA, AND

UTQIAGVIK, ALASKA)

RFP 2025-2000-0175

ISSUED NOVEMBER 19, 2024

ISSUED BY:

DEPARTMENT OF CORRECTIONS

DIVISION OF ADMINISTRATIVE SERVICES

PRIMARY CONTACT:

BENJAMIN BAKER

PROCUREMENT OFFICER

BENJAMIN.BAKER@ALASKA.GOV

(907) 269-5909

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE STATE OF ALASKA’S

“ONLINE PUBLIC NOTICE” WEB SITE, YOU MUST REGISTER WITH THE PROCUREMENT OFFICER

LISTED IN THIS DOCUMENT TO RECEIVE NOTIFICATION OF SUBSEQUENT AMENDMENTS. FAILURE

TO CONTACT THE PROCUREMENT OFFICER MAY RESULT IN THE REJECTION OF YOUR OFFER.

mailto:benjamin.baker@alaska.gov

STATE OF ALASKA – REQUEST FOR PROPOSALS RFP 2025-2000-0175

2 Rev. 2/24

TABLE OF CONTENTS

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.04 QUALIFICATIONS AND PRIOR EXPERIENCE

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.07 RETURN INSTRUCTIONS

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

SEC. 1.09 AMENDMENTS TO PROPOSALS

SEC. 1.10 AMENDMENTS TO THE RFP

SEC. 1.11 RFP SCHEDULE

SEC. 1.12 ALTERNATE PROPOSALS

SEC. 1.13 NEWS RELEASES

SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

SEC. 3.03 DELIVERABLES

SEC. 3.04 STATE APPROVED CURRICULUM

SEC. 3.05 CONTRACT TYPE

SEC. 3.06 PROPOSED PAYMENT PROCEDURES

SEC. 3.07 PROMPT PAYMENT FOR STATE PURCHASES

SEC. 3.08 CONTRACT PAYMENT

SEC. 3.09 LOCATION OF WORK

SEC. 3.10 TRAVEL

SEC. 3.11 ASSOCIATION FOR THE TREATMENT OF SEXUAL ABUSERS (ATSA) CONFERENCE

SEC. 3.12 RISK, NEEDS, AND RESPONSIVITY MODEL

SEC. 3.13 SUBCONTRACTORS

SEC. 3.14 JOINT VENTURES

SEC. 3.15 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 3.17 NON-EXCLUSIVE CONTRACT

SEC. 3.18 CONTRACT PERSONNEL

SEC. 3.19 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES

SEC. 3.20 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

SEC. 3.21 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 3.22 INDEMNIFICATION

SEC. 3.23 INSURANCE REQUIREMENTS

SEC. 3.24 TERMINATION FOR DEFAULT

SECTION 4. PROPOSAL FORMAT AND CONTENT

SEC. 4.01 INTRODUCTION

SEC. 4.02 PROPOSAL CONTENTS

SEC. 4.03 EXPERIENCE AND QUALIFICATIONS

SEC. 4.04 UNDERSTANDING OF THE PROJECT

SEC. 4.05 METHODOLOGY USED FOR THE PROJECT

SEC. 4.06 MANAGEMENT PLAN FOR THE PROJECT

SEC. 4.07 COST PROPOSAL

SEC. 4.08 EVALUATION CRITERIA

SECTION 5. EVALUATION CRITERIA AND CONTRACTOR SELECTION

SEC. 5.01 SUMMARY OF EVALUATION PROCESS

SEC. 5.02 EVALUATION CRITERIA

SEC. 5.03 SCORING METHOD AND CALCULATION

SEC. 5.04 EXPERIENCE AND QUALIFICATIONS (20%)

SEC. 5.05 UNDERSTANDING OF THE PROJECT (10%)

SEC. 5.06 METHODOLOGY USED FOR THE PROJECT (10%)

SEC. 5.07 MANAGEMENT PLAN FOR THE PROJECT (10%)

SEC. 5.08 CONTRACT COST (40%)

SEC. 5.09 ALASKA OFFEROR PREFERENCE (10%)

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SECTION 6. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 6.01 INFORMAL DEBRIEFING

SEC. 6.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 6.03 SITE INSPECTION

SEC. 6.04 CLARIFICATION OF OFFERS

SEC. 6.05 DISCUSSIONS WITH OFFERORS

SEC. 6.06 EVALUATION OF PROPOSALS

SEC. 6.07 CONTRACT NEGOTIATION

SEC. 6.08 FAILURE TO NEGOTIATE

SEC. 6.09 OFFEROR NOTIFICATION OF SELECTION

SEC. 6.10 PROTEST

SEC. 6.11 APPLICATION OF PREFERENCES

SEC. 6.12 ALASKA BIDDER PREFERENCE

SEC. 6.13 ALASKA VETERAN PREFERENCE

SEC. 6.14 STANDARD CONTRACT PROVISIONS

SEC. 6.15 QUALIFIED OFFERORS

SEC. 6.16 PROPOSAL AS PART OF THE CONTRACT

SEC. 6.17 ADDITIONAL TERMS AND CONDITIONS

SEC. 6.18 HUMAN TRAFFICKING

SEC. 6.19 RIGHT OF REJECTION

SEC. 6.20 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 6.21 DISCLOSURE OF PROPOSAL CONTENTS

SEC. 6.22 ASSIGNMENT

SEC. 6.23 DISPUTES

SEC. 6.24 SEVERABILITY

SEC. 6.25 SUPPLEMENTAL TERMS AND CONDITIONS

SEC. 6.26 SOLICITATION ADVERTISING

SEC. 6.27 FEDERALLY IMPOSED TARIFFS

SECTION 7. ATTACHMENTS

SEC. 7.01 ATTACHMENTS

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SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

The Department of Corrections, Division of Health and Rehabilitation Services, is soliciting proposals for the provision of telehealth-based sex offender management and treatment services for individuals in numerous rural communities in Alaska including, but not limited to, Dillingham, Ketchikan, Kodiak, Kotzebue, Nome, Sitka, and Utqiagvik.

The telehealth treatment provider will be part of a multi-disciplinary team that will work to incorporate the principles of the Containment Model, including polygraph assessment, into the management of sex offenders.

SEC. 1.02 BUDGET

Funds have been identified for the initial period of performance. Approval for continuation of a contract resulting from this solicitation is contingent upon legislative appropriation. Funds are limited, and negotiations may be necessary depending upon the cost of proposals submitted.

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

Proposals must be received no later than 2:00 PM prevailing Alaska Standard Time on December

10, 2024, as indicated by postmark or email timestamp and late proposals will not be considered.

SEC. 1.04 QUALIFICATIONS AND PRIOR EXPERIENCE

In order for offers to be considered responsive offerors must meet these minimum qualifications and prior experience requirements:

• Master’s degree or higher in social science

• Licenses – Must be licensed in the respective clinical field. The following Alaska Professional licenses are acceptable:

o Psychiatrist o Psychologist o Psychological Associate o Social Worker o Marital and Family Therapist o Professional Counselor

An offeror's failure to meet these minimum prior experience requirements will cause their proposal to be considered non-responsive and rejected.

Prior to contract award all individuals who provide direct treatment services within the Sex Offender

Management Program (SOMP) must be approved by the department. Individuals who have been reviewed and approved are classified as “approved providers” for sex offender treatment services. See Alaska

Administrative Code Title 22 Chapter 30. Sex Offender Treatment Providers.

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If the highest ranked offeror is unable to be approved as an approved provider, then the department may rescind award and work with the next highest ranked offeror.

SEC. 1.05 REQUIRED REVIEW

Offerors should carefully review this solicitation for defects and questionable or objectionable material.

Comments concerning defects and questionable or objectionable material should be made in writing and received by the procurement officer at least ten days before the deadline for receipt of proposals. This will allow time for the issuance of any necessary amendments. It will also help prevent the opening of a defective proposal and exposure of offeror's proposals upon which award could not be made.

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF

PROPOSALS

All questions must be in writing and directed to the procurement officer. The interested party must confirm telephone conversations in writing. Deadline for receipt of questions is on December 6, 2024.

Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the RFP. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the RFP. The procurement officer will make that decision.

Procurement Officer: Benjamin Baker – Phone: 907-269-5909 – Email: benjamin.baker@alaska.gov

SEC. 1.07 RETURN INSTRUCTIONS

Offerors must submit one hard copy of their proposal, in writing, to the procurement officer in a sealed package. The cost proposal included with the package must be sealed separately from the rest of the proposal and must be clearly identified. The sealed proposal package(s) must be addressed as follows:

Department of Corrections

Attention: Benjamin Baker

RFP Number: 2025-2000-0175

Rural SOMP Telehealth Services

550 W 7th Ave, Suite 1800

Anchorage, AK 99501

If submitting a proposal via email, the technical proposal and cost proposal must be saved as separate PDF documents and emailed to benjamin.baker@alaska.gov as separate, clearly labeled attachments, such as

“Vendor A – Technical Proposal.pdf” and “Vendor A – Cost Proposal.pdf” (Vendor A is the name of the offeror). The email must contain the RFP number in the subject line.

The maximum size of a single email (including all text and attachments) that can be received by the state is 20mb (megabytes). If the email containing the proposal exceeds this size, the proposal must be sent in multiple emails that are each less than 20 megabytes and each email must comply with the requirements described above.

Please note that email transmission is not instantaneous. Similar to sending a hard copy proposal, if you are emailing your proposal, the state recommends sending it with enough time to ensure the email is delivered by the deadline for receipt of proposals.

It is the offeror’s responsibility to contact the issuing agency at 907-269-5909 to confirm that the proposal

6 Rev. 2/24 has been received. The state is not responsible for unreadable, corrupt, or missing attachments.

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

Offerors with a disability may receive accommodation regarding the means of communicating this RFP or participating in the procurement process. For more information, contact the procurement officer no later than ten days prior to the deadline for receipt of proposals.

SEC. 1.09 AMENDMENTS TO PROPOSALS

Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline unless they are in response to the state's request in accordance with 2 AAC 12.290.

SEC. 1.10 AMENDMENTS TO THE RFP

If an amendment is issued before the deadline for receipt of proposals, the amendment will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who were notified of the RFP and to those who have registered with the procurement officer after receiving the RFP from the OPN.

After receipt of proposals, if there is a need for any substantial clarification or material change in the RFP, an amendment will be issued. The amendment will incorporate the clarification or change, and a new date and time established for new or amended proposals. Evaluations may be adjusted as a result of receiving new or amended proposals.

SEC. 1.11 RFP SCHEDULE

RFP schedule set out herein represents the state’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Standard Time.

ACTIVITY TIME DATE

Issue Date / RFP Released 11/19/2024

Deadline for Receipt of Questions 12/6/2024

Deadline for Receipt of Proposals / Proposal Due Date 2:00 PM 12/10/2024

Proposal Evaluations Complete 12/13/2024

Notice of Intent to Award 12/16/2024

Contract Start Date 1/1/2025

This RFP does not, by itself, obligate the state. The state's obligation will commence when the contract is approved by the Commissioner of the Department of Corrections, or the Commissioner's designee. Upon written notice to the contractor, the state may set a different starting date for the contract. The state will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the state.

SEC. 1.12 ALTERNATE PROPOSALS

Offerors may only submit one proposal for evaluation. In accordance with 2 AAC 12.830 alternate proposals (proposals that offer something different than what is asked for) will be rejected.

7 Rev. 2/24

SEC. 1.13 NEWS RELEASES

News releases related to this RFP will not be made without prior approval of the project director.

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SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

The Alaska Department of Corrections (department) provides a variety of services to sex offenders that are focused on enhancing public safety. The department recognizes that optimum management of sex offenders occurs along a continuum of care, beginning with assessment after sentencing for institutional treatment. Comprehensive assessment of risk and needs is a critical element in managing and treating sex offenders.

It is essential that the department enhances specialized management and supervision of sex offenders.

By including caseload caps for sex offender probation officers, sex offender-specific treatment and the use of polygraph examination, the department will be adhering to best practices in the field of sex offender management. A thorough assessment of sex offenders, including risk assessment, prior to release is a critical part of enhancing their management within communities in Alaska. However, the department may determine that assessment should occur sooner during the offender's period of incarceration.

The Department will provide assessments prior to the offender's release. Regulation, supervision, and management of sex offenders in the community are inherently high-risk endeavors and it is critical that the maximum amount of information be available regarding these offenders prior to release.

Sex offenders are an extremely heterogeneous group. Treatment and management issues are specific to the individual offender. Comprehensive sex offender assessment can identify the particular indicators of a potential re-offense and the potential harm of a re-offense, providing a picture of the risk that each offender presents as well as a template for managing the offender. Sex offenders with lower risk may require less intense treatment and management. Comprehensive assessment is the cornerstone of the containment model. An accurately done and timely assessment will identify indicators of likely re-offense, the degree of harm they that may be caused expected to cause, and the maladaptive ways that they the offender may attempt to manipulate the system. The assessment It will also identify specific treatment and supervision targets as well as provide information relevant to polygraph assessment.

9 Rev. 2/24

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

The department is seeking the services of a contractor to provide sex offender treatment and management services via telehealth in numerous rural communities in Alaska including, but not limited to, Dillingham, Ketchikan, Kodiak, Kotzebue, Nome, Sitka, and Utqiagvik. The existing telehealth program offers cognitive behavioral specific sex offender treatment to individuals convicted of a sexual offense. This intense treatment program can take from 18 to 24 months for participants to complete. The contractor is projected to have a case load of up to 36 offenders.

The offeror will work directly with the Probation Officer IIIs in the communities, other department staff at the probation offices, and the SOMP Project Manager (Anchorage Central Office) retains overall responsibility for establishing and monitoring contract funding, referrals for sex offender treatment, and program priorities. Services will be provided remotely via telehealth (preferred format is

Microsoft Teams, but other platforms may be utilized).

The successful offeror will be part of a multi-disciplinary team that has incorporated principles of the

Containment Model, including polygraph assessment, into their treatment plans. A trained professional under a separate contract will provide polygraph assessments. The contractor will be expected to be an expert on sex offender treatment and make recommendations on sex offenders in the program regarding amenability to treatment, need for further treatment, and risk to reoffend once released into the community.

Treatment services are to be provided as specified in the DOC Standards of Sex Offender Management

(formerly Sex Offender Treatment Programs Standards of Care). These services may include intake/assessment, individual and family counseling, group counseling, high risk educational classes, denial groups, and program consultation services as needed or as required by statute(s) or the department. In addition to the basic assessment and treatment services specified in the Standards, the contract treatment provider will be expected to provide clinical expertise in consultations with the polygraph examiner and to incorporate knowledge gained through the polygraph into treatment.

Offerors must propose to provide services that meet the minimum requirements in this RFP. Services in excess of those established by the department (or in excess of those approved under the finalized contract) must be approved in writing and in advance by the department.

Contractors are allowed to provide services to more than the number of individuals stated above if such services meet the minimum requirements established in the Standards of Sex Offender Management and will not result in a cost overrun of the contractual agreement.

Program Participation:

Referrals will be made through the SOMP program manager in Anchorage, working collaboratively with the Probation Officer IIIs at the numerous probation offices.

Final Decision on Program Participation: The contractor will be required to accept all program participants referred to the programs for treatment services unless the decision not to allow participation is based on specific clinical justification. If the successful offeror(s) refuse to treat a specific participant

(or elect to have a specific participant removed from treatment), a program discharge report must be completed and forwarded to the SOMP program manager in Anchorage within thirty (30) days of discharge.

10 Rev. 2/24

• All cases of program discharge and/or refusal to admit to treatment program will be reviewed and a decision rendered by the treatment team. If the treatment team determines that refusal/discharge is inappropriate, the contractor will be required to admit/readmit the participant into the treatment program. The contractor may appeal the decision of the treatment team by preparing a detailed justification and submitting the appeal to the SOMP project manager located at the DOC Anchorage Central Office, or designee.

Individual treatment shall be held at least once per month, with time periods of 60 minutes. The amount of individual treatment may be adjusted with the approval of the SOMP project manager.

Reporting Requirements:

Reporting and coordination requirements for institution program participants are delineated in the Standards of Sex Offender Management. The successful offeror will be required to provide reports on standardized forms (as available) provided by the department. The required reports include:

• Intake Summaries – will be completed on all program participants within 120 days of admission into the treatment program.

• Progress Summaries – will be completed on all active program participants on a monthly basis.

• Discharge Summaries – will be completed on all program participants at the conclusion of treatment, upon termination from the program, or when a transfer occurs. Discharge summaries must be submitted to the SOMP project manager within thirty (30) days of discharge from treatment.

• Monthly Attendance Reports – will be submitted to the supervising probation officer, or designee, and the SOMP project manager for all program participants in the institution component.

• Contractors will provide all required data for offender follow-up and program evaluation on forms developed by the Department.

Coordination Requirements:

• Case review meetings will take place with appropriate probation office personnel and the SOMP project manager a minimum of once per month.

• Contract staff will promptly contact the appropriate probation officer whenever they perceive that a program participant is at immediate risk of re-offense or has violated conditions of probation or parole (including no-shows).

• The contractor will coordinate with the polygraph examiner to provide information required for polygraph assessment.

• In addition to the above specified requirements, the successful offeror will ensure that a team approach is maintained with department staff and contract agents who also provide program/rehabilitative services to program participants. The successful offeror will develop and maintain any other mechanisms necessary to share information relating to program participants with pertinent Department staff and contract agents.

Statutory Requirements:

The contractor will be required to assist in the Department's compliance with provisions of AS

11 Rev. 2/24

12.55.015(a) (10); AS 12.55.100(a)(2)(E); and AS 33.30.011(a)(5) as they apply to the provision of sex offender treatment services under the terms of this contract. Specifically, the successful Contractor will be required to:

• Provide a written explanation to the probation officer and SOMP project manager, in the case of an individual who has been denied admittance to a court-ordered rehabilitation program by the treatment provider, even though the individual meets the written eligibility criteria and has requested to enter the program;

• Develop a written, individualized treatment plan for each offender who participates in the program or treatment;

• Provide an on-going roster of the names of offenders currently participating in the program or treatment to the SOMP project manager monthly;

• Provide a discharge summary to the offender's probation officer and SOMP project manager within thirty (30) days of the discharge from treatment. The discharge summary shall describe the status of the offender's discharge as one of the following:

o Treatment complete o Administrative discharge (due to numerous factors including, but not limited to, release to the community, treatment noncompliance, violating conditions of probation leading to re-incarceration) o Transfer from the program (because of separate orders; physical incapacitation; etc.)

o Non-compliance

• Provide the offender with a non-compliance discharge notice (this will be on a standardized

Department form) if the offender is discharged for non-compliance;

• Ensure that copies of the treatment plan, discharge summary and non-compliance discharge notice are placed in the offender's case record.

Compliance with Standards:

The successful offeror will be required to adhere to contract conditions and program requirements cited in the Standards of Sex Offender Management. Contractor compliance with any revisions to the Standards as currently presented will also be required.

Telehealth

The successful offeror will provide services through telehealth. Telehealth services performed shall be included in the contract hours under the specific treatment type. These services include, but are not limited to

• Developing a roster of offenders to receive telehealth services.

• Facilitating telehealth services.

• Coordinating with department employees and notifying department employees of any ongoing issues.

• Telehealth arrangement must conform to all State of Alaska law, regulations and policies.

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Telehealth services do not change the conditions of the contract or required compliance with policies. The contractor is responsible for ensuring compliance with these provisions.

• The department is not responsible for loss, damage, repair, replacement, or wear of personal property or equipment. No State of Alaska equipment is authorized for the contractor to provide the treatment and management services outlined in this RFP.

• If treatment services must be conducted in-person and require travel, the contractor must obtain approval from the SOMP CJP prior to the commencement of the travel.

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

The length of the contract will be from the date of award, approximately January 1, 2025, to June 30, 2025, with optional 1-year renewals up to December 31, 2028. All optional renewals are at the State’s sole discretion.

The agreement is projected to cover approximately 36 offenders over 76 hours per month. Services are expected to be provided on a weekly basis. The contractor shall not provide more than 912 hours of work per year.

This is an estimate of work, and the department does not guarantee a maximum or minimum number of hours. Additional hours may be requested by the department.

Rural Telehealth Services

Treatment Category Hours/Month Hours/Year

Intake 10 120

Individual Treatment 36 432

Family Treatment/Safety Net 6 72

Education Classes 4 48

Consultation (program development, polygraph consultation, paperwork, notes, staffing meetings, emails, and other correspondence)

Total 76 912

Unless otherwise provided in this RFP, the State and the successful offeror/contractor agree: (1) that any extension of the contract excluding any exercised renewal options, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) the procurement officer will provide notice to the contractor of the intent to cancel such month-to-month extension at least

30 days before the desired date of cancellation. A month-to-month extension may only be executed by the procurement officer via a written contract amendment.

SEC. 3.03 DELIVERABLES

The contractor will be required to provide the following deliverables:

• Intake

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• Individual treatment

• Family treatment/safety net

• Education classes

• Consultation (program, polygraph, etc.)

• Discharge summary

SEC. 3.04 STATE APPROVED CURRICULUM

Contractor agrees to use the department's designated sex offender curriculum. The curriculum is in accordance with the evidence-based training developed by the University of Cincinnati Research

Institute.

SEC. 3.05 CONTRACT TYPE

This contract is a firm fixed-price contract.

SEC. 3.06 PROPOSED PAYMENT PROCEDURES

The state will make payments based on a negotiated payment schedule. Each billing must consist of an invoice, current client roster, and progress reports. No payment will be made until the current client roster, progress report, and invoice has been approved by the project director.

SEC. 3.07 PROMPT PAYMENT FOR STATE PURCHASES

The state is eligible to receive a 5% discount for all invoices paid within 15 business days from the date of receipt of the commodities or services and/or a correct invoice, whichever is later. The discount shall be taken on the full invoice amount. The state shall consider payment being made as either the date a printed warrant is issued or the date an electronic funds transfer (EFT) is initiated.

SEC. 3.08 CONTRACT PAYMENT

No payment will be made until the contract is approved by the Commissioner of the Department of Corrections or the Commissioner's designee. Under no conditions will the state be liable for the payment of any interest charges associated with the cost of the contract. The state is not responsible for and will not pay local, state, or federal taxes. All costs associated with the contract must be stated in

U.S. currency.

Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to a state agency, will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the location(s) specified in the agreement, whichever is later. A late payment is subject to

1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement that establishes a lower interest rate or precludes the charging of interest.

Any single contract payment of $1 million or higher must be accepted by the contractor via Electronic

Funds Transfer (EFT).

SEC. 3.09 LOCATION OF WORK

The location the work is to be performed, completed, and managed is as follows:

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All work will be performed remotely. If travel is required for treatment purposes, the department will provide adequate workspace for the contractor. The contractor must provide their own equipment such as laptops and other computer equipment.

By signature on their proposal, the offeror certifies that all services provided under this contract by the contractor and all subcontractors shall be performed in the United States.

If the offeror cannot certify that all work will be performed in the United States, the offeror must contact the procurement officer in writing to request a waiver at least 10 days prior to the deadline for receipt of proposals.

The request must include a detailed description of the portion of work that will be performed outside the

United States, where, by whom, and the reason the waiver is necessary.

Failure to comply with these requirements may cause the state to reject the proposal as non-responsive or cancel the contract.

SEC. 3.10 TRAVEL

The contractor shall ensure any travel conducted under the resulting contract will be in accordance with the Alaska Administrative Manual, Section 60 Travel:

http://doa.alaska.gov/dof/manuals/aam/resource/60t.pdf

Travel frequency, Alaska location and duration are dependent upon the needs of the department.

The department will not pay for travel to and from the location of work for the successful contractor.

SEC. 3.11 ASSOCIATION FOR THE TREATMENT OF SEXUAL ABUSERS

(ATSA) CONFERENCE

It is recommended that all SOMP contractors attend the annual Association for the Treatment of

Sexual Abusers (ATSA) conference. For all SOMP contractors who are willing to utilize this valuable resource, the department will repay actuals for the cost of the conference for up to a maximum of

$1,200.00. Contractors who have less than 6 months left on their contract term will not be reimbursed unless approved by the project manager.

All contractors interested in attending the conference must give as much notice as possible and contact the project manager in writing within 60 days prior to the start of the conference. Contractor will be required to take all recommended classes as prescribed by the department in order to be reimbursed. The department will inform the contractor which classes are required in advance of the conference. Required classes may be adjusted based on the contractor’s approved SOMP level.

All contractors who attend the ATSA conference will be required to provide proof of attending the required classes. Copies of certificate of completion for each required class would be sufficient proof of attendance. Cancellation of any required ATSA classes prior to or during the conference will be considered as long as it can be verified by the ATSA. In order to be reimbursed the following is required to be submitted with your billings, but not limited to:

• Proof of Registration – maybe required prior to the conference;

• Copies of Certificates of Completion for each required class;

• Flights – provide all receipt/s;

http://doa.alaska.gov/dof/manuals/aam/resource/60t.pdf

15 Rev. 2/24

• Transportation – provide all receipt/s;

• Accommodations– provide all receipt/s.

Contractor will be required to make all arrangements for the annual conference and will pay all costs out of pocket up front. The State will not pre-pay any costs. Travel costs related to the ATSA conference will be paid in accordance with AAM 60. Per Sec. 3.08 TRAVEL. The state reserves the right not to reimburse any or part of the costs if the contractor fails to meet all requirements, and the provider will be responsible for all costs incurred.

SEC. 3.12 RISK, NEEDS, AND RESPONSIVITY MODEL

Providers must adhere to the Risk, Needs and Responsivity (RNR) model when providing sex offender treatment. Each provider shall base the dosage of treatment on the offender’s risk to reoffend using the

STATIC or stable risk assessment tool. The time spent in treatment and the frequency of treatment should be higher for high-risk offenders and tapper down for lower risk offenders. Additionally, each provider should have a low risk/aftercare sex offender treatment track to allow them to be treated separately from higher risk offenders for a shorter duration.

Telehealth sex offender treatment contracts currently provide services primarily to male offenders but may additionally include services to female offenders if needed. Gender numbers are not fixed but may vary throughout the term of the contract. If provided, services to female offenders must be provided separately from services to male offenders.

Assessments are an essential component in the treatment of sexual offenders. Static assessments are a tool utilized to evaluate risk of sexual and violent recidivism amongst sexual offenders. Static assessments predict sexual, violent, and any recidivism as well as other actuarial risk tools commonly used with sexual offenders. The contractor will attend STATIC training, either in person or virtually, provided by the department biennially. Travel costs are not reimbursed through this contract. Actual time in Static training is billable at the contractor’s hourly rate.

SEC. 3.13 SUBCONTRACTORS

Subcontractors may be used to perform work under this contract. If an offeror intends to use subcontractors, the offeror must identify in the proposal the names of the subcontractors and the portions of the work the subcontractors will perform.

Subcontractor experience shall be considered in determining whether the offeror meets the requirements set forth in SEC. 1.04 PRIOR EXPERIENCE.

If a proposal with subcontractors is selected, the offeror must provide the following information concerning each prospective subcontractor within five working days from the date of the state's request:

• complete name of the subcontractor;

• complete address of the subcontractor;

• type of work the subcontractor will be performing;

• percentage of work the subcontractor will be providing;

• evidence that the subcontractor holds a valid Alaska business license;

• If a subcontractor on the list did not have a valid Alaska business license at the close of the RFP, 16 Rev. 2/24 the Offeror may not use the subcontractor in the performance of the contract and shall replace the subcontractor with a subcontractor who had a valid Alaska business license at the close of the RFP.

• a written statement, signed by each proposed subcontractor that clearly verifies that the subcontractor is committed to render the services required by the contract.

An offeror's failure to provide this information, within the time set, may cause the state to consider their proposal non-responsive and reject it. The substitution of one subcontractor for another may be made only at the discretion and prior written approval of the project director.

Note that if the subcontractor will not be performing work within Alaska, they will not be required to hold an Alaska business license.

SEC. 3.14 JOINT VENTURES

Joint ventures will not be allowed.

SEC. 3.15 RIGHT TO INSPECT PLACE OF BUSINESS

At reasonable times, the state may inspect those areas of the contractor's place of business that are related to the performance of a contract. If the state makes such an inspection, the contractor must provide reasonable assistance.

SEC. 3.17 NON-EXCLUSIVE CONTRACT

The Department reserves the right to seek services from other vendors if the successful offeror(s) is unable to provide services.

SEC. 3.18 CONTRACT PERSONNEL

Any change of the project team members or subcontractors named in the proposal must be approved, in advance and in writing, by the project director or procurement officer. Changes that are not approved by the state may be grounds for the state to terminate the contract.

SEC. 3.19 INSPECTION & MODIFICATION - REIMBURSEMENT FOR

UNACCEPTABLE DELIVERABLES

The contractor is responsible for the completion of all work set out in the contract. All work is subject to inspection, evaluation, and approval by the project director. The state may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. The project director or procurement officer may instruct the contractor to make corrections or modifications if needed in order to accomplish the contract’s intent. The contractor will not unreasonably withhold such changes.

Substantial failure of the contractor to perform the contract may cause the state to terminate the contract.

In this event, the state may require the contractor to reimburse monies paid (based on the identified portion of unacceptable work received) and may seek associated damages.

SEC. 3.20 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

During the course of this contract, the contractor may be required to perform additional work. That work will be within the general scope of the initial contract. When additional work is required, the project director will provide the contractor a written description of the additional work and request the contractor to submit a firm time schedule for accomplishing the additional work and a firm price for the additional

17 Rev. 2/24 work. Cost and pricing data must be provided to justify the cost of such amendments per AS 36.30.400.

The contractor will not commence additional work until the procurement officer has secured any required state approvals necessary for the amendment and issued a written contract amendment, approved by the

Commissioner of the Department of Corrections or the Commissioner's designee.

SEC. 3.21 NONDISCLOSURE AND CONFIDENTIALITY

Contractor agrees that all confidential information shall be used only for purposes of providing the deliverables and performing the services specified herein and shall not disseminate or allow dissemination of confidential information except as provided for in this section. The contractor shall hold as confidential and will use reasonable care (including both facility physical security and electronic security) to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, the confidential information. “Reasonable care” means compliance by the contractor with all applicable federal and state law, including the Social Security Act and HIPAA. The contractor must promptly notify the state in writing if it becomes aware of any storage, disclosure, loss, unauthorized access to or use of the confidential information.

Confidential information, as used herein, means any data, files, software, information or materials

(whether prepared by the state or its agents or advisors) in oral, electronic, tangible or intangible form and however stored, compiled or memorialized that is classified confidential as defined by State of Alaska classification and categorization guidelines provided by the state to the contractor or a contractor agent or otherwise made available to the contractor or a contractor agent in connection with this contract, or acquired, obtained or learned by the contractor or a contractor agent in the performance of this contract.

Examples of confidential information include, but are not limited to: technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data (infrastructure, architecture, operating systems, security tools, IP addresses, etc).

If confidential information is requested to be disclosed by the contractor pursuant to a request received by a third party and such disclosure of the confidential information is required under applicable state or federal law, regulation, governmental or regulatory authority, the contractor may disclose the confidential information after providing the state with written notice of the requested disclosure ( to the extent such notice to the state is permitted by applicable law) and giving the state opportunity to review the request.

If the contractor receives no objection from the state, it may release the confidential information within

30 days. Notice of the requested disclosure of confidential information by the contractor must be provided to the state within a reasonable time after the contractor’s receipt of notice of the requested disclosure and, upon request of the state, shall seek to obtain legal protection from the release of the confidential information.

The following information shall not be considered confidential information: information previously known to be public information when received from the other party; information freely available to the general public; information which now is or hereafter becomes publicly known by other than a breach of confidentiality hereof; or information which is disclosed by a party pursuant to subpoena or other legal process and which as a result becomes lawfully obtainable by the general public.

SEC. 3.22 INDEMNIFICATION

The contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission, or negligent act of the contractor under this agreement. The contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the

18 Rev. 2/24 independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the contractor and the independent negligence of the contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.

“Contractor” and “contracting agency”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term

“independent negligence” is negligence other than in the contracting agency’s selection, administration, monitoring, or controlling of the contractor and in approving or accepting the contractor’s work.

SEC. 3.23 INSURANCE REQUIREMENTS

Without limiting contractor's indemnification, it is agreed that contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits.

Certificates of Insurance must be furnished to the procurement officer prior to beginning work and must provide for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor's services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under

AS 21.

• Workers' Compensation Insurance: The contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and

Jones Act requirements. The policy must waive subrogation against the State.

• Commercial General Liability Insurance: covering all business premises and operations used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

• Commercial Automobile Liability Insurance: covering all vehicles used by the contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

• Professional Liability Insurance: covering all errors, omissions or negligent acts in the performance of professional services under this agreement with minimum coverage limits of

$300,000 per claim /annual aggregate.

SEC. 3.24 TERMINATION FOR DEFAULT

If the Project Director or Procurement Officer determines that the contractor has refused to perform the work or has failed to perform the work with such diligence as to ensure its timely and accurate completion, the state may, by providing written notice to the contractor, terminate the contractor's right to proceed with part or all the remaining work.

The Procurement Officer may also, by written notice, terminate this contract under Administrative Order

352 if the contractor supports or participates in a boycott of the State of Israel.

This clause does not restrict the state's termination rights under the contract provisions of Appendix A, attached in SECTION 7. ATTACHMENTS.

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SECTION 4. PROPOSAL FORMAT AND CONTENT

SEC. 4.01 INTRODUCTION

Proposals must include the complete name and address of offeror’s firm and the name, mailing address, and telephone number of the person the state should contact regarding the proposal.

Proposals must confirm that the offeror will comply with all provisions in this RFP; and, if applicable, provide notice that the firm qualifies as an Alaskan bidder. Proposals must be signed by a company officer empowered to bind the company. An offeror's failure to include these items in the proposals may cause the proposal to be determined to be non-responsive and the proposal may be rejected.

The state discourages overly lengthy and costly proposals, however, in order for the state to evaluate proposals fairly and completely, offerors must follow the format set out in this RFP and provide all information requested.

SEC. 4.02 PROPOSAL CONTENTS

The following information must be included in all proposals.

(a) AUTHORIZED SIGNATURE

All proposals must be signed by an individual authorized to bind the offeror to the provisions of the RFP.

Proposals must remain open and valid for at least 90-days from the date set as the deadline for receipt of proposals.

(b) OFFEROR'S CERTIFICATION

By signature on the proposal, offerors certify that they comply with the following:

A. the laws of the State of Alaska;

B. the applicable portion of the Federal Civil Rights Act of 1964;

C. the Equal Employment Opportunity Act and the regulations issued thereunder by the federal government;

D. the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government;

E. all terms and conditions set out in this RFP;

F. a condition that the proposal submitted was independently arrived at, without collusion, under penalty of perjury; and

G. that the offers will remain open and valid for at least 90 days.

If any offeror fails to comply with [a] through [g] of this paragraph, the state reserves the right to disregard the proposal, terminate the contract, or consider the contractor in default.

(c) VENDOR TAX ID

A valid Vendor Tax ID must be submitted to the issuing office with the proposal or within five days of the state's request.

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(d) CONFLICT OF INTEREST

Each proposal shall include a statement indicating whether or not the firm or any individuals working on the contract has a possible conflict of interest (e.g., currently employed by the State of Alaska or formerly employed by the State of Alaska within the past two years) and, if so, the nature of that conflict. The procurement officer reserves the right to consider a proposal non-responsive and reject it or cancel the award if any interest disclosed from any source could either give the appearance of a conflict or cause speculation as to the objectivity of the contract to be performed by the offeror.

(e) FEDERAL REQUIREMENTS

The offeror must identify all known federal requirements that apply to the proposal, the evaluation, or the contract.

SEC. 4.03 EXPERIENCE AND QUALIFICATIONS

Offerors must provide an organizational chart specific to the personnel assigned to accomplish the work called for in this RFP; illustrate the lines of authority; designate the individual responsible and accountable for the completion of each component and deliverable of the RFP.

Offerors must provide a narrative description of the organization of the project team and a personnel roster that identifies each person who will actually work on the contract and provide the following information about each person listed:

• title,

• resume,

• location(s) where work will be performed,

• itemize the total cost and the number of estimated hours for each individual named above.

Offerors must provide reference names and phone numbers for similar projects the offeror’s firm has completed.

SEC. 4.04 UNDERSTANDING OF THE PROJECT

Offerors must provide comprehensive narrative statements that illustrate their understanding of the requirements of the project and the project schedule.

SEC. 4.05 METHODOLOGY USED FOR THE PROJECT

Offerors must provide comprehensive narrative statements that set out the methodology they intend to employ and illustrate how the methodology will serve to accomplish the work and meet the state’s project schedule.

SEC. 4.06 MANAGEMENT PLAN FOR THE PROJECT

Offerors must provide comprehensive narrative statements that set out the management plan they intend to follow and illustrate how the plan will serve to accomplish the work and meet the state's project schedule.

21 Rev. 2/24

SEC. 4.07 COST PROPOSAL

Offerors must complete and submit this Submittal Form. Proposed costs must all direct and indirect costs associated with the performance of the contract, including, but not limited to, total number of hours at various hourly rates, direct expenses, payroll, supplies, overhead assigned to each person working on the project, percentage of each person's time devoted to the project, and profit. The costs identified on the cost proposal are the total amount of costs to be paid by the state. No additional charges shall be allowed.

SEC. 4.08 EVALUATION CRITERIA

All proposals will be reviewed to determine if they are responsive. Proposals determined to be responsive will be evaluated using the criterion that is set out in SECTION 5. EVALUATION CRITERIA AND

CONTRACTOR SELECTION.

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SECTION 5. EVALUATION CRITERIA AND CONTRACTOR

SELECTION

THE TOTAL NUMBER OF POINTS USED TO SCORE THIS PROPOSAL IS 1000

SEC. 5.01 SUMMARY OF EVALUATION PROCESS

The state will use the following steps to evaluate and prioritize proposals:

1) Proposals will be assessed for overall…