rfp_13267_Landfill_groundwater_monitoring_services_dpc.pdf

REQUEST FOR PROPOSALS (RFP) 13267

DEPARTMENT OF PUBLIC WORKS

LANDFILL GROUNDWATER MONITORING SERVICES

August 20, 2026

A. KEY INFORMATION

1. The County of San Diego is seeking proposals from firms interested in providing Landfill Groundwater Monitoring

Services (“Offerors”).

2. The contract term is anticipated to be an initial (base) period of one (1) year(s) with four (4) one (1) year options.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/. In order to see all information related to this RFP, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Julie Searight, Procurement Contracting Officer, ( Julie.Searight@sdcounty.ca.gov )

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Pre-Proposal Conference date, Questions due date, or Proposal due date.

Event Description Date and Time (San Diego Time) Pre-Proposal Conference August 28, 2026 at 1:00 p.m.

Questions due September 9, 2026 prior to 5:00 p.m.

Proposals due October 9, 2026 prior to 3:00 p.m.

6. Pre-Proposal Conference. The County will hold a pre-proposal conference by Video/Teleconference using the Microsoft Teams platform on the Date and Time listed in the Schedule. To participate, join the virtual conference at Microsoft Teams Meeting RSVP to Julie.Searight@sdcounty.ca.gov. The County will provide an overview of the RFP process and may provide a program/technical overview and other information. Attendance at the pre-proposal conference is encouraged but not mandatory.

7. Questions:

7.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFP, in writing by the Date and Time specified in the Schedule. Questions should be submitted via BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

7.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

8. Table of Contents:

A. Key Information B. RFP Instructions and Rules C. Evaluation Criteria D. Submittal Items E. Required Forms F. Statement of Work, Attachment 1- Task Order Process, Attachment 2 – Sample Task Order G. Payment Schedule H. Draft Agreement

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

Phone (858) 505-6367 Fax (858) 715-6452

BRENDA G. MILLER

ASSISTANT DIRECTOR

https://sdbuynet.sandiegocounty.gov/ https://teams.microsoft.com/meet/29882062126479?p=IM5rroEWnMJHXjD2nF mailto:Julie.Searight@sdcounty.ca.gov

COUNTY OF SAN DIEGO – REQUEST FOR PROPOSALS (RFP 13267)

DEPARTMENT PUBLIC WORKS

B. RFP INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A PROPOSAL

1.1. It is the Offeror’s responsibility to submit a proposal based on the most current RFP, addenda thereto, responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFP-related information.

1.1.1. In order to see all information related to this RFP, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.2. Forms required to be submitted with Offerors response to this RFP are included in this RFP or posted on the County’s web site at https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. Posted forms may be updated from time to time. Unless otherwise specified, offerors may submit the version of a form in place as of the date of the posting of this RFP or any later version.

1.3. Offerors are advised to allow for sufficient time to obtain all necessary documents and forms, resolve any technical difficulties obtaining or completing documents or forms, and, if necessary, obtain documents and forms by an alternate method. If you are unable to download documents or forms, you may request a hard copy or technical assistance from Purchasing and Contracting’s front desk or contact clerical support at (858) 505- 6367.

1.4. Offeror must submit a complete original proposal in accordance with the format provided in this solicitation to the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.4.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by providing the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD or, (ii) a printed proposal. Offeror must prominently mark such submissions with the RFP number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

1.4.2. When submitting via BuyNet, Offerors are advised to allow for sufficient time to submit by an alternate method in the event of technical difficulties.

1.4.3. For proposals submitted electronically through BuyNet, the time on the BuyNet server shall be considered the official time for the purpose of determining timely submittal.

1.4.4. For proposals submitted at the Purchasing and Contracting front desk, the time stamp at the front desk shall be considered the official time for the purpose of determining timely submittal.

1.4.5. In the event of multiple submittals of an original proposal by an Offeror, the County will only consider the most recent submittal submitted before the due date and time. The County will not review or consider previous submittals, whether submitted at the front desk or through BuyNet.

Offerors are strongly encouraged to submit only one original proposal and to withdraw or replace any previous submittals in the event they update their proposal. Proposals may be found non-conforming if the County is unable to determine which proposal is the most recent, timely submittal.

1.5. A proposal that is untimely or otherwise not submitted in conformance with 1.4 above will not be considered for award unless: it is received before award is made; the County determines that it is in its best interest to accept the proposal; and

1.5.1. It is determined by the County that the late receipt was due solely to mishandling by the County, or

1.5.2. No timely and conforming proposal was submitted.

1.6. Proposals may not be modified after the due date, except for modifications resulting from the Contracting Officer’s request for a revised proposal, Best and Final Offer (BAFO), or an addendum to the proposal.

1.7. Proposals may be withdrawn by written notice signed by a duly authorized representative of Offeror if received prior to Notice of Intent to Award. After Notice of Intent to Award, all proposals constitute firm offers, subject https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html to negotiation, that will remain open and cannot be revoked, withdrawn, or modified for a period of six (6) months.

1.7.1. All proposals become the property of the County upon submission. An Offeror may request the return of its proposal upon withdrawal, which return the County may grant or deny in its sole discretion.

1.8. By submitting a proposal, Offeror agrees to these RFP Instructions and Rules and all other terms of this RFP.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFP or related documents to the Contracting Officer in writing as a question (“Question”). Submit Questions by sending a message to the Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated Schedule. Offeror is responsible for ensuring that Questions are received by the County.

3. PROPOSAL FORMAT

3.1. Submit electronic proposals as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. Proposals shall be formatted to print on 8-1/2” x 11” page size, with no less than ½” margins and eleven (11) point font and to be suitable for black and white reproduction with no loss of information.

3.3. All proposals shall be signed with a handwritten signature by an authorized officer or employee of the Offeror.

3.3.1. Electronic or digital signatures will not be accepted.

3.3.2. Pages requiring signatures must be scanned from an original handwritten signature. If Offerors are unable to submit a .pdf with scanned signatures, Offerors may optionally submit clear pictures of signature pages containing original handwritten signatures.

4. PROPOSAL ORGANIZATION

4.1. Your proposal must be organized in accordance with the Submittal Items in this RFP.

4.1.1. Content shall be organized to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. All cost and pricing information must be contained within Cost/Price exhibit and be inclusive of all proposed compensation. No price data is to be included in the Program/Technical or other exhibits.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code § 7920.000, et seq. Some or all of the documents submitted in response to this RFP may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. all confidential information that should be protected from disclosure, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information), and

4.2.2.2. any proprietary or other information Offeror determines is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY”

4.2.4. Refence material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item (for example “See response 1 contained within the “CONFIDENTIAL/PROPRIETARY” exhibit” for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: pricing and terms and conditions are generally not considered confidential under the California Public Records Act).

5. PROPOSAL EVALUATION

5.1. Evaluations shall be based on the criteria contained in the Evaluation Criteria and Submittal Items to determine the proposals(s) that provide the best value to the County.

5.2. The County shall have the discretion, but not the obligation, to construe any submission as non-conforming and ineligible for consideration if it does not conform to the requirements of this Request for Proposals. The County shall also have the discretion to waive any irregularities or deviations from the requirements of this Request for Proposals in any submission.

5.3. Small-Local Business preference: In accordance with Section 405 of the San Diego County Code of Administrative Ordinances, when evaluating competing proposals, the County will give a fifteen percent (15%) price preference to offerors that meet the definition of a Small-Local Business set forth in Board Policy B-53 and that have completed the Small-Local Business Self-Certification Form.

The price preference will be applied to the proposed price portion of the evaluation only. Fifteen percent (15%) or one hundred and fifty-thousand dollars ($150,000), whichever is less (“Price Adjustment”), shall be subtracted from any Small-Local Business’s proposed price being evaluated for award (“Adjusted Price”). A Small-Local Business’s Adjusted Price shall be the basis for evaluating the proposal’s price. Contract award will be made to the proposer(s) providing the best value to the County after consideration of the price preference and will be made at the unadjusted price. For example, a Small-Local Business submitting a proposal for $100,000 would be evaluated as if the proposed price was $85,000. If, based on the Adjusted Price, the Small- Local Business is evaluated to be the best value, the Small-Local Business would be awarded a contract at the unadjusted price of $100,000.

5.4. Small-Local Business Subcontractor Utilization: RESERVE

5.5. During evaluation, County may appropriately consider the sustainability and social, human health, environmental, and economic impact of Offeror’s proposed products and approach to providing goods and services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their proposals.

5.6. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their proposals.

5.7. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the proposal on the overall total cost to the County.

5.8. In evaluating an Offeror’s ability to satisfy the requirements of this RFP and any resulting contract, the County may also consider any parent, subsidiary, or related legal entity of Offeror, including, without limitation, a legal entity that Offeror acquired or merged with or will use as a guarantor in providing services to the County.

6. EVALUATION AND SELECTION PROCESS

6.1. Proposals received, including any additions, revisions, and clarifications, will be evaluated by a Source

Selection Committee (SSC) appointed by a Source Selection Authority(s) (SSA). The County may evaluate information known to the County, in addition to the information provided in response to the RFP.

6.2. The County reserves the right to request clarification and/or additional information (“Clarification”) from Offerors. The Contracting Officer will determine the appropriate means of requesting and obtaining Clarification, which may include telephonic communication, email, letter, presentation, oral interview, or an addendum or revision to the proposal. The County may invite Offerors to make presentations to, or participate in interviews with, the County at a date, time, and location determined by the County. Notwithstanding the foregoing, the County is not obligated to seek Clarification, therefore Offerors are advised to submit complete and accurate information in their proposals.

6.3. At any point in the evaluation process, the County may determine that a proposal is unacceptable in any area or that a proposal is no longer in the competitive range, and no longer consider it for award. In such cases, the Contracting Officer will attempt to notify the Offeror.

6.4. At any point in the evaluation process, the County may hold discussions with one or more Offerors in the competitive range. Discussions may include requests for revised proposals, Best and Final Offers (BAFOs), or addenda to the proposal that may contain additional selection factors.

6.5. The SSC may recommend to the SSA that award be made to one or more Offerors. After receipt and approval of the SSA’s decision, the County will post a Notice of Intent to Award (NOI).

6.6. Upon posting of the NOI, the County will enter into contract finalization negotiations with the selected Offeror(s) and, upon successful completion, award a contract(s).

6.7. The County may rescind or modify the NOI at any time due to unsuccessful negotiations or if the County otherwise determines that it is in its best interest to do so.

6.8. RESERVE

6.9. The actual timing and sequence of events resulting from this RFP shall ultimately be determined by the County, in its sole discretion. The County may, at any time cancel this RFP, reject all proposals, restart evaluations, modify or replace the membership of the SSC, or correct any deficiencies in the procurement process or evaluation.

7. DEBRIEF AND REVIEW OF CONTRACT FILES

7.1. After an Offeror has been notified by the Contracting Officer that that Offeror’s proposal is no longer being considered for award, the Offeror may request a debriefing from the Contracting Officer. For debriefings held prior to contract execution, the Offeror will be limited to a review of the information pertaining to the County’s evaluation of their own proposal, in accordance with Section 9.4 of these RFP Instructions and Rules. After contract execution, debriefings may include review of other proposals, the Source Selection Committee Report, and other releasable documents.

8. PROTEST PROCEDURE

8.1. Board Policy A-97 sets forth the procedures for the filing and resolution of protests related to this RFP. Board

Policy A-97 is available from the Clerk of the Board, 1600 Pacific Highway, San Diego, CA 92101, or on the County’s website at https://www.sandiegocounty.gov/content/sdc/cob/ocd.html .

8.2. All protests must be filed in accordance with Board Policy A-97, which requires, among other things, that a protest must be filed timely, be submitted in writing to the Contracting Officer identified in the solicitation package, and be based on a protestable action and established grounds for protest.

9. COUNTY COMMITMENT

9.1. This RFP does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the proposal. Further, no reimbursable cost may be incurred in anticipation of a contract award.

9.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFP or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

9.3. The County reserves the right to separately procure the same or similar goods or services.

https://www.sandiegocounty.gov/content/sdc/cob/ocd.html

9.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but not limited to: the number of proposals received; the identity of Offeror(s); the content of proposals; the County’s evaluation and results thereof; and, the identity of the members of the SSC. Information releasable after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

9.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFP may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service

9.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

10. DILIGENCE AND DUTY TO INQUIRE

10.1. Should an Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFP or related documents, Offeror shall have a duty to submit a Question to the County.

10.2. Offerors are expected to perform reasonable due diligence with regard to this RFP and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

10.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

10.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFP, except as explicitly provided for in this RFP.

11. OFFEROR COMMUNICATIONS

11.1. All communications from the Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this RFP or the Offeror’s proposal, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFP or by law. Any improper contact may, at the County’s sole discretion, cause the Offeror to be removed from consideration for contract award.

11.2. If Offeror issues any public announcement, or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFP process or attempts to restrain competition, Offeror may be removed from consideration for award.

11.3. Audio and/or video recording of pre-proposal conferences, presentations, discussions, negotiations, debriefings, or other communications with the County regarding this RFP are prohibited, unless specifically authorized in writing by the Contracting Officer.

12. SOLICITING EMPLOYEES

12.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with the Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with the Offeror without prior written approval of the County’s Contracting Officer. This paragraph does not prevent the employment by an Offeror of a County employee who has initiated contact with the Offeror.

13. PROHIBITED CONTRACTS AND SUBCONTRACTS

13.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any bid or proposal submitted by the person or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

13.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

13.1.2. Profit making firms or businesses in which employees described in subsection 13.1.1 serve as officers, principals, partners or major shareholders;

13.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 13.1.1, and who (1) were employed in positions of substantial responsibility in the area of service to be performed by the contract, or (2) participated in any way in developing the contract or its service specifications; and

13.1.4. Profit making firms or businesses in which the former employees described in subsection 13.1.3 serve as officers, principals, partners or major shareholders.

13.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

13.3. Offeror certifies that if awarded a contract under this RFP, such contract will be in compliance with Sections

13.1 and 13.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

14. CALIFORNIA REVENUE & TAXATION CODE § 18662

14.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form 590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers, or suppliers with expired forms or forms with incorrect information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

14.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

14.3. If selected for award, the Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694-2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123.

The P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

15. W-9 FORM

15.1. If selected for award, the Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

16. PREVAILING WAGE

16.1. Prevailing Wage The County’s public works projects are subject to compliance monitoring and enforcement by the California Department of Industrial Relations (DIR), in accordance with Labor Code § 1771.4(a)(1). A https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/ contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in Labor Code § 1720, et seq., unless currently registered and qualified to perform public work pursuant to Labor Code § 1725.5, all as more particularly described in Labor Code § 1771.1(a).

The Offeror who is ultimately selected shall post all notices required by and pursuant to Labor Code § 1771.4(a)(2) at the job site, whether or not the County also posts these notices.

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LANDFILL GROUNDWATER MONITORING SERVICES

C. EVALUATION CRITERIA

Proposal Evaluation Criteria

The evaluation criteria listed below are in descending order of importance by paragraph, not subparagraph, and will be considered in the evaluation of the Offeror’s written and oral proposals accordingly. Proposals should give clear, concise information in sufficient detail to allow an evaluation based on these criteria.

Mandatory minimum requirements for eligibility are included in the evaluation criteria. Failure to satisfy these mandatory minimum requirements will be considered disqualifying, and the proposal will not be considered for award.

Evaluation Criteria

2. Technical Exhibit

2.1. Minimum Requirements

2.1.1. An Offeror will be disqualified for consideration if any answer to any minimum requirement(s) question(s) 2.1. through 2.1.1. is “No”.

2.2. Technical Approach

2.2.1. The extent to which the technical approach fulfills the County’s Exhibit A - Statement of Work requirements, including the extent to which the Offeror will evaluate, manage, implement, and verify the delivery of high-quality, efficient, low-risk, compliant and timely groundwater monitoring services to California government agencies or private entities.

2.3. Offeror’s Personnel Experience, Qualifications, and Capacity

2.3.1. The extent of Small Local Business Participation.

2.3.2. The extent of the Offeror’s key personnel’s experience relevant to the scope of work outlined in the statement of work providing landfill groundwater monitoring services.

2.3.3. The extent to which there is demonstrated Project Team continuity including history of working together on past landfill groundwater monitoring services.

2.3.4. The extent of the Offeror having access to a broad pool of qualified personnel who are efficiently located and are available to provide the required services as part of this agreement effectively.

2.4. Offeror’s Organizational Experience, Qualifications, and Capacity

2.4.1. The extent to which the Offeror demonstrates organizational capacity, tools, and systems necessary to successfully support performance management systems, including schedule control, budget tracking, QA/QC procedures for data and reporting and internal review processes.

2.4.2. Demonstrated history of regulatory compliance, ethical conduct, and risk management, including the ability to perform work safely (OSHA/CalOSHA compliance, stormwater BMPs), and without regulatory violations.

3. Pricing Exhibit

3.1. The extent to which the offeror provided reasonable, stable, comprehensive, and predictable pricing for all aspects of the requirements and proposal.

4. Terms and Conditions

4.1. The acceptance or non-acceptance of the terms and conditions, including insurance, and the extent to which any exceptions could increase risk to the County.

D. SUBMITTAL ITEMS

Proposals should give clear, concise information in sufficient detail and in the order presented below to allow for a comprehensive evaluation. The County shall have the discretion, but not the obligation, to construe any submission as non-conforming and ineligible for consideration if it does not conform to the Submittal Requirements described by these Submittal Items. The County shall also have the discretion to waive any irregularities or variances from these Submittal Items in any submission and/or seek Clarification.

Although the Submittal Requirements below may be organized by Evaluation Criteria, the headings are only for purposes of organization and clarity. The County may evaluate the information provided under any section of the Submittal Requirements for each Evaluation Criterion (e.g., when evaluating the offeror’s Technical Approach, the County is not limited to reviewing the information submitted in response to the Technical Approach section and may, for example, also rely on information submitted in response to the Offeror's Experience, Qualifications, Capacity, Competency, etc.).

1) EXHIBIT 1 - REQUIRED FORMS

1.1. Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2. Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3. Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• Required if claiming Small-Local Business Preference; All other Offerors are encouraged to complete this form to support County data collection.

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

• Submit a completed Small-Local Business Subcontractor Utilization Plan (PC611) In accordance with Board Policy B-53, Offeror must submit a Small-Local Business Utilization Plan demonstrating that Offeror: (i) will either meet or exceed a 3% Small-Local Business Subcontractor Participation Requirement based on the total pricing/payment schedule of Offeror's submittal or show a good faith effort to do so, or (ii) is exempt from the Small-Local Business Subcontractor Participation Requirements.

• located at: https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC611_dpc_SLB_Sub_Utilization.pdf

1.4. Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFP Instructions and Rules section 4.2)

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2) EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT

2.1. Minimum Requirement(s) (PASS/FAIL)

2.1.1. Confirm that the Offeror has is a Registered Geologist or Certified Hydrogeologist on its team.

Yes ☐ No ☐ (Disqualifying)

2.1.1.1. If yes, provide a copy of the Geologist or Hydrogeologist registration documentation.

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC611_dpc_SLB_Sub_Utilization.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2.2. Technical Approach

2.2.1. Confirm Yes/No your agreement to Exhibit A – Statement of Work (SOW) as stated. If “NO”, provide the alternative language proposed. Describe any areas of concern where your organization may not be able to meet the SOW.

Yes ☐ No ☐

2.2.2. Provide a brief description (less than 500 words per description). Explain your approach to developing projects that demonstrate experience in the following key technical areas:

2.2.2.1. Developing groundwater monitoring programs to meet compliance with California

Regional Water Quality Control Board requirements, Monitoring & Reporting Program compliance, and other water quality regulations.

2.2.2.2. Designing Corrective Action Plans and Environmental Monitoring Plans in response to releases to groundwater.

2.2.2.3. Implementing sampling methods including soil vapor probes, soil, and groundwater techniques.

2.2.2.4. Ensuring compliance with California Code of Regulation Title 27 requirements for landfills including post-closure maintenance plans.

2.2.2.5. Designing and implementing subsurface investigations techniques including geophysics, and aquifer and well testing. Exploratory and well drilling project design and oversight.

2.2. Offeror’s Personnel Experience, Qualifications, and Capacity

2.2.1. The County is committed to promoting the successful participation of Small Local Businesses, as defined in County of San Diego Board Policy B-53, located at:

https://codelibrary.amlegal.com/codes/san_diego/latest/sandiego_board/b_53 small local b usiness policy_(_s_l_b_p)

Please indicate whether your organization, as the Offeror/Prime Contractor, qualifies as a Small Local Business. If yes, include a completed and signed Small-Local Business Self-Certification Form (PC610) and identify any proposed subcontractors, including their names and the work or services they will perform. If no subcontractors are proposed, please state so.

2.2.1.1. If your organization does not qualify as a Small Local Business, provide the same subcontractor information along with how each subcontractor qualifies under BOS Policy B-53 (e.g., Local Business – Section 2, Small Business – Section 1, or Social Equity Enterprise – Section 4). If no subcontractors are proposed, please state so.

2.2.2. Provide a list of key personnel (including subcontractors if applicable), and resumes for all key personnel who are being utilized to perform the services of the SOW. Include the following:

2.2.2.1. Describe their role/tasks to be performed.

2.2.2.2. Pertinent years of experience performing similar services as stated in the SOW for similar California government agencies or private entities.

2.2.2.3. Education

2.2.2.4. Certifications

2.2.2.5. Discuss how long the project team has worked together and in what capacity.

2.2.3. Provide an Organizational Chart that shows project staff responsibilities, clear reporting structures, include history of Project Team (including subcontractors if applicable) continuity and working together on past landfill groundwater monitoring services.

2.2.4. Identify anticipated availability and location where Project Team (including subcontractors if applicable) may be required. The County’s preference is for personnel who are efficiently located to support the work to be conducted in the San Diego Region.

https://codelibrary.amlegal.com/codes/san_diego/latest/sandiego_board/b_53smalllocalb https://codelibrary.amlegal.com/codes/san_diego/latest/sandiego_board/b_53__small__local__business__policy_(_s_l_b_p)

2.3. Offeror’s Organizational Experience, Qualifications, and Capacity

2.3.1. Describe how your firm manages quality assurance to ensure the quality of work delivered to the County. Include in your description:

2.3.1.1. Describe effective performance and quality assurance procedures. (e.g., internal review processes, technology and/or software used, established process/procedures, clear communication lines etc.)

2.3.1.2. Cost controls and tracking to ensure projects remain within agreed budgets and periods of performance.

2.3.1.3. Describe your approach for tracking regulatory and financial timelines and due dates.

2.3.1.4. Any applicable tools utilized to ensure quality assurance.

2.3.2. Provide up to three (3) projects conducted for California government agencies or private entities providing similar scope of services as stated in the SOW and undertaken within the past five (5) years. For each entity you are providing services include:

2.3.2.1. Agency Name.

2.3.2.2. Point of Contact Information (contact name and title, agency address, email address, and telephone number).

2.3.2.3. A summary description of the work performed and similarities to the County’s SOW.

2.3.2.4. Services Start Date/ End Date

2.3.2.5. Show that projects adhered to regulatory compliance, ethical conduct, and risk management. Including any OSHA/CalOSHA and/or Stormwater violations.

NOTE: The County may use the above-mentioned list for reference. The County will make a reasonable attempt to contact references. The County’s inability to reach a reference after reasonable attempts may be treated as an unfavorable reference for evaluation purposes. An unfavorable response is a response from a listed reference stating that they would not enlist the company to perform services again in the future, or comments provided that the County deems to be substantially negative or reflective of substandard service.

3) EXHIBIT 3 - COST/PRICE EXHIBIT

3.1. Submit a completed Payment Schedule

4) EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San Diego’s Draft Agreement (including insurance requirements):

YES ☐ NO ☐

4.1.1 If “NO”, provide a detailed paragraph-by-paragraph, contract clause-by-contract clause description of any issues or concerns that Offeror may have with the documents listed. If Offeror objects to a particular paragraph or clause, then Offeror will need to further describe, in business terms and not in proposed language, the nature of its concern and what terms Offeror is willing to accept. The Exception List shall provide the reason or rationale supporting the item of concern and/or counter-response. Simply stating that a paragraph or clause is "Not Acceptable" or proposing alternative contract terms without describing in business language the reason or rationale may be considered acceptance of that paragraph or clause. If Offeror does not identify specific concerns with a particular paragraph or clause, the County will consider the paragraph and/or clause acceptable. The County may, as part of its evaluation process, conclude that exceptions are so numerous and/or material as to make Offeror’s response to the solicitation unacceptable.

5) EXHIBIT 5 – CONFIDENTIAL PROPRIETARY

5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFP Instructions and Rules section 4.2

E. REQUIRED FORMS

(RESERVED)

F. STATEMENT OF WORK

1. INTRODUCTION

1.1. As required by regulatory agencies, the County of San Diego (County) conducts regular groundwater monitoring programs at thirteen (13) sites. The object is to procure groundwater monitoring and related services at County landfills, burn sites, and associated properties. The monitoring is conducted according to Waste Discharge Requirements (WDRs), post-closure maintenance requirements, and/or Cleanup and Abatement Orders (CAOs) issued by the Regional Water Quality Control Board (RWQCB). In addition to monitoring compliance, the County has a need for support with groundwater evaluation investigations and Corrective Action Programs (CAP) which are conducted and/or planned at the landfill sites and other County sites. During the contract term, it may be necessary to drop or add sites, sampling points, and monitor constituents based on regulatory requirements or as needed by the County. The monitoring data can be found at: geotracker.waterboards.ca.gov.

2. SITE LOCATIONS AND DESCRIPTIONS

2.1. BONSALL LANDFILL (SWIS ID: 37-AA-0004)

2.1.1. Location:

2.1.1.1. The Bonsall Landfill is located near Bonsall, west of Highway 15, southeasterly of the Twin Oaks Valley Road and Gopher Canyon Road intersection.

2.1.2. Site History:

2.1.2.1. The site is 122 acres. This landfill received approximately 1.4 million tons of trash between 1968 and 1985. The maximum fill height is seventy (70) feet.

A closure plan was prepared in 1985 in compliance with Title 23, California Administrative Code, Section 2597. A methane gas plant and flare system exist on site. A portion of the upper deck is currently used by a model airplane club for recreational purposes.

2.1.3. Applicable Regulations:

2.1.3.1. Groundwater monitoring is conducted semiannually using eleven (11) wells under RWQCB Order Nos. MRP R9-2010-0068 and CAO R9-2010-0067.

2.2. BRADLEY PARK (SAN MARCOS I LANDFILL) (SWIS ID: 37-AO-0009)

2.2.1. Location:

2.2.1.1. San Marcos I Landfill is located on the southeast corner of the intersection of

Santa Fe Road and Linda Vista Road in San Marcos.

2.2.2. Site History:

2.2.2.1. The landfill was operated from 1945 to 1968 and received approximately 400,000 tons of waste. A portion of the site was also used for trash burning from 1948 to 1956. The site is currently used as a park called the William Bradley Recreation Center (Bradley Park).

A passive gas collection system and groundwater monitoring system exist at the site.

2.2.3. Applicable Regulations:

2.2.3.1. Groundwater sampling is conducted on eight (8) wells, and water levels are measured in ten (10) piezometers on a semiannual basis under RWQCB Order Nos. R9-2012-001 and R9-2010-0123. The site is also knows as Old San Marcos Landfill in the CalRecycle SWIS and as Bradley Park in the RWQCB Geotracker system.

2.3. ENCINITAS LANDFILL (SWIS ID: 37-AA-0016)

2.3.1. Location:

2.3.1.1. The Encinitas Landfill is located in the City of Encinitas at 2099 Encinitas Boulevard, approximately 0.25 miles west of the intersection of Manchester Road and Encinitas Boulevard.

2.3.2. Site History:

2.3.2.1. The total property area is 37.85 acres, and the landfilled area is approximately thirty (30) acres. Approximately one million (1,000,000) tons of trash were buried between 1967 and 1977. The average trash depth is approximately twenty-one (21) feet. A methane gas plant and flare system exist on site. A portion of the upper deck is currently used by a model airplane club for recreational activities.

2.3.3. Applicable Regulations:

2.3.3.1. Groundwater monitoring is conducted semiannually on five (5) wells under RWQCB Order Nos. R92012001 and 002.

2.4. GILLESPIE LANDFILL (SWIS ID: 37-AA-0019)

2.4.1. Location:

2.4.1.1. The Gillespie Landfill is located at the western terminus of Gillespie Court in El Cajon.

The site is approximately twenty-five (25) acres within a sixty-nine (69)acre parcel.

2.4.2. Site History:

2.4.2.1. The landfilled area is approximately twenty (20) acres. The site was used as a burn site between 1940 and 1953, and as a sanitary landfill between 1953 and 1964. Approximately 500,000 tons of trash were buried at depths between thirty (30) and fifty (50) feet. A groundwater monitoring system, air injection system, gas migration monitoring system, and flare system have been installed. The site is currently open space. Adjacent uses include the El Cajon Police Department Shooting Range and County open space.

2.4.3. Applicable Regulations:

2.4.3.1. Groundwater monitoring is conducted semiannually on five (5) wells under RWQCB Order Nos. R92012001 and 002.

2.5. HILLSBOROUGH LANDFILL (SWIS ID: 37-AA-0027)

2.5.1. Location:

2.5.1.1. The Hillsborough Landfill is located within a planned residential development in the City of San Diego known as “Hillsborough,” in Paradise Hills between Goode Street and Manzana Way.

2.5.2. Site History:

2.5.2.1. The landfill covers approximately twentyone (21) acres. Approximately 400,000 tons of waste were disposed of between 1948 and 1962. A flare system and groundwater monitoring system exist on site. The site is currently open space.

2.5.3. Applicable Regulations:

2.5.3.1. Groundwater monitoring is conducted on five (5) wells on a semiannual basis under RWQCB Order Nos. R92012001 and 002.

2.6. JAMACHA LANDFILL (SWIS ID: 37-AA-0001)

2.6.1. Location:

2.6.1.1. Jamacha Landfill is located in the Rancho San Diego area at the west end of Singer Lane, approximately 0.25 miles south of the intersection of State Highway 94 and Jamacha Road.

2.6.2. Site History:

2.6.2.1. The property is seventy (70) acres, with fortysix (46) acres landfilled. The site operated between 1960 and 1978 and received approximately 1.8 million tons of trash at an average depth of forty (40) feet. Groundwater and gas monitoring systems and a flare system exist at the site. A portion of the upper deck is used by a model airplane club.

2.6.3. Applicable Regulations:

2.6.3.1. Groundwater monitoring is conducted on sixteen (16) wells, and two (2) surface water samples are collected semiannually under RWQCB Order No. 94-164. Fourteen

(14) piezometers and two (2) surface water locations are also gauged semiannually. An Evaluation Monitoring Program (EMP) has been completed, and a Corrective Action Plan is ongoing.

2.7. OTAY CLASS 1 LANDFILL (SWIS ID: 37-AA-0010)

2.7.1. Location:

2.7.1.1. The Otay Class 1 Landfill is located within the Otay Landfill boundaries, adjacent to the Otay Annex Landfill, one mile east of Interstate 805 on the north side of Otay Valley Road.

2.7.2. Site History:

2.7.2.1. Hazardous waste was accepted at the Class 1 area until November 1980. The County owned the property until 1997, when Allied Waste Industries purchased Otay and Otay Annex Landfills; the County retained ownership and responsibility for the Class 1 area.

2.7.3. Applicable Regulations:

2.7.3.1. Groundwater monitoring is conducted on nine (9) wells on a semiannual basis under RWQCB Order No. 2000161.

2.8. PALOMAR AIRPORT LANDFILL (SWIS ID: 37-AH-0002)

2.8.1. Location:

2.8.1.1. The Palomar Airport Landfill is located at the northwest corner of Palomar Airport Road and El Camino Real in Carlsbad.

2.8.2. Site History:

2.8.2.1. Three canyons (Units 1–3) were used for disposal across approximately thirty-three (33) acres. Approximately 663,600 tons of waste were disposed of between 1962 and 1975. A flare system and groundwater monitoring system are present. A groundwater treatment system is also operated on site.

2.8.3. Applicable Regulations:

2.8.3.1. Groundwater monitoring is conducted on twenty-two (22) wells and one (1) sump sample on a semiannual basis under RWQCB Order No. 9613. Treatment system influent and effluent are also tested semiannually. Routine operation and maintenance includes filter backwashing, carbon changeouts, sludge management, and system maintenance.

2.9. POWAY LANDFILL (SWIS ID: 37-AA-0018)

2.9.1. Location:

2.9.1.1. Poway Landfill is located immediately south of Poway Road and west of Espola Road in Poway.

2.9.2. Site History:

2.9.2.1. The total site area is 38.8 acres, with nine (9) acres landfilled. Six (6) acres were previously used for trash burning between 1949 and 1966. Approximately 165,000 tons of trash were buried at depths between twenty (20) and thirty (30) feet. A flare system and groundwater monitoring system exist onsite.

2.9.3. Applicable Regulations:

2.9.3.1. Groundwater monitoring is conducted semiannually on twenty-one (21) wells and four

(4) piezometers under RWQCB Order No. 94165.

2.10. RAMONA LANDFILL OFFSITE (SWIS ID: 37-AA-0005)

2.10.1 Location:

2.10.1.1. Ramona Offsite area is approximately 2.5 The miles north of Ramona on Pamo Road and includes properties adjacent to or near the Ramona Landfill.

2.10.2. Site History:

2.10.2.1. The Ramona Landfill operated as a burn site from approximately 1948 to 1968 and later as a Class 3 landfill until acquisition by Allied Waste in 1997. Ramona Landfill Inc.

(RLI) now operates the groundwater monitoring, limited extraction, and flare systems.

2.10.3. Applicable Regulations:

2.10.3.1. Groundwater is monitored semiannually in thirteen (13) wells under RWQCB Cleanup and Abatement Order No. 9717.

2.11. SAN MARCOS II LANDFILL (SWIS ID: 37-AA-0008)

2.11.1.Location:

2.11.1.1. San Marcos II Landfill is located approximately…