RFP 17-065-29-Lake Superior Patrol Boat 06-15_17.pdf

State of Wisconsin

DOA-3261 (R05/2014)

s.16.75, Wis. Statutes

PROPOSALS MUST BE SEALED & ADDRESSED TO: Remove from proposer list for this commodity/service. (Return this page only.)

AGENCY ADDRESS: Proposal envelope must be sealed and plainly marked in lower corner with due date and Request for

Proposal # 17-065-29. Late proposals will be rejected. Proposals MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the proposal is due. Proposals dated and time stamped in another office will be rejected. Receipt of a proposal by the mail system does not constitute receipt of a proposal by the purchasing office. Any proposal which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Proposals must be submitted separately, i.e., not included with sample packages or other proposals. Proposal openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Proposer should contact the person named below for an appointment to view the proposal record. Proposals shall be firm for acceptance for sixty

(60) days from date of proposal opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.

WI Dept. of Natural Resources Attn: Robin Brietzman, FN/2 101 S. Webster St., PO Box 7921 Madison, WI 53703-7921

REQUEST FOR PROPOSAL

THIS IS NOT AN ORDER

PROPOSER (Name and Address) xxxxxhhhhghghghgh, Proposals MUST be in this office no later than

July 25, 2017 2:00 P.M

Name (Contact for further information)

Robin Brietzman (email: robin.brietzman@wisconsin.gov)

Phone Date

608-266-0861 June 15, 2017

Quote Price and Delivery FOB

Destination

Public Opening No Public Opening

Description

Request For Proposals # 17-065-29

State of Wisconsin, Department of Natural Resources

Lake Superior Patrol Boat

RFP issued: TBD Written inquiries due: TBD

Proposals due:

TBD

(see page 5-6 for additional event dates)

Payment Terms: Per RFP Requirements Delivery Time: Per RFP Requirements

We claim minority bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises.

Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson Ave., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

We claim disabled veteran owned business bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Disabled Veteran Owned Businesses. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-5462.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States. Yes No Unknown

In signing this proposal we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a proposal; that this proposal has been independently arrived at without collusion with any other proposer, competitor or potential competitor; that this proposal has not been knowingly disclosed prior to the opening of proposals to any other proposer or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Proposal and all terms of our proposal.

Name of Authorized Company Representative (Type or Print) Title Phone Fax

Signature of Above Date Email:

This form can be made available in alternate formats to individuals with disabilities upon request.

TABLE OF CONTENTS

PAGE NUMBER

Request for Proposal, Form DOA-3261 Cover Sheet

Table of Contents 2-3

Introduction 4

Procuring and Contracting Agency 4

Background 4

Clarification and/or Revision to the Specifications and Requirements 5

Reasonable Accommodations 5

Calendar of Events 5-6

Contract Term and Funding 6

Firm Prices 6

How to get on the State of Wisconsin’s Bidders/Proposers List 6

General Instructions 6-7

Incurring Costs 7

Submitting the Proposal 7

Proposal Organization and Format 7-8

Multiple Proposals 9

Vendor Interviews 9

Withdrawal of Proposals 9

Proposal Selection and Award Process 9

Evaluation of Criteria 10

Right to Reject Proposals and Negotiate Contract Terms 10

Award and Final Offers 10

Notification of Intent to Award 10

Appeals Process 10

General Proposal Requirements 11

Objective 11

Expected Services 11

Material and Workmanship 11

Special Conditions 12-13

Proposal Content 13-14

Equivalent or Approved Equal 14

Attachment 1- Boat and Trailer Specifications 15-24

Company History & Qualifications 25

Quality and Compatibility of Vendors Goods and Services 25

Product / Ordering Detail 25

Experience and References 26

Additional Information 26

Standard Terms and Conditions 27

Minority Owned Business Enterprise (MBE) requirements 28

Disabled Veteran Owned Business Requirements 29

Certification for Collection of Sales and Use Tax 29

Affirmative Action 29

Required forms 29

Standard Terms and Conditions DOA-3054

Designation of Confidential and Proprietary Information DOA-3027

Vendor Information DOA-3477

Vendor Reference DOA-3478

Vendor Qualification Form 41

Cost Proposal Form

1.0 GENERAL INFORMATION

1.1 Introduction

The Wisconsin Department of Natural Resources (WDNR) is requesting a proposal for the manufacture, testing, and delivery of a Lake Superior Law Enforcement Patrol vessel. It is the intent of WDNR to receive proposals that include all technical and supplier services to provide labor, materials, equipment, delivery to WDNR at Ashland, Wisconsin, and all other costs for a completely operational vessel as described in this Request for Proposal. The proposal should address the delivery, schedule of milestones, and timeframe that may be actually required if different from WDNR’s desired delivery and acceptance date

1.2 Procuring and Contracting Agency

This Request for Proposal (RFP) is issued by the Wisconsin Department of Natural Resources which is the sole point of contact for the State of Wisconsin during the selection process. The person responsible for managing the procurement process is Robin Brietzman (RFP project manager)

The contract resulting from this RFP will be administered by the Wisconsin Department of Natural Resources – Division of Finance. The contract administrator and DNR manager is Robin Brietzman.

1.3 BACKROUND

Agency or DNR – Wisconsin Department of Natural Resources.

The current, primary Lake Superior law enforcement patrol boat has been used intensively since 2006 for monitoring the commercial fishery on Lake Superior, which is required through the Lake Superior Commercial Fishing Agreement between the State of Wisconsin and the Red Cliff and Bad River Tribes. Law enforcement officers from each of the Agreement agencies work jointly from this vessel during patrol (Grid Check) efforts. Additionally, the patrol boat is used for law enforcement of recreational boating and sport and charter fishing activities in and around the Apostle Islands area of Lake Superior. The boat is used for participation in Port Security training and exercises in conjunction with U. S. Coast Guard (USCG) and other Port of Duluth/Superior Area Maritime Security Committee (AMSC) partners. Additionally, emergency response and search and rescue missions for lost persons and stranded boaters on Lake Superior all require call to duty for this primary response vessel.

PROJECT AND SCOPE

This request for proposal is to procure the best vessel for the efficient, effective and safe monitoring, and patrol of regulated activities on the waters of Lake Superior, which can be a harsh, unforgiving, and challenging environment during patrol activities.

During a limited open-water commercial season, properly functioning equipment is critical and unplanned downtime is not an option. Law enforcement commercial fishing monitoring effort’s effectiveness, efficiency, and safety rests entirely on the operation of this vessel on Lake Superior .

Vessel design and suitability for patrol to accomplish broad missions on Lake Superior are paramount considerations. Patrol efforts can extend great distances and encompass many hours on the water. Safety and comfort of officers is critical during challenging weather and extreme temperature conditions.

It is vitally important that this patrol vessel function without failure, with limited downtime for scheduled maintenance for a minimum 10-year lifespan. Locating expert technicians to service our larger patrol boats has always been a challenge in northwest Wisconsin without considerable travel and scheduling difficulties. Having access to service facilities in close proximity can reduce the time spent on maintenance and repairs. Explain your recommendations for service to this vessel.

Guidelines for the minimum vessel requirements are outlined in the Boat and Trailer Specification, attached as Attachment 1. WDNR will consider materials and performance other than those contained in the Attachment 1 provided they equal or exceed those stated.

When selecting a supplier, WDNR will take into consideration the supplier’s years of experience in construction of similar boats, how closely the supplier is able to comply with materials and performance guidelines, and the delivery and acceptance date. The delivery and acceptance date may be negotiated between WDNR and the selected supplier.

1.4 Clarification and/or Revision to the Specifications and Requirements

Any questions concerning this RFP must be submitted in writing (email preferred) on or before 2:00 p.m. CST, Thursday, June 30, 2017 to:

Robin Brietzman, Purchasing Agent, Senior Wisconsin Dept. of Natural Resources P.O. Box 7921 Madison, WI 53707-7921 Email: robin.brietzman@wisconsin.gov Phone: 608-266-0861

Vendors are expected to raise any questions, exceptions, or additions they have concerning the RFP document at this point in the RFP process. If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, the vendor should notify immediately the above named individual of such error and request modification or clarification of the RFP. In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of the RFP, revisions/amendments and/or supplements will be provided to all recipients of the initial RFP. Each proposal shall stipulate that it is predicated upon the requirements, terms and conditions of the RFP and any supplements or revisions thereof.

Any contact with state employees concerning this RFP is prohibited, except as authorized by the RFP manager during the period from date of release of the RFP until the notice of intent to contract is released.

1.5 Reasonable Accommodations

The DNR will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request.

1.6 Calendar of Events

Listed below are specific and estimated dates and times of actions related to this RFP. The actions with specific dates must be completed as indicated unless otherwise changed by the State. In the event that the State finds it necessary to change any of the specific dates and times in the calendar of events listed below, it will do so by issuing a supplement to this RFP. There may or may not be a formal notification issued for changes in the estimated dates and times.

mailto:robin.brietzman@wisconsin.gov

Date Event

June 15, 2017 RFP Date of Issue

June 27, 2017 Vendor meeting – if you would like to attend the optional Vendor meeting, email Robin Brietzman @ robin.brietzman@wisconsin for location and time.

June 30, 2017 Last day for submitting written inquiries by 2:00 PM CST

July 10, 2017 Mail notification to vendors of supplements or revisions to the

RFP

July 25, 2017 Proposals due from vendors by 2:00 PM CST

August 8, 2017 Vendor Interviews (if needed)

August 10-2017 Notification of intent to award sent to vendor(s) (estimated date)

August 18, 2017 Contract start date

1.7 Contract Term

The effective date of the contract resulting from this RFP shall be the date indicated in the period of agreement section of the executed contract August 18, 2017 – Contract ending upon full acceptance of boat - TBD

1.8 Firm Prices

Prices stated provided by bidders for “Unit” and “Extended” cost pricing must remain firm for the contract period. Any requests for increase in prices shall be sent in writing to DNR Purchasing sixty

(60) calendar days before the proposed effective date of the price increase. Any proposed increase must be limited to fully documented cost increases to the contractor, which are demonstrated to be industry wide. Full documentation of the direct increase to the contractor shall be furnished with this request for increase.

DNR Purchasing may accept, negotiate or reject the request for increase.

In the event the request for increase is rejected, the contractor may elect to cancel the contract provided they notify DNR Purchasing in writing sixty (60) days prior to the cancellation date. In the event of a decrease in price, the contractor shall immediately notify DNR Purchasing of such decrease and issue revised price lists or increases discount to cover this reduction. Such decrease in price shall become effective on the same date as the decrease is effective to the contractor.

1.9 How to get on the State of Wisconsin’s Bidders / Proposers List

Vendors are directed to the State of Wisconsin’s computerized vendor information system, ‘VendorNet’ for additional electronic copies of the RFP package, and for information on receiving automatic notification of all state agency procurements over $50,000 in a vendors’ particular area of interest. The web address for VendorNet is: http://vendornet.state.wi.us. If there is a need to solicit bids / proposals for additional services upon the completion of the contract initiated by this procurement, only vendors registered with ‘VendorNet’ will receive automatic notification of the bid/proposals. Receiving a receipt of this proposal in the mail does not guarantee receipt of future bids/proposals for these services.

2.0 PREPARING AND SUBMITTING A PROPOSAL

2.1 General Instructions

The evaluation and selection of a contractor and the contract will be based on the information submitted in the vendor's proposal plus samples, references, and demonstrations/presentations/oral interviews. Failure to respond to each of the requirements in the RFP may be the basis for rejecting a mailto:robin.brietzman@wisconsin http://vendornet.state.wi.us/ response. Elaborate proposals (e.g., expensive artwork, product samples, etc.), beyond that sufficient to present a complete and effective proposal, are not necessary or desired.

2.2 Incurring Costs

The State of Wisconsin is not liable for any cost incurred by proposers in replying to this RFP.

2.3 Submitting the Proposal

Proposers must submit an original and five (5) copies of all materials required for acceptance of their proposal by 2:00 PM CST, Tuesday, July 25, 2017 along with one (1) electronic copy (on CD or flash drive) to one of the two following addresses depending on how you send it:

If proposer is using the US Mail direct their proposals to:

Wisconsin Dept. of Natural Resources

Attn: Robin Brietzman

Purchasing Agent, Senior

P.O. Box 7921

Madison, WI 53707-7921

If sending their proposal via any other delivery method (e.g. UPS, FED-Ex, DHL, courier, etc.)

send to:

Wisconsin Dept. of Natural Resources

Attn: Robin Brietzman

Purchasing Agent, Senior

101 S. Webster St., Floor 2

Madison, WI 53703

To ensure confidentiality of the document, all proposals must be packaged, sealed and show the following information on the outside of the package:

—Proposer's name and address

—Request for proposal title: “Lake Superior Patrol Boat”

—Request for proposal number: # 17-065-29

—Proposal due date: July 25, 2017

An original plus one (1) copy of the vendor’s Cost Proposal must be sealed and submitted in a separate envelope as part of a complete vendor proposal. The outside of the envelope must be clearly labeled with the words “Cost Proposal, RFP #17-065-29, Lake Superior Patrol Boat” and include the name of the vendor and the due date. The cost proposal is due to the addressee on the due date and time noted above. All vendors submitting a request for proposal (RFP) are responsible for the delivery of their RFP package to this purchasing office prior to the stated

RFP opening time. Late and unsigned proposals will be rejected. No fax proposals will be accepted.

Please note: If a proposer indicates on the required Designation of Confidential and Proprietary Information form that any part of their proposal should be considered to be confidential or a trade secret, the electronic copy submitted on CD should be set up so that all confidential and non-confidential materials are stored on the CD in separate files.

2.4 Proposal Organization and Format

After studying the General Proposal Requirements, vendors should prepare their proposal, keeping each heading and subheading separated by tabs or otherwise clearly marked. Proposals should be typed in no less than 10 pt. Arial font and submitted on 8.5- by 11-inch paper bound securely.

Proposals should be organized and presented in the order and by the number assigned in the RFP.

Proposals must be organized with the following headings and subheadings. The RFP sections which should be submitted or responded to are:

Tab 1 - Cover Letter/Vendor Certifications. Include here any cover letter included with the proposal and include a signed copy of form number DOA-3261 Request for Proposal Cover Sheet. The cover sheet of this RFP can be used as a template for the proposal cover sheet. Proposals submitted in response to this RFP must be signed by a person in the vendor’s organization who is responsible for the decision as to the prices being offered in the proposal or by a person who has been authorized in writing to act as an agent for the person responsible for the decision on prices. Each proposal shall stipulate that it is predicated upon the terms and conditions of this RFP and any supplements or revisions thereof.

By submitting a signed proposal, the vendor’s signatories certify that in connection with this procurement: (a) the vendor’s organization or agent of the vendor’s organization has arrived at the prices in its proposal; without consultant, communication, or agreement with any other respondent or with any competitor for the purpose of restricting competition, (b) the prices quoted in the proposal have not been knowingly disclosed by the vendor’s organization or by any agent of the vendor’s organization and will not be knowingly disclosed by same, directly or indirectly, to any other respondent or to any competitor, and (c) no attempt has been made or will be made by the vendor’s organization or by any agent of the vendor’s organization to induce any other person or company to submit or not to submit a proposal for the purpose of restricting competition.

Bidder Qualifications and Warranty/Product Support Information: Bidder must either be a manufacturer, or a manufacturer’s authorized distributor or dealer. All bidders shall supply a statement indicating if they are a manufacturer or authorized dealer or authorized distributor for the specified items(s) being submitted for proposal. A statement must also be provided detailing the warranty and time frame for all items bid. With reference to the enclosed specifications, please be advised that when a brand name is mentioned it is used only to indicate a level of minimum quality acceptable.

Bids must clearly identify the manufacturer and catalog or stock number. Wisconsin DNR will be the sole judge of acceptability. If product bid does not meet the specifications exactly the bidder must submit adequate detailed product information to establish equivalency.

Also include in this tab of your proposal completed copies of the following forms that have been included in this RFP:

Designation of Confidential and Proprietary Information (DOA-3027), Vendor Information Sheet (DOA-3477)

Vendor Reference Sheet (DOA-3478)

Vendor Profile Form

All forms can be found in Section 7 of this RFP.

Tab 2 – Response to Section 4: General Proposal Requirements. Provide a point-by-point response to each and every proposal requirement specified in Section 4 of this RFP. Responses must be in the same sequence and numbered as they appear in this RFP. Responses must indicate all information requested in each specific requirement. A concise explanation of how each requirement has been or will be met must be included.

Tab 3 – Vendor Financial Stability Documentation. Vendors responding to this RFP must be able to substantiate their financial stability. Current financial statements along with additional supporting documentation may be submitted with each proposal. Vendors may also include any other information about the organization or company that they believe will limit the potential risks faced by the State if a contract is established with their firm for the services required by this RFP. A vendor’s failure to adequately document their financial stability may result in the rejection of their proposal. The State may request reports on financial stability from independent financial rating services in order to further substantiate stability.

Tab 4 – Additional Information: Include additional information which will be essential to an understanding of the proposal. This might include product catalog, brochures, product discount structure examples, or other explanatory documentation, which would clarify and/or substantiate the proposal. Any material included here should be specifically referenced elsewhere in the proposal.

Separate Envelope – Cost Information. The vendor must submit their Cost Proposal according to the instructions provided in Section 2.3 above. Failure to provide any requested information in the prescribed format may result in disqualification of the proposal. No mention of the cost proposal may be made in the response to the requirements listed in Sections 4 of this Request for

Proposal.

2.5 Multiple Proposals

Multiple proposals from a vendor will be permissible; however, each proposal must conform fully to the requirements for proposal submission and should independently comply with the instructions, conditions and specifications of this RFP. Each such proposal must be submitted separately and labeled as Proposal #1, Proposal #2, etc. on each page included in the response. Alternate acquisition plans do not constitute multiple proposals.

2.6 Vendor Interviews

Top scoring vendors based on an evaluation of the written proposal may be required to participate in vendor interviews to support and clarify their proposals, if requested by the State. The State has reserved time on Tuesday August 8, 2017 for this purpose. Failure of a proposer to interview on the date scheduled may result in rejection of the vendor's proposal.

2.7 Withdrawal of Proposals

Proposals shall be irrevocable until contract award unless the proposal is withdrawn. Proposers may withdraw a proposal in writing at any time up to the proposal closing date and time or upon expiration of two days after the due date and time if received by the RFP project manager. To accomplish this, the written request must be signed by an authorized representative of the proposer and submitted to the RFP project manager. If a previously submitted proposal is withdrawn before the proposal due date and time, the proposer may submit another proposal at any time up to the proposal closing date and time.

3.0 PROPOSAL SELECTION AND AWARD PROCESS

3.1 Proposal Scoring

Accepted proposals will be reviewed by an evaluation committee and scored against the stated criteria. A proposer may not contact any member of an evaluation committee except at the State’s direction. The committee will conduct a comprehensive, fair and impartial evaluation of all proposals received in response to this Request for Proposals for Lake Superior Patrol Boat. Each proposal received will be analyzed to determine overall responsiveness and completeness as defined in the

Statement of Work and the Instructions on submitting a proposal.

The Proposal will only be scored on the Department of Natural Resources purchased items.

Proposals from certified Minority Business Enterprises or from certified disabled veteran-owned businesses may have points weighted by a factor of 1.00 to 1.05 to provide up to a five percent (5%) preference to these businesses (Wis. Stats. 16.75(3m)). The evaluation committee's scoring will be tabulated and proposals ranked based on the numerical scores received.

3.2 Evaluation criteria

The proposals will be scored using the following criteria as per Department purchased Patrol Boat –

Reponses are to be marked as per 2.4 (Tab 2): Maximum Points cannot exceed 1,000 or percentage of 30%

RFP Section – General RFP Requirements (4.0) Points Percent

4.1 Purchase Price 250 25%

Service Components

4.2 Company History and Qualifications 100 10%

4.3 References and Experience 100 10%

4.4 Quality and Compatibility of vendor’s goods and

services to include Custom Services and ordering capabilities

300 30%

4.5 Product / Ordering Detail - extent to which the Goods

and Services meet the Department’s needs 50 5%

4.6 Additional Information - Any other relevant factor

specifically not listed in the request for proposal including rebate / discount structures and any additional innovations not described in the RFP

200 20%

Total 1000 100%

3.3 Right to Reject Proposals and Negotiate Contract Terms

The State reserves the right to reject any and all proposals. The State may negotiate the terms of the contract, including the award amount, with the selected proposer prior to entering into a contract.

If contract negotiations cannot be concluded successfully with the highest scoring proposer, the agency may negotiate a contract with the next highest scoring proposer.

3.4 Award and Final Offers

The State will compile the final scores (General Requirements and cost) for each proposal. The award will be granted in one of two ways. The award may be granted to the highest scoring responsive and responsible proposer. Alternatively, the highest scoring proposer or proposers may be requested to submit final and best offers. If final and best offers are requested by the State and submitted by the vendor, they will be evaluated against the stated criteria, scored and ranked by the evaluation committee. The award then will be granted to the highest scoring proposer. However, a proposer should not expect that the State will request a final and best offer. In the event of a tie, the tie breaker will be determined and awarded to the vendor who has the most items manufactured and/or assembled in the United States. In the event of a tie with the manufactured and/or assembled in the United States, a flip of a coin will determine the awarded vendor.

3.5 Notification of Intent to Award

All vendors who respond to this RFP will be notified in writing of the State's intent to award the contract(s) as a result of this RFP.

Once notification of the intent to award is made, copies of proposals will be available for public review under the supervision of agency staff. Proposal reviews will take place from 8:00 a.m. to 3:00 p.m. at

101 S. Webster Street, Madison, Wisconsin. Vendors should schedule reviews with Robin Brietzman at 608-266-0861 / email: robin.brietzman@wisconsin.gov mailto:robin.brietzman@wisconsin.gov

4.0 GENERAL PROPOSAL REQUIREMENTS

The Wisconsin Department of Natural Resources (WDNR) is requesting a proposal for the manufacture, testing, and delivery of a Lake Superior Law Enforcement Patrol vessel. It is the intent of WDNR to receive proposals that include all technical and supplier services to provide labor, materials, equipment, delivery to WDNR, Washburn Marina, 1 Marina Dr, Washburn, Wisconsin, and all other costs for a completely operational vessel as described in this Request for Proposal.

The proposal should address the delivery, schedule of milestones, and timeframe that may be actually required if different from WDNR’s desired delivery and acceptance date.

Objective: The objectives to be satisfied through this RFP are as follows:

This request for proposal is to procure the best vessel for the efficient, effective and safe monitoring and patrol of regulated activities on the waters of Lake Superior, which can be a harsh, unforgiving and challenging environment during patrol activities.

During a limited open-water commercial season, properly functioning equipment is critical and unplanned downtime is not an option. Law enforcement commercial fishing monitoring effort’s effectiveness, efficiency, and safety rests entirely on the operation of this vessel on Lake Superior.

Vessel design and suitability for patrol to accomplish broad missions on Lake Superior are paramount considerations. Patrol efforts can extend great distances and encompass many hours on the water. Safety and comfort of officers is critical during challenging weather and extreme temperature conditions.

It is vitally important that this patrol vessel function without failure, with limited downtime for scheduled maintenance for a minimum 10-year lifespan. Locating expert technicians to service our larger patrol boats has always been a challenge in northwest Wisconsin without considerable travel and scheduling difficulties.

Having access to service facilities in close proximity can reduce the time spent on maintenance and repairs.

Explain your recommendations for service to this vessel.

Guidelines for the minimum vessel requirements are outlined in the Boat and Trailer Specification, attached as Attachment 1. WDNR will consider materials and performance other than those contained in the Attachment 1 provided they equal or exceed those stated.

When selecting a supplier, WDNR will take into consideration the supplier’s years of experience in construction of similar boats, how closely the supplier is able to comply with materials and performance guidelines, and the delivery and acceptance date. The delivery and acceptance date may be negotiated between WDNR and the selected supplier.

Expected Services: Duration of services: August 18, 2017 – Full acceptance of finished boar TBD. The services will begin pending approval.

Materials and Workmanship:

a. Where a specific brand is named it shall be construed solely for the purpose of indicating the standard of quality, performance, or use described. Brands of equal quality, performance, and use shall be considered, provided the Supplier specifies the brand and model, and submits descriptive literature to WDNR representatives and obtains written approval.

b. All apparatus (machinery, equipment, piping, etc.) are to conform to good marine practice for vessels of this class. Materials shall be ordered to recognized standard sizes, wherever such apply, to facilitate replacement or repair. All materials and equipment, other than those supplied by WDNR, shall be new and of the best commercial quality. WDNR and Supplier shall reach written agreement as to manufactured items to be supplied for the vessel.

c. The Supplier shall provide suitable facilities and exercise proper diligence in connection with the storage, handling and installation of all WDNR supplied materials and equipment. Machinery and other components subject to damage or deterioration from exposure to weather or excessive heat, cold, or humidity shall be placed in suitable warehouses or otherwise properly protected. Special attention shall be given to manufacturer’s installation instructions.

d. All workmanship entering into the construction of the vessel shall conform to a high standard of commercial boat building practice and shall result in fair lines and smooth surfaces. Sharp and ragged edges or corners of structure which are unsightly or which could cause injury to personnel shall be removed, ground smooth, or snipped. Within tanks, bilges, peaks and any other spaces or areas which could trap liquids, limber holes of adequate size shall be provided to ensure effective drainage.

e. Where it is necessary to provide holes for the passage of wiring, piping, etc. in important structural members, compensation shall be provided where appropriate. In general, if such holes remove more than twenty percent (20%) of the depth of the web of a member structural compensation shall be provided. Any holes in the web of a structural member shall be centered in the web or, if they are unfavorably located, reinforcement shall be required. Cuts in decks, shell, bulkheads, and main strength members shall be radiused at the corners with a radius of 1/8 of the transverse dimension of the opening not to exceed twenty-four inches (24”). Adequate reinforcement shall be provided where required in way of penetrations of shell, decks, and bulkheads. Insert plates or reinforcing rings shall be used.

1. SPECIAL CONDITIONS

6.1. The proposal should consider all aspects of the Boat and Trailer Specifications as referenced in Attachment A and include any additional considerations that will make the project complete. WDNR has provided the following project scope narrative to assist in clarifying its intent of what the completed project shall consist. There may be additional elements that should be added to the scope of work and Supplier should address these in the proposal.

6.2. It is contemplated that the selected Supplier will provide all equipment, personnel, mobilization, testing, analysis, administration and other work necessary to manufacture the heavy aluminum vessel.

6.3. All work shall be performed in conformance with general industry safety orders of the state in which the work is to be performed.

6.4. Supplier and its subcontractor(s) shall perform the work to the highest standards of workmanship in accordance with current U.S. Coast Guard, National Marine Manufacturer’s Association and American Boat and Yacht Council regulations and standard marine repair practices.

6.5. Vessel shall be tested, delivered and accepted by WDNR no later than TBD.

6.6. Vessel Testing. Supplier shall conduct water and machinery trials (trials) to the complete satisfaction of WDNR, which shall include, but not be limited to the following:

6.6.1. Trials shall be conducted at Supplier’s sole cost and expense and may be held at Supplier’s place of manufacture, a body of water selected by Supplier and approved by WDNR.

6.6.2. Supplier shall notify WDNR at least ten (10) business days prior to trials and allow WDNR personnel to observe such trials.

6.6.3. Vessel shall be tested in fresh water only. It shall not be exposed to salt water.

6.6.4. A trial of all machinery shall be conducted prior to the vessel being launched which shall include the following:

6.6.4.1. Engine shall be run at idle at 1000 RPM with clutch engaged for one (1) hour.

6.6.4.2. Engine temperature and oil pressures shall be monitored.

6.6.4.3. All piping shall be inspected for leaks.

6.6.4.4. Decibels at operator’s console shall be tested

6.6.4.5. Trial results shall be made available to WDNR.

6.6.5. Water trials shall be commenced only after successful completion, as determined by WDNR, of the dock and machinery installation trials.

6.6.6. Water Trials will be performed while vessel is carrying all the specified equipment and payload that would be carried on patrol or search and rescue activities, e.g. full fuel tanks, all required rescue equipment supplied by WDNR, complement of three (3) people and miscellaneous equipment or equivalent weight of two hundred (200) pounds. Water trials shall include, but not be limited to:

6.6.6.1. Speed runs over a measured mile course, one (1) run in each direction beginning at

1000 RPM and then every 500 RPM thereafter, not to exceed the maximum RPM recommended by the engine manufacturer.

6.6.6.2. Instrument readings shall be recorded during all runs.

6.6.6.3. Decibels at the operator’s console shall be tested through the entire range of engine operation with windows and hatches closed and with any enclosures in place.

6.6.6.4. Determine whether vessel is able to maintain an average speed of not less than

45MPH in calm water without exceeding ninety percent (90%) of manufacturer’s recommended maximum engine speed.

6.6.6.5. Trials to successfully demonstrate turning circles at various RPMs, course keeping, maneuvering ability at slow speeds and towing capabilities, as determined by

WDNR.

6.6.6.6. Performance trials to demonstrate constant and safe control of the vessel through all operations.

6.6.6.7. Trial results shall be made available to WDNR

6.7. Failure of Any Tests. In the event the vessel fails any or all of the required trials, Supplier shall, at its sole cost and expense, including, but not limited to, the cost of transportation to the original place of manufacture, make repairs, corrections and/or redesign as appropriate to ensure successful completion of trials.

6.8. Invasive Species Identification, Classification and Control Requirements. Supplier should be aware that vessels launched in waters known to be infected by invasive species are subject to Reasonable Precautions.

"Reasonable precautions" means intentional actions that prevent or minimize the transport, introduction, possession or transfer of invasive species. Reasonable precautions include but are not limited to best management practices (BMPs) for invasive species approved by WDNR, practices recommended by the "Wisconsin Clean Boats, Clean Waters" program and "Stop Aquatic Hitchhikers" campaign, and compliance with DATCP quarantine regulations imposed under s. 94.01, Stats., or a United States Department of Agriculture Animal and Plant Health Inspection Service quarantine declared under 7 USC section 7714 or 7715. See Wisconsin Administrative Code, Chapter NR 40-Invasive Species Identification, Classification and Control, Attachment 2.

6.9. Warranties shall include, but not be limited to:

6.9.1. Hull - Minimum of ten (10) years for materials and workmanship.

6.9.2. Equipment provided by Supplier – Manufacturer’s Warranty or Wisconsin Law.

7. PROPOSAL CONTENT

It is the intent of this Request for Proposal to seek only those proposals that will directly address the particular project of WDNR. The Suppliers submitting proposals need not provide any general information about the Supplier, but only that particular information that specifically addresses the needs of this proposal. The scope provided by the proposal should address not only the details in the Request For Proposal, but should also address those issues and relative points that may not have been described in the Request For Proposal, which the Supplier believes to be pertinent to this particular project specifications. The proposal should contain the following elements:

7.1. Experience - The proposal content should begin with the experience the Supplier has with vessels similar to that proposed by WDNR. The Supplier should submit a listing of references with names and phone numbers of at least three similar vessels the Supplier has completed over the past five (5) years.

7.2. Vessel Specifications - Supplier shall provide a complete description and specifications for the proposed vessel.

7.3. Work Plan and Time Frame - The proposal should include a work plan and time frame for providing the vessel.

7.4. Submittals - Supplier shall submit the following information as a part of the proposal:

http://docs.legis.wisconsin.gov/document/statutes/94.01 http://docs.legis.wisconsin.gov/document/usc/7%20USC%207714 http://docs.legis.wisconsin.gov/document/usc/7%20USC%207715

7.4.1. Technical information and documents on the equipment to be provided by Supplier.

7.4.2. Technical information on all mechanical equipment (pumps, motors, etc).

7.4.3. Technical information on all installed electronics and systems.

7.4.4. Statement of quality review and inspection processes.

7.5. Warranty information for materials and work, including but not limited, to the name(s) and address(es) of the person(s) responsible for warranty work, conditions of the warranty, and period of time warranty will be valid.

7.6. Conflicts. The Supplier shall identify any conflicts which it believes could affect the project work and the ability to complete the project on schedule.

Equivalent or Approved Equal

Whenever a product is defined in any of the Conditions of Agreement by describing a proprietary product, or by using the name/model of a manufacture or vendor, the term “or other units considered to be equivalent”, if not inserted, shall be implied. The specific product described shall be understood as indicating the type, function, and minimum standard of design, efficiency, and quality desired and shall not be construed in such a manner as to exclude products of comparable quality, design and efficiency.

I. Attachment 1 - Boat and Trailer Specifications

The specifications below are the minimum requirements supplier shall note whether their product meets the requirement or shall specify the proposed alternative.

GENERAL CONSTRUCTION SPECIFICATIONS

PROPOSED COST/RESPONSE

Yes No

1. Hull a welded modified “V” Design, marine grade heavy-duty aluminum, Walk around cabin boat, 30’ – 35’ centerline length, does not include engines, guards, collar or rub rails, minimum 10’ 6” beam does not include engines, guards, collar or rub rails. Height not to exceed 13’6’’ when on trailer and attached to a tow vehicle. Requires an electro-mechanical fold down radio tower mast.

2. Person and cargo capacity no less than: 16 persons

3. Combined boat and trailer weight no greater than: 15,000 lbs

4. Hull and deck structure and component material are natural aluminum finish consisting of 5083/5086 aluminum alloy and are fully welded to the hull and all deck height transverse bulkheads and longitudinal girders to contribute to the strength of the hull.

5. Solid enclosed foam insert with air bladder collar system – black in color. Anti-fouling paint on bottom and side plates behind collar.

6. Dead-rise at transom, bow maximum degrees and delta pad, to be determined at construction.

7. Bow cuddy cabin with forward hatch/door and full door separating main cabin from lower cabin area.

8. The hull shall be constructed of welded marine grade aluminum alloy, minimum .5/16” 5083/5086-H116 bottom thickness .190” 5086-H32 side thickness, and .375” transom thickness.

9. Minimum of ten (10) year manufacturers’ warranty on any breach in hull.

10. There will be a non-skid gunnel of at least 12” fore to aft or as approved by WDNR

11. Deck plating will be a minimum .124” 5052 safety walk non-skid aluminum plate.

12. All decks will be self-bailing and provide sufficient water egress.

13. Non-skid decks

14. Four (4) 10” welded aluminum cleats and four

(4) pop-up cleats as approved by WDNR.

15. Rope loops with S/S D-rings along inflatable collar to accommodate personnel in the water, small boats and retrieval of man-over-board and body recovery.

16. One (1) T-handle or threaded drain plug will be provided.

17. Sacrificial zinc anode

18. Dive door(s) for ease of ingress and egress to water, body recovery and to aid assistance to kayaks and small boats. The single dive door shall be on the starboard (operator’s side of the boat)

19. Retracting dive ladder

20. Anchor locker in bow with fabricated lid

21. All outside lockers have fabricated aluminum access doors and vents to reduce water intrusion.

22. Weld on bow eye with stainless steel insert dual eye for safety chain if required

23. All wiring harnesses must meet ABYC standards and color code for NMMA certification.

24. Vessel to meet U.S.C.G. level floatation requirements.

25. Polyurethane will be used for standard NMMA certification for basic flotation.

26. All welded aluminum shall be 5000 series grade.

PROPULSION

1. Maximum two (2) 350 HP outboard motors, one standard and one being counter revolution with stainless steel props, and all required rigging. Rigging includes hydraulic steering, tie bar, twin binnacle, adjustable stainless steel steering wheel with power knob, safety lanyard, digital gauge package and installation labor.

2. Complete with fuel management system, dual key switch panel, power trim and tilt and harnesses.

3. Electronic gauge displays and rigging required for twin outboard motors to include electronic throttle controls.

4. Motors to be installed with a complete power assisted 360 Joystick Steering to be mounted aft of cabin midship area on starboard side (operator’s side) of vessel as approved by WDNR. Joystick should include a weather protecting armored cover.

Preferred option

CABIN/CONSOLE

1. Completely enclosed walk-a-round pilothouse with minimum clearance height of 76” and will include a below-deck cuddy cabin.

2. Cuddy cabin will include bunking facilities for minimum of two (2) people

3. There will be a sound-deadening lockable door separating the pilothouse and cuddy cabin areas.

4. Cabin ceiling will be insulated to control heat transfer and reduce sound and vibration transfer.

5. Cuddy cabin area will include enclosed bathroom facility with flush deck pump out.

Holding tank may also be removed for off-site pump out.

6. Lockable sliding access doors aft, port and starboard.

7. Minimum clearance of 12” wide gunwales around the cabin or as approved by WDNR.

8. The pilothouse is equipped with tinted tempered safety glass windshield with heavy duty dual armed windshield wipers.

9. Heated Windshield – type of heating will be evaluated by WDNR

10. Side windows will be tinted tempered glass and door windows will drop-down into door panels or cabin wall. Aft door will have a fixed or drop down window and cabin back windows will have a drop-down window.

11. 1.25” grab bar on side of the roof gutters running the length of the cabin. Grab rail will have rubberized coating on grip areas.

12. Two (2) Overhead grab rails running lengthwise in the pilothouse.

13. Installation of additional grab rails as specified by WDNR after assessing cabin design

14. Four (4) low profile 12V white/red LED dome lights installed overhead inside of cabin.

15. Two (2) air circulation fans on dash

16. Black rubberized dash skid

17. ABYC approved carbon monoxide detector installed in cabin.

18. Cabin will include compact refrigerator and microwave oven

19. All gauge and dash lighting will be dimmable for night operation.

20. Two (2) universal gun carrier locks for .223 caliber AR platform rifles mounted in forward cuddy cabin.

21. Diesel Furnace/defroster package with outlets at both port and starboard side and middle of windshield and both foot sections. Minimum 12,500 BTU output speed controlled blower fans with controls at helm. Mounted to prevent rough water damage.

22.

STEERING AND CONTROLS

1. All steering hydraulic assist with electronic controls, tilt and trim at helm

ELECTRONICS

1. One (1) Garmin 16” touchscreen, GPS, Sonar, Chartplotting, Structure Scan Sonar (GPSMAP® 7616xsv) or SIMRAD (NSS16 evo3) 16” Sonar, Chartplotting, Structure Scan Sonar as approved by WDNR.

2. One (1) Garmin 4G radar unit (GMR™ Fantom

24) with 16” touchscreen display screen or

SIMRAD (Broadband 4G™) Radar unit with

16” touchscreen display screen as approved by WDNR

3. Sonic Hub Audio Player with interior Speakers or equivalent

4. FLIR M-324 Forward Looking infrared video camera with zoom, pan and tilt to be mounted on roof and connected to Garmin chart Plotter at helm. (supplied by WDNR) to be installed

5. Multiband Police Radio (supplied by WDNR) to be installed

6. Four (4) Setcom Wireless Headsets integrated with radios (supplied by WDNR) to be installed

7. VHF Marine Radio (Icom) and antennae or approved alternative

8. Computer docking station (supplied by

WDNR) to be installed

9. Engine cut-off switches (Virtual Lifeline x 6) attachable to life vests

10. Emergency Position Indicating Radio Beacon

(EPIRB) hydrostatic release type to be installed on vessel

11. 4G minimum booster capable of boosting cell phones and computer capabilities installed

DECK/INTERIOR LIGHTING

1. All interior cabin lighting will have low profile, combination white and red LED lights to benefit night operations and viewing through operator windows.

2. Port starboard and aft deck lighting

TOP DESIGN/RADAR ARCH/EMERGENCY LIGHTING

1. Radar arch can be raised and lowered by electric control to and from the stowed position. Shall be as low as possible to the top while maintaining visibility to the light bar.

2. Whelen Liberty LC 43” Light Bar SX4NBBR Blue fully loaded LEDs.

3. A Whelen SA315 P Speaker, WPS3BM Control Head, WPA112 Siren Amplifier mounted in overhead console.

4. Two (2) 12V Whelen Pioneer PFP2 Scene

Lights on bottom raising pole mounts located on aft two corners and aft end of pilot house.

5. Four (4) Whelen PT360P remote controlled spot lights. Two on mast and two on leading edge of pilot house roof.

6. Two (2) Pivot Mount Work Lights on fore deck. Strip lights in gunnels, port and starboard, for walkway illumination.

7. All top design will…