RFP 2023-80 Clarifying Questions -1.pdf

This document is a clarification response issued by Clackamas County in response to interested firms' questions regarding Request for Proposals #2023-80 for Short Term Rental Regulation Administration Services. The clarification response, dated October 25, 2023, addresses three substantive questions submitted by potential bidders concerning the county's existing data infrastructure and the scope of work for compliance notifications. The county confirmed that it does not currently maintain information regarding Accessory Dwelling Units (ADUs) in parcel data, does not maintain parking space counts in parcel data for any property types where short-term rentals may operate, and clarified that contractors would be responsible for assisting with evidence compilation regarding suspected non-compliance rather than physically mailing formal warnings on behalf of the county.

The clarification document indicates that while contractors may physically mail notifications of suspected or reported non-compliance to property owners, these communications would not be classified as formal warnings but rather as notifications alerting property owners to potential violations of the county's short-term rental ordinance. This distinction suggests that the successful contractor will play an active role in the enforcement and notification process for STR violations, requiring coordination with county staff to gather evidence and communicate with potentially non-compliant property owners. The response provides no information regarding pricing, contract term, award timeline, or other financial terms, as the document serves solely to clarify operational and administrative expectations for interested proposers.