RFP_1226__Brokerage_Services_Tab_Sheet.pdf
PDF 170 KB Posted
- Solicitation number
- 12-26
- Issued by
- Volusia County, Florida
About this file
This is a bid tabsheet for RFP 12-26 regarding Brokerage Services for Health Insurance and Benefits for the City of DeBary, Florida. The RFP solicits comprehensive brokerage services covering medical, dental, vision, basic life and accidental death and dismemberment (AD&D), voluntary life and AD&D, short-term disability, and long-term disability coverage. Bidders were required to submit pricing proposals across four compensation structure options: fixed flat fees, commission-based compensation, hourly rates, and hybrid structures. Two bidders responded to the solicitation: Brown & Brown Insurance Services and Weatherford Insurance. Both contractors submitted required supporting documentation including certificates of insurance, IRS Form W-9, evidence of experience and financial status, contractor statutory compliance affidavits, debarment certifications, drug-free workplace certifications, and anti-lobbying certifications.
Brown & Brown Insurance Services submitted commission-based bids across all seven coverage types on a monthly frequency basis, with rates ranging from 4% for medical coverage (at $1,424.46 PEPM) to 15% for dental coverage (at $257.33 PEPM). Weatherford Insurance also bid on all seven coverage types with commission percentages ranging from 5% for medical to 10-15% for other coverages, resulting in a total average commission rate of 12% compared to Brown & Brown's 11%. Both bidders declined to submit bids for fixed flat fees, hourly rates, and hybrid structures. Neither bidder submitted bids indicating they would adjust commission rates based on current or projected carrier baseline commissions.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_1226__Scoring_Matrix_Sheet__FINAL.xlsx | XLSX spreadsheet | |
| 1226__Brokerage_Services_Notice_of_Intended_Decision_NOI.pdf | ||
| Exhibit_H_RFP_1226_Excel_Price_Submission_Sheet.xlsx | XLSX spreadsheet | |
| 1226__Brokerage_Services_for_Health_Insurance_and_Benefits.pdf |
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Text version
Item # Medical Coverage
Frequency (Monthly, Quartly, Annually)
PEPM Commission Percentage Fee Comments
Frequency (Monthly, Quartly, Annually)
PEPM Commission Percentage Fee Comments
Fixed, Flat Fee includes all costs associated with the performance of the Contract including online platform, travel and out-of-pocket expenses incurred by the Contractor, its parent, sister or subsidiary companies and contractors.
NO BID NO BID N/A NO BID None NO BID NO BID N/A NO BID None
Commission-Based Compensation is paid by the insurance company, which is included in the premium paid by the City.
$1,424.46 Monthly N/A 4% N/A
Current / Projected -changes per carrier baseline commissions
Monthly N/A 5% N/A None
3 Hourly Rate for services rendered. The Broker shall provide detailed time records with each invoice. N/A N/A N/A NO BID None N/A N/A N/A NO BID None
4 Hybrid Structure, a combination of the above methods. NO BID NO BID NO BID NO BID None NO BID NO BID NO BID NO BID None
YES-N/A
YES-N/A
Exhibit H- RFP 12-26 Excel Price Submission Sheet
Exhibit E - Confidential Information Itemization Log (If Applicable)
Exhibit G - Evidence of Experience and Financial Status
SunBiz
Exhibit F - Major Subcontractors (If Applicable)
Certificate of Insurance IRS Form W-9
Exhibit B - Certification Regarding Debarment Exhibit A - Drug-free Workplace Certification
YES YES
Exhibit D - Contractor Statutory Compliance Affidavit Exhibit C - Byrd Anti-Lobbying Amendment Certification YES
YES
YES
YES
Weatherford Insurance
YES
YES
YES
YES
Bid Tabsheet RFP 12-26 - Brokerage Services for Health Insurance and Benefits
ITB or Request for Proposal and Contractor Acknowledgement Brown & Brown Insurance Services
YES-N/A
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
Item # Dental Coverage
(Monthly, Quartly, Annually)
PEPM Commission Percentage Fee Comments
Frequency (Monthly, Quartly, Annually)
PEPM Commission Percentage Fee Comments
Fixed, Flat Fee includes all costs associated with the performance of the Contract including online platform, travel and out-of-pocket expenses incurred by the Contractor, its parent, sister or subsidiary companies and contractors.
NO BID NO BID N/A NO BID None NO BID NO BID N/A NO BID None
Commission-Based Compensation is paid by the insurance company, which is included in the premium paid by the City.
$257.33 Monthly N/A 15% N/A
Current / Projected -changes per carrier baseline commissions
Monthly N/A 10% N/A None
7 Hourly Rate for services rendered. The Broker shall provide detailed time records with each invoice. N/A N/A N/A NO BID None N/A N/A N/A NO BID None
8 Hybrid Structure, a combination of the above methods. NO BID NO BID NO BID NO BID None NO BID NO BID NO BID NO BID None
Item # Vision Coverage
Frequency (Monthly, Quartly, Annually)
PEPM Commission Percentage Fee Comments
Frequency (Monthly, Quartly, Annually)
PEPM Commission Percentage Fee Comments
Fixed, Flat Fee includes all costs associated with the performance of the Contract including online platform, travel and out-of-pocket expenses incurred by the Contractor, its parent, sister or subsidiary companies and contractors.
NO BID NO BID N/A NO BID None NO BID NO BID N/A NO BID None
Commission-Based Compensation is paid by the insurance company, which is included in the premium paid by the City.
$35.44 Monthly N/A 10% N/A
Current / Projected -changes per carrier baseline commissions
Monthly N/A 10% N/A None
11 Hourly Rate for services rendered. The Broker shall provide detailed time records with each invoice. N/A N/A N/A NO BID None N/A N/A N/A NO BID None
12 Hybrid Structure, a combination of the above methods. NO BID NO BID NO BID NO BID None NO BID NO BID NO BID NO BID None
Brown & Brown Insurance Services Weatherford Insurance
Item # Basic Life & AD&D Coverage
(Monthly, Quartly, Annually
PEPM Commission Percentage Fee Comments
Frequency (Monthly, Quartly, Annually
PEPM Commission Percentage Fee Comments
Fixed, Flat Fee includes all costs associated with the performance of the Contract including online platform, travel and out-of-pocket expenses incurred by the Contractor, its parent, sister or subsidiary companies and contractors.
NO BID NO BID N/A NO BID None NO BID NO BID N/A NO BID None
Commission-Based Compensation is paid by the insurance company, which is included in the premium paid by the City.
$48.07 Monthly N/A 10% N/A
Current / Projected -changes per carrier baseline commissions
Monthly N/A 15% N/A None
15 Hourly Rate for services rendered. The Broker shall provide detailed time records with each invoice. N/A N/A N/A NO BID None N/A N/A N/A NO BID None
16 Hybrid Structure, a combination of the above methods. NO BID NO BID NO BID NO BID None NO BID NO BID NO BID NO BID None
Item # Voluntary Life & AD&D Coverage
Frequency (Monthly, Quartly, Annually)
PEPM Commission Percentage Fee Comments
Frequency (Monthly, Quartly, Annually)
PEPM Commission Percentage Fee Comments
Fixed, Flat Fee includes all costs associated with the performance of the Contract including online platform, travel and out-of-pocket expenses incurred by the Contractor, its parent, sister or subsidiary companies and contractors.
NO BID NO BID N/A NO BID None NO BID NO BID N/A NO BID None
Commission-Based Compensation is paid by the insurance company, which is included in the premium paid by the City.
$115.59 Monthly N/A 15% N/A
Current / Projected -changes per carrier baseline commissions
Monthly N/A 15% N/A None
19 Hourly Rate for services rendered. The Broker shall provide detailed time records with each invoice. N/A N/A N/A NO BID None N/A N/A N/A NO BID None
20 Hybrid Structure, a combination of the above methods. NO BID NO BID NO BID NO BID None NO BID NO BID NO BID NO BID None
Item # Short-Term Disibility Coverage
(Monthly, Quartly, Annually
PEPM Commission Percentage Fee Comments
Frequency (Monthly, Quartly, Annually
PEPM Commission Percentage Fee Comments
Fixed, Flat Fee includes all costs associated with the performance of the Contract including online platform, travel and out-of-pocket expenses incurred by the Contractor, its parent, sister or subsidiary companies and contractors.
NO BID NO BID N/A NO BID None NO BID NO BID N/A NO BID None
Commission-Based Compensation is paid by the insurance company, which is included in the premium paid by the City.
$94.79 Monthly N/A 10% N/A
Current / Projected -changes per carrier baseline commissions
Monthly N/A 15% N/A None
23 Hourly Rate for services rendered. The Broker shall provide detailed time records with each invoice. N/A N/A N/A NO BID None N/A N/A N/A NO BID None
24 Hybrid Structure, a combination of the above methods. NO BID NO BID NO BID NO BID None NO BID NO BID NO BID NO BID None
Item # Long-Term Disibilty Coverage
Frequency (Monthly, Quartly, Annually)
PEPM Commission Percentage Fee Comments
Frequency (Monthly, Quartly, Annually)
PEPM Commission Percentage Fee Comments
Fixed, Flat Fee includes all costs associated with the performance of the Contract including online platform, travel and out-of-pocket expenses incurred by the Contractor, its parent, sister or subsidiary companies and contractors.
NO BID NO BID N/A NO BID None NO BID NO BID N/A NO BID None
Commission-Based Compensation is paid by the insurance company, which is included in the premium paid by the City.
$171.91 Monthly N/A 15% N/A
Current / Projected -changes per carrier baseline commissions
Monthly N/A 15% N/A None
27 Hourly Rate for services rendered. The Broker shall provide detailed time records with each invoice. N/A N/A N/A NO BID None N/A N/A N/A NO BID None
28 Hybrid Structure, a combination of the above methods. NO BID NO BID NO BID NO BID None NO BID NO BID NO BID NO BID None 11% 12%
Total Average % Total Average %
Sheet1
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