RFP 18-0093 I-Pass Distribution and Back-End Support Exhibits A - D.xlsx
XLSX spreadsheet 3 MB Posted
- Solicitation number
- 19-557THA-BUSSY-B-4599
- Issued by
- Dupage County, Illinois
About this file
This document is an RFP (Request for Proposals) issued by the Illinois Tollway for I-PASS Distribution and Backend Support Services. The RFP seeks proposals from responsible vendors to provide services to support the I-PASS program, which includes retail distribution of I-PASS transponders and back-end support. The RFP provides historical data on I-PASS transponder distribution and replacements, including projected transponder replacement volumes through 2028. Exhibit D includes sample transponder distribution and replacement reporting formats. The contract term and any renewal options are not specified.
The RFP does not provide details on pricing terms, set-asides, incumbents, funding requirements or sources. However, it does indicate that transponders for customers outside of Illinois or with large transponder volumes are not managed through this contract.
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Text version
Exhibit A Below is the box currently used today for Retail Transponders
| Below is a picture of a retail transponder with the removable label with activation instructions. |
| The second label shown as the "Transponder ID" is placed by the manufacturer of the transponder and must not be removed. |
Exhibit B
| RETAIL DISTRIBUTION I-PASS (CLASS 1) | ||||||||||||||||
| Jan-2018 | Feb-2018 | Mar-2018 | Apr-2018 | May-2018 | Jun-2018 | Jul-2018 | Aug-2018 | Sep-2018 | Oct-2018 | Nov-2018 | Dec-2018 | Jan-2019 | Feb-2019 | Mar-2019 | LAST 12 MONTHS | |
| STATE-COUNTY | ||||||||||||||||
| IL-COOK | 23,650 | 10,400 | 16,675 | 11,725 | 15,125 | 15,175 | 14,800 | 14,500 | 9,300 | 11,450 | 8,875 | 9,325 | 8,475 | 6,925 | 11,150 | 136,825 |
| IL-DUPAGE | 7,250 | 3,175 | 4,950 | 3,125 | 4,600 | 4,250 | 4,625 | 3,875 | 2,800 | 3,125 | 2,575 | 2,625 | 2,700 | 1,775 | 3,225 | 39,300 |
| IL-LAKE | 4,375 | 1,325 | 3,450 | 2,000 | 2,525 | 3,175 | 2,850 | 2,875 | 1,650 | 1,700 | 1,725 | 1,975 | 1,450 | 1,025 | 2,200 | 25,150 |
| IL-WILL | 5,200 | 1,875 | 2,675 | 1,775 | 2,550 | 2,525 | 2,025 | 2,250 | 1,450 | 1,625 | 1,250 | 1,350 | 1,275 | 1,025 | 1,550 | 20,650 |
| IL-KANE | 2,825 | 1,275 | 2,100 | 1,150 | 1,550 | 1,775 | 1,625 | 1,500 | 1,000 | 1,200 | 975 | 1,075 | 775 | 750 | 1,175 | 14,550 |
| IL-WINNEBAGO | 1,250 | 275 | 1,275 | 775 | 900 | 1,400 | 775 | 1,025 | 550 | 925 | 625 | 650 | 400 | 450 | 700 | 9,175 |
| IL-MCHENRY | 2,025 | 700 | 1,900 | 775 | 1,100 | 1,675 | 1,425 | 1,525 | 700 | 700 | 1,025 | 650 | 725 | 450 | 1,100 | 11,850 |
| IL-KENDALL | 1,250 | 500 | 750 | 475 | 675 | 725 | 525 | 625 | 375 | 500 | 350 | 325 | 375 | 325 | 450 | 5,725 |
| IL-DEKALB | 875 | 325 | 525 | 325 | 450 | 425 | 250 | 375 | 300 | 275 | 225 | 200 | 325 | 200 | 325 | 3,675 |
| IL-ROCK ISLAND | 350 | 175 | 500 | 250 | 275 | 525 | 425 | 300 | 300 | 150 | 200 | 250 | 100 | 200 | 275 | 3,250 |
| IL-KANKAKEE | 400 | 250 | 225 | 275 | 300 | 375 | 275 | 250 | 225 | 200 | 200 | 200 | 125 | 125 | 250 | 2,800 |
| IL-MCLEAN | 150 | 125 | 275 | 125 | 225 | 250 | 375 | 175 | 125 | 200 | 125 | 100 | 100 | 150 | 150 | 2,100 |
| IL-GRUNDY | 200 | 125 | 175 | 125 | 125 | 200 | 125 | 150 | 75 | 100 | 100 | 75 | 75 | 75 | 100 | 1,325 |
| IO-DEWITT | 100 | 25 | 125 | 75 | 50 | 125 | 100 | 75 | 50 | 100 | 25 | 25 | - 0 | 25 | 75 | 725 |
| IL-OLGE | 175 | 75 | 100 | 100 | 75 | 150 | 50 | 175 | 50 | 50 | 50 | 50 | 25 | 50 | 75 | 900 |
TOTAL 50,075 20,625 35,700 23,075 30,525 32,750 30,250 29,675 18,950 22,300 18,325 18,875 16,925 13,550 22,800 - 0 278,000
| RETAIL I-PASS DISTRIBUTION (CLASS 791) | ||||||||||||||||
| Jan-2018 | Feb-2018 | Mar-2018 | Apr-2018 | May-2018 | Jun-2018 | Jul-2018 | Aug-2018 | Sep-2018 | Oct-2018 | Nov-2018 | Dec-2018 | Jan-2019 | Feb-2019 | Mar-2019 | LAST 12 MONTHS | |
| STATE-COUNTY | ||||||||||||||||
| IL-WINNEBAGO | 25 | 25 | 50 | 50 | 50 | 25 | 50 | 50 | 25 | 75 | - 0 | 25 | 50 | 25 | 50 | 475 |
| IL-KANE | - | 25 | - | 25 | 25 | - | 25 | - | 25 | 25 | - 0 | - 0 | 25 | - 0 | - 0 | 150 |
| IL-OLGE | - | 25 | - | 25 | - | - | 25 | 25 | - | - 0 | - 0 | - 0 | - 0 | 25 | - 0 | 100 |
TOTAL 25 75 50 100 75 25 100 75 50 100 - 0 25 75 50 50 725
| RETAIL I-PASS DISTRIBUTION (CLASS 727) | ||||||||||||||||
| Jan-2018 | Feb-2018 | Mar-2018 | Apr-2018 | May-2018 | Jun-2018 | Jul-2018 | Aug-2018 | Sep-2018 | Oct-2018 | Nov-2018 | Dec-2018 | Jan-2019 | Feb-2019 | Mar-2019 | LAST 12 MONTHS | |
| STATE-COUNTY | ||||||||||||||||
| IL-WINNEBAGO | - | - | 25 | - | - | - | - | 25 | - | - | - | - | - | - | - | 25 |
| IL-OLGE | 25 | - | - | - | - | - | - | 25 | - | 25 | - | - | 25 | - | - | 75 |
TOTAL 25 - 25 - - - - 50 - 0 25 - 0 - 0 25 - 0 - 0 100
| REPLACEMENT I-PASS DISTRIBUTION | ||||||||||||||||
| Jan-2018 | Feb-2018 | Mar-2018 | Apr-2018 | May-2018 | Jun-2018 | Jul-2018 | Aug-2018 | Sep-2018 | Oct-2018 | Nov-2018 | Dec-2018 | Jan-2019 | Feb-2019 | Mar-2019 | LAST 12 MONTHS | |
| STATE-COUNTY | ||||||||||||||||
| IL-COOK | 600 | 2,500 | 6,700 | 6,200 | 6,400 | 6,000 | 6,800 | 9,300 | 9,100 | 9,500 | 5,000 | 7,500 | 4,900 | 5,300 | 9,000 | 85,000 |
| IL-DUPAGE | 200 | 1,000 | 2,000 | 1,600 | 2,200 | 1,300 | 2,700 | 3,400 | 4,400 | 5,100 | 2,100 | 3,700 | 1,400 | 2,000 | 5,200 | 35,100 |
| IL-LAKE | 200 | 100 | 2,100 | 1,200 | 1,300 | 1,400 | 1,800 | 2,200 | 2,000 | 2,200 | 1,400 | 2,100 | 1,000 | 800 | 3,000 | 20,400 |
| IL-WILL | - | 400 | 1,500 | 900 | 1,000 | 1,100 | 1,300 | 2,100 | 1,700 | 2,900 | 500 | 1,300 | 1,100 | 1,000 | 2,100 | 17,000 |
| IL-KANE | - | 300 | 1,100 | 400 | 500 | 700 | 800 | 1,400 | 1,300 | 1,700 | 500 | 1,600 | 500 | 700 | 2,100 | 12,200 |
| IL-MCHENRY | - | 400 | 500 | 700 | 200 | 700 | 800 | 1,100 | 1,200 | 800 | 800 | 600 | 600 | 400 | 1,400 | 9,300 |
| IL-KENDALL | - | 200 | 400 | 200 | 200 | 200 | 500 | 600 | 500 | 800 | 200 | 500 | 300 | 200 | 900 | 5,100 |
| IL-DEKALB | - | 100 | 200 | 200 | 100 | 200 | 100 | 200 | 300 | 400 | 200 | 100 | 200 | 100 | 300 | 2,400 |
| IL-KANKAKEE | - | - | 100 | 200 | 100 | 300 | 100 | 200 | 100 | 200 | - 0 | 100 | 100 | - 0 | 100 | 1,500 |
| IL-ROCK ISLAND | - | - | 300 | 200 | 200 | 200 | 300 | 400 | - 0 | 100 | 200 | - 0 | 100 | 200 | - 0 | 1,900 |
| IL-MCLEAN | - | 100 | 100 | 100 | 300 | 100 | 100 | 300 | 100 | 100 | 200 | - 0 | 100 | 100 | - 0 | 1,500 |
| IL-GRUNDY | - | - | 200 | - | 100 | 100 | 100 | 100 | - 0 | 100 | - 0 | - 0 | 100 | 100 | 100 | 800 |
| IL-DEWITT | - | - | 100 | 100 | - | - | 100 | - | 100 | - 0 | - 0 | - 0 | - 0 | - 0 | 100 | 400 |
| IL-OLGE | - | - | 100 | 100 | 100 | - | 100 | - | 100 | 100 | - 0 | 100 | 100 | 100 | - 0 | 800 |
| IL-WINNEBAGO | - | - | 800 | 600 | 600 | 500 | 800 | 800 | 300 | 700 | 500 | 100 | 400 | 400 | 600 | 6,300 |
TOTAL 1,000 5,100 16,200 12,700 13,300 12,800 16,400 22,100 21,200 24,700 11,600 17,700 10,900 11,400 24,900 - 0 199,700
| $20 GIFT CARD DISTRIBUTION | ||||||||||||||||
| Jan-2018 | Feb-2018 | Mar-2018 | Apr-2018 | May-2018 | Jun-2018 | Jul-2018 | Aug-2018 | Sep-2018 | Oct-2018 | Nov-2018 | Dec-2018 | Jan-2019 | Feb-2019 | Mar-2019 | LAST 12 MONTHS | |
| STATE-COUNTY | ||||||||||||||||
| IL-COOK | 4,500 | 4,100 | 6,100 | 4,400 | 7,200 | 4,600 | 6,000 | 5,400 | 3,600 | 5,400 | 4,900 | 4,100 | 5,000 | 3,100 | 5,000 | 58,700 |
| IL-DUPAGE | 800 | 1,200 | 1,700 | 1,500 | 1,400 | 1,500 | 1,600 | 1,600 | 800 | 1,300 | 1,300 | 800 | 1,400 | 1,100 | 900 | 15,200 |
| IL-WILL | 700 | 600 | 400 | 900 | 600 | 1,000 | 400 | 800 | 800 | 400 | 600 | 500 | 600 | 600 | 700 | 7,900 |
| IL-KANE | 200 | 300 | 400 | 400 | 700 | 300 | 700 | 300 | 200 | 700 | 500 | 400 | 500 | 100 | 800 | 5,600 |
| IL-LAKE | 400 | 500 | 600 | 700 | 400 | 600 | 500 | 700 | 500 | 200 | 800 | 100 | 400 | 200 | 800 | 5,900 |
| IL-MCHENRY | 100 | 200 | 400 | 100 | 200 | 500 | 400 | 200 | 200 | 200 | 200 | 200 | 400 | 200 | 200 | 3,000 |
| IL-DEKALB | 200 | 100 | 200 | 100 | 300 | 200 | 100 | 100 | 300 | 300 | 100 | 200 | 200 | 100 | 100 | 2,100 |
| IL-KENDALL | 300 | 100 | 200 | - | 200 | 300 | - | - | 200 | 400 | 100 | 200 | 300 | - 0 | 300 | 2,000 |
| IL-KANKAKEE | 100 | - | 100 | 300 | 100 | 200 | 100 | 300 | 100 | - 0 | 100 | 100 | - 0 | - 0 | 200 | 1,500 |
| IL-ROCK ISLAND | - | - | 100 | - | - | 100 | - | - | - | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | 100 |
| IL-GRUNDY | - | - | - | 100 | - | - | - | - | - | 100 | - 0 | - 0 | - 0 | - 0 | - 0 | 200 |
| IL-MCCLEAN | 100 | - | - | - | - | - | 100 | - | - | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | 100 |
| IL-DEWITT | - | - | - | - | - | - | 100 | - | - | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | 100 |
| IL-OLGE | - | - | - | 100 | - | - | - | - | - | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 | 100 |
| IL-WINNEBAGO | - | - | - | - | 100 | - | 100 | - | - | 100 | - 0 | 100 | - 0 | 100 | - 0 | 500 |
TOTAL 7,400 7,100 10,200 8,600 11,200 9,300 10,100 9,400 6,700 9,100 8,600 6,700 8,800 5,500 9,000 103,000
Exhibit C
| Exhibit C |
| Please note that the chart and breakdown of replacements by year reflects the entire Proactive Replacement Program, not just those transponders that are replaced through the retail outlet. This is included to show the Vendor the trends of actual transponders replaced and projected transponder replacements. Replacements for customers who live out of state or accounts that have a large volume of transponders on their account are not managed through this contract. |
| Year | Count |
| 2011 | 597,787 |
| 2012 | 676,376 |
| 2013 | 921,498 |
| 2014 | 850,354 |
| 2015 | 823,111 |
| 2016 | 786,039 |
| 2017 | 816,954 |
| 2018 | 382,692 |
Please note new transponder types with longer battery life were introduced in 2010. Therefore, projected transponder replacements are lower in years 2020 and 2021.
| Year | Count |
| 2019 | 969,904 |
| 2020 | 535 |
| 2021 | 353 |
| 2022 | 612,265 |
| 2023 | 905,133 |
| 2024 | 809,025 |
| 2025 | 779,693 |
| 2026 | 702,866 |
| 2027 | 782,398 |
| 2028 | 370,775 |
Actual Transponders Replaced Count 2011 2012 2013 2014 2015 2016 2017 2018 597787 676376 921498 850354 823111 786039 816954 382692 Projected Transponder Replacements Count 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 969904 535 353 612265 905133 809025 779693 702866 782398 370775
Exhibit D
| Sample Tag Replacement Report sent via FTP transfer |
| Transponder Distribution: String includes inventory movement code, material description code, transponder serial number, plant location, store location, agency ID, distribution date |
| 02,3000072,11534519,2000,8203,015,10132018 |
| 02,3500791,09610657,2000,8203,015,10132018 |
| 02,3000072,11699069,2000,3216,015,10132018 |
| 02,3500791,09610657,2000,8211,015,10132018 |
| 02,3000072,11534519,2000,0058,015,10132018 |
| 02,3000072,11695748,2000,1156,015,10132018 |
| Sample Tag Replacement Report sent via FTP transfer | |
| Transponder Replacement: String includes plant location, store location, old transponder serial number, new transponder serial number, agency ID, replacement date | |
| 2000,4305,00461552,11469268,015,10132018 | |
| 2000,3481,04771710,11811203,015,10132018 | |
| 2000,3216,04833516,11469268,015,10132018 | |
| 2000,3465,00461522,11469268,015,10132018 | |
| 2000,3496,00461522,11469268,015,10132018 | |
| 2000,3546,04876812,11469268,015,10132018 | |
| 2000,8211,04926472,11469268,015,10132018 |
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