RFP 10891 Updated Addendum 1_5.06.25.pdf

RFP #10891

Addendum #1

REQUEST FOR PROPOSAL (RFP)

ADDENDUM #1

May 8, 2025

RFP Number: 10891

RFP Services: The Department is seeking a twenty-four (24)-bed moderate-risk residential program for males appropriate for residential placement, between the ages of thirteen (13) and eighteen (18) and who need Substance Abuse Treatment Overlay Services (SAOS) and Mental Health Overlay Services (MHOS). Program services are to include innovations in delinquency programming and treatment services, as described in Attachment A, Services Sought, Attachment A-1, Health and Nursing Services, the Substance Abuse Treatment Overlay Services Attachment, and the Mental Health Overlay Services Attachment. The Department shall allow for the flexibility of beds, based on the Department’s needs for treatment services. The program shall be in a Department-owned building located at 3090 Powerline Road, Pompano Beach, Florida 33069 in DJJ’s South Region.

UNSPSC Codes: 93141500, 93141501, 93141502, 93141503, 93141506, 93141507

Subject: This Addendum contains questions received from potential Respondents, and the

Department’s answers to the questions. This addendum also removes the Restorative Justice Language, updates the Career and Technical Education (CTE) Language, delete and replace Attachment F, Section I, Maximum Possible Points Table and revises Attachments O, P and Q.

Deletions are indicated by “strikethrough”. Additions, updates or replacements are indicated by underscore. All changes are highlighted yellow for quick reference.

REFERENCE: Page 9, Section V., B., 4., e., Financial Repercussions for Vacancies UPDATE: If the Respondent has fifteen percent (15%) or greater of all its positions vacant at any one time, the Department has the ability to reduce the Respondent’s most current monthly invoice, at its discretion, for the amount allocated for the unfilled positions. Any position outlined under the Key Personnel Table above and direct care staff positions can also be reduced from the Respondent’s most current monthly invoice at the discretion of the Department. The Respondent shall notify the appropriate Residential Regional Director and assigned Department Contract Manager if the program’s direct care staff vacancy reaches or exceeds fifteen percent (15%).

1. The financial repercussion shall be assessed beginning on the date the last position becomes vacant, and which causes the program to reach the fifteen percent (15%) threshold.

2. Calculation methodology: current number of contracted beds x current per diem rate x 5.0% = financial repercussion amount per vacancy.

REFERENCE: Page 11, Section V., H., Restorative Justice Philosophy and Restorative

Programming Reserved DELETE: The Respondent shall propose comprehensive programming that reflects restorative justice philosophy and restorative programming. The Respondent shall describe how it will foster a restorative community within the residential program creating a culture that uses restorative conflict resolution strategies, contribute to the community and teams, and promotes bridging the roles of the facility and field staff with community partners. All aspects of the program shall:

1. Reflect the restorative justice philosophy, including case planning processes, competency development, involvement in meaningful community service, restitution, conflict resolution, and victim and community involvement. At a minimum, the Respondent shall propose restorative programming that holds offenders accountable for their behavior, including the harm their crimes caused the victim(s) and community, protects the public, offers offenders opportunities for competency development in skill areas valued by the community in preparation for reintegration into productive community life, and partners with community stakeholders; and

2. The restorative justice interventions to be conducted by the Respondent are listed in the Designation and Request to Change Primary, Intervention, and Treatment Services Form.

REFERENCE: Pages 11-12, Section V., K., Career and Technical Education (CTE) Services UPDATE: The Respondent agrees to provide CTE services which lead to career pathways with student outcomes, that must include identifying and providing instruction towards an Industry Certification earned from the Master Credentials List. The Respondent shall seek guidance from the Department’s Office of Workforce and Postsecondary Education; however, remain accountable for the provision of CTE services. See https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration for a copy of the Master Credentials List.

1. Youth shall be enrolled in a training program or program of study, working towards an industry certification within the first three months of a students’ entry into a moderate, high, or max-risk program. Students in high and max risk programs are expected to earn an industry certification upon prior to release.

2. The Department requires all students to complete the Florida Ready to Work Soft Skills, OSHA 10, and CPR/First Aid training, within the first three months of the students’ entry into a moderate-risk program, six months prior to leaving a high-risk program, and twelve months prior to leaving a maximum-risk program. Youth who obtain a high school diploma or GED in high-risk and max-risk programs will begin OSHA 10, CPR/First Aid and Florida Ready to Work Soft Skills immediately upon completion of their high school diploma or GED to prepare for a CTE/pre-apprenticeship program. See Table Below:

CTE Requirements Moderate Risk High Risk Max Risk

OSHA 10

Begin and complete within the first three months

Begin six months prior to release;

however, begin immediately upon completion of high school diploma or

GED

Begin twelve (12) months prior to release; however, begin immediately upon completion of high school diploma or GED

CPR/First Aid

Begin and complete within the first three months

Begin six months prior to release;

however, begin immediately upon completion of high school diploma or

GED

Begin twelve (12) months prior to release; however, begin immediately upon completion of high school diploma or GED

FLRTW-Soft Skills

Begin and complete within the first three months

Begin six months prior to release;

however, begin immediately upon completion of high

Begin twelve (12) months prior to release; however, begin immediately upon completion of https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration school diploma or

GED

high school diploma or GED

Industry Certification

Begin within the first three months and earn certification prior to release

Begin within the first three months and earn certification prior to release

Begin within the first three months and earn certification prior to release

a. Florida Ready to Work Soft Skills Credential interactive training program:

This non-cost program offers training to youth in a wide range of industry-specific and general employability skills, such as: communication, professionalism, teamwork, and critical thinking. By improving upon these skills, youth will increase their chances of finding employment upon residential release. To earn the Florida Soft Skills Credential, each youth must complete all four modules; including a pre-test, post-test, and pass a one-hour proctored assessment. The one-hour assessment shall be provided by proctors established by the Respondent.

Youth who pass the post-assessment will earn the Florida Soft Skills Credential signed by the Governor of the State of Florida.

b. Occupational Safety and Health Administration (OSHA) 10-hour training course.

c. First Aid/Cardiopulmonary Resuscitation (CPR) training.

d. Industry Certification: Identify and develop a plan to provide instruction towards an Industry Certification from the Master Credentials List to be approved by the Director of Postsecondary Workforce Education.

The Respondent shall provide a copy of all the youth’s credentials earned in the youth’s Exit Portfolio upon completion.

The Department reserves the right to change CTE services being provided when it is in the best interest of the youth, in coordination with the Respondent, without the need for an Amendment to the resulting Contract, via the Career and Technical Education Services Change Request Form. See https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration for a copy of the form. This foundation along with the students’ career assessment, will set students up to be better prepared for a career pathway towards earning credentials of value from the Master Credential List, and essentials skills to be successful in the workforce and in life.

REFERENCE: Page 41, Section XX., D.,1, d), Restorative Justice Philosophy DELETE: The Respondent shall propose comprehensive programming that reflects

Restorative Justice philosophy and describe how it will implement restorative justice practices, protect the public, hold offenders accountable, offer opportunities for competency development, demonstrate an understanding of restorative justice principles and the vocabulary of restorative practices, use restorative language, facilitate dialogue that promotes ideas for making things right when harm has occurred and use restorative practices such as nonviolent communication to contribute to the wellbeing of youth. The written proposal must meet the requirements in all attachments and exceed minimum requirements where required.

REFERENCE: Page 42, Section XX., D.,1. g f), Career and Technical Education (CTE) Services

UPDATE: The Respondent shall describe which Industry Certifications from the current Master Credentials List will be utilized in the resulting Contract and how and when the certifications will be provided. The Respondent shall describe how they will provide the Florida Ready to Work Soft Skills Credential, Occupational Safety and Health Administration (OSHA) 10-hour training course and certification, and the First Aid/Cardiopulmonary Resuscitation (CPR) training and certification, to youth within the first two months of the youth’s entry into the program the required timeframes provided in this solicitation. The Respondent shall describe, in detail, how its services will give youth an occupational advantage in their own community.

The response must meet the requirements in all the solicitation attachments.

REFERENCE: Page 62, Attachment F, Evaluation Criteria Section I., Maximum Possible

Points (table) DELETE: Page 62, Attachment F, Evaluation Criteria Section I, Maximum Possible Points

(table) ADD: Page 62, Revised Attachment F, Evaluation Criteria Section I, Maximum Possible

Points (table) I. Revised Maximum Possible Points

WRITTEN PROPOSAL EVALUATION CRITERIA

Maximum Points per Category

A. Written Proposal and the Innovative Program Services to be Provided 15 B. Delinquency Programming 30 C. Sex-specific Services 30 D. Behavior Management System 15 E. Academic Services 15 F. Career and Technical Education (CTE) Services 15 G. Recreation Therapy and Leisure Time Activities 15 H. Living Environment 15 I. Community Involvement Opportunities and Pro-Social Activities 15 J. Discharge Planning and Transition Services 15 K. Staffing and Personnel 30 L. Staffing Levels 15 M. Staff Training 15 N. Management Capability 15 O. Program and Facility Readiness Plan 15 P. Health and Nursing Services 30 Q. Mental Health Treatment Services 30 R. Substance Abuse Treatment Services 30

Maximum Written Narrative Score 360

REFERENCE: Pages 65-76, Attachment O, Cross Reference Table DELETE: Pages 65-76, Attachment O, Cross Reference Table ADD: Pages 65-76, Revised Attachment O, Cross Reference Table, uploaded as a separate Attachment to VIP

REFERENCE: Pages 77-111, Attachment P, Written Evaluation Questions/Considerations DELETE: Pages 77-111, Attachment P, Written Evaluation Questions/Considerations

ADD: Pages 77-109, Revised Attachment P, Written Evaluation Questions/Considerations, uploaded as a separate Attachment to VIP

REFERENCE: Attachment Q, Proposal Verification Form DELETE: Attachment Q, Proposal Verification Form ADD: Revised Attachment Q, Proposal Verification Form, uploaded as a separate

Attachment to VIP

Return of this Addendum is not mandatory; however, the Respondent is responsible for its contents and is requested to sign and submit this Addendum with its response to the RFP. Protests must be filed with the General Counsel’s Office, Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, within the time prescribed in section 120.57(3), Florida Statutes (F.S.), and chapter 28-110, Florida Administrative Code (F.A.C.). Notices delivered by hand delivery or delivery service shall be to the Agency Clerk, Office of the General Counsel, Florida Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, with a copy to the Department’s Procurement Manager responsible for this solicitation. Failure to file a protest within the time prescribed in section 120.57 (3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond, shall constitute a waiver of proceedings under chapter 120, F.S. Written notices, formal requests and proceedings must conform to the requirements set forth in chapter 28-110, F.A.C.

Any person who files an action protesting a decision or intended decision pertaining to contracts administered by the department or agency pursuant to section 120.57(3), F.S., shall post with the department or the agency at the time of filing the formal written protest a bond payable to the department or agency in an amount equal to 1 percent (1%) of the estimated contract amount. The estimated contract amount shall be based upon the contract price submitted by the protestor or, if no contract price was submitted, the department or agency shall estimate the contract amount based on factors including, but not limited to, the price of previous or existing contracts for similar commodities or contractual services, the amount appropriated by the Legislature for the contract, or the fair market value of similar commodities or contractual services. The agency shall provide the estimated contract amount to the Respondent within seventy-two (72) hours, excluding Saturdays, Sundays, and state holidays, after the filing of the notice of protest by the Respondent. The estimated contract amount is not subject to protest pursuant to section 120.57(3), F.S. The bond shall be conditioned upon the payment of all costs and charges that are adjudged against the protestor in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding. In lieu of a bond, the department or agency may, in either case, accept a cashier's check, official bank check, or money order in the amount of the bond. If, after completion of the administrative hearing process and any appellate court proceedings, the department or agency prevails, it shall recover all costs and charges which shall be included in the final order or judgment, excluding attorney's fees. This section shall not apply to protests filed by the Office of Supplier Diversity. Upon payment of such costs and charges by the protestor, the bond, cashier's check, official bank check, or money order shall be returned to the protestor. If, after the completion of the administrative hearing process and any appellate court proceedings, the protestor prevails, it shall recover all costs and charges which shall be included in the final order or judgment, excluding attorney's fees.

SIGNED BY: _______________________________________________________________________

NAME: ____________________________________________________________________________

COMPANY: ________________________________________________________________________

TITLE: ____________________________________________________________________________

DATE: _____________________________________________________________________________

Questions are presented in the exact manner they were received.

TrueCore Behavioral Solutions, LLC – Received 04/21/2025

Question #1 Will the twenty-four (24) bed moderate-risk residential program listed in this Request for Proposal (RFP) be independent of the current Miami Youth Academy (MYA) contract or is it the intention of the Department of Juvenile Justice (DJJ) to move/replace the beds currently at MYA at the Pompano Beach site?

Answer #1 This solicitation is independent of the current Miami Youth Academy Contract.

Question #2 Will the Pompano Beach building be fully furnished by the DJJ prior to the anticipated start date of the contract or will there be start-up funding available at the beginning of the contract?

Answer #2 The facility will be fully furnished with the items required to run a residential program.

Question #3 Page 11: In Section K., Career and Technical Education (CTE) Services, Item #1 states the following: “Youth shall be enrolled in a training program or program of study, working towards an Industry certification within the first three months of a students’ entry into in a moderate, high, or max-risk program. Students in high and max risk programs are expected to earn an industry certification upon release.” However, in the CTE Services section listed on page 42, it states the following: “The Respondent shall describe how they will provide the Florida Ready to Work Soft Skills Credential, Occupational Safety and Health Administration (OSHA) 10-hour training course and certification, and the First Aid/Cardiopulmonary Resuscitation (CPR) training and certification, to youth within the first two months of the youth’s entry into the program.” Can the DJJ please provide clarification as to the correct time frame for completion of these services?

Answer #3 Please see the revised language provided on pages 1-3 of this Addendum.

Question #4 As it relates to CTE Services, moderate-risk youth currently must start working on their Master Credential within the first three (3) months of being in the program. However, high-risk and maximum risk youth are required to have their Master Credential prior to discharge from commitment. Is it the expectation that moderate-risk youth complete their Master Credential within 90 days or prior to discharge from the program?

Answer #4 Yes, moderate risk youth must begin their industry certification within the first three months of being at the program. While the goal is for the youth to complete their credential prior to release, in certain circumstance this should not hinder their release from the program. Please see the updated language included in this Addendum.

Question #5 Page 40: In the section titled "Technical Proposal – Volume 1 – Tab 3,” it states that the technical proposal narrative is not to exceed 70 pages. Would the Department be open to increasing the current page limit to 80 pages?

Answer #5 No, the Department will not be increasing the page limit.

Question #6 On Page 44: Under the section titled “Program and Facility Readiness Plan,” it states that

Respondents will utilize the Transition-In Checklist provide by the DJJ. Is this a required form or can a Respondent use an internal checklist form if it meets all the requirements of the DJJ’s form?

Answer #6 This is a required form and the DJJ template provided must be used.

DELETE: The Respondent shall propose comprehensive programming that reflects Restorative Justice philosophy and describe how it will implement restorative justice practices, protect the public, hold offenders accountable, offer opportunities for compe...