RFP_10956_Addendum1_Final.pdf

RFP #10956

REQUEST FOR PROPOSAL (RFP)

ADDENDUM #1

June 24, 2025

RFP Number: 10956

RFP Services: The Department is seeking a twenty-eight (28)-bed moderate-risk residential program for females appropriate for residential placement, between the ages of twelve (12) and eighteen (18), who need Substance Abuse Treatment Overlay

Services (SAOS) and Mental Health Overlay Services (MHOS). Program services are to include innovations in delinquency programming and treatment services, as described in Attachment A, Services Sought, Attachment A-1, Health and Nursing

Services, the Career and Technical Education (CTE) Services Attachment, the

Academic Services Attachment, the Substance Abuse Treatment Overlay

Services (SAOS) Attachment, and the Mental Health Overlay Services (MHOS)

Attachment. The Department shall allow for the flexibility of beds, based on the

Department’s needs for treatment services. The program shall be in a Department-owned building located at 3430 NE 39th Avenue, Gainesville, FL 32609 in Circuit 8 of DJJ’s northeast region.

UNSPSC Codes: 93141500, 93141501, 93141502, 93141503, 93141506, 93141507

Subject: This Addendum adds the Rehabilitative Justice language, updates the Career and

Technical Education (CTE) Services language, updates the Attachment B Section XX., D., 1., Written Response Vendor Eligibility and Qualifications language, updates the Attachment F Section I., Maximum Possible Points language, updates the Attachment O Cross Reference Table language and pagination, updates the Attachment P Written Evaluation Questions/Considerations language and pagination, and updates the Attachment Q Proposal Verification Form language.

Deletions are indicated by “strikethrough”. Additions, updates or replacements are indicated by underscore.

All changes are highlighted yellow for quick reference.

REFERENCE: Pages 11-12, Attachment A., Section V., J., Career and Technical Education

(CTE) Services UPDATE: The Respondent agrees to provide CTE services which lead to career pathways with student outcomes that must include identifying and providing instruction towards an Industry Certification earned from the Master Credentials List. The Respondent shall seek guidance from the Department’s Office of Workforce and Postsecondary Education; however, remain accountable for the provision of CTE services. See https://www.djj.state.fl.us/partners-providers- staff/procurement-and-contract-administration for a copy of the Master Credentials List.

1. Youth shall be enrolled in a training program or program of study, working towards an industry certification within the first three months of a students’ entry into a moderate, high, or max-risk program. Students in high and max risk programs are expected to earn an industry certification prior to release.

2. The Department requires all students to complete the Florida Ready to Work (FLRTW) Soft Skills, OSHA 10, and Cardiopulmonary Resuscitation (CPR)/First Aid training, within the first three months of the students’ entry into a moderate-risk program, six months prior to leaving a high-risk program, and twelve months prior to leaving a maximum-risk program.

Youth who obtain a high school diploma or complete a General Educational Development test (GED) in high-risk and max-risk programs https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration will begin OSHA 10, CPR/First Aid, and Florida Ready to Work Soft Skills immediately upon completion to prepare for a CTE/pre-apprenticeship program. See Table Below:

CTE

Requirements

Moderate Risk

High Risk Max Risk

OSHA 10

Begin and complete within the first three months

Begin six months prior to release;

however, begin immediately upon completion of high school diploma or

GED

Begin twelve (12) months prior to release; however, begin immediately upon completion of high school diploma or GED

CPR/First Aid within the first three months

Begin six months prior to release;

however, begin immediately upon completion of high school diploma or GED

Begin twelve (12) months prior to release; however, begin immediately upon

FLRTW-Soft Skills (Digital skills may be substituted for younger youth)

Soft Skills within the first three months

Begin six months prior to release;

however, begin immediately upon completion of high school diploma or GED

Begin twelve (12) months prior to release; however, begin immediately upon

Industry Certification

Credential from Master Credentials List

Begin within the first three months and earn certification upon release

Begin within first three months and earn certification upon release

Begin within first three months and earn certification upon release

a. Florida Ready to Work Soft Skills credential interactive training program:

This no-cost program offers training to youth in a wide range of industry-specific and general employability skills, such as:

communication, professionalism, teamwork, and critical thinking.

By improving upon these skills, youth will increase their chances of finding employment upon residential release. To earn the Florida Ready to Work Soft Skills credential, each youth must complete all four modules; including a pre-test, post-test, and pass a one-hour proctored assessment. The one-hour assessment shall be provided by proctors established by the Respondent.

Youth who pass the post-assessment will earn the Florida Ready to Work Soft Skills credential signed by the Governor of the State of Florida.

b. Occupational Safety and Health Administration (OSHA) 10-hour training course.

c. First Aid/Cardiopulmonary Resuscitation (CPR) training.

d. Industry Certification:. Identify and develop a plan to provide instruction towards an Industry Certification from the Master Credentials List to be approved by the Director of Postsecondary

Workforce Education.

The Respondent shall provide a copy of all the youth’s credentials earned in the youth’s Exit Portfolio upon completion.

The Department reserves the right to change CTE services being provided when it is in the best interest of the youth, in coordination with the Respondent, without the need for an Amendment to the resulting Contract, via the Career and Technical Education Services Change Request Form. See:

https://www.djj.state.fl.us/partners-providers-staff- procurement-and-contract-administration for a copy of the form. This foundation, along with the students’ career assessment, will set students up to be better prepared for a career pathway towards earning credentials of value from the Master Credential List, and essentials skills to be successful in the workforce and in life.

3. The Respondent shall describe what CTE services shall be proposed. The Respondent shall describe, in detail, how the unique interests, aptitudes, and skills of the youth will be developed while building upon their existing strengths and in a manner supportive of their employability. The Respondent shall describe how its services will give youth an occupational advantage in their own community.

REFERENCE: Page 13, Attachment A., Section V., N., Rehabilitative Justice Programming ADD: a. The Provider shall ensure that the program’s operation emphasizes accountability, discipline, and law and order. At a minimum, the Provider shall implement rehabilitative justice programming that holds offenders accountable for their actions; prioritizes consequences that reinforce lawful behavior; instills respect for authority; protects the public; and offers offenders opportunities for competency development in skill areas that will prepare them for successful reintegration into the community as a law-abiding citizen. The Provider shall strictly adhere to these programming requirements and shall not deviate from the specified approach outlined in this section.

b. The rehabilitative justice interventions being conducted by the Provider are listed in the Designation and Request to Change Primary, Intervention, and Treatment Services Form.

c. Competency development shall facilitate skills focused on reinforcing respect for the law; ensuring that offenders understand the consequences of their actions; promoting responsibility; instilling self-discipline and becoming stronger in character; and encouraging participation in structured activities that reinforce positive contributions to society.

REFERENCE: Pages 38-42, Attachment B., Section XX., D., 1., Written Response

Vendor Eligibility and Qualifications UPDATE: a. Written Proposal and the Innovative Program Services to be Provided

Proposals must include a description of the services to be provided with an explanation of how the proposed services will specifically advance the Department’s vision and major goals as outlined in the solicitation’s Statement of Purpose.

b. Delinquency Programming The Respondent shall propose in the Designation and Request to Change Primary, Intervention, and Treatment Services form, the required (and optionally, additional) delinquency programming for youth which utilizes evidence-based or promising practices designed to reduce the influence https://www.djj.state.fl.us/partners-providers-staff-procurement-and-contract-administration https://www.djj.state.fl.us/partners-providers-staff-procurement-and-contract-administration https://www.djj.state.fl.us/partners-providers-staff-procurement-and-contract-administration of specific risk factors and to increase specific protective factors related to re-offending behavior. The Respondent shall match youth to these delinquency interventions based on the results of a risk and needs assessment. The written proposal must meet the requirements in all attachments and exceed minimum requirements where required.

c. Sex-specific Services The Respondent shall propose sex-specific services in all its program components, delinquency interventions, and treatment services. For each program component, delinquency intervention, and treatment service, the proposed sex-specific services will systematically address the special needs of adolescents while empowering the youth voice. Proposed services shall address the unique needs of the youth by utilizing evidence-based techniques that are specific to the youth. This includes but is not limited to: the identification of risk factors (characteristics that are likely to provide a negative outcome) and protective factors (characteristics that are less likely to provide a negative outcome) that hinder pro-social behavior, responsible decision-making, skills and competencies that promote responsible behavior, parenting, health, and communication techniques. The written response must meet the requirements in all attachments and exceed minimum requirements where required.

d. Rehabilitative Justice Programming The Respondent shall propose rehabilitative justice programming and describe how it will implement rehabilitative justice practices to protect the public, hold offenders accountable for their actions, prioritize consequences that reinforce lawful behavior, and offers offenders opportunities for competency development in skill areas that will prepare them for successful integration into the community as a law-abiding citizen. The programming shall facilitate dialogue which promotes ideas for making things right when harm has occurred and uses practices such as nonviolent communication to contribute to the wellbeing of youth. The written proposal must meet the requirements in all attachments and exceed minimum requirements where required.

d.e. Behavior Management System The Respondent shall propose a behavior management and a positive reinforcement system that fosters accountability. The Respondent shall describe how it will incorporate principles and practices related to trauma-informed care into the behavior management system. The Respondent shall describe how it will ensure that all staff, including subcontractors and volunteers, will be fully trained in the implementation of the proposed behavior management system. The written response must meet the requirements in all attachments and exceed minimum requirements where required.

e.f. Academic Services The Respondent shall work in collaboration with the Florida Scholars

Academy (FSA) to ensure high quality educational services are provided to all students. The Respondent shall include a plan to partner and support the education provider and the unified school district and include an innovative plan for those youth with career and technical education goals that includes options for those youth who have their High School Diploma or General Equivalency Diploma (GED). The Respondent shall describe mentoring, job placement, and provide a detailed daily activity schedule which includes all program services. The written response must meet the requirements in all attachments and exceed minimum requirements where required.

f.g. Career and Technical Education (CTE) Services

The Respondent shall describe which Industry Certifications from the current Master Credentials List will be utilized in the resulting Contract and how and when the certifications will be provided. The Respondent shall provide the Florida Ready to Work Soft Skills Credential, Occupational Safety and Health Administration (OSHA) 10-hour training course and certification, and the First Aid/Cardiopulmonary Resuscitation (CPR) training and certification, to youth within the required timeframes provided in this solicitation. The Respondent shall describe, in detail, how its services will give youth an occupational advantage in their own community. The response must meet the requirements in all the solicitation attachments.

g.h. Recreation Therapy and Leisure Time Activities The Respondent shall provide daily recreation and leisure time activities in ways that are physically challenging, academic, therapeutic, and constructive. Recreational activities shall be separate and distinct from mental health and substance abuse treatment services, and therefore shall be clearly identified as having separate designated times on the daily activity schedule from treatment services. The Respondent shall employ a Recreational Therapist/Activity Coordinator to provide therapeutic recreational activities. The Recreational Therapist/Activity Coordinator plans, organizes, conducts, and/or coordinates all leisure-time, physical education, recreation activities, and community activities provided to youth. The Recreational Therapist/Activity Coordinator also plans and directs group activities aimed at developing appropriate group interaction behavior, a sense of teamwork and fairness, interpersonal communication skills and cooperation, and ensures that order and discipline are maintained during recreation periods. The Department prefers a bachelor’s degree in physical education, leisure studies recreation, recreation therapy, or a closely related field, and one year of experience in group physical education, recreational programs, or recreational therapy; or a High School Diploma with three years’ experience working with youth in a residential or community setting and two years’ experience planning and oversight of recreation activities. The written response must meet the requirements in all attachments and exceed minimum requirements where required.

h.i. Living Environment The Respondent shall propose a program that promotes mentoring, positive role modeling and positive one-on-one and small group interactions and interventions while maintaining an environment that promotes a therapeutic environment for the youth. The Respondent shall describe how it will ensure that the following components are implemented: input from youth on rules governing community living, the promotion of effective communication, relationship development, respect for self and others, visitation, and access to modes of communication, community interactions, appropriate clothing and a clean, safe and humane living environment. The written response must meet the requirements in all attachments and exceed minimum requirements where required.

i.j. Community Involvement Opportunities and Pro-Social Activities The Respondent shall describe what community involvement opportunities exist, what specific programs and activities will be implemented and will precisely outline how else it will engage with the community to provide youth with off-campus activities (as permitted and as set forth in Rule 63E-7, F.A.C. and pursuits that support transition back into the community. The written response must meet the requirements in all attachments and exceed minimum requirements where required.

j.k. Discharge Planning and Transition Services The Respondent shall provide a description of its discharge planning and transition services. The written response shall include a detailed description of how discharge placement planning will begin at program admission. The Respondent shall employ a Transition Services Manager (TSM) to coordinate these services and must possess the stated qualifications and experience. The written response shall include example of a self-sufficiency assessment, plan, and a description of the services to be provided to include future economic self-sufficiency in both traditional and non-traditional setting, safe and affordable housing, conditional release, job training and retention, placement, and childcare, where appropriate. The written response must meet the requirements in all attachments and exceed minimum requirements where required.

k.l. Staffing and Personnel The Respondent shall describe how it will ensure that sufficiently qualified staff are available to provide program services, and proper supervision of youth at all times, including how it will cover any staff shortages of any duration (including breaks). The Respondent will affirm its understanding that neither supervisors nor facility administration staff will be included in the stated minimum staff to youth ratios while performing their regularly scheduled activities and that clinical nor educational staff will not be included in the stated minimum staff to youth ratios. The written response must meet the requirements in all attachments and exceed minimum requirements where required.

l.m. Staffing Levels The Respondent shall provide a detailed staffing plan to include position titles, qualifications, proposed working hours, and duties/responsibilities of all program staff. The plan must include licensure status of all proposed clinical staff and the details for the provision of clinical staff and clinical services to include weekends and evenings. The plan's details must be consistent with all other documents and exhibits in the written response.

The Respondent shall describe in detail how it will provide uninterrupted physical sight and sound presence and supervision of youth, twenty-four

(24) hours per day, every day of the year with no less than the minimally acceptable ratio of staff to youth. The Respondent shall state its unequivocal understanding that staff to youth ratios are always required in the presence of youth. The written response must meet the requirements in all the attachments and exceed minimum requirements where required.

m.n. Staff Training The Respondent shall provide a detailed training plan showing that all full-time and part-time direct care staff shall be trained in accordance with rule 63H-3, F.A.C. and FDJJ Policy 1517. In addition to coursework identified in rule and available through the Department’s Learning Management System, all direct care staff shall successfully complete training in stress management for staff; adolescent healthcare; behavior management and modification; positive reinforcement techniques and strategies; risk factors and triggers relating to youth with a history of victimization; for staff conducting intake, the Facility Entry Physical Health Screening form and administration of the Massachusetts Youth Screening Instrument-Second Edition (MAYSI-2), and other required intake processes and procedures;

for staff assessing youth, Residential Assessment for Youth (RAY), Performance Plan, and other associated training; risk factors and triggers relating to homicidal risk and homicidal prevention; immediate access to emergency medical, the program’s treatment model; Trauma Responsive and Caring Environment (TRACE) self-assessment; and Standardized Program Evaluation Protocol (SPEP) overview and process. The

Respondent shall articulate what additional training will be given and which staff will receive that training. The written response must meet the requirements in all attachments and exceed minimum requirements where required.

n.o. Management Capability Describe the Respondent’s organizational mission, history, background, experience, and structure. Using concrete details, describe its quality assessment and improvement system. Submit its human resources development plan with the required components and with specific examples that illustrate each component. Describe the policies, processes, and procedures for assessing its management capabilities and specifically how the need for corrections and improvements are identified and made. Explain how this organization is equipped to provide the unique services outlined in the solicitation’s scope of services. Provide an organizational chart with linkage to the program level and one that is consistent with all other exhibits. Describe in detail which positions represent corporate staff and explain their roles and responsibilities including those that are exclusive to the residential program in question.

The written response must meet the requirements in all attachments and exceed minimum requirements where required.

o.p. Program and Facility Readiness Plan The Respondent shall include a program and facility readiness plan using the Transition-In Checklist provided. The plan must clearly convey that thorough consideration has been given to each major component of a residential program such that the services will be available by the projected service date. The plan must describe in detail the objectives, activities, responsible party, and the timeframe for the completion of each objective and all associated activities for each major component. The program and facility readiness plan must identify the critical path activities and describe, in detail, an alternate path in the event of delays or failures on the critical path. The written response must meet the requirements in all attachments and exceed minimum requirements where required.

p.q. Health and Nursing Services The Respondent shall describe its proposed health and nursing services and explain how these services will meet the requirements outlined in rule 63M-2, F.A.C., Chapter 464, F.S., Chapter 458 or 459, F.S., and Chapter 466, F.S., as appropriate in their respective areas of expertise in the State of Florida. The description of the proposed services must include specific details and concrete examples of how the service components will meet the unique needs of the youth. The Respondent shall explain how it will meet the requirements for the Designated Health Authority (DHA), Psychiatrist, Health Services Administrator (HSA), and the additional nursing services to be given on-site by Registered Nurses (RNs) licensed in the State of Florida and for the required number of hours. The written response must meet the requirements in all the attachments and exceed minimum requirements where required.

q.r. Mental Health Treatment Services The Respondent shall describe its implementation plans for the required (and optionally, additional) evidence-based and/or promising practices for mental health treatment services. The Respondent shall provide all the pertinent staffing details for the provision of these services and must explain how these services will meet the requirements outlined in rule 63N- 1, F.A.C. The description of the proposed services must include specific details and concrete examples of how the service components (e.g., curricula, activities, schedule) will meet the unique needs of the youth. The written response must meet the requirements in all attachments and exceed minimum requirements where required.

r.s. Substance Abuse Treatment Services The Respondent shall describe its implementation plans for the required (and optionally, additional) evidence-based and/or promising practices for substance abuse treatment services. The Respondent shall provide all the pertinent staffing details for the provision of these services and must explain how these services will meet the requirements outlined in rule 63N- 1, F.A.C. The description of the proposed services must include specific details and concrete examples of how the service components (e.g., curricula, activities, schedule) will meet the unique needs of the youth. The written response must meet the requirements in all attachments and exceed minimum requirements where required.

REFERENCE: Page 59, Attachment F., Section I., Maximum Possible Points DELETE: This language in its entirety.

ADD: Page 59, Attachment F, Section I, Maximum Possible Points

WRITTEN RESPONSE EVALUATION CRITERIA

Maximum Points per Category

A. Written Proposal and the Innovative Program Services to be Provided 15

B. Delinquency Programming 30

C. Sex-specific Services 30

D. Rehabilitative Justice Programming 15

E. Behavior Management System 15

F. Academic Services 15

G. Career and Technical Education (CTE) Services 15

H. Recreation Therapy and Leisure Time Activities 15

I. Living Environment 15

J. Community Involvement Opportunities and Pro-Social Activities 15

K. Discharge Planning and Transition Services 15

L. Staffing and Personnel 30

M. Staffing Levels 15

N. Staff Training 15

O. Management Capability 15

P. Program and Facility Readiness Plan 15

Q. Health and Nursing Services 30

R. Mental Health Treatment Services 30

S. Substance Abuse Treatment Services 30

Maximum Written Narrative Score 375

REFERENCE: Pages 62-72, Attachment O, Cross Reference Table UPDATE: Pages 62-73, Revised Attachment O, Cross Reference Table

REFERENCE: Pages 73-106, Attachment P, Written Evaluation Questions/Considerations DELETE: This language in its entirety.

ADD: Pages 74-110, Revised Attachment P, Written Evaluation

Questions/Considerations

REFERENCE: Pages 1-8, Attachment Q, Proposal Verification Form UPDATE: Pages 1-9, Revised Attachment Q, Proposal Verification Form, uploaded as a separate Attachment to VIP.

Return of this Addendum is not mandatory; however, the Respondent is responsible for its contents and is requested to sign and submit this Addendum with its response to the RFP. Protests must be filed with the General Counsel’s Office, Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, within the time prescribed in section 120.57(3), Florida Statutes (F.S.), and chapter 28-110, Florida Administrative Code (F.A.C.). Notices delivered by hand delivery or delivery service shall be to the Agency Clerk, Office of the General Counsel, Florida Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, with a copy to the Department’s Procurement Manager responsible for this solicitation. Failure to file a protest within the time prescribed in section 120.57 (3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond, shall constitute a waiver of proceedings under chapter 120, F.S. Written notices, formal requests and proceedings must conform to the requirements set forth in chapter 28-110, F.A.C.

Any person who files an action protesting a decision or intended decision pertaining to contracts administered by the department or agency pursuant to section 120.57(3), F.S., shall post with the department or the agency at the time of filing the formal written protest a bond payable to the department or agency in an amount equal to 1 percent (1%) of the estimated contract amount. The estimated contract amount shall be based upon the contract price submitted by the protestor or, if no contract price was submitted, the department or agency shall estimate the contract amount based on factors including, but not limited to, the price of previous or existing contracts for similar commodities or contractual services, the amount appropriated by the Legislature for the contract, or the fair market value of similar commodities or contractual services. The agency shall provide the estimated contract amount to the Respondent within seventy-two (72) hours, excluding Saturdays, Sundays, and state holidays, after the filing of the notice of protest by the Respondent. The estimated contract amount is not subject to protest pursuant to section 120.57(3), F.S. The bond shall be conditioned upon the payment of all costs and charges that are adjudged against the protestor in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding. In lieu of a bond, the department or agency may, in either case, accept a cashier's check, official bank check, or money order in the amount of the bond. If, after completion of the administrative hearing process and any appellate court proceedings, the department or agency prevails, it shall recover all costs and charges which shall be included in the final order or judgment, excluding attorney's fees. This section shall not apply to protests filed by the Office of Supplier Diversity. Upon payment of such costs and charges by the protestor, the bond, cashier's check, official bank check, or money order shall be returned to the protestor. If, after the completion of the administrative hearing process and any appellate court proceedings, the protestor prevails, it shall recover all costs and charges which shall be included in the final order or judgment, excluding attorney's fees.

SIGNED BY: _______________________________________________________________________

NAME: ____________________________________________________________________________

COMPANY: ________________________________________________________________________

TITLE: ____________________________________________________________________________

DATE:_____________________________________________________________________________