RFP-2019-0518_Purchase-Trade-in_Golf_Cart_Fleet_Addendum_No.1.pdf

PUR-F-212 Rev. 11/2016

City of Casselberry | Procurement Division 95 Triplet Lake Drive, Casselberry, Florida 32707

Phone: 407-262-7700, extension 1142 | Fax: 407-262-7746 | Email: procurement@casselberry.org ADDENDUM #1

RFP-2019-0518 Purchase-Trade-in Golf Cart Fleet

DATE: July 11, 2019

TO: All Bidders/Proposers

FROM: Rhonda Ulmer, Procurement Manager

City of Casselberry Procurement Division

SUBJECT: RFP-2019-0518 Purchase-Trade-in Golf Cart Fleet Addendum No. 1

This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document.

I. DUE DATE

This Addendum does not change the solicitation due date from July 16, 2019 at 2:00 P.M. Local Time.

II. QUESTIONS AND ANSWERS (Q&A)

The City has received the following question(s) concerning the solicitation:

Q1) If the Proposer is one of the most respected manufactures of Golf Cars and Utility Vehicles in the

World and has been in business for over 50 years do you still want 3 years of financials in order to be considered / compliant?

A1) Solicitation Section 4 PROPOSAL RESPONSE AND FORMAT Subsection FIRM QUALIFICATIONS

AND EXPERIENCE – TAB “A” subsection “D. Financial Information.”

It is anticipated that local distributors in addition to manufacturers may submit a proposal in response to this RFP, therefore, the City does not differentiate requirements based on the company. The referenced solicitation subsection also contains the following language: “… or an official letter from the Proposer’s financial accountant detailing the financial status of the Proposer. The letter shall include a contact name, address, phone number, and fax number.”

Q2) If the proposer primary lender partners do not accept or allow the VISA Purchasing Card Program requested by the city of Casselberry will this disqualify the proposer from being awarded the bid?

A2) In reference to solicitation section “PURCHASING CARD PROGRAM” this is not a mandatory requirement and will not affect the evaluation.

Q3) Are you looking for account names and contact information of current customers that are doing or have done business with our company or are you specifically looking for Municipalities? Can this be either Gas or Electric Golf Car customers?

Phone: 407-262-7700, extension 1142 | Fax: 407-262-7746 | Email: procurement@casselberry.org ADDENDUM #1

RFP-2019-0518 Purchase-Trade-in Golf Cart Fleet

A3) Solicitation Section “SIMILAR PROJECTS – TAB “B” contains the following within Subsection “A.

To demonstrate experience and success in conducting similar work, the Proposer shall provide a minimum of five (5) references of similar size projects in similar circumstances with appropriate reference information……..”

It is recommended that references reflect similar (Gas) carts and services provided to governmental agencies.

Solicitation Attachment “F” References” contains the following text; “Provide a minimum of five

(5) projects performed by the Firm and completed within the last five (5) years, which are similar type, scope, and complexity.”

The City will consider other non-government agencies and type of carts, however “Gas” powered carts are the preferred items.

Q4) Reference to Newest Model Gas Powered Golf Car” We offer two body types, both body types will be 2020 Model Year vehicles, do you want proposals for both body types or the most economical body type vehicle that meets the specs outlined in the RFP?

A4) The City is seeking proposals which meet or exceed minimum requirements as set forth within

Exhibit “1” SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS.

Q5) If the proposer only offers the standard manufactures warranty on all golf car components outlined in the manufacturers golf car warranty pages and does not offer a 5 year bumper to bumper warranty for all parts and labor on the Golf Car will that exclude the manufacture from bidding on this project?

A5) Attachment “I” Price Proposal Form communicates minimum requirements that would be utilized in the “evaluation criteria” of submitted proposals. The City is also interested in receiving price breakdown for all items listed within the Excel workbook titled “Exhibit 3 - RFP-2019-0518 Purchase Trade-in Golf Cart Fleet Proposal Schedule of Values. Exhibit 3 contains line item titled “Extended Warranty (Option)” for “Extended Warranty Golf Carts Years 3 through 5 Bumper to Bumper, maintenance, parts and service (included).”

Q6) If the Golf Car manufacture offers several service options ie; Annual, Semi-Annual, Quarterly, and

Monthly for the City of Casselberry to choose from how would the City of Casselberry like to see those options presented in the RFP?

A6) Proposers can additionally provide available service offerings utilizing their standard pricing documentation for each.

Q7) If the manufacture offers several choices and options on the GPS Solution how would the

City of Casselberry like to see those options presented in the RFP?

Phone: 407-262-7700, extension 1142 | Fax: 407-262-7746 | Email: procurement@casselberry.org ADDENDUM #1

RFP-2019-0518 Purchase-Trade-in Golf Cart Fleet

A7) Proposers will provide the standard options as “Alternates only” for consideration and include standard pricing and documentation.

Q8) Are you asking the manufacture to maintain full ownership for this Golf Car fleet during the term of this lease? Normally the lender maintains ownership of the lease / golf cars.

A8) As stated within the solicitation, “The City is seeking proposals (1) to purchase or provide a trade-in credit for its Existing Fleet in AS-IS, WHERE-IS CONDITION, WITHOUT REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE AND MERCHANTABILITY; and (2) to lease an entire fleet of sixty (60) new gasoline model year golf carts (the “Proposed New Fleet”), meeting the requirements set forth in the Minimum Specifications and Accessories for New Golf Carts for a term of five (5) years.” The City anticipates taking ownership at the end of lease term for a $1.00 buyout (reference Section “1” Subsection “1.03 TERM” and Exhibit “1” section “3” subsection “B” item “2. PRICE OF SPECIFIED GOLF CARTS”).

Q9) Please clarify that all parts and service after warranty period is at proposers expense for full 5 years.

A9) Refer to Exhibit “3 Proposal Price Schedule”. An Excel workbook titled “Exhibit 3 - RFP-2019-0518

Purchase Trade-in Golf Cart Fleet Proposal Schedule of Values_R1….” The Excel workbook contains line items titled “Extended Warranty (Option)” for “Extended Warranty Golf Carts Years 3 through 5 Bumper to Bumper, maintenance, parts and service (included)” and “Maintenance and Service.”

III. CHANGES, ADDITIONS AND/OR CLARIFICATIONS

CLARIFICATIONS:

N/A

CHANGE NO. 1: QUESTIONS

N/A

Phone: 407-262-7700, extension 1142 | Fax: 407-262-7746 | Email: procurement@casselberry.org ADDENDUM #1

RFP-2019-0518 Purchase-Trade-in Golf Cart Fleet

Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this Addendum with your submittal. Failure to comply may result in disqualification of your response.

Acknowledgment is hereby made of RFP-2019-0518 Purchase-Trade-in Golf Cart Fleet Addendum No. 1

Name of Firm/Company Contact Email

Street Address City, State, Zip Code

Telephone Number Fax Number

Authorized Person Printed Name Authorized Person Title

Authorized Person Signature Date of Signature