RFP 10891 Revised Attachment O 5.06.25.pdf

RFP #10891

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REVISED ATTACHMENT O

CROSS REFERENCE TABLE

RFP DOCUMENTATION

(TO BE COMPLETED BY DEPARTMENT)

LOCATION IN PROPOSAL

(TO BE COMPLETED IN ITS ENTIRETY BY

SECTION/PART

SUBJECT PAGE

NUMBERS

SECTIONS/PARTS

GENERAL PROPOSAL MANDATORY

Attachment B Section V., A.

It is MANDATORY that the Respondent submit its complete proposal within the time frame specified in the Calendar of Events (Attachment B, Section IV., A.). A proposal is considered complete if it contains all of the required documents listed in Attachment B, Section XX.

Attachment B Section V., B.

It is MANDATORY that the Respondent submit a completed Attachment D – Past Performance for Residential Commitment Programs Evaluation to demonstrate the Respondent’s knowledge and experience in operating similar programs by providing information requested on Attachment D, Part II and III (Attachment B, Section XX., F., 1.).

Section V., C.

If the Respondent is proposing services at the Department-Owned Building, it is MANDATORY that Respondents attend the Department- Owned Building Site Visit (Attachment B, Section IV., C., 1.) in order to be deemed responsive to this RFP. Any Respondent who is late arriving for the Site Visit Tour, will not be allowed to participate and will be deemed non-responsive.

Section V., D.

It is MANDATORY the per diem rate in the Attachment H Budget – (MHOS SAOS JSO BIF DD Department Owned) document is at or under the maximum amount listed in Section XIV., Total Maximum Per Diem Amount, to be deemed responsive. Failure to meet this mandatory shall result in the Respondent’s response being deemed as non-responsive and will not move forward for evaluation and scoring.

Section V., E.

It is MANDATORY that the Respondent submit a completed and signed Attachment L Foreign Country of Concern Attestation (PUR 1355) form.

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Attachment B Section V., F.

It is MANDATORY the Respondent submits financial documentation, as described in Attachment B, Section XX, E., 3., of this RFP, that is sufficient to demonstrate its financial viability to perform the Contract(s) resulting from this RFP. Documentation is reviewed on a PASS/FAIL basis. If the Respondent fails to pass, the proposal shall be rejected as non-responsive and not evaluated further. Failure to provide documentation will result in disqualification of the proposal.

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GENERAL PROPOSAL REQUIREMENTS

Attachment B Section XX

Attachment Q - Proposal Verification Form

Attachment B Section XX., A.

Transmittal Letter containing all information.

Attachment B Section XX., B.

Attachment O – Cross Reference Table

Attachment B, Section XX., C.

Attachment K - Certificate of Drug-Free Workplace & Attachment S – Tie Breaking Certifications

Section XX., E., 1.

Attachment H – Budget – (MHOS SAOS JSO BIF DD Department Owned)

It is MANDATORY the per diem rate is at or under the Total Maximum Per Diem Amount.

Attachment B, Section XX., E., 2.

CMBE Utilization Plan

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REVISED ATTACHMENT O

CROSS REFERENCE TABLE

RFP DOCUMENTATION

(TO BE COMPLETED BY DEPARTMENT)

(TO BE COMPLETED IN ITS ENTIRETY BY RESPONDENT)

Attachment B, Section XX., G., 1.

Outside Party Agreements and Letters of Support

Attachment A., Section V., B.

Daily Activity Schedule

Attachment A., Section V., B., 1.

Staffing and Personnel Plan

Attachment A., Section V., B., 3.

Staff Training Plan

Attachment A., Section V., B., 4.

Organizational Chart

Attachment A., Section V., F., 2.

Designation and Request to change Primary, Intervention, and Treatment Services

Attachment A., Section V., P.

Self-Sufficiency Plan

Attachment A., Section V., S., 1.

Human Resource Development Plan

Attachment A., Section V., S., 2.

Program and Facility Readiness Plan

TECHNICAL PROPOSAL

*PLEASE NOTE: The Respondent is requested to provide evidence of existing documentation (plans, resumes, charts, etc.) as requested in this cross-reference table and addressed below. If evidentiary documentation is not currently available, provide evidence of intent or plan to implement and identify as such. This will include proposed plans, schedules, proposed staff contracts, job description etc. Include all relevant information that will assist DJJ in evaluating your technical proposal. Failure to provide information as requested may result in zero points being assessed for that portion of the technical proposal evaluation. If the Respondent is selected for Contract award, the proposed service and all elements thereof will be incorporated by reference into the resulting Contract, unless they do not otherwise meet the terms and conditions of this RFP.

WRITTEN RESPONSE VENDOR ELIGIBILITY AND

QUALIFICATIONS

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RFP DOCUMENTATION

(TO BE COMPLETED BY DEPARTMENT)

(TO BE COMPLETED IN ITS ENTIRETY BY RESPONDENT)

WRITTEN PROPOSAL AND THE INNOVATIVE PROGRAM

SERVICES TO BE PROVIDED

Section XX. D., 1., a.

Proposals must include a description of the services to be provided with an explanation of how the proposed services will specifically advance the Department’s vision and major goals as outlined in the solicitation’s Statement of Purpose.

DELINQUENCY PROGRAMMING

Section XX. D., 1., b.

The Respondent shall propose in the Designation and Request to Change Primary, Intervention, and Treatment Services form, the required (and optionally, additional) delinquency programming for youth which utilizes evidence-based or promising practices designed to reduce the influence of specific risk factors and to increase specific protective factors related to re-offending behavior. The Respondent shall match youth to these delinquency interventions based on the results of a risk and needs assessment. The written proposal must meet the requirements in all attachments and exceed minimum requirements where required

SEX-SPECIFIC SERVICES

Section XX. D., 1., c.

The Respondent shall propose sex-specific services in all its program components, delinquency interventions, and treatment services. For each program component, delinquency intervention, and treatment service, the proposed sex-specific services will systematically address the special needs of adolescents while empowering the youth voice. Proposed services shall address the unique needs of the youth by utilizing evidence-based techniques that are specific to the youth. This includes but is not limited to: the identification of risk factors (characteristics that are likely to provide a negative outcome) and protective factors (characteristics that are less likely to provide a negative outcome) that hinder pro-social behavior, responsible decision-making, skills and competencies that promote responsible behavior, parenting, health, and communication techniques. The written proposal must meet the requirements in all attachments and exceed minimum requirements where required

BEHAVIOR MANAGEMENT SYSTEM

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Attachment B Section XX. D., 1., d.

The Respondent shall propose a behavior management and a positive reinforcement system that fosters accountability. The Respondent shall describe how it will incorporate principles and practices related to trauma-informed care into the behavior management system. The Respondent shall describe how it will ensure that all staff, including subcontractors and volunteers, will be fully trained in the implementation of the proposed behavior management system. The written proposal must meet the where required.

ACADEMIC SERVICES

Section XX. D., 1., e.

The Respondent shall work in collaboration with the Florida Scholars Academy (FSA) to ensure high quality educational services are provided to all students. The Respondent shall include a plan to partner and support the education provider and the unified school district and include an innovative plan for those youth with career and technical education goals that includes options for those youth who have their High School Diploma or General Equivalency Diploma (GED). The Respondent shall describe mentoring, job placement, and provide a detailed daily activity schedule which includes all program services. The written proposal must meet the where required

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CAREER AND TECHNICAL EDUCATION (CTE) SERVICES

Attachment B Section XX. D., 1., f.

The Respondent shall describe which Industry Certifications from the current Master Credentials List will be utilized in the resulting Contract and how and when the certifications will be provided. The Respondent shall provide the Florida Ready to Work Soft Skills Credential, Occupational Safety and Health Administration (OSHA) 10-hour training course and certification, and the First Aid/Cardiopulmonary Resuscitation (CPR) training and certification, to youth within the required timeframes provided in this solicitation.

The Respondent shall describe, in detail, how its services will give youth an occupational advantage in their own community. The response must meet the requirements in all the solicitation attachments.

RECREATION THERAPY AND LEISURE TIME ACTIVITES

Section XX. D., 1., g.

The Respondent shall provide daily recreation and leisure time activities in ways that are physically challenging, academic, therapeutic, and constructive. Recreational activities shall be separate and distinct from mental health and substance abuse treatment services, and therefore shall be clearly identified as having separate designated times on the daily activity schedule from treatment services. The Respondent shall employ a Recreational Therapist/Activity Coordinator to provide therapeutic recreational activities. The Recreational Therapist/Activity Coordinator plans, organizes, conducts, and/or coordinates all leisure-time, physical education, recreation activities, and community activities provided to youth. The Recreational Therapist/Activity Coordinator also plans and directs group activities aimed at developing appropriate group interaction behavior, a sense of teamwork and fairness, interpersonal communication skills and cooperation, and ensures that order and discipline are maintained during recreation periods.

The Department prefers a bachelor’s degree in physical education, leisure studies recreation, recreation therapy, or a closely related field, and one year of experience in group physical education, recreational programs, or recreational therapy; or a High School Diploma with three years’ experience working with youth in a residential or community setting and two years’ experience planning and oversight of recreation activities. The response must meet the

LIVING ENVIRONMENT

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Attachment B Section XX. D., 1., h.

The Respondent shall propose a program that promotes mentoring, positive role modeling and positive one-on-one and small group interactions and interventions while maintaining an environment that promotes a therapeutic environment for the youth. The Respondent shall describe how it will ensure that the following components are implemented: input from youth on rules governing community living, the promotion of effective communication, relationship development, respect for self and others, visitation and access to modes of communication, community interactions, appropriate clothing and a clean, safe and humane living environment. The response must meet the requirements in all attachments and exceed minimum requirements where required.

COMMUNITY INVOLVEMENT OPPORTUNITIES AND PRO-

SOCIAL ACTIVITES

Section XX. D., 1., i.

The Respondent shall describe what community involvement opportunities exist, what specific programs and activities will be implemented and will precisely outline how else it will engage with the community to provide youth with off-campus activities (as permitted and as set forth in rule 63E-7, F.A.C. and pursuits that support transition back into the community. The response must meet the requirements in all attachments and exceed minimum requirements where required.

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DISCHARGE PLANNING AND TRANSITION SERVICES

Attachment B Section XX. D., 1., j.

The Respondent shall provide a description of its discharge planning and transition services. The response shall include a detailed description of how discharge placement planning will begin at program admission. The Respondent shall employ a Transition Services Manager (TSM) to coordinate these services and must possess the stated qualifications and experience. The response shall include example of a self-sufficiency assessment, plan, and a description of the services to be provided to include future economic self-sufficiency in both traditional and non-traditional setting, safe and affordable housing, conditional release, job training and retention, placement, and childcare, where appropriate. The

STAFFING AND PERSONNEL

Section XX. D., 1., k.

The Respondent shall describe how it will ensure that sufficiently qualified staff are available to provide program services, and proper supervision of youth at all times, including how it will cover any staff shortages of any duration (including breaks). The Respondent will affirm its understanding that neither supervisors nor facility administration staff will be included in the stated minimum staff to youth ratios while performing their regularly scheduled activities and that clinical nor educational staff will not be included in the stated minimum staff to youth ratios. The response must meet the

STAFFING LEVELS

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Attachment B Section XX. D., 1., l.

The Respondent shall provide a detailed staffing plan to include position titles, qualifications, proposed working hours, and duties/responsibilities of all program staff. The plan must include licensure status of all proposed clinical staff and the details for the provision of clinical staff and clinical services to include weekends and evenings. The plan's details must be consistent with all other documents and exhibits in the response. The Respondent shall describe in detail how it will provide uninterrupted physical sight and sound presence and supervision of youth, twenty-four (24) hours per day, every day of the year with no less than the minimally acceptable ratio of staff to youth. The Respondent shall state its unequivocal understanding that staff to youth ratios are always required in the presence of youth. The response must meet the requirements in all the attachments and exceed minimum requirements where required.

STAFF TRAINING

Section XX. D., 1., m.

The Respondent shall provide a detailed training plan showing that all full-time and part-time direct care staff shall be trained in accordance with rule 63H-3, F.A.C. and FDJJ Policy 1517. In addition to coursework identified in rule and available through the Department’s Learning Management System, all direct care staff shall successfully complete training in stress management for staff;

adolescent healthcare; behavior management and modification;

positive reinforcement techniques and strategies; risk factors and triggers relating to youth with a history of victimization; for staff conducting intake, the Facility Entry Physical Health Screening form and administration of the Massachusetts Youth Screening Instrument-Second Edition (MAYSI-2), and other required intake processes and procedures; for staff assessing youth, Residential Assessment for Youth (RAY), Performance Plan, and other associated training; risk factors and triggers relating to homicidal risk and homicidal prevention; immediate access to emergency medical, the program’s treatment model; Trauma Responsive and Caring Environment (TRACE) self-assessment; and Standardized Program Evaluation Protocol (SPEP) overview and process. The Respondent shall articulate what additional training will be given and which staff will receive that training. The response must meet the requirements in all attachments and exceed minimum requirements where

MANAGEMENT CAPABILITY

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Attachment B Section XX. D., 1., n.

Describe the Respondent’s organizational mission, history, background, experience, and structure. Using concrete details, describe its quality assessment and improvement system. Submit its human resources development plan with the required components and with specific examples that illustrate each component. Describe the policies, processes, and procedures for assessing its management capabilities and specifically how the need for corrections and improvements are identified and made. Explain how this organization is equipped to provide the unique services outlined in the solicitation’s scope of services. Provide an organizational chart with linkage to the program level and one that is consistent with all other exhibits. Describe in detail which positions represent corporate staff and explain their roles and responsibilities including those that are exclusive to the residential program in question. The written

PROGRAM AND FACILITY READINESS PLAN

Section XX. D., 1., o.

The Respondent shall include a program and facility readiness plan using the Transition-In Checklist provided. The plan must clearly convey that thorough consideration has been given to each major component of a residential program such that the services will be available by the projected service date. The plan must describe in detail the objectives, activities, responsible party, and the timeframe for the completion of each objective and all associated activities for each major component. The program and facility readiness plan must identify the critical path activities and describe, in detail, an alternate path in the event of delays or failures on the critical path.

The response must meet the requirements in all attachments and exceed minimum requirements where required. requirements where

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HEALTH AND NURSING SERVICES

Attachment B Section XX. D., 1., p.

The Respondent shall describe its proposed health and nursing services and explain how these services will meet the requirements outlined in rule 63M-2, F.A.C., Chapter 464, F.S., Chapter 458 or 459, F.S., and Chapter 466, F.S., as appropriate in their respective areas of expertise in the State of Florida. The description of the proposed services must include specific details and concrete examples of how the service components will meet the unique needs of the youth. The Respondent shall explain how it will meet the requirements for the Designated Health Authority (DHA), Psychiatrist, Health Services Administrator (HSA), and the additional nursing services to be given on-site by Registered Nurses (RNs) licensed in the State of Florida and for the required number of hours.

The response must meet the requirements in all the attachments and exceed minimum requirements where required.

MENTAL HEALTH TREATMENT SERVICES

Section XX. D., 1., q.

The Respondent shall describe its implementation plans for the required (and optionally, additional) evidence-based and/or promising practices for mental health treatment services. The Respondent shall provide all the pertinent staffing details for the provision of these services and must explain how these services will meet the requirements outlined in rule 63N-1, F.A.C. The description of the proposed services must include specific details and concrete examples of how the service components (e.g., curricula, activities, schedule) will meet the unique needs of the youth. The response must meet the requirements in all attachments and exceed minimum

SUBSTANCE ABUSE TREATMENT SERVICES

Section XX. D., 1., r.

The Respondent shall describe its implementation plans for the required (and optionally, additional) evidence-based and/or promising practices for substance abuse treatment services. The Respondent shall provide all the pertinent staffing details for the provision of these services and must explain how these services will meet the requirements outlined in rule 63N-1, F.A.C. The description of the proposed services must include specific details and concrete examples of how the service components (e.g., curricula, activities, schedule) will meet the unique needs of the youth. The response must meet the requirements in all attachments and exceed minimum