RFP-2024-3039_Bidder_List.docx

The document is a Bidder List Addendum for Request for Proposal (RFP) No. RFP-2024-3039 issued by the School Board of Volusia County, Florida, seeking Water and Wastewater Facilities Services. The solicitation covers comprehensive operation and maintenance of three water treatment plants, three wastewater treatment plants, and thirteen lift stations across the district. The RFP was released on September 27, 2024, with proposals due on October 30, 2024, at 2:00 PM EST, following a voluntary pre-solicitation meeting on October 2, 2024. Three vendors submitted proposals: Carver Water Technology, ClearWater Solutions, LLC, and US Water Services. The contract will have an initial three-year term commencing January 1, 2025, with an option for one additional three-year renewal period.

The contract is structured with monthly payments for routine maintenance and specified hourly rates for emergency services, with a maximum 10% markup allowed on parts and supplies. The anticipated annual expenditure is $180,000.00, and ClearWater Solutions, LLC was ultimately recommended for contract award. The vendor will be responsible for all operational costs and potentially liable for regulatory fines resulting from improper facility management. The scope requires extensive responsibilities including daily monitoring, chemical management, regulatory compliance, water quality testing, and detailed reporting. Contractors must demonstrate expertise in water and wastewater treatment operations, possess required certifications, and have the capability to respond to emergencies within two hours, with strict personnel qualifications and conduct guidelines specific to working in school district facilities.