RFP 2025-1600-0118-1625-028 - Response to Questions Received - AMD#4.pdf
PDF 177 KB Posted
- Solicitation number
- 25-N0980-P
- Issued by
- North Slope Borough, Alaska
About this file
This is Amendment #4 to RFP #2025-1600-0118-1625-028 for Health Plan Surveys issued by the Alaska Department of Health and Social Services, Finance and Management Services. The amendment, dated November 25, 2024, clarifies the contract dates and CAHPS survey cycle requirements. The contract will be issued by January 13, 2025, with an initial contract period performance from November 1, 2025 through December 31, 2026. The first CAHPS cycle under this contract will be for 2026, and the awarded vendor will not be responsible for completing any CAHPS work for 2025.
The amendment consists of three questions and responses that address timeline concerns, particularly regarding the contract start date and CAHPS data submission deadlines. The document confirms that while Section 1.11 of the RFP provides the state's best estimate for contract issuance (January 13, 2025), the actual contract performance period begins November 1, 2025. This clarification was necessary because a potential vendor ([Company A]) expressed concern about meeting AHRQ CAHPS data submission deadlines if the contract started in January 2025.
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Text version
STATE OF ALASKA
RFP# 2025-1600-0118-1625-028
RFP# 2025-1600-0118-1625-028 - HEALTH PLAN SURVEYS
Amendment #4
Amendment Issue Date: November 25, 2024
Responses to questions submitted by interested parties:
Question 1 The RFP includes two contract start dates: 1) Section 1.11 on page 6 has 1/13/2025; and 2) Section 3.03 on page has 11/1/2025, or when awardedand executed. Please clarify the start date of the contract and the first CAHPS cycle (e.g., 2026 CAHPS).
Responses to Question 1 Sec. 1.11 Section 1.11 RFP Schedule “represents the state’s best estimate of the schedule…” The contract issue date and the contract start date need not necessarily be synonymous (i.e., the contract can be issued months in advance, with specific start date identified at a later date within the contract).
Sec. 3.03 Section 3.03 is specific to the “Contract Term and Work Schedule” and is not the same as anticipated date of contract issuance per the state’s best estimate referenced above in Section 1.11 RFP Schedule. The first CAHPS cycle intended for this contract is for 2026.
Question 2 If the contract start date is 1/13/2025, it is unlikely ([Company A] would be able to meet the AHRQ CAHPS data submission deadline for 2025. Our team would need a contract in place with Alaska by mid-December 2024 to guarantee that we can meet the AHRQ deadline for 2025.
Response to Question 2
The State anticipates “issuing” a contract by 1/13/2025 for the initial contract period performance dates beginning 11/1/25 through 12/31/26.
Department of Health and Social Services Finance and Management Services Grants and Contracts Support Team
333 Willoughby Ave., Room 760 Juneau, Alaska 99801
STATE OF ALASKA
RFP# 2025-1600-0118-1625-028
Question 3 If the start date is 11/1/2025, can you lease confirm that [Company A] would not need to complete the CAHPS work under this contract for 2025?
Response to Question 3 Confirmed – the awarded vendor of this solicitation would not need to complete the CAHPS work under resultant contract for 2025.
Procurement Specialist E-mail: Annalisa.Haynie@alaska.gov mailto:Annalisa.Haynie@alaska.gov
File details come from the government source that posted it. Updated .