RFP_1100_EAL3030_0600_v1.xls

This is a pricing submittal form for a Request for Proposals issued by the City of Austin, Texas (Austin Energy) for three-phase distribution pad-mounted transformers to be supplied on an as-needed basis. The solicitation, numbered RFP 1100EAL3030, seeks qualified contractors to provide 20 different transformer configurations ranging from 75 KVA to 2500 KVA with varying voltage specifications (208Y/120V and 480Y/277V secondary voltages at 12.47KV primary). The estimated annual usage totals 285 units across all line items, with individual item quantities ranging from 1 to 55 units per year. The contract will be awarded to the bidder(s) offering the lowest total owning cost, which includes the bid price plus calculated adders for guaranteed no-load and load losses based on energy efficiency metrics specified in SPECIFICATION E-0649.

Offerors must submit pricing using the provided Pricing Submittal and Quarterly Pricing tab, with all prices inclusive of fees, labor, tools, travel, and equipment. No separate charges are permitted for fuel surcharges, stop fees, mileage, or hourly rates. Delivery terms are FOB destination, prepaid and allowed by the offeror. The contract also includes a Category 2 provision for non-specified products at a markup to cost determined by the bidder. The pricing structure incorporates energy efficiency costs at $6.461 per watt for no-load losses and $3.379 per watt for load losses, reflecting the City's focus on lifecycle cost evaluation. Lead times for delivery are specified for each line item, ranging from 1 to 55 weeks.