RFP_1100_MMH3044_PAC1_v1.pdf

Sand Hill Energy Center Contractor Work Requirements

Sand Hill Energy Center Contractor Work Requirements

TABLE OF CONTENTS

Sand Hill Contacts General Emergencies Safety Codes and Standards Safety Orientation Personal Protective Equipment Lock-Out/Tag-Out (LOTO) Respiratory Protection Confined Spaces Equipment Operators Safety Data Sheets Environmental and Waste Issues Spills and Stains Waste Management Recycling Materials Usage Logs Revegetating Disturbed Areas Work Practices Work Hours Housekeeping Damage to Existing Property Utilities / Facilities Compressed Air Electrical Power Water Facilities Roadways and Parking Storage and Temporary Buildings Communication Access to Top of HRSG Mail, Messages, and Telephones Deliveries Schedule

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SAND HILL CONTACTS

NAME TITLE PHONE

Luis Cordova, P.E. Plant Manager 512-972-9425

John Lalande Plant Operations Superintendent 512-972-9456

Chaz Grandon Plant Maintenance Superintendent 512-972-8410

Matt Kuffler, P.E. Plant Engineer 512-972-9404

Jake Spelman, P.G. Plant EHS Coordinator 512-972-9450

Cheryl Martinets Plant Engineering Associate 512-972-9401

Clint Sinclair Plant Warehouse Specialist 512-972-9405

David Wedge, EMT AE OH&S Corporate Safety Coordinator 512-322-6585

Plant Control Room (Notify ASAP if ANY Emergency Situation arises) 512-972-9451

GENERAL

While working at the Sand Hill Energy Center (SHEC) the Contractor shall comply with the requirements of this document unless otherwise directed in the written specification or contract to which it is attached. The Contractor shall comply with all plant rules and regulations including, but not limited to, the following:

• Report to the security guard at the SHEC perimeter gate each time any Contractors need to enter.

Do not follow another vehicle into the Plant unless instructed to do so by the Security Guard.

• Contractors shall sign in and sign out daily at the Administration Building.

• Alcohol, drugs, and firearms are strictly forbidden at the Plant.

• Tobacco products and electronic smoking devices are not permitted to be used at any time while on Austin Energy (AE) worksites, including within personal vehicles parked in AE parking lots. Tobacco products include cigarettes, cigars, chewing tobacco, snuff, pipes, snus, and electronic smoking devices.

• Contractors shall provide all tools and supplies necessary to successfully complete the contracted job. Contractors shall not borrow any Austin Energy tools, equipment, vehicles, supplies, or personal protective equipment unless specifically allowed in the work contract or approved by the Plant Operations Superintendent or the Plant Maintenance Superintendent.

EMERGENCIES

If an emergency situation arises, the Plant Control Room shall be contacted immediately. Any calls to 911 or directly to Police, Fire, EMS, etc. shall be reported to the Plant Control Room so that Operations and Plant Security can quickly direct emergency responders to the location of the incident.

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The Control Room will alert emergency personnel by contacting 911 and then use the plant two-way radios and/or the Plant’s mass notification system to announce the nature of the emergency and provide instructions as needed.

NOTE: In the event of a tornado warning, there is a storm shelter in the basement of the Administration Building, with access located near the control room.

If an evacuation should become necessary, there are three outdoor Muster Points onsite:

1. At the main entrance gate.

2. At the alternate entrance gate located at the northeast corner of the plant property.

3. At the road northwest of Unit 4, near the south corner of the fence surrounding the switchyard.

Do not leave the muster point until all employees have been accounted for and an “all clear” notification has been given.

SAFETY

There are no operating conditions or urgencies of service that can justify compromising worker safety.

If any AE personnel believe there is a safety violation, they are authorized to stop the Contractor’s work at any time. If any plant employee observes contractor personnel working in situations of imminent danger, work will be ceased until the AE Project Manager and the Contractor can meet to alleviate the hazardous condition(s). Such work stoppage shall not relieve the contractor of any contract commitments, nor be a valid cause for a change order. AE Occupational Health & Safety (OH&S) personnel can be made available as needed to discuss complex safety conditions or concerns.

Codes and Standards The Contractor shall comply with all federal, state, and local laws, as well as all standards, rules, administrative agency regulations and orders issued pursuant to such laws and regulations, including, but not limited to, the following:

• Occupational Safety and Health Administration (OSHA) Code of Federal Regulations (CFR) title 29, U.S. Department of Labor

• National Fire Protection Agency, National Electric Code (NFPA 70E)

• Environmental Protection Agency (EPA)

• Texas Commission on Environmental Quality (TCEQ)

• Texas Department of State Health Services (DSHS)

• Austin City Code

Safety Orientation Every Contractor employee shall view a plant-specific safety orientation video before they will be allowed to work. This orientation, available in English and Spanish, will take 20 to 25 minutes to complete. To schedule safety orientations, Contractor shall contact the AE Project Manager who will arrange a time with the plant. This orientation is required of all Contractor personnel on an annual basis. The Contractor shall supply a language interpreter if necessary for the safety orientation.

Any Contractor employee injured onsite shall immediately report the incident to the AE Project Manager or an onsite Plant contact. The Contractor shall provide a copy of their written accident reports, including a written investigation report, to the AE Project Manager or the Plant EHS Coordinator within 24 hours of the incident.

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Personal Protective Equipment Contractor shall insure that all employees wear, at a minimum, hard hats, steel toe safety boots, and safety glasses with side shields or goggles for personal protective equipment (PPE). Additional PPE requirements are as follows:

• Hard hats may be of any style and color provided they comply with ANSI Z89.1, Class A,B,C under OSHA 29 CFR 1910.135.

• Safety toe boots shall comply with ASTM F2413 and OSHA 29 CFR 1910.136.

• Safety glasses (prescription or non-prescription) shall comply with the appropriate ANSI standard for the job being performed (e.g., welding, cutting, grinding, general use) under OSHA

29 CFR 1910.133.

• Hearing protection PPE should be used when working in noisy areas (e.g., near an operating unit, near the Unit 5C condenser, etc.). The protection factor of 25 NRR or greater should be attained, under OSHA 29 CFR 1910.95.

• The Contractor shall supply their employees with the correct type and style of gloves for the job they are performing.

• Safety Harnesses and fall protection must be used in compliance with OSHA 29 CFR 1926.502.

• All personnel shall wear long pants, appropriate shirts, etc. No shorts will be allowed.

• If ANY work introduces the potential for an Arc Flash hazard, the Contractor shall supply and ensure that their personnel are wearing the appropriate Arc Flash PPE.

Lock-Out/Tag-Out (LOTO) If the Contractor’s scope of work involves any onsite equipment, SHEC Operations may initiate Lock- Out/Tag-Out (LOTO) procedures for the control of hazardous energy. The Contractor shall check in with the Sand Hill Operations Shift Supervisor or Control Board Operator before performing any work that impacts plant equipment and requires a LOTO. Contractors and Employees shall not place or remove locks on any Lockbox without consulting the Outage LOTO Coordinator, Shift Supervisor on duty, or Control Board Operator. Before working on or inspecting locked-out equipment, each worker must have their own lock on the Lockbox and their name listed as “Clearance Holder” on the Clearance Record. Under no circumstance shall the Contractor lock out ANY plant equipment.

Respiratory Protection If employees are to work in an atmosphere which will require the use of a respirator the Contractor is responsible for selecting and providing the correct respirator for the atmosphere in which work is to be performed.

Confined Spaces In order to work within a confined space, the Contractor shall acquire a Confined Space Permit by coordinating with SHEC Operations personnel in the Administration Building at the beginning of each workday or shift. By signing on to the permit the Contractor attests that they will follow their own OSHA-compliant Confined Space Entry Program. Plant Operations will do an initial check of the confined space atmosphere using an air monitor. Once the atmosphere has been deemed safe the Contractor will take over the confined space and be responsible for the safety of their personnel. Sand Hill will not be responsible for providing a hole watch for a Contractor’s confined space.

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Equipment Operators The Contractor may provide documentation certifying that all of their equipment operators have been properly trained for the piece of equipment they are operating, if required by the contract or scope of work. This includes but is not limited to the operation of forklifts, manlifts, mobile cranes, etc. This documentation shall be provided to the AE Project Manager before the start of work.

Safety Data Sheets The Contractor shall provide a Safety Data Sheet (SDS) for each bucket, drum, tote, etc. of chemical product being brought onsite. This includes but is not limited to oils, fuels, paints, solvents, and blasting media. The SDSs shall be provided to the Plant EHS Coordinator on or before the day the chemical(s) are brought onsite.

ENVIRONMENTAL AND WASTE ISSUES

If any AE personnel observe a potential environmental issue, they are authorized to stop the Contractor’s work at any time. Work may be required to cease until the AE Project Manager and the Contractor can meet to alleviate adverse environmental condition(s). Additionally, if the Contractor puts trash into any designated recycling roll-off box, they shall direct their own personnel rectify the matter. Specific environmental and waste requirements are as follows:

Spills and Stains

• If oil, fuel, or other chemicals are spilled onsite, the Contractor must notify the EHS Coordinator or Shift Supervisor immediately. Stop work for large spills, or any spills near stormwater inlets or fence lines.

• The Contractor is responsible for cleaning up and containing any spills and/or stains related to contractor activities, including leaky hydraulic equipment, leaky vehicles, oil/fuel/antifreeze spills, paint/solvent spills, other chemical spills, etc. Do not bring any leaky equipment onsite.

• SHEC can provide a limited amount of spill cleanup materials and waste drums. Drums must be labeled immediately. Contact the EHS Coordinator with any questions.

Waste Management

• The Contractor must notify the Plant EHS Coordinator in advance if any hazardous waste or liquid waste is anticipated. Liquid waste must be kept separate from solid waste (e.g., used oil and oily rags shall be collected in separate drums). Used Oil containers must be staged on proper spill containment. All drums containing liquid must be kept sealed.

• All waste generated onsite must be managed by the Plant after it has been containerized by the Contractor. All waste containers must be DOT-approved and compatible with the waste material.

• Waste containers shall be clearly labeled with waste details and the date to ensure proper hazard notification and segregation of hazardous materials from non-hazardous materials.

• No waste shall be left in unauthorized areas or storage containers (e.g., NO yard bags, yard boxes, etc.). All unused/new materials shall be taken offsite with the Contractor upon completion of their work unless stated otherwise in the contract or approved by Plant Management.

• Collection and disposal of large volumes of Contractor-generated waste shall be the responsibility of the Contractor and must be coordinated with the Plant EHS Coordinator. If designated roll-off

Page 5 of 8 Rev. 5-01-2025 boxes will be needed, the contractor must share all anticipated waste details with the Plant EHS Coordinator at least four weeks prior to the start of the job.

• Small volumes of domestic and non-hazardous trash may be disposed of in the existing, 25-yd Plant Trash roll-off box (located in the NE area of the Laydown Yard). If using drums, the Contractor is responsible for emptying the contents of trash drums in the Plant Trash roll-off.

Drums are not permitted inside the Plant Trash roll-off, regardless of whether they are full or empty.

• The Contractor shall contact the Plant EHS Coordinator and/or the AE Project Manager to become familiar with designated waste containers and their locations.

• Contractors may not take any waste offsite. Certain exceptions may apply (e.g., battery recycling, catalyst recycling, etc.), but must be approved by the Plant EHS Coordinator well in advance.

Recycling Again, if the Contractor puts trash into any designated recycling roll-off box, they shall direct their own personnel rectify the matter. The Contractor should contact the Plant EHS Coordinator for details for types and locations of recycling containers. A map showing all waste and recycling collection locations may be provided at the Plant Contractor Orientation. Large Signs are next to each designated recycling roll-off box that state what does or doesn’t go into each roll-off.

Here are a few details to help clarify what is and is not recyclable for Sand Hill roll-off boxes:

• Cardboard, plastic bottles, aluminum cans – Faded green, 8-yd dumpster near road at NE corner of the Laydown Yard. NO plastic bags, no plastic wrap, food, napkins, or packaging materials such as foam rubber or Styrofoam.

• Raw wood (unpainted / unstained lumber/pallets/crates, with no hardware larger than nails) – A 40-yd roll-off in the NE area of the Laydown Yard, east of the Plant Trash roll-off.

• Scrap metal – Tan, 15-yd roll-off boxes located west of the Plant Trash roll-off.

Additionally, spent aerosol cans or spray cans must be collected separately from all other wastes for further processing by the Plant. Do not put spray cans in any other waste containers or recycling containers. Contact the EHS Coordinator with any questions.

Materials Usage Logs Per the SHEC air emissions permit, upon job completion the Contractor shall submit daily logs for the following activities, showing the hours spent and consumable materials used, as applicable:

• Combustion-powered equipment, non-vehicular (e.g., portable generators, light towers, welding machines, compressors) — Horsepower, runtimes, and types/volumes of fuel used.

• Torch Cutting — Amount of acetylene used.

• Welding/Braising/Soldering — Methods, and types/amounts of welding rods used.

• Abrasive Blasting — Type/amount of blast media used.

• Painting — Application methods, types/volumes of paints and solvents used.

Please contact the Plant EHS Coordinator to obtain applicable logging forms.

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Revegetating Disturbed Areas Any grassy areas disturbed or damaged during the course of Contractor activities shall be revegetated per City Code. Different seed blends are required at different times of the year. Please contact the Plant EHS Coordinator with any questions regarding revegetation requirements.

WORK PRACTICES

Work Hours

Normal plant working hours are Monday through Friday, 7:30 a.m. until 4:00 p.m. If a Contractor plans to work hours other than these, the AE Project Manager shall be notified in advance. This request will be forwarded to Plant Management for approval.

Housekeeping The Contractor shall be responsible for daily cleaning of their work areas, staging areas, and their job trailer area. Prior to the end of each work day, all trash and recyclables shall be placed in proper receptacles and all areas swept and picked up, including all food and drink-related waste.

Damage to Existing Property The Contractor shall take all precautions to protect existing buildings, grounds, and equipment from damage of whatever nature arising from the Contractor’s operations at SHEC. If damage is incurred, the Contractor shall make all necessary repairs or replacements without additional cost to the owner.

All areas assigned to the Contractor for their use shall be left clean. All grassy/dirt areas used for lay down and/or parking shall be left smooth and re-vegetated as necessary prior to demobilization.

UTILITIES / FACILITIES

Compressed Air

Contractors shall provide their own compressors, hoses, connections and safety clips necessary to supply compressed air.

Electrical Power Both 120V and 480V power is available upon request. Plant staff requires three (3) working days’ notice to route and connect power to a single point for the Contractor’s use. Request for electrical connection shall be made through the AE Project Manager. Plant staff will also disconnect this service at the end of the contract, following the same procedure.

Water Service water (non-potable) is available from several spigots at various locations around the plant.

The Contractor shall be responsible for connecting and routing necessary extensions. The Contractor shall provide all hoses/pipes, as needed for their use, and shall remove these upon project completion.

Facilities The Contractor shall provide the following for their crews:

• Drinking water

• Temporary toilets & hand-washing stations

• Break & eating areas (including microwaves, refrigerators, other appliances as needed)

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Exceptions to these requirements may be made on a case-by-case basis for small projects, but AE Project Managers must obtain approval in advance from SHEC Plant Management in order for the exception to be granted.

ROADWAYS AND PARKING

Prior to arrival, the Contractor shall confer with the AE Project Manager regarding parking areas for heavy trucks and equipment. Parking space is limited to cars and light trucks in the small lot north of the Administration Building.

The Contractor shall only use roads and parking areas within the plant area as assigned by the AE Project Manager. The Contractor shall thoroughly investigate all existing entry, exit, and roadways to ensure there is adequate accessibility.

The speed limit within the Plant 10 mph . The posted speed limit on Fallwell Lane is 25 mph.

STORAGE AND TEMPORARY BUILDINGS

All storage and temporary buildings/office trailers required by Contractors shall be erected/placed by the Contractor at their own expense, with approval of the AE Project Manager. All such structures shall be removed without cost to AE at the termination of their usefulness or termination of the job.

Outdoor space for storage of materials (Laydown Area) may be available to the Contractor in a location agreed upon between Plant personnel and AE Project Manager. If assigned, this area will be kept clean and in an orderly fashion. The Contractor shall remove all excess materials prior to departure from the worksite.

Small quantities of product requiring secondary containment may be accommodated at Plant locations with approval of the Project Manager, the Plant EHS Coordinator, and/or Plant Management. In general, however, the provision and maintenance of secondary containment for stored products shall be the Contractor’s responsibility.

COMMUNICATION

Lines of communication shall be maintained at all times. The Contractor shall make all requests through the AE Project Manager who in turn will contact the appropriate Plant personnel.

ACCESS TO TOP OF HRSG

The Unit 5 Heat Recovery Steam Generator (HRSG) has several options for moving personnel, tools, and/or equipment to the top of the HRSG. A staircase, an elevator, and a hoist are located on the west side of the HRSG.

The elevator is NOT to be used for transporting equipment. The elevator is designated for transporting a maximum of two people and their hand tools ONLY.

The hoist (located just south of the elevator) is rated for 1-ton and may be used for moving tools and equipment to/from the top of the HRSG. Prior to using the hoist, contractors must obtain approval from their AE representative. Additionally, the contractor shall put up caution tape around the hoist landing area prior to use.

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MAIL, MESSAGES, AND TELEPHONES

Contractor mail and messages received at the Administration Building will be placed in a location designated by the Plant Administrative Specialist. If the Contractor requires phone/fax services or if the Contractor will be onsite for more than 30 days, the Contractor shall provide for their own services. There is a limited supply of phone lines available onsite. Requests for use of these lines shall be made through the AE Project Manager.

DELIVERIES

All Contractor deliveries to the Plant shall be coordinated in advance with the Plant Stores Specialist and shall be properly addressed with a Contractor contact name on the package. Deliveries not handled in this way may be refused by the Plant and returned to Sender. Contractor shall provide the Plant Stores Specialist with contact information which shall be utilized in notifying the Contractor of the arrival of a delivery. Contractors shall pick up deliveries within 24 hours of notification. Sand Hill has limited indoor warehouse storage space, and consequently small items received will be stored indoors only if space allows and for no more than 24 hours. All large items received will be stored outside. The Plant will receive and unload deliveries but takes no further responsibility for storage and protection of these items.

SCHEDULE

The Contractor shall submit a proposed work schedule to the AE Project Manager who will then get approval from Plant personnel. Schedules with durations longer than two (2) weeks shall be submitted at least two (2) weeks before the Contractor moves onsite. Work schedules of less than two (2) weeks shall be submitted at least one (1) week before moving onto the site.

The schedule shall show expected mobilization and demobilization dates and projected dates for all tasks concerned in the project. Updated schedules shall be made and submitted to AE Project Manager as necessary.