GEORGIA WORLD CONGRESS CENTER

AUTHORITY

REQUEST FOR PROPOSAL

ELEVATOR DOOR LOCK

MONITORING DEVICE

RFP # GWCCA061623EC

June 16, 2023

PROCUREMENT OBJECTIVE

1. Summary Statement

Notice is hereby given the Georgia World Congress Center Authority (hereafter referred to as “Authority” or

“Owner”) is soliciting competitive sealed proposals from qualified and experienced companies ordinarily engaged in the business of elevator door lock monitoring device as it pertains to the project specified in detail herein, located at the Georgia World Congress Center Authority in accordance with the terms, conditions, and requirements set forth in this Request for Proposal (RFP) and further defined herein. The work is to include all materials and labor required for these three units located in Building B.

2. Issuing Officer and Authority Contract

This RFP is being issued by the Georgia World Congress Center Authority, which is the only office authorized to change, modify, clarify, etc., the provisions of this RFP and to award any contract(s) resulting from the RFP.

The Issuing Officer and sole point of contact for administrative and technical issues regarding this RFP is:

Erle Coleman, Director of Supply Chain Management

Georgia World Congress Center Authority 285 International Boulevard, NW Atlanta, Georgia 30313-1591

Telephone: (404) 223-4244

E-mail: ecoleman@gwcc.com

The Issuing Officer may designate others to act on his/her behalf. The Authority may change the Issuing Officer or the limits of his/her authority at its discretion.

3. Proposal Conference

A proposal conference will be held on June 27, 2023 at 11:00 A.M. at the following location:

Georgia World Congress Center

Sales/Event Conference Room, Building B - Administration

285 Andrew Young International Blvd

Atlanta, Georgia 30313

Attendance at this conference is optional. Two (2) representatives from each firm may attend. A map to the facilities and the parking decks is available at http://www.gwcc.com/pdf/gwccmap.pdf.. For information regarding this conference contact: Erle Coleman, Georgia World Congress Center Authority, (404) 223-4244.

The purpose of this conference will be to clarify the contents of this Request for Proposal in order to help ensure a thorough understanding of the Authority’s requirements. Any questions as to the requirements of this Request for

Proposal, or any apparent omission or discrepancy should be presented to the Authority’s representatives at this conference. This conference also provides a forum by which interested parties will have equal access to relevant

RFP information prior to the final proposal submission.

4. Obtaining Proposal Documents

The complete RFP package Documents, scope of work, proposal form and associated Addendum (if issued) will be

PUBLICALLY POSTED on the GEORGIA PROCUREMENT REGISTRY at the following web address (and may be directly downloaded using Acrobat 7.0):

http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp mailto:ecoleman@gwcc.com http://www.gwcc.com/pdf/gwccmap.pdf http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp

5. Proposal Submission and Deadline

Proposals are to be addressed and delivered, on or before the submission deadline, as follows:

One (1) Original (Clearly Marked), One (1) copy saved on a flash drive and three (3) complete hardcopies for a total of five (5) to:

Georgia World Congress Center Authority

285 International Boulevard, NW Atlanta, Georgia 30313-1591

Attn: Erle Coleman, Supply Chain

Management Director

Telephone: (404) 223-4244

Such sealed bids will be received until 10:00 A.M. on July 5, 2023.

All copies of the proposal shall be submitted in a sealed, opaque envelope or box, words “SEALED PROPOSAL”, RFP # GWCCA061623EC E l e v a t o r D o o r L o c k M o n i t o r i n g D e v i c e clearly indicated, along with Proposer’s name and address, on the outside of all the sealed envelope(s) and/or box (s). No telephone, email, or facsimile proposals will be considered.

Sealed proposals sent by courier, mail, etc., should be addressed to the Issuing Officer and should be received one hour prior to proposal deadline.

Proposers are solely responsible for ensuring delivery of proposals to, and in the hands of, the Issuing Officer by the date and time indicated. The mere fact that the proposal was dispatched or mailed may not be considered. Any proposal received after the date and time specified or improperly marked, prepared, or submitted may not be eligible for consideration and may be returned unopened.

6. Duration of Offer

Once submitted, a proposal becomes the property of the Authority and constitutes an offer by the Proposer that may not be revoked or withdrawn after the time set for deadline for receipt of proposals and shall remain open for acceptance for a period of One Hundred and Twenty (120) days following such time, and thereafter only in writing.

END OF SECTION I

BACKGROUND and INTENT

General Project Information

1. Organizational Context:

All respondents to this RFP are subject to instructions communicated in this document and are cautioned to completely review the entire RFP and follow instructions carefully. GWCCA reserves the right to reject any or all proposals, and to waive technicalities, irregularities, and informalities, and retains the right to cancel or conclude this procurement at any time without selecting a firm to provide the described services, without any liability to any respondents, or any other person or entity, and is under no obligation to make an award relating to this RFP to any person or entity. The final terms of any Agreement for Services for the project contemplated by this procurement will be determined by the

GWCCA subject, in all cases, to strict compliance with the applicable provisions of the laws of the State of Georgia.

Project Background and Description

Since 1976 when the Georgia World Congress Center (GWCC) officially opened its doors, the Georgia World

Congress Center Authority’s downtown Atlanta campus has continued to evolve, expand, and take shape as the hub of the capital city’s entertainment and hospitality district. From its beginnings as a single exhibition hall (Building A), the

GWCCA campus now includes 21-acre Centennial Olympic Park, Mercedes-Benz Stadium, International Plaza, multiple parking decks, the College Football Hall of Fame, Junior Achievement Discovery Center and the 3.9-million-square-foot convention center.

The goal of the Georgia World Congress Center Authority is to provide the highest level of service possible, while ensuring venue customers and attendees have a safe and positive experience. These actions hopefully translate into repeat business and accolades within the convention industry. A safe and positive experience and a professional image enable GWCCA to accomplish its mission of promoting and facilitating events/activities that generate economic benefits to the state of Georgia and the city of Atlanta.

1. Intent

The intent of this project is to provide the Owner a proposal for elevator door lock monitoring device. The

Contractor is to provide to the Owner, as a minimum, all drawings, depictions, equipment, labor, materials and such other appurtenances as are required.

2. Performance Time

The term of any construction contract resulting from this proposal will be 30 weeks after contract is executed.

Completion shall be by TBD; time being of the essence.

END OF SECTION II

Elevator Door Lock Monitoring Device

RPF# GWCCA061623EC

1. GENERAL OVERVIEW:

The intent of this project is for the Contractor to provide the Owner with, as a minimum, all equipment, labor, materials and other appurtenances required for The Georgia World Congress Center Authority’s elevator door lock monitoring device. The project is a weather, client, and property sensitive; all construction activities must be coordinated with the GWCCA scheduled activities during the construction project.

This project is intended to bring six (6) Westinghouse manufactured elevators and eight (8) Montgomery manufactured elevators into compliance with the ASME Elevator Safety Code A17.3 Section 3.10.12, safety

Code for Existing Elevators and Escalators.

Contractor will be required to furnish and install the labor, materials, tools and supervision to perform the following work on the six (6) Westinghouse manufactured elevators and eight (8) Montgomery manufactured elevators identified by the Georgia World Congress Center:

Contractor will be responsible for procuring all applicable labor, materials and permits need for this project.

Contractor will furnish and install elevator door lock monitoring device(s), per ASME A17.3-2020 Safety

Code for Existing Elevators and Escalator. The device monitors the car door position (open / close) and door circuits, preventing the elevator from leaving the landing while the doors are in the open position.

Contractor will provide the necessary hardware / software logic that will perform the following functions:

- Monitors for shorts across door lock and car gate switch circuits

- Detects door position

- Prevents the car from running once a fault is detected

- Detects failure modes of the Door Lock Monitor (i.e. failed input relays and signals)

END OF STATEMENT OF WORK

END SECTION IV

PROPOSAL TERMS & CONDITIONS

Proposers are cautioned to read the information contained in this RFP carefully and to submit a complete response to all requirements and questions. All descriptions and prices shall be furnished in a legible manner so there is no uncertainty as to the intent or scope of your proposal.

Where forms are provided, all spaces and the requested information are to be fully completed. All prices must be clearly set forth. In case of a conflict regarding unit price, the word amount shall prevail over figures contained in t h e proposal. Erasures or other changes in the proposal shall bear the signature or initials of the authorized signature for the Proposer.

1. Special Terms and Conditions of Request for Proposal

This request is not an offer to contract or solicitation of bids. This request and any proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon the

Authority and does not obligate the Authority to procure any goods or services. For the purposes of this Request for Proposal, any reference herein to “bid”, “bids”, “bidder”, “bidders”, shall mean, respectively, “proposal”, “proposals”, “Proposer”, and “proposers”. Neither the Authority nor any party submitting a response shall be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the Authority and a party containing such terms and conditions as are negotiated between those parties.

All expenses for preparing and submitting a proposal are the sole cost of the party submitting the proposal. The

Authority is not obligated to any party to reimburse such expenses. All proposals upon receipt become the property of the Authority. Labeling information provided in proposals “proprietary” or “confidential”, or any other designation of restricted use will not protect the information from public view. The Authority reserves the right to waive non-compliance with any requirements of this Request for Proposal and to reject any or all proposals submitted in responses.

Upon receipt and review of responses, the Authority shall determine the party(s) and proposal that in the sole judgment of the Authority is in the best interest of the Authority (if any is so determined), with respect to the evaluation criteria stated herein. The Authority then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached and in the course of doing so may use ideas expressed in any proposal. If those negotiations, in the judgment of the Authority, are not successful, the

Authority may, but is not required to, enter into negotiations with any other party that has submitted a proposal.

The Authority reserves the right to negotiate and/or contract with more than one firm for specific portions of the scope described herein.

Proposals shall be in accordance with the terms, conditions, and requirements set forth in this Request for

Proposal (RFP). This RFP provides sufficient information for interested parties to prepare and submit proposals for consideration by the Authority. The Proposer chosen will be determined based upon the Authority’s evaluation of qualified submitted proposals.

The Owner is not required to, and does not intend to, prepare a written evaluation of each proposal and is not required to, and does not intend to, disclose to any party submitting a response, the basis on which any party’s proposal was accepted, rejected, or ranked.

2. Proposer Questions: Requests for Information, Extensions of Deadlines, or Addenda

Proposers are expected to exercise their best professional independent judgment in analyzing the requirements of this RFP to ascertain whether additional clarification is necessary or desirable before responding.

Proposer questions, interpretations of this document, requests for information, requests for extensions of proposal deadlines, or requests for clarification of the scope of services/work shall be submitted in writing to the

Issuing Officer ONLY at the e-mail address provided. Questions and requests submitted shall be numbered and separated from each other by at least two-line spaces. The e-mail message title shall reference the RFP title and number. To be given consideration these questions shall be submitted to the Authority by no later than

June 29, 2023 at 2:00 P.M. The Authority may, but is not required to, answer questions submitted. If, upon review of such questions/requests, the Authority deems that a change in any part of the proposal documents is in order, an addendum addressing that change may be issued to all interested parties via the

Georgia Procurement Registry. All interested parties are responsible for monitoring the site for the latest information regarding the proposed project. Failure of any Proposer to receive any such addenda or interpretation shall not relieve the Proposer from any obligation that shall apply to their proposal as submitted. All addenda so issued shall become part of this RFP. Requests for extensions of proposal deadline(s) will be reviewed by the Authority and may be approved or denied at the sole discretion of the

Authority.

Corrections, changes or clarifications, if required, will be made in written addenda. The Authority will not be responsible for any other instructions, interpretations, or explanations. Any written addenda to the proposal documents issued by the Authority prior to the proposal acceptance deadline will be considered a part of these documents. No response other than written will be binding upon the Authority. (See also “Restrictions of

Communications”)

3. Proposal Opening

Proposals will not be opened publicly. After the contract is awarded and finalized, those portions of proposals available under Georgia Laws regarding access to public information will be made available by the Issuing

Officer.

4. Specifications

Proposers are expected to meet or exceed the specifications in their entirety. Each proposal shall be in accordance with this specification. If products and/or services as bid do not comply with specifications as written, Proposer shall attach to proposal a complete detailed itemization and explanation for each and every deviation or variation from these specifications. Absence of any such itemization and explanation shall be understood to mean that Proposer proposed to meet all details of these specifications. Successful Proposer

(contractor) delivering products and/or services pursuant to these specifications shall guarantee that they meet specifications as set forth herein. If it is found that materials/equipment and/or services delivered do not meet requirements of this specification, the successful Proposer shall be required to correct it at Proposer’s own expense.

5. Ownership:

Ownership of all data, materials and documentation originated and prepared and submitted in response to this RFP shall belong exclusively to the Authority. Proposals shall be open for public inspection after contract award. All information submitted in response to this RFP may be disclosed pursuant to applicable Georgia public records laws.

6. Alternates

The Authority will consider alternates that meet or exceed the quality of goods or services specified in this document. Although the Authority will consider all alternates, it is not bound to accept any, which, in its opinion, is not in the best interest of the Authority.

7. Reciprocal Preference Law

For the purposes of evaluation only, Proposer’s resident in the State of Georgia will be granted the same preference over Proposer’s resident in another State in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other State to

Proposer’s resident therein Proposer’s resident in the State of Georgia. NOTE: for the purposes of this law, the definition of a resident Proposer is one who maintains a place of business with at least one employee inside the

State of Georgia. A post office box address will not satisfy this requirement.

8. Small and Minority Business Enterprise

It is the policy of the State of Georgia that small businesses, female-owned businesses and minority businesses have a fair and equal opportunity to participate in the State purchasing process. Therefore, the Georgia World

Congress Center Authority encourages all small businesses, female-owned businesses and minority-owned businesses to compete for, win, and receive contracts for goods, services, and construction. This desire on the part of the Authority is not intended to restrict or limit competitive bidding or to increase the cost of the work. The

Authority supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development. The Georgia Department of Administrative Services maintains an office to assist small businesses, female-owned businesses and minority businesses in understanding the State procurement process. In addition to contacting the Georgia World Congress Center

Authority Purchasing Office, all businesses, female-owned businesses and minority businesses can also contact the Governor’s Small Business Center at the following address for assistance:

The Governor's Small Business Center

200 Piedmont Avenue, S.E, Atlanta, Georgia 30334-9010

Telephone: 404-656-6315

All Proposers should be aware that Contractors and subcontractors who utilize qualified minority subcontractors may qualify for a Georgia state income tax credits for qualified payments made to minority subcontractors. See

Official Code of Georgia Annotated (O.C.G.A.) O.C.G.A. Section 48-7-38.

9. EEO - Certification

Proposer, for itself, its personal representatives, successors in interest, and assigns, as a material part of the consideration for the award of a contract, covenants and agrees: that no person on the grounds of race, color, creed, sex, age, or national origin or handicap shall be excluded from participation, denied the benefits of, or be otherwise subjected to discrimination in the use of its facilities; that, in the construction of any improvements on behalf of Proposer and the furnishing of services, no person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination on the grounds of race, creed, color, sex, age, national origin, or handicap; that Proposer shall use the Authority’s facilities in compliance with all other requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Nondiscrimination-Effectuation of Title VI of the Civil Rights Act of 1964, as amended; and that in the event of breach of any of these nondiscrimination covenants, the Authority shall have the right to terminate the

Agreement.

10. Drug Free Workplace

The Authority, as policy, operates all facilities as a drug-free workplace, and requires that the labor force of any contractor be drug-free. With submission of a proposal, the Proposer hereby acknowledges this requirement, and asserts that the organization of the Proposer adheres to such policy and practice. The Proposer acknowledges that it may be required to produce certificates affirming its compliance of these requirements of drug-free workplace for duration of agreement term, at execution, or at any time during the term of the agreement. The successful contractor shall secure from any subcontractor hired to work in a drug-free workplace the following written certification: "As a part of the subcontracting agreement with (contractor's name, subcontractor's name) certifies to the contractor that a drug-free workplace will be provided for the subcontractor's employees during the performance of this contract pursuant to paragraph 7 of subsection B of

Code Section 50-24-3." The contractor may be suspended, terminated, or debarred if it is determined that: 1.

The contractor has made false certification herein above; or 2. The contractor has violated such certification by failure to carry out the requirements of Official Code of Georgia Section 50-24-3.

11. Compliance

By submitting an offer in response to this RFP, the Proposer, if selected for award, agrees that it shall maintain compliance with all Federal, State, and local codes, laws, regulations, standards, ordinances, including applicable to its activities and obligations under the Contract. This includes but not limited to Occupational

Safety and Health Act (OSHA) and all GWCCA rules, regulations, and orders governing the performance of work.

12. Warranty

Proposer warrants that its equipment service to be provided under this RFP and subsequent agreement shall conform to its proposal's description and any applicable specifications shall be of good quality and for the known purpose for which it is intended. This warranty is in addition to any standard warranty or service guarantee given by the Proposer.

13. Interest of the Authority

GWCCA is soliciting competitive proposals pursuant to a determination that such a process best serves the interests of the Authority. The Authority reserves the right to accept or reject any or all proposals; to waive any formality of the proposal form; to modify or amend, with the consent of Proposer, any proposal prior to acceptance; to negotiate with the selected Proposer; to waive irregularities and nonconformities, and; to make an award not based solely on the highest proposal, all as GWCCA in its sole judgment may deem to be in the

Authority’s best interest.

If successful Proposer refuses to enter into the Agreement, the right is reserved to accept the proposal of any other qualified Proposer without re-advertising.

14. Evidence of Submission

The submission of a proposal shall be considered evidence that Proposer has: (1) investigated all conditions related to the requested service herein described; (2) ascertained that all areas/conditions are as specified; and

(3) has reviewed all RFP documents. No claim for adjustment of the provisions of the RFP or any subsequent

Agreement to be awarded shall be honored on the grounds that Proposers were not fully informed of existing conditions.

15. Statements of Agreement (General Information)

Having carefully examined the Request for Proposal, and with submission of a proposal, the Proposer agrees that the Proposer understands any issues in any section of the Request for Proposal with which the Proposer disagrees or needs to clarify its positions on, and also understands that failure to list these items in its proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements therein. With submission of a proposal, the Proposer hereby certifies: (a) that this proposal is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that

Proposer has not directly or indirectly included or solicited any other Proposer to put in a false or insincere proposal; (c) that Proposer has not solicited or induced any person, firm, or corporation to refrain from sending a proposal.

16. Vendor Protests

The Georgia World Congress Center Authority has established policy and procedures for processing protests from vendors, bidders or Proposers regarding the solicitation process and/or award of contracts related to any organizational entity of the Georgia World Congress Center Authority.

Bidders/Proposers are hereby cautioned that the policy dictates the following requirements of the

Bidder/Proposer:

a. Any protest regarding this solicitation must be filed in writing with the Issuing Officer only. The term

"filed" means receipt by the Officer who has issued this solicitation.

b. If the reason for the protest is apparent before the proposal opening, the vendor who is aggrieved regarding an Invitation to Bid (ITB) or a Request for Proposal (RFP) must file the protest in accordance with policy before the proposal opening. The protest must be filed within 7 calendar days after the reason for the protest is known or should have been know, but no later than two (2) business days prior to bid opening or proposal due date.

c. An actual Proposer/Bidder who is aggrieved after the award of a contract must file the protest in accordance with this policy no later than seven (7) calendar days following the award.

d. The protest must contain (1) the name and address of the protester; (2) the appropriate identification of the solicitation and, if a contract has been awarded, the contract number if it is known; (3) a statement of the reasons for the protest; and (4) any supporting exhibits, evidence, or documents to substantiate any claims unless the documents are not available within the filing time, in which case the date by which the supporting documents are expected to be available is to be noted.

The Issuing Officer will respond to the protest in writing as expeditiously as possible. The decision of The Issuing

Office shall be final.

17. Restriction of Communication

From the issue date of this RFP until a successful Proposer is selected and the selection is announced, Proposers are not allowed to communicate for any reason with any Authority staff except through the Issuing Officer named herein, or during the Proposer's conference (if applicable), or as provided by existing work agreement(s).

For violation of this provision, the Authority shall reserve the right to reject the proposal of the offending

Proposer. No individual, other than the Issuing Officer is authorized to amend any part of this RFP in any respect, by an oral statement, or to make any representation of interpretation in conflict with provision of this

RFP prior to the proposal submission date.

All interested firms are cautioned to completely familiarize themselves with all conditions as stated in the entire

Request for Proposal. Nothing indicated verbally by the Authority will contradict or override anything in this document. If a Proposer feels they have been told anything that is inconsistent with the information contained in this document, it will not be considered valid unless and until confirmation is received in writing from the

Authority. Should there be any doubt as to the meaning or content of these proposal documents, Proposer shall at once, notify the Authority in writing.

18. Mandatory Contractual Terms

By submitting a proposal in response to this RFP, the Proposer, if selected for award, shall be deemed to have agreed to and accepted all Contract terms and conditions set forth in the standard contract form included in the appendices to this RFP.

19. Order of precedence

In submitting a proposal in response to this RFP, Proposer acknowledges that this RFP, including all appendices and attachments, and including service, financial and program specifications and terms and conditions will be incorporated in its entirety in any award issued in response to this RFP. Other documents to be incorporated in the Agreement shall include the Proposer's entire proposal, including all brochures, attachments and supplementary information. However, in the event of any conflict between the RFP and the bid, the terms of this RFP shall control, and govern any matter set forth therein that is not explicitly modified, added or deleted by the provisions of the subsequent Agreement.

BASIS FOR AWARD

1. Proposal Evaluation Criteria

Following receipt by the Authority, a thorough review of all proposals will be made by an internal committee to determine if the required minimum information is included, and to completely evaluate the information submitted. Generally, the proposals from firms that are judged by the Authority’s review committee to have substantially excelled with regard to the stated evaluation criteria or have offered services or qualifications especially attractive for the purposes of the project, will be eligible for award consideration.

Proposals will be evaluated based upon criteria formulated around the most important features of the service, of which quality; capabilities, service offerings, customer experience and references may be overriding factors in the issuance of a contract or award. The proposal evaluation criteria, included but not limited to those identified in this document, should be viewed as standards, which measure how well a Proposer’s approach meets the desired requirements and needs of the users.

Evaluation criteria include:

TECHNICAL MERIT (60% Weight Factor):

• Demonstrated experience of the firm in providing similar services, including experience and qualifications of key personnel, and relevance of that experience to the needs of the Georgia World Congress Center Authority.

Ability to effectively provide local management to oversee operation of the project on a day-to-day basis and type, quantity, and quality of services provided.

• Stability and responsibility of the firm. Demonstrate that the Proposer has completed at least (5) five projects of similar size and complexity, all completed within the last (5) five years.

• Preferred Qualifications, Education and experience of the team members proposed to perform services.

Demonstrated competence and minimum five (5) years demonstrated prior experience with construction and renovation services. Knowledge of current industry standards, installation, related products, and services.

• Financial Qualifications: The financial strength and creditworthiness of the Proposer will be evaluated to assure the GWCCA that the Proposer can perform its obligations including: i) maintaining a smooth and uninterrupted operation.

• References about the firm, and/or its previous services or accounts. This includes, but is not limited to, the references about the firm’s ability to satisfy the needs of similar facilities with proposed system or services and the levels of that satisfaction as verified by direct Authority communication with listed contacts. The

Authority reserves the right to utilize any relevant reference information received from sources other than those listed by Proposer in this evaluation if the Authority deems such sources reputable.

• Suitability of proposed goods and services to the objectives of the Authority. This includes, but is not limited to, the firm’s apparent fit to the overall goals of the Authority with regard to this service, and how well the firm’s proposed goods and services fit with Authority employees, clientele and/or guests.

• Acceptance of GWCCA's Contract document

• Completeness of response to the Request for Proposal.

COST (40% Weight Factor):

• Overall anticipated proposed cost, as well as any other (if applicable), proposed prices or rates, anticipated cost savings, stated payment terms, discounts, and additional charges. Any items proposed that might result in an impact to operation costs of the authority are subject to this evaluation.

In the process of evaluation, GWCCA may acquire and utilize, to the extent deemed necessary, information obtained from the following sources:

1. Proposer, including representations and other data contained in the proposal, or other written statements of commitments, such as financial assistance, subcontracting, and references.

2. Other existing information available to the Authority, including financial data and records concerning Proposer’s performance.

3. Publications, including credit ratings, trade and financial journals or reports.

4. Other sources, including banks, other financial companies, state, county, and municipal departments and agencies and other public entities.

5. Background investigations of Proposers submitting proposals may be made to verify information furnished or to secure additional information the Authority may deem necessary or desirable.

2. Oral Presentations

In support of their proposals, Proposers may be required to make an oral presentation, not more than two calendar weeks after the Authority has requested a Proposer to do so. This will provide an opportunity for the Authority to clarify or elaborate on the proposal but will in no way change the original proposal. The Authority will schedule the time and location of these presentations and Proposer shall be notified individually of their date and time. Oral presentations are an option of Authority and may not be conducted. Therefore, proposals should be as thorough and detailed as possible so that the Authority may properly evaluate Proposers and its capability to provide the required services.

Failure to be prepared to make an oral presentation within this time period may prevent the Proposer’s submittal from receiving further consideration.

Presentations and/or “best and final offers” may be requested of Proposers deemed by the Authority to be the best suited among those submitting proposals on the basis of the selection criteria.

3. Reference Checks

The evaluation committee reserves the right to contact, interview and evaluate the Proposer’s references; contact any

Proposer to clarify any response; contact and interview any current users of a Proposer’s services; solicit information from any available source concerning any aspect of a proposal; and seek and review any other information deemed pertinent to the evaluation process.

4. Contract Award in Best Interest

The Authority reserves the right to accept or reject proposals on each item separately or as a whole, to reject any or all proposals without penalty, to split awards, make multiple awards or no award, to waive or permit cure of any minor informalities or irregularities therein, and to contract as the best interest of the Authority may require in order to put an agreement in place which best meets the needs of the Authority, as expressed in this RFP. The Authority reserves the right to negotiate the modification of proposed terms and conditions with the Proposer offering the best value to the Authority, in conjunction with the award criteria contained herein, prior to the execution of a contract to ensure a satisfactory contract.

END OF SECTION VI

INSTRUCTIONS TO PROPOSERS

Basic Instructions for Preparation of Proposals

✓ Cost amounts shall be submitted on the attached proposal form. Any additional costs to the Authority that cannot be adequately described on the proposal form shall be attached to the respective form, but notation shall be made on the respective proposal form of any such attachment.

✓ Proposals must be submitted in such a manner as to make them complete and free of ambiguity, without alterations or erasures. In the event of a discrepancy between the dollar amount written and that given in figures on any portion of a proposal, the amount in writing will be considered the proposal.

✓ All proposal forms must include NOTARIZED “Statement of Proposer’s Qualifications”.

✓ All information, and required forms, called for in the RFP shall be included in the proposal. Information submitted in response to that called for in the items listed in the RFP Section “VII”, “Proposal Submittals”, shall be categorized using the same nomenclature as the RFP listing. For example: Responses for item

“A1” requested in category “A”, “Organization and Resources”, must be identified with “A1” designation.

✓ Any exceptions to RFP, Proposal Documents or Policy Statements shall be included with the proposal and clearly indicated on a separate sheet of paper and labeled “Exceptions”.

✓ Proposals shall be prepared simply and economically, providing straightforward, concise delineation of

Proposer’s capabilities to satisfy the requirements of the RFP. Proposals shall be presented in a format with simple binding and organized tabs. Fancy bindings, colored displays other than those necessary, and promotional materials are not desired. Emphasis in each proposal must be on completeness and clarity of content. To expedite the evaluation of proposals, it is essential that Proposers follow the format and instructions contained herein.

✓ At any time after the opening of proposals, GWCCA may give oral or written notice to any Proposer to furnish additional information, either in writing and/or in a verbal presentation, to representatives of the

Authority relating to its qualifications to perform the obligations imposed by the project including, but not limited to, information which may be required to supplement that which is required herein to be submitted with the proposal. Additional requested information shall be furnished within the time frame specified by the Authority.

The giving of the aforesaid notice to Proposer shall not be construed as an acceptance of said Proposer’s proposal.

GWCCA reserves the right to consider such additional information obtained from Proposer or as the

Authority may obtain from its independent investigation of Proposer, in its evaluation and selection process.

✓ It is the intent of GWCCA to fully evaluate all complete proposals received by the deadline and to select

Proposer it considers most satisfactory. If a proposal does not comply with the conditions specified herein, it may be rejected without further consideration. These restrictions are not intended to hamper proposal preparation; rather, they will provide uniformity in the responses to this Request for Proposal (RFP).

✓ Proposals may be withdrawn until the proposal due date and time specified herein, at which time the proposal shall be deemed irrevocable by Proposer. Proposer shall be liable for any damages incurred by

GWCCA, directly or indirectly, foreseeable or not, related to Proposer’s revocation or attempted revocation of a proposal after that time, including, without limitation, administrative and attorney fees.

✓ The Authority adheres to the guidelines set forth in the Americans with Disabilities Act. Accordingly, provisions will be made to make your use of the services provided by the GWCCA Purchasing Office easier and more accessible. We ask that you please call the Purchasing Manager in advance if you require special arrangements when you attend the public proposal openings or when you visit our offices. If you need assistance when attending a Pre-Proposal Conference, if one is scheduled, please contact the

Purchasing Manager. Please try to give at least one-day notice for such assistance.

END OF SECTION VII

PROPOSAL CONTENT

All proposals shall, at the minimum, provide the following information in separate & distinguishable sections of the proposal.

A. Organization and Resources

A1- Description of organizational structure of the firm, brief Authority history, and services offered. The Proposer must furnish proof that they have or will have available under direct employment and supervision, the necessary organization and facilities located within the Atlanta area organization to properly fulfill all services and conditions as required under these specifications.

A2- Provide information concerning the financial stability of the contractor. A current standard financial statement, or Dun & Bradstreet report indicating the Authority’s current Net Worth, D&B rating and working capital position must be provided to the Owner. Provide a statement of how long the business has been in operation.

A3- Provide full information as to the division of responsibilities and functions between the firm submitting the proposal and any subcontractors, suppliers, or affiliates.

A4- Provide full information concerning hiring practices, security screening practices, problem resolution practices, and the non-discrimination policies of the firm.

B. Experience and Qualifications

B1- Provide At least Five (5) qualification references of contracts of similar complexity where clients were served by the firm in the past five years, listing names and phone numbers of contact person.

B2- Provide information on experience and qualifications of firm making this proposal, including information for any major subcontractors and /or suppliers. Proposer must submit list of previous and current long-term accounts whose facility is considered similar in function. Proposer must have been successfully engaged in the business of providing related services for (5) consecutive years immediately preceding submission of proposal. Evidence that the contractor has satisfactorily performed the work included in these specifications for period of (5) years must be submitted to the

B3- The firm must submit qualifications that demonstrate that all staff members that would be designated for this project are suitable in this type work (project manager, principal in charge, all registered professional engineers and architects to serve in responsible charge, controls designer, controls programmer, field superintendent, etc.). Names of key personnel of firm and a brief resume for each should be submitted to the Authority with the proposal.

B4- All firms must meet all Federal, state and any applicable local operation requirements regarding applicable necessary licenses and permits. Provide comprehensive information concerning this area.

B5- All information describing the insurability, including current insurance levels or certificates should be included.

C. Goods and Services

C1- Provide complete information as to the nature of services and expertise that will in any way be utilized in performing the scope indicated herein. Provide any additional information that will aid the Authority in determining the quality of those services or to demonstrate the firm’s ability to perform the requested services for this proposed contract.

Additionally, if possible, the firm should provide concise reasons why the goods and/or services that the firm offers are especially suited to the stated needs of the Authority.

C2- Provide a proposed plan of operation, including proposed personnel duties and schedules. A summary of the Proposer’s approach to the project, safety plan and safety rating, and other relevant information noting the understanding of the project requirements, existing conditions, and the project’s impact on the other activities and systems within the building. Provide a schedule of key project activities such, but not limited to the design phase submissions, submittal review, material procurement, demolition, AHU delivery to roof, connection of duct and piping to AHUs, AHU startup, test and balance, functional performance testing, and punch work activities. The schedule should show the critical path and note the duration of the activities. The exhibition hall space below these units will not be available for exhibition and conferences once demolition begins, so minimizing this downtime is important to the GWCCA.

C3- Provide any information the firm feels necessary in response to Section III, “Scope of Services”. Information concerning a particular scope item must be categorized using the same nomenclature as the listed scope item. For example, only: Information concerning scope item number “1.1.1” must be identified starting with “1.1.1”.

END SECTION VIII

Proposals shall be made in accordance with the conditions described above and include the following information and documents (Forms A –E) to be considered a valid proposal for review. Statements must be complete, accurate, in the requested form and must be signed (before a Notary where applicable), by an officer of Proposer authorized to bind Proposer to the statement made.

If all information requested by the following forms/questionnaires cannot be adequately answered, use additional sheets of paper. Be sure to provide adequate reference to the location of additional pages if other than immediately adjacent to the location of the question.

BY SUBMITTING A PROPOSAL IN RESPONSE TO THIS REQUEST FOR PROPOSAL, PROPOSER

AUTHORIZES GWCC TO MAKE ANY INQUIRIES NECESSARY TO DETERMINE THE VALIDITY AND

ACCURACY OF THE INFORMATION PROVIDED. PROPOSER FURTHER REPRESENTS AND

WARRANTS ALL INFORMATION PROVIDED IS TRUE AND COMPLETE. FAILURE TO PROVIDE THE

REQUESTED INFORMATION, INCOMPLETE INFORMATION, MISSTATEMENTS, OR

INACCURATE INFORMATION MAY RESULT IN THE REJECTION OF THE PROPOSAL.

PROPOSAL

FORM A

(MUST BE

RETURNED

WITH

PROPOSAL)

Date:

Name of Proposing Firm:

Address:

Contact Name:

Telephone: Fax: e-mail:

Submit Proposal to:

Georgia World Congress Center Authority

Purchasing Department

Attn: Erle Coleman

285 Andrew Young International Blvd

Atlanta, GA 30313-1591

Re: RFP #GWCCA061623EC Elevator Door Lock Monitoring Device –Georgia World Congress

Center

I. Having carefully examined the Scope of Work entitled RFP #

GWCCA061623EC Elevator Door Lock Monitoring Device –Georgia World

Congress Center in addition to the entire Request for Proposal of the Authority, and

Addendum No. (s) (if applicable) as well as the premises and conditions affecting the work, (the state reserves the right to disqualify any bid submitted which fails to acknowledge receipt of all issued addendum (a) we propose to furnish all services, expertise, labor and materials called for by them for the entire scope indicated in accordance with the aforesaid documents; Proposer agrees that if the proposal is accepted, he will contract with the Owner in the form of the Contract attached hereby to construct completely, in the manner and time prescribed, the items proposed upon, including all work incidental to such items as well as those in all addenda issued prior to the date of opening of proposals, according to the contract drawings and specifications, and that he will accept in full payment therefore the following sum:

ITEM

DESCRIPTION

PROPOSED PRICE

I

Elevator Door Lock Monitoring Device Unit Lump Sum “Base

Bid”:

(Written)

$ Job*

• “Job” shall be defined as a lump sum agreement for complete and total services to be rendered by select Contractor in accordance with scope of services defined herein.

II. Attached is comprehensive response to the RFP, including complete information requested with regard to our Organization and Resources, Experience and Qualifications, and the Goods and Services we propose.

We have also attached any additional information that we wish to express that may serve to provide the

Authority with confidence in our ability to provide excellence in our services. We have attached to this

Proposal Form any and all additional information that we were instructed to in the RFP, and any information that we feel appropriate to assist the Authority in the evaluation of proposals.

III. We agree to meet with appropriate staff of the Authority within ten (10) days, for the purposes of possible implementation of an agreement, if such a meeting is requested by written order of the

IV. The undersigned agrees to commence actual physical work on site with an adequate force and equipment within ten days of the date of the notice to proceed and to complete fully all work within 41 consecutive calendar days from and including said date to proceed, time being of the essence.

V. In the event that the undersigned is notified in writing by mail, telegraph, or delivery of the acceptance of this proposal within One Hundred and twenty (120) days after the time set for the opening of bids, the undersigned agrees to execute, within fifteen (15) days, a contract (on a form supplied by the Georgia World Congress Center

Authority, Purchasing Department) for the above stated compensation.

VI. The PROPOSER submits the following statement of qualifications for consideration by the Owner.

STATEMENT OF PROPOSER QUALIFICATIONS

(To be subscribed and sworn to before a notary public)

When Organized: State Incorporated:

The Proposer/Proposer has never refused to sign a contract as proposed. Correct □ Incorrect □

The Proposer/Proposer has never been declared in default on a contract. Correct □ Incorrect □

Remarks:

The foregoing statement of qualifications is submitted under oath.

VII. Under oath I certify that I am a principal or other representative of the firm of:

and that I am authorized by it to execute the foregoing offer on its behalf. I am a principal person of the foregoing with management responsibilities for the foregoing subject matter and as such I am personally knowledgeable of all of its pertinent matters. The foregoing statements of facts in the foregoing proposal are true.

VIII. Certify that this bid/proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid/proposal for the same services, materials, labor, supplies, or equipment and is in all respects fair and without collusion or fraud. We understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. We agree to abide by all conditions of this bid/proposal. We certify that no person associated with our firm is a member of the Board of Governor’s or officer or employee of the Authority or holds any statewide elective or appointed office.