RFP 2024-67 Addendum 2.pdf

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FLORIDA DEPARTMENT OF EDUCATION

BUREAU OF CONTRACTS, GRANTS AND PROCUREMENT

MANAGEMENT SERVICES

325 West Gaines Street 344 Turlington Building

Tallahassee, Florida 32399-0400

Addendum #2

BID NO.: RFP 2024-67

Access Control System Maintenance

January 25, 2024

This addendum is being issued to amend the above-referenced solicitation document to add Section 5.18 Foreign Countries of Concern Contract Attestation Form and update section 7.2.1 Preliminary Administrative Review.

5.18 FOREIGN COUNTRIES OF CONCERN CONTRACT ATTESTATION FORM

In accordance with section 287.138, F.S., beginning on or after the dates provided in section 287.138(4), F.S., a Governmental Entity may not accept a bid, proposal, or reply for a contract which would grant an entity access to an individual’s Personal Identifying Information unless the entity provides the Governmental Entity with an attestation by the entity on Form PUR 1355, “Foreign Country of Concern Attestation Form.” (Attachment I) See also F.A.C. 60A-1.020 Attestation Forms.

And

7.2.1 Preliminary Administrative Review

The absence of any of these documents may result in a determination that the Reply is non-responsive and the Reply not be evaluated. The Reply forms furnished should be used when submitting the Reply. Forms should be filled out in ink or typewritten. Administrative Review information should be included at the beginning of the Technical Reply portion (Part I) of the Reply and consist of the following:

All Addenda Reference Form (Attachment D) – Provide at least three (3) references, which demonstrate efforts comparable to the one described in this ITN.

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The Department reserves the right to contact the references regarding the services provided. Any information provided will be subject to the requirements of the Florida Public Records Law.

Disclosure Statement Form (Attachment G) Scrutinized Companies Form (Attachment H) Foreign Countries Of Concern Contract Attestation Form

(Attachment I) Transmittal Letter – Provide a Transmittal Letter (on Company

Letterhead) that contains the following:

a statement confirming that the person signing the Reply is authorized to represent the Respondent and bind the Respondent relative to all matters contained in the Respondent's Reply the company’s federal tax identification number official company name, including “doing business as” (dba), parent company, etc.

a statement confirming that the Respondent has read, understands, and agrees to comply with all provisions of this ITN, unless changed during the negotiation process. By submitting a Reply, the Respondent agrees to the terms and conditions of the ITN notwithstanding any statement in the Reply to the contrary.

However, the Department will attempt to resolve any disagreements in the negotiation sessions.

a statement confirming that the Respondent is authorized to conduct business in Florida in accordance with the provisions of Chapter 607, F.S. In lieu of such statement, the Respondent alternatively should confirm that authorization to do business in Florida will be secured prior to contract execution.

a statement confirming that the Respondent is registered on the MyFloridaMarketPlace website in accordance with the provisions by the state of Florida. In lieu of such statement, the Respondent should alternatively confirm that registration authorization will be completed prior to contract execution.

a statement confirming that the Respondent has electronically registered a valid W-9 with the Department of Financial Services (DFS). DFS is ready to assist any vendors with questions, and vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions. In lieu of such statement, the Respondent should alternatively confirm that registration will be completed prior to contract execution.

Potential proposers have 72 hours from posting of addenda to protest the requirements of each addendum. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

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YOUR PROPOSAL WILL NOT BE COMPLETE WITHOUT THIS PAGE

SIGNED AND INCLUDED!

Vendor Name – written:

Authorized Signature:

Authorized Signature - written:

Mailing Address:

City, State & Zip Code:

Telephone: Fax: E-Mail Address:

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ATTACHMENT I

FOREIGN COUNTRY OF CONCERN ATTESTATION

(PUR 1355)

This form must be completed by an officer or representative of an entity submitting a bid, proposal, or reply to, or entering into, renewing, or extending, a contract with a Governmental Entity which would grant the entity access to an individual’s Personal Identifying Information. Capitalized terms used herein have the definitions ascribed in Rule 60A-1.020, F.A.C.

<Insert Name of entity> is not owned by the government of a Foreign Country of Concern, is not organized under the laws of nor has its Principal Place of Business in a Foreign Country of Concern, and the government of a Foreign Country of Concern does not have a Controlling Interest in the entity.

Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true.

Printed Name:

Title:

Signature: Date:

https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.020

5.18 FOREIGN COUNTRIES OF CONCERN CONTRACT ATTESTATION FORM

ATTACHMENT I