RFP 1168 - Sidewalk Removal Replacement.pdf

TOWN OF BLOOMFIELD

BLOOMFIELD, CONNECTICUT

Bid # 1168

Concrete Sidewalk Removal & Replacement

Various Locations

Bloomfield Connecticut 06002

B

REQUEST FOR PROPOSAL

Concrete Sidewalk Removal & Replacement - Various Locations

BLOOMFIELD, CONNECTICUT

PUBLIC RFP NO. 1168

You are invited to submit proposals for a construction project for removal and replacement of concrete sidewalks at various locations throughout the Town of Bloomfield (“Town”) for an approximate three (3) year period between the signing of a contract, and June 30, 2029.

Bidders wishing to submit a proposal must submit their sealed responses to the Purchasing Manager, Town of

Bloomfield, Town Hall, 2nd Floor, 800 Bloomfield Avenue, Bloomfield, CT 06002, by 1:00 PM (EST) on Thursday, August 27, 2026, at which time all bids received will be publicly opened and recorded. The invitation to bid and any addenda can be found on the Town website, https://www.BloomfieldCT.gov/ as well as the State of CT

Department of Administrative Services website, https://portal.CT.gov/DAS/CTSource/portal-page.

The response envelope is to be clearly marked on the outside with “RFP 1168 – Concrete Sidewalk Removal &

Replacement – Various Locations”, along with the respondent’s name. One Original (clearly identified as such) along with two paper copies, plus a thumb drive with a read-only copy of the response proposal shall be submitted. Submissions will not be accepted for any reason after the stated bid opening date and time. Faxed and/or e-mailed bids are not acceptable.

The successful Respondent will be required to furnish Performance and Labor and Materials Payment bonds, each in amount equal to one hundred percent (100%) of the contract price.

Questions regarding this Request for Proposals may be directed to the Purchasing Manager, Joseph Muraca, at

JMuraca@BloomfieldCT.org no later than Tuesday, August 18, 2026, at 4:00 pm EST. Responses to questions will be posted via addendum by Thursday, April 20, 2026, at 4:00 pm EST. Questions submitted after this time will not be accepted. Respondents are requested to limit their communication regarding this RFP to the

Purchasing Manager.

The successful respondent (the “Selected Contractor”) shall comply with CONN. GEN. STAT. §§ 4a60, 4a-60a, 4a-60g, and 46a-68b through 46a-68f, inclusive, as amended.

The Selected Contractor will be responsible for paying prevailing wages, as determined by the Connecticut

Department of Labor, and attached hereto, pursuant to CGS § 31-53.

https://www.bloomfieldct.gov/ https://portal.ct.gov/DAS/CTSource/portal-page mailto:JMuraca@BloomfieldCT.org

The Town reserves the right to accept or reject any or all proposal submissions, to waive any technicality in a proposal or portion thereof submitted, to cancel this RFP for any reason, and to accept any proposal deemed to be in the best interest of the Town of Bloomfield.

The Town of Bloomfield is an Affirmative Action/Equal Opportunity Employer. MBEs, WBEs, and SBEs are encouraged to apply. We look forward to your response.

TABLE OF CONTENTS

INSTRUCTIONS TO BIDDERS & BID FORM 15 Pages

MEASUREMENT & PAYMENT MP-1 thru MP-3

PREVAILING WAGE RATES 8 Pages

CONCRETE SIDEWALK DETAILS 2 Pages

INSTRUCTIONS TO RESPONDENTS

SUBMISSION REQUIREMENTS

Respondents wishing to submit a proposal must submit a sealed response to the Purchasing Manager, Town of

Bloomfield, 2nd floor, 800 Bloomfield Avenue, Bloomfield CT, only until 4:00 PM (EST) on Thursday, August 27, 2026, at which time all responses received will be publicly opened and recorded. One original along with two paper copies, plus a thumb drive with a read-only copy of the proposal shall be submitted. The response envelope is to be clearly marked on the outside with the RFP number, name and responding company name.

Faxed, email, or late responses will not be accepted for any reason.

1. All labor, material, packing, transportation, disposal, and any incidental charges (including environmental charges) must be included in the pricing.

2. The Town of Bloomfield is exempt from the payment of taxes imposed by the federal government and/or the State of Connecticut; such taxes shall not be included in the bid prices.

3. Exceptions to specifications must be clearly stated on a separate piece of paper.

4. Permits: The Selected Contractor must obtain and bear the cost of all necessary permits, licenses, and fees.

5. Contractor Insurance Requirements:

The Selected Contractor shall be required to furnish proof of the following insurance coverage within ten (10) days of receipt of the Notice of Selection. Insurance shall be issued by an insurance company licensed to conduct business in the State of Connecticut with a Best’s Key Rating of A-, VIII or better.

Any and all exceptions must be approved by the Town Manager. Insurance coverage shall remain in full force for the duration of the Contract term including any and all extensions or renewal thereof.

Each insurance certificate shall contain a (30) day notice of cancellation. All renewal certificates shall be furnished at least thirty (30) days prior to policy expiration. Any and all deductibles are the sole responsibility of the Selected Contractor to pay and/or indemnify.

Minimum Limits

Commercial General

Liability, including

Contractual Liability

Each Occurrence $1,000,000.00

General Aggregate $2,000,000.00

Products/Completed Op.

Agg.

$2,000,000.00

Auto Liability, including non-owned and hired vehicles

Combined Single Limit –

Each Accident

$1,000,000.00

Workers Compensation and Employer’s Liability

Workers Compensation Statutory Limits (CGS)

Each Accident $100,000.00

Disease – Each Employee $100,000.00

Disease Policy Limit $500,000.00

Professional Liability Issued on a claim made basis for the term of the

Contract and for two (2) years following the completion of the

Contract

$2,000,000.00 Single

Limit

The Town of Bloomfield, Bloomfield Board of Education, Bloomfield Public Library, and State of

Connecticut are included as Additional Insureds, ATIMA under the Commercial General Liability and

Employer’s Liability Insurance Policies. THE UNDERLINED WORDING MUST BE SHOWN IN THE SPACE

PROVIDED FOR “COMMENTS” ON THE ACORD INSURANCE CERTIFICATE. (Additional Insured requirement is expressly waived for Workers’ Compensation and Professional Liability coverages.)

Each insurance coverage named above shall provide not less than 30-day notice of cancellation to the

Town. All policies shall be on the occurrence form except where noted otherwise. Any and all exceptions shall be reviewed by the Purchasing and Risk Manager.

Cancellation or other termination of insurance policies required by this Agreement without immediate replacement thereof may be considered a default in the terms and conditions of this Agreement. The

Contractor agrees that Town in its sole discretion may permit Contractor to cure said default by procurement of insurance within five (5) days, at the Contractor’s expense. Contractor shall cease all work until insurance is procured and no extension will be provided by Town.

6. Hold Harmless Agreement: The Contractor, its agents and assigns shall indemnify, defend, and hold harmless the Town of Bloomfield, Bloomfield Public Library, and the Bloomfield Board of Education, including but not limited to, its elected officials, its officers, agents, employees and volunteers (the

"Town") from any and all claims made against the Town, including but not limited to, damages, awards, costs and reasonable attorneys’ fees, to the extent any such claim directly and proximately results from the wrongful, willful or negligent performance of services by the Contractor during the

Contractor’s performance of this Agreement or any other Agreements of the Contractor entered into by reason thereof. The Town agrees to give the Contractor prompt notice of any such claim and absent a conflict of interest, an opportunity to control the defense thereof.

7. Subcontracting: The Selected Contractor may utilize the services of specialty subcontractors on those portions of the work which, under normal contracting practices are performed by specialty subcontractors, or to comply with the State of Connecticut Municipal Set Aside Program. The Selected

Contractor shall not award any portion of the work to a subcontractor without prior written approval of the Town. The acceptance of any and all subcontractors shall reside with the Town, and the Town's decision shall be final. The Selected Contractor shall be fully responsible to the Town for the performance, finished products, acts, and omissions of his subcontractors and persons directly or indirectly employed thereby. The Selected Contractor shall cause appropriate provisions to be included in all subcontracts relative to this project to bind subcontractors to the provisions of the Contract and these Bid Documents as applicable to work performed by the subcontractor on this project; and appropriate provisions to give the Town the same powers and authority over any subcontractor as it has over the Selected Contractor under the provisions of said documents.

8. Respondents agree that their prices will remain firm for ninety (180) days from bid opening date.

9. Bidders shall submit the names and contact information for three towns, cities, or commercial establishments for whom similar service has been satisfactorily performed on Attachment A.

10. Project Location:

The work for this contract will be performed throughout the Town during the duration of this contract.

The Town will make every attempt to group sidewalks in the same neighborhood wherever possible.

Regardless, the Selected Contractor will be compensated at the unit prices contained herein.

11. Intent

The Intent of these specifications is to retain a contractor that will furnish all labor, supervision, tools, materials (unless otherwise noted) and equipment necessary to remove existing sidewalk and replace with new concrete sidewalk under all bid items detailed within this contract.

12. Work Schedule

The Selected Contractor shall call the Public Works Department at (860) 243-1487 prior to the start of any work associated with this Request For Proposal (“RFP”) and the related Contract. The Selected Contractor shall begin work within fourteen (14) calendar days after contract signing and receiving an assignment. By joint agreement, a later date may be set for beginning work, if such delay is caused beyond the control of the Selected Contractor or the Town.

If the Selected Contractor does not commence work within the two-week period and continue work in a timely manner, the Contract may be terminated by the Town. Once the Selected Contractor starts work, the Selected Contractor must stay on task until complete unless otherwise directed by the Town. If the Contract is terminated, the Town reserves the right to assign the work to another contractor, and any additional cost, if any, will be assessed to the original Selected Contractor.

No work will be performed at night or on Sundays or legal holidays except in case of emergency and only to the extent necessary to make the work safe. The normal workday shall be considered as any eight (8) hour period falling between 7:00 am and 5:00 pm, Monday through Friday. Special clearance will be required for work outside these times.

No work will be expected to be performed during the winter months (December 1st – March 31st) .

All work under the Contract is to be completed by June 30, 2029, unless extended by the Town in writing.

13. Delay in Time of Completion, No Claim for Damages

The Town may reasonably delay the beginning of the work, or any part thereof, if the Town deems it necessary because of weather conditions. The Selected Contractor shall have no claim for damages on account of said reasonable delay, but if a time clause is carried in the Contract, so much additional time shall be allowed as the Town computes such delay has influenced the completion by the Selected Contractor. The Town shall certify such additional time in writing.

In case the Selected Contractor shall suffer damage from loss of time, where the same is caused by or under the direction of the Town, the condition of the weather, or by any circumstances so unusual that they could not be foreseen previous to or avoided during the construction of the work (all of which shall be determined by the Town who shall certify the same in writing); the time during which work was so suspended shall be excluded and the time of completion extended by a corresponding number of days.

Neither an extension of time for any reason beyond the date fixed for the completion of the work, nor the acceptance of any part of the work comprised in these specifications subsequent to the said date, shall be deemed to be a waiver by the said Selected Contractor of the right to abrogate the Contract for abandonment or delay in the manner herein provided.

14. Evaluation of Prices Submitted

Bids will be compared on the basis of the estimated quantities, times, unit or lump sum prices stated in the

Proposal. In the event of a discrepancy between prices written in words and figures; the prices written in words shall govern. It is the intent of the Town of Bloomfield to make an award to the lowest responsible qualified bidder (reference C.G.S. 4a-59). In the event of a discrepancy between (1) the Total Amount of the bids as recorded on the bid form by the bidder and (2) the Total Amount of lump sum line items and/or unit prices as recorded on the bid form by the bidder extended by designated quantities and tabulated by the Purchasing Agent, the latter shall prevail.

15. Engineer Estimate of Work

The Town’s estimate of work and material by which the bids will be compared, are as shown in the Proposal and are solely for the purpose of comparing proposals received and are approximate only and are not guaranteed. The parts of the work have been divided into items in order to allow the bidder to bid for the different portions of the work in accordance with his estimate of their cost; so that in event of an increase or decrease of the quantities of any item of work, the actual quantity executed may be paid for at the price bid for that particular item of work.

16. Contractor Qualifications

Bidders, if requested, must be able to present satisfactory evidence that they are capable and fully prepared with necessary capital, personnel, materials, and equipment to do the work to be contracted for under this Proposal.

17. Certificate of Good Standing

Any corporation whose Proposal is being considered for acceptance by the Town may be required, if requested, to provide a Certificate of Legal Existence issued by the Connecticut Secretary of the State.

18. Acceptance/Rejection of Bids

The Town of Bloomfield may reject submissions which are incomplete, conditional, obscure, contain additions not called for, erasures not properly initialed, or which contain alterations or irregularities of any kind. The Town may rightfully waive informalities. The Purchasing Manager reserves the right to reject any or all responses; or the proposals for any one or more commodities; or contractual services included in any or all responses; and/or to waive any informality in proposals; and unless otherwise specified, to buy any part or the whole from one or more respondents when it is to the Town's best interest to do so. The Town also reserves the right to reject any or all responses, or to accept any proposal whether the lowest or not, should the Town deem it for their best interest to do so.

Determination of the best interests of the Town shall include outstanding taxes, consideration of active or pending civil litigation between the Town and any contractor (or its subcontractor or supplier) submitting a bid to the Town.

19. Prevailing Wage Rates

The Selected Contractor shall pay prevailing wage rates as the estimated cost of the work is anticipated to require prevailing wage rates.

20. Adjustment of Work Quantities

Respondents shall be advised that the Town of Bloomfield reserves the right to modify quantities, associated work and contract value to match available funding for this project. Therefore, the Selected Contractor is required to perform work on each work item at the Selected Contractor’s proposed price.

Failure to perform the referenced work will constitute a breach of contract and result in termination of the Contract. The Town of Bloomfield reserves the right to alter the contract plan and install different sidewalk treatments as it sees fit, subject to a change order.

RESPONDENTS ARE HEREBY NOTIFIED THAT THE ESTIMATED UNIT QUANTITIES CONTAINED IN THIS

PROPOSAL ARE PROVIDED SOLELY FOR THE PURPOSE OF EVALUATING THE COMPETITIVENESS OF

RESPONSES AND MAY VARY.

THE ACTUAL QUANTITIES OF WORK ORDERED UNDER THIS CONTRACT FOR ANY PARTICULAR ITEM MAY

VARY FROM THE REPRESENTATIVE/LISTED QUANTITIES AND THE SELECTED CONTRACTOR SHALL HAVE

NO CLAIM FOR DAMAGES BASED UPON SUCH VARIANCE.

The Town reserves the right to perform work or to hire contractors outside this contract to perform similar work.

21. Defective Work

The inspection of work shall not relieve the Selected Contractor of any of his/her obligations to fulfill the

Contract as herein specified, and any defective work shall be made good, and any unsuitable materials shall be rejected, notwithstanding that such work and materials have been previously overlooked by the Town and accepted or estimated for payment. This shall cover any material furnished or improper installation by the Selected Contractor, his/her agents or employees and shall be made good and replaced at the Selected

Contractor’s own expense.

22. Contractor Responsible for Entire Work until Accepted

The Selected Contractor shall have charge of and be responsible for the entire work until its final completion and acceptance, and any imperfect or unfaithful work or defective materials that may be discovered at any time before the final completion and acceptance of the work or work injured or destroyed by the elements or the public, shall be corrected immediately on the requirement of the Town.

The presence of an inspector shall not relieve the Selected Contractor of responsibility for failure due to poor materials or workmanship and for work obviously constructed in error.

23. Guarantees

The Selected Contractor shall guarantee all his work to be free from defects due to workmanship or material used for a period of one (1) year from the final completion of all work on the Contract. Should the

Selected Contractor, during the guarantee period, upon notification from the Town in writing within five

(5) days, fail to begin to making necessary repairs to the satisfaction of the Town, action may be taken by the Town to have the repairs made, either by using the Town’s own forces and equipment or between the

Town and a contactor selected by the Town. The cost shall be taken from monies due the Contractor. Any cost exceeding that held shall be paid by the Contract or the Town may call upon the bond surety to pay said extra cost.

24. Workers, Supervision and Maintenance

The Selected Contractor shall employ only competent, faithful, skilled, and proficient tradespeople to do the work required of them, and whenever the Town shall inform the Selected Contractor that any employee or agent on the work is in their opinion incompetent or unfaithful, he/she shall be discharged from the work and shall not again employ him/her for work under this Contract. Helpers and apprentices may be used, but only under direct supervision of the job foreman.

25. Occupying Private Land

The Selected Contractor shall not (except after written consent for the owner) enter or occupy with employees, tools, material or equipment, any land outside the rights of way or property of the Town; neither shall he/she nor his employees remove anything from any private land without proper written authority. In general, the Selected Contractor shall park equipment and store material on Town property or if approved, within the public street or on the Town right-of-way.

26. Fire Hydrants

No material or other obstructions shall be placed within fifteen (15) feet of any fire hydrant which must at all times by readily accessible to Fire Districts. The Selected Contractor shall not open any fire hydrants at any time without permission of the Fire District(s).

27. Tree Roots

Where tree roots have caused defects to a sidewalk, prior to the Selected Contractor performing any corrective work, the Town Tree Warden must be notified. The Tree Warden can be contacted by telephone at 860-243-1487. It is the Selected Contractor’s responsibility to coordinate with the Tree Warden, or their agent, to ensure that a tree inspection has been completed prior to the removal and replacement of the affected sidewalk.

28. Restoration of Site and Daily Clean Up

The Selected Contractor shall replace in kind any existing condition that is removed or damaged due to any of the Selected Contractor’s operations. Existing conditions include, but are not limited to, landscaped areas, curbing, pavement, and survey markers. Any survey markers removed or damaged due to the

Selected Contractor’s operations shall be replaced at the Selected Contractor’s sole cost and expense under the supervision of a Connecticut Licensed Surveyor.

At the end of each workday, the Selected Contractor shall keep the project area clean and free from debris, excavation materials, or any other items considered as trash. The Selected Contractor shall dispose of these items daily in a legal manner.

All cleaning, restoration and repair costs involved in the work shall be included in the contract unit prices in the proposal. No extra measurements nor payments shall be made for these operations.

29. Work Areas

Immediately after the completion of the work or any substantial portion of it, the Selected Contractor shall remove from it all unused material, refuse and surplus dirt placed on or in the vicinity of the work or resulting from the prosecution thereof; and restore the street or Town or private property to a condition as clean as before the work was begun without extra charge and shall make good all damage to property, belonging either to the Town or residents caused by the Selected Contractor in the prosecution of the work.

The Selected Contractor shall protect all trees, shrubbery, fences, etc. and replace any removed or damaged to the satisfaction of the Town. Access to the work on easements or rights-of-way shall be from the Town Street directly to the work-site(s); no access will be allowed from private property.

During the work, the Selected Contractor shall not deposit material in such a manner as to block or interfere with normal traffic and/or vehicles within the travel way. The Selected Contractor shall erect adequate barricades as required to protect vehicles and/or pedestrians from the work area.

During the progress of the work, during any shutdown, and until final acceptance of the work, the Selected

Contractor shall maintain all constructed surfaces (street, driveway, sidewalk, etc.). Settlement shall be repaired to the full satisfaction of the Town at the Selected Contractor’s sole expense. Should the Selected

Contractor fail to perform such work upon order of the Town within a reasonable time, the Town will make arrangements to have the necessary work done and the cost of said work deducted from monies due the

Selected Contractor.

The Selected Contractor shall make arrangements for disposal of surplus construction materials. The cost of disposal, landfill permits, associated dumping fees, shall be considered included in the total proposal amount. The job site shall be left in a clean condition meeting the full satisfaction of the Town.

30. Compaction

Subgrade shall be compacted by mechanical compactors and/or vibrators to ninety-five (95) percent of maximum dry density as determined by ASTM test D1157, Method D.

32. Commission on Human Rights and Opportunities (CHRO) Requirements

The Selected Contractor who is selected to perform this State project must comply with CONN. GEN.

STAT. §§ 4a60, 4a-60a, 4a-60g, and 46a-68b through 46a-68f, inclusive, as amended.

State law requires a minimum of twenty-five (25%) percent of the state-funded portion of the contract for award to subcontractors holding current certification from the Connecticut Department of

Administrative Services (“DAS”) under the provisions of CONN. GEN. STAT. § 4a-60g. (25% of the work with DAS certified Small and Minority owned businesses and 25% of that work with DAS certified

Minority, Women and/or Disabled owned businesses.) The Selected Contractor must demonstrate good faith effort to meet the 25% set-aside goals.

For municipal public works contracts and quasi-public agency projects, the Selected Contractor must file a written or electronic non-discrimination certification with the Commission on Human Rights and

Opportunities. Forms can be found at: https://portal.ct.gov/opm/fin-psa/forms/nondiscrimination-certification.

33. Reference Specification

All construction methods and materials shall comply with the State of Connecticut Department of

Transportation “Standard Specifications for Roads, Bridges and Incidental Construction” Form 818, latest revision.

https://portal.ct.gov/opm/fin-psa/forms/nondiscrimination-certification https://portal.ct.gov/opm/fin-psa/forms/nondiscrimination-certification

B

ITEM

NO.

DESCRIPTION OF COMMODITIES AND/OR SERVICES QUANTITY UNIT UNIT PRICE EXT PRICE

1.

2.

3.

4.

5.

REMOVE EXISTING SIDEWALK AND INSTALL NEW SIX INCH (6”)

THICK CONCRETE SIDEWALK ON EXISTING GRAVEL BASE PER

DETAIL

TURF ESTABLISHMENT

BITUMINOUS DRIVEWAY PATCH 3” THICK

REMOVE EXISTING SIDEWALK AND INSTALL NEW SIX INCH (6”)

THICK CONCRETE SIDEWALK HANDICAP RAMP ON EXISTING

GRAVEL BASE PER DETAIL

PROVIDE AND INSTALL 2’x3’ YELLOW DETECTABLE WARNING

PLATE FOR HANDICAP RAMP

SF

LF

EA

BID TOTAL

In compliance with all of the conditions hereof, the Bidder, whose name appears hereon, offers and agrees to furnish and deliver to the destination all of the commodities and/or services against which prices are quoted.

Name of Firm

Date

Signature

Title

Telephone

Fax

TOWN OF BLOOMFIELD BID 1159

Concrete Sidewalk Removal & Replacement - Miscellaneous

Locations

ATTACHMENT A

REFERENCES

Bidders shall submit the names and contact information for three towns, cities or commercial establishments for whom similar service has been satisfactorily performed within the past five (5) years.

Reference # 1

Name of Municipality/Establishment

Nature of Work

Dates performed

Name of contact

Phone number of contact

Reference # 2

Name of Municipality/Establishment

Nature of Work

Dates performed

Reference # 3

Name of Municipality/Establishment

Nature of Work

Dates performed

Town of Bloomfield, CT

PROPOSAL FOR RFQ/RFP 1169-1:

BLOOMFIELD TOWN CENTER REVITALIZATION DEVELOPER

The undersigned has read, understands, and agrees to comply with the requirements contained in the Request for

Qualifications/Request for Proposal. The undersigned submits this proposal in good faith and without collusion with any other person, individual or firm.

Name and Address of Firm:

Name, Title, and Contact Information (phone, fax, AND email) of Authorized Representative:

Signature of Authorized Representative: Date of Signature:

(Attach additional sheets as necessary)