RFP 173-25019 Addendum #3 K-12 Math Adoption Q&A.pdf

K-12 Math Curriculum Adoption Q&A - 173-RFP-25019

Question Answer

References – For references, do you require districts that have adopted the program district-wide? Or are references from districts that have partially adopted the program permissible? I.e., some of the schools within the district are using the program but not all schools.

References from districts that have partially adopted the program are permissible, but we would prefer references that have adopted the program district-wide.

Is data collection and reporting a required component?

If your product includes data collection and reporting, please describe those capabilities in your proposal.

Is professional development a required component? For reference, our company does not provide training directly, however, we maintain close relationships with excellent professional development providers who have extensive experience teaching [our] approach.

A comprehensive professional development plan, including pricing, is a required component, whether it is conducted by your company or a partner.

Do you require that the material be available in any language besides English?

Our preference is for resources to be able to support our Spanish and Mandarin Chinese Dual Language Immersion programs (grades K-8).

For NC state standards alignment, do you require any specific documentation/format?

No specific format, however a standard by standard alignment description is requested to ensure all standards are present in the resources purchased.

If selected to present, can we present virtually or send a recorded video?

Presentations must be conducted in-person.

Do we need to send 8 copies of samples as well as 8 Bid Packets? Do you need samples of each grade or would one grade be sufficient?

Only one copy of samples should be sent for the initial phase of review, but they are not required with the February 4 bid proposal. Sample materials should be received at our Operations Center at 810 Gillespie St., Fayetteville, NC 28306 by 2:00pm on February 10, and vendors may opt not to send materials from every grade level at this point in the process.

Will you return the samples after the Bid process is complete?

Yes, we can return the samples after the bid process is complete if you include a shipping return label and instructions.

The math adoption would essentially be for the entire county, with approx. 49,000 students from K-12?

It could be. However, CCS will consider multiple curriculum material products for different grade spans (K-5, 6-8, HS) and courses for standard alignment and to best meet the needs of students.

Should the proposal include pricing for print and digital online subscriptions for total enrollment?

Yes, if applicable.

Will there be formal presentations scheduled from initial chosen vendors?

Yes. Vendor presentations will be March 19.

What is the overall time frame for a decision to be made?

We will make our recommendations to the Board of Education in April and notify the recommended vendor(s) following Board approval.

When would you be looking to start integration?

Pending Board approval, we will finalize our implementation plan to be integrated for the 2025-2026 school year.

*Correction to the original RFP: Adoption is for the 2025-2026, 2026-2027, and 2027-2028 school years.

On page 3, bullet 5 says, "Finalists must send sample materials to eleven designated sites by March 3, 2025". On page 6, Number 4 says "Vendors must provide samples of materials for review, including teacher guides, student materials, assessments, and other ancillary materials. Access to digital components, if applicable, should also be included. Any shipping labels must contain the vendor name and bid number." To clarify, do you require a complete set of samples with the proposal submission and then an additional 11 complete sets if we make it to the finalist round?

Samples should be sent for the initial phase of review, but they are not required with the February 4 bid proposal. Sample materials should be received at our Operations Center at 810 Gillespie St., Fayetteville, NC 28306 by 2:00pm on February 10, and vendors may opt not to send materials from every grade level at this point in the process.

Selected finalists will then be required to provide 11 complete sets of materials.

Addresses and points of contact will be provided at that time.

Does the district use Canvas as the LMS? If not, what LMS does the district use?

Yes, the district uses Canvas as the LMS.

To allow additional time for vendors to prepare pricing, proposals, and samples, will the District please provide a two-week extension?

In order for us to continue on our established timeline, all proposals are due by February 4, 2025.

On page 3 of the RFP, it states that finalists will be required to submit samples. On page 6, it indicates that perhaps samples are due with the RFP on 2/4. Can you clarify?

Samples should be sent for the initial phase of review, but they are not required with the February 4 bid proposal. Sample materials should be received at our Operations Center at 810 Gillespie St., Fayetteville, NC 28306 by 2:00pm on February 10, and vendors may opt not to send materials from every grade level at this point in the process.

Selected finalists will then be required to provide 11 complete sets of materials.

Addresses and points of contact will be provided at that time.

Is the district considering curricula that are designed to provide access to the NC Extended Standards for math?

No, this RFP is for resources that support the NC Standard Course of Study.

To support the cost proposal, will the These are estimates. However, it should be

District please provide a breakdown of the students and teachers by grade level?

understood that CCS is not limited to the initial needs and the number of users in any given year, and contracts should include a clause for covering normal and reasonable adjustments in enrollment at no extra cost to the district.

Grade Math Teachers Students

K 250 4,000

1 250 3,900

2 250 3,900

3 250 4,000

4 225 3,600

5 225 3,900

6 45 3,800

7 45 3,700

8 45 3,900

9 45 4,500

10 45 4,200

11 45 3,900

12 45 3,500

Will the district please provide the student enrollment totals per grade level?

Will the district please provide the number of Math teachers per grade level?

Please see the table above. However, it should be understood that CCS is not limited to the initial needs and the number of users in any given year, and contracts should include a clause for covering normal and reasonable adjustments in enrollment at no extra cost to the district.

Will CCS allow an electronic submittal? No.

Is the district looking for Attachment C to be answered and responded to in our response? OR Attachment D? Or both?

At a minimum, vendors should respond to the Vendor Scorecard (attachment C) for the initial review of proposals. However, the Instructional Materials Review Criteria will be used in our second phase of reviews, so additionally addressing those criteria would be beneficial.

Are hard copy samples required by the RFP deadline or will hard copy samples be requested upon moving to a next stage?

Samples should be sent for the initial phase of review, but they are not required with the February 4 bid proposal. Sample materials should be received at our Operations Center at 810 Gillespie St., Fayetteville, NC 28306 by 2:00pm on February 10, and vendors may opt not to send materials from every grade level at this point in the process.

Selected finalists will then be required to provide 11 complete sets of materials.

Addresses and points of contact will be provided at that time.

What is the term of the contract? The contract is for the 2025-2026, 2026-2027, and 2027-2028 school years.

When will the contract begin? The contract will begin for the 2025-2026 school year.

Is this considered an e-procurement subject to the 1.75% transaction fee?

No, that should not have been included in the RFP.

Can you please provide the approximate student counts by grade?

These are estimates. However, it should be understood that CCS is not limited to the initial needs and the number of users in any given year, and contracts should include a clause for covering normal and

1 250 3,900

2 250 3,900

3 250 4,000

4 225 3,600

5 225 3,900

6 45 3,800

7 45 3,700

8 45 3,900

9 45 4,500

10 45 4,200

Can you please provide the approximate teacher counts by grade?

Please see the table above.

What learning management system and technical integrations does Cumberland County Schools currently use?

Here are a few key points about CCS’s overall technical ecosystem and common integrations:

Learning Management System (LMS)

● Canvas: Used as the district’s primary LMS for course delivery, assignments, and instructional resources.

Student Information System (SIS)

● Infinite Campus: Utilized for managing student data, attendance, and rosters, with integrations that can sync data into the LMS.

Identity & Single Sign-On (SSO)

● Clever: May be used for streamlined access to various tools and services.

● SSO: via Google Workspace

Productivity & Collaboration Tools

● Google Workspace for Education:

Deployed district-wide for email, file storage, and collaborative documents.

Page 6 outlines the steps of this process with step 2 requesting materials and presentations. Does this mean that sample materials or trial accounts are not required at the time of submission?

Samples should be sent for the initial phase of review, but they are not required with the February 4 bid proposal. Sample materials should be received at our Operations Center at 810 Gillespie St., Fayetteville, NC 28306 by 2:00pm on February 10, and vendors may opt not to send materials from every grade level at this point in the process.

Selected finalists will then be required to provide 11 complete sets of materials.

Addresses and points of contact will be provided at that time.

Out of the 49,183 total enrollments in Cumberland County Schools, what is the estimated enrollment numbers that will utilize the math curriculum broken down in grades K-5, 6-8, and 9-12?

These are estimates. However, it should be understood that CCS is not limited to the initial needs and the number of users in any given year, and contracts should include a clause for covering normal and

2 250 3,900

3 250 4,000

4 225 3,600

5 225 3,900

6 45 3,800

7 45 3,700

8 45 3,900

9 45 4,500

10 45 4,200

Where can I access all the documents related to this RFP, including any that need to be signed?

All documents are included in the RFP.

Would the district accept hand delivery of the sealed proposal?

Yes.

For pricing purposes, can you break down the number of teachers and students per building for each grade level?

These are estimates. However, it should be understood that CCS is not limited to the initial needs and the number of users in any given year, and contracts should include a clause for covering normal and

2 250 3,900

3 250 4,000

4 225 3,600

5 225 3,900

6 45 3,800

7 45 3,700

8 45 3,900

9 45 4,500

10 45 4,200

What strengths, skills, and attributes are important to Cumberland County Schools when evaluating companies, their products, and their personnel?

Per the RFP, the vendor provides strong references from large school districts with similar needs, preferably in North Carolina, showing consistent success in implementation and service. The vendor is well-established, with a proven track record of success in educational publishing and service provision.

What role, if any, does Cumberland County Schools see vendors playing in helping to replicate excellence within and throughout CCS?

Per the RFP, we are looking for high-quality instructional materials, a comprehensive professional development plan for teachers and instructional leadership teams, and ongoing district-wide implementation support.

Regarding RFP Requirement #3 (Detailed Response to Criteria), would you like us to address this within our response to Attachment C, Attachment D, or, may

At a minimum, vendors should respond to the Vendor Scorecard (attachment C) for the initial review of proposals. However, the Instructional Materials Review Criteria we address this requirement within both Attachment C and Attachment D?

will be used in our second phase of reviews, so additionally addressing those criteria would be beneficial.

May you please provide express written consent to utilize Cumberland County Schools’ logo in order to create marketing collateral for CCS?

No, I cannot provide express written consent to utilize Cumberland County Schools' logo for creating marketing collateral.

How do you picture the role and function of mathematics teachers evolving over the next three years for Grades K-5? For Grades 6-8? For Grades 9-12?

Please see The Cumberland Commitment:

Strategic Plan 2026.

If implementations are successful, what will exemplar Math classrooms look like at the end of 2027-28 for Grades K-5? For Grades 6-8? For Grades 9-12?

Please see The Cumberland Commitment:

Strategic Plan 2026.

Please picture the ideal Cumberland County Schools graduate. What mathematical skills, strengths, and competencies will they possess? How will curriculum and instruction in Cumberland County Schools support the development of these graduates?

Please see The Cumberland Commitment:

Strategic Plan 2026.

Per the RFP, in CCS, essential elements of quality instruction include but are not limited to, implementation of the district curriculum, teaching to the standards, utilizing effective methods of delivery, providing rigorous content, assessing, re-teaching, and providing expanded opportunities in the learning process. It is important to provide students with multiple avenues to accelerate academically.

May you please provide projected enrollment for Grades K-8, and for NC Integrated Math I-III, for 2025-26?

These are estimates. However, it should be understood that CCS is not limited to the initial needs and the number of users in any given year, and contracts should include a clause for covering normal and https://www.ccs.k12.nc.us/o/ccs/page/the-cumberland-commitment-strategic-plan-2026 https://www.ccs.k12.nc.us/o/ccs/page/the-cumberland-commitment-strategic-plan-2026 https://www.ccs.k12.nc.us/o/ccs/page/the-cumberland-commitment-strategic-plan-2026 https://www.ccs.k12.nc.us/o/ccs/page/the-cumberland-commitment-strategic-plan-2026

2 250 3,900

3 250 4,000

4 225 3,600

5 225 3,900

6 45 3,800

7 45 3,700

8 45 3,900

9 45 4,500

10 45 4,200

May you please provide projected teacher counts (by grade), for Grades K-8, for 2025-26?

Please see the table above.

May you please provide projected teacher counts, for NC Integrated Math I-III, for 2025-26?

Please see the table above.

On page 3, Section A3. Vendor Letter, the RFP requests materials for the 2024-2025, 2025-2026, and 2026-2027 school years.

Could the District please confirm the years of desired implementation?

Correction to the original RFP: Adoption is for the 2025-2026, 2026-2027, and 2027-2028 school years.

On page 6, Section V, part 6, the RFP requests pricing information to include "a complete breakdown of pricing, including any subscription costs for digital materials, cost of print materials, and professional

These are estimates. However, it should be understood that CCS is not limited to the initial needs and the number of users in any given year, and contracts should include a clause for covering normal and development services." To provide the most accurate and complete pricing, could the District please provide estimated teacher and student counts by grade level?

1 250 3,900

2 250 3,900

3 250 4,000

4 225 3,600

5 225 3,900

6 45 3,800

7 45 3,700

8 45 3,900

9 45 4,500

10 45 4,200

Does the district require physical samples with the RFP response? Or does the district require them by the March 3rd deadline?

Samples should be sent for the initial phase of review, but they are not required with the February 4 bid proposal. Sample materials should be received at our Operations Center at 810 Gillespie St., Fayetteville, NC 28306 by 2:00pm on February 10, and vendors may opt not to send materials from every grade level at this point in the process.

Selected finalists will then be required to provide 11 complete sets of materials.

Addresses and points of contact will be provided at that time.

Could you also share additional clarification of what is needed for “licensing status with the state of NC and

BOE.”

That should not have been included in the RFP and is not a requirement. An addendum will be created noting the change.

Is there an interest in a Math 1 with Foundational Supports course or only a Math 1 Semester course?

We would be interested in both.