RFP_10827_Attachment O.docx
DOCX document 65 KB Posted
- Attached to
- RES-28-Bed-SAOS-Nonsecure-Boys
- Solicitation number
- RFP-07881
- Issued by
- Miami-Dade County, Florida
About this file
This document is an Attachment O Cross Reference Table for a Request for Proposals (RFP) issued by the Florida Department of Juvenile Justice (DJJ) for a 28-bed nonsecure residential program for male youth aged 14-18. The program must provide innovative delinquency programming, gender-specific services, a restorative justice philosophy, a behavior management system, career/technical education, recreation therapy, living environment details, community involvement, discharge planning, staffing and training requirements, management capabilities, program and facility readiness, health/nursing services, mental health treatment, and substance abuse treatment services. The program must be located in a DJJ-owned building in Miami, Florida or a Respondent-owned/leased facility in Florida.
The RFP requires detailed responses addressing the mandatory proposal elements and technical proposal components. Pricing must meet the stated maximum per diem amount. The contract term and any renewal options are not specified in the provided documentation.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_10827_Addendum 1.pdf | ||
| RFP_10827_Exhibit_9.pdf | ||
| 10827_RFP_Informational_Notice #1.docx | DOCX document | |
| RFP_10827_Attachment D.docx | DOCX document | |
| RFP_10827_final.pdf | ||
| RFP_10827_Inventory.pdf | ||
| RFP_10827_Attachment_Q.pdf | ||
| RFP_10827_Attachment N.pdf | ||
| RFP_10827_Attachment_S.pdf | ||
| RFP_10827_Attachment_L.pdf |
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Text version
ATTACHMENT O CROSS REFERENCE TABLE
RFP DOCUMENTATION
(TO BE COMPLETED BY DEPARTMENT)
LOCATION IN PROPOSAL
(TO BE COMPLETED IN ITS ENTIRETY BY RESPONDENT)
SECTION/PART
SUBJECT
PAGE NUMBERS
SECTIONS/PARTS
GENERAL PROPOSAL MANDATORY
| Attachment B Section V., A. |
| It is MANDATORY that the Respondent submit its complete proposal within the time frame specified in the Calendar of Events (Attachment B, Section IV., A.). A proposal is considered complete if it contains all of the required documents listed in Attachment B, Section XX. |
| Attachment B Section V., B. |
| It is MANDATORY that the Respondent submit a completed Attachment D – Past Performance for Residential Commitment Programs Evaluation to demonstrate the Respondent’s knowledge and experience in operating similar programs by providing information requested on Attachment D, Part II and III (Attachment B, Section XX., F., 1.). |
| Attachment B Section V., C. |
| If the Respondent is proposing services at the Department-Owned Building, it is MANDATORY that Respondents attend the Department-Owned Building Site Visit (Attachment B, Section IV., C., 1.) in order to be deemed responsive to this RFP. Any Respondent who is late arriving for the Site Visit, will not be allowed to participate and will be deemed non-responsive. |
| Attachment B Section V., D. |
| If the Respondent is proposing services at their own Owned/Leased Facility, it is MANDATORY that the Respondent submit a completed Attachment E, Facility/Site Requirements Certification. |
| Attachment B Section V., E. |
| It is MANDATORY the per diem rate in the Attachment H or H-1 – MHOS SAOS JSO BIF DD Department Owned Budget/MHOS SAOS JSO BIF DD Budget No MMF Respondent Owned document is at or under the maximum amount listed in Section XIV., Total Maximum Per Diem Amount for Year One, to be deemed responsive. Failure to meet this mandatory shall result in the Respondent’s reply being deemed as non-responsive and will not move forward for evaluation and scoring. |
| Attachment B Section V., F.; Section XX. |
| It is MANDATORY that the Respondent submit a completed and signed Attachment L Foreign Country of Concern Attestation (PUR 1355) form. |
RFP #10827
Version: 19 Rev 11-01-23
ATTACHMENT O CROSS REFERENCE TABLE
RFP DOCUMENTATION
(TO BE COMPLETED BY DEPARTMENT)
LOCATION IN PROPOSAL
PAGE NUMBERS
GENERAL PROPOSAL REQUIREMENTS
| Attachment B Section XX |
| Attachment Q - Proposal Verification Form |
| Attachment B Section XX., A. |
| Transmittal Letter containing all information. |
| Attachment B Section XX., B. |
| Attachment O – Cross Reference Table |
| Attachment B, Section XX., C. |
| Attachment K - Certificate of Drug-Free Workplace & |
Attachment S – Tie Breaking Certifications
| Attachment B Section XX., E., 1. |
| Attachment H – Budget – MHOS SAOS JSO BIF DD Department Owned |
or Attachment H-1 – Budget MHOS SAOS JSO BIF DD Budget No MMF Respondent Owned
It is MANDATORY the per diem rate is at or under the Total Maximum Per Diem Amount.
| Attachment B, Section XX., E., 2. |
| CMBE Utilization Plan |
Attachment B, Section XX., E.,
3. And Attachment F, II., D.
Financial Viability Documentation: D&B Business Information Report (BIR) or Financial Audits to determine financial viability.
ATTACHMENT O CROSS REFERENCE TABLE
RFP DOCUMENTATION
(TO BE COMPLETED BY DEPARTMENT)
LOCATION IN PROPOSAL
PAGE NUMBERS
SECTIONS/PARTS
| Attachment B, Section XX., G., 1. |
| Outside Party Agreements and Letters of Support |
| Attachment A., Section V., M |
| Daily Activity Schedule |
| Attachment A., Section V., P. |
| Self-Sufficiency Plan |
| Attachment A., Section V., B., 3. |
| Staff Training Plan |
| Attachment A., Section V., B., 1. |
| Staffing and Personnel Plan |
| Attachment A., Section V., B., 4. |
| Organizational Chart |
| Attachment A., Section V., S., 1. |
| Human Resource Development Plan |
| Attachment A., Section V., S., 2. |
| Program and Facility Readiness Plan |
| Attachment A., Section V., G. |
| Delinquency Interventions and Treatment Services Table |
| Attachment A., Section V., G, 2. |
| Designation and Request to change Primary, Intervention, and Treatment Services |
TECHNICAL PROPOSAL
*PLEASE NOTE: The Respondent is requested to provide evidence of existing documentation (plans, resumes, charts, etc.) as requested in this cross-reference table and addressed below. If evidentiary documentation is not currently available, provide evidence of intent or plan to implement and identify as such. This will include proposed plans, schedules, proposed staff contracts, job description etc. Include all relevant information that will assist DJJ in evaluating your technical proposal. Failure to provide information as requested may result in 0 points being assessed for that portion of the technical proposal evaluation. If the Respondent is selected for Contract award, the proposed service and all elements thereof will be incorporated by reference into the resulting Contract, unless they do not otherwise meet the terms and conditions of this RFP.
WRITTEN RESPONSE VENDOR ELIGIBILITY AND QUALIFICATIONS
ATTACHMENT O CROSS REFERENCE TABLE
RFP DOCUMENTATION
(TO BE COMPLETED BY DEPARTMENT)
LOCATION IN PROPOSAL
PAGE NUMBERS
WRITTEN RESPONSE AND THE INNOVATIVE PROGRAM SERVICES TO BE PROVIDED
| Attachment B Section XX. D., 1., a. |
| Responses must include a description of the services to be provided with an explanation of how the proposed services will specifically advance the Department’s vision and major goals as outlined in the solicitation’s Statement of Purpose. |
DELINQUENCY PROGRAMMING
| Attachment B Section XX. D., 1., b. |
| The Respondent shall propose, required (and optionally, additional) delinquency programming for youth which utilizes evidence-based or promising practices designed to reduce the influence of specific risk factors and to increase specific protective factors related to re- offending behavior. The Respondent shall match youth to these delinquency interventions based on the results of a risk and needs assessment. The solicitation’s Delinquency Interventions and Treatment Services table has not been altered. The written response must meet the requirements in all attachments and exceed minimum requirements where required. |
GENDER-SPECIFIC SERVICES
| Attachment B Section XX. D., 1., c. |
| The Respondent shall propose gender-specific services in all its program components, delinquency interventions, and treatment services. For each program component, delinquency intervention, and treatment service, the proposed gender-specific services will systematically address the special needs of adolescents while empowering the youth voice. Proposed services shall address the unique needs of the youth by utilizing evidence-based techniques that are specific to the youth. This includes but is not limited to: the identification of risk factors (characteristics that are likely to provide a negative outcome) and protective factors (characteristics that are less likely to provide a negative outcome) that hinder pro-social behavior, responsible decision-making, skills and competencies that promote responsible behavior, parenting, health, and |
ATTACHMENT O CROSS REFERENCE TABLE
RFP DOCUMENTATION
(TO BE COMPLETED BY DEPARTMENT)
LOCATION IN PROPOSAL
PAGE NUMBERS
communication techniques. The written response must meet the requirements in all attachments and exceed minimum requirements where required.
RESTORATIVE JUSTICE PHILOSOPHY
| Attachment B Section XX. D., 1., d. |
| The Respondent shall propose comprehensive programming that reflects Restorative Justice philosophy and describe how it will implement restorative justice practices, protect the public, hold offenders accountable, offer opportunities for competency development, demonstrate an understanding of restorative justice principles and the vocabulary of restorative practices, use restorative language, facilitate dialogue that promotes ideas for making things right when harm has occurred and use restorative practices such as nonviolent communication to contribute to the wellbeing of youth. The written response must meet the requirements in all attachments and exceed minimum requirements where required. |
BEHAVIOR MANAGEMENT SYSTEM
| Attachment B Section XX. D., 1., e. |
| The Respondent shall propose a behavior management and a positive reinforcement system that fosters accountability. The Respondent shall describe how it will incorporate principles and practices related to trauma-informed care into the behavior management system. The Respondent shall describe how it will ensure that all staff, including subcontractors and volunteers, will be fully trained in the implementation of the proposed behavior management system. The written response must meet the requirements in all attachments and exceed minimum requirements where required. |
CAREER AND TECHNICAL EDUCATION (CTE) SERVICES
| Attachment B Section XX. D., 1., f. |
| The Respondent shall describe what Career and Technical Education (CTE) services shall be proposed. The Respondent shall describe in detail, how the unique interests, aptitudes, and skills of the youth will be developed while building upon their existing |
ATTACHMENT O CROSS REFERENCE TABLE
RFP DOCUMENTATION
(TO BE COMPLETED BY DEPARTMENT)
LOCATION IN PROPOSAL
PAGE NUMBERS
strengths and in a manner supportive of their employability. The Respondent shall describe how its services will give youth an occupational advantage in their own community. The written response must meet the requirements in all attachments and exceed minimum requirements where required.
RECREATION THERAPY AND LEISURE TIME ACTIVITIES
| Attachment B Section XX. D., 1., g. |
| The Respondent shall provide daily recreation and leisure time activities in ways that are physically challenging, academic, therapeutic, and constructive. Recreational activities shall be separate and distinct from mental health and substance abuse treatment services, and therefore shall be clearly identified as having separate designated times on the daily activity schedule from treatment services. The Respondent shall employ a Recreational Therapist to provide therapeutic recreational activities. The Recreational Therapist must have a bachelor’s degree in recreation therapy, or a bachelor’s degree in a related field (such as recreation, leisure studies, or physical education), with a minimum of one year of related experience working with youth. The written response must meet the requirements in all attachments and exceed minimum requirements where required. |
LIVING ENVIRONMENT
| Attachment B Section XX. D., 1., h. |
| The Respondent shall propose a program that promotes mentoring, positive role modeling and positive one-on-one and small group interactions and interventions while maintaining an environment that promotes a therapeutic environment for the youth. The Respondent shall describe how it will ensure that the following components are implemented: input from youth on rules governing community living, the promotion of effective communication, relationship development, respect for self and others, visitation and access to modes of communication, community interactions, appropriate clothing and a clean, safe and humane living environment. The |
ATTACHMENT O CROSS REFERENCE TABLE
RFP DOCUMENTATION
(TO BE COMPLETED BY DEPARTMENT)
LOCATION IN PROPOSAL
PAGE NUMBERS
written response must meet the requirements in all attachments and exceed minimum requirements where required.
COMMUNITY INVOLVEMENT OPPORTUNITIES AND PRO- SOCIAL ACTIVITIES
| Attachment B Section XX. D., 1., i. |
| The Respondent shall describe what community involvement opportunities exist, what specific programs and activities will be implemented and will precisely outline how else it will engage with the community to provide youth with off-campus activities (as permitted and as set forth in Rule 63E-7, F.A.C. and pursuits that support transition back into the community. The written response must meet the requirements in all attachments and exceed minimum requirements where required. |
DISCHARGE PLANNING AND TRANSITION SERVICES
| Attachment B Section XX. D., 1., j. |
| The Respondent shall provide a description of its discharge planning and transition services. The written response shall include a detailed description of how discharge placement planning will begin at program admission. The Respondent shall employ a Transition Services Manager (TSM) to coordinate these services and must possess the stated qualifications and experience. The written response shall include example of a self-sufficiency assessment, plan, and a description of the services to be provided to include future economic self-sufficiency in both traditional and non- traditional setting, safe and affordable housing, conditional release, job training and retention, placement, and childcare, where appropriate. The written response must meet the requirements in all attachments and exceed minimum requirements where required. |
STAFFING AND PERSONNEL
| Attachment B Section XX. D., 1., k. |
| The Respondent shall describe how it will ensure that sufficiently qualified staff are available to provide program services, and proper supervision of youth at all times, including how it will cover any staff shortages of any duration (including breaks). The Respondent will affirm its understanding that neither supervisors nor facility |
ATTACHMENT O CROSS REFERENCE TABLE
RFP DOCUMENTATION
(TO BE COMPLETED BY DEPARTMENT)
LOCATION IN PROPOSAL
PAGE NUMBERS
administration staff will be included in the stated minimum staff to youth ratios while performing their regularly scheduled activities and that clinical staff will not be included in the stated minimum staff to youth ratios. The written response must meet the requirements in all attachments and exceed minimum requirements where required.
STAFFING LEVELS
| Attachment B Section XX. D., 1., l. |
| The Respondent shall provide a detailed staffing plan to include position titles, qualifications, proposed working hours, and duties/responsibilities of all program staff. The plan must include licensure status of all proposed clinical staff and the details for the provision of clinical staff and clinical services to include weekends and evenings. The plan's details must be consistent with all other documents and exhibits in the written response. The Respondent shall describe in detail how it will provide uninterrupted physical sight and sound presence and supervision of youth, twenty-four (24) hours per day, every day of the year with no less than the minimally acceptable ratio of staff to youth. The Respondent shall state its unequivocal understanding that staff to youth ratios are always required in the presence of youth. The written response must meet the requirements in all the attachments and exceed minimum requirements where required. |
STAFF TRAINING
| Attachment B Section XX. D., 1., m. |
| All direct-care Respondent staff training, instructor qualifications, documentation, course hours, and training plans or calendars shall be in accordance with rule 63H-3, F.A.C., and FDJJ Policy 1517. In addition to coursework identified in rule and available through the Department’s Learning Management System, all direct care staff shall successfully complete training in stress management for staff; adolescent healthcare; behavior management and modification; positive reinforcement techniques and strategies; risk factors and triggers relating to youth with a history of victimization; for staff conducting intake, the Facility Entry Physical Health Screening form |
ATTACHMENT O CROSS REFERENCE TABLE
RFP DOCUMENTATION
(TO BE COMPLETED BY DEPARTMENT)
LOCATION IN PROPOSAL
PAGE NUMBERS
and administration of the Massachusetts Youth Screening Instrument-Second Edition (MAYSI-2), and other required intake processes and procedures; for staff assessing youth, Residential Assessment for Youth (RAY), Performance Plan, and other associated training; risk factors and triggers relating to homicidal risk and homicidal prevention; immediate access to emergency medical, the program’s treatment model; Trauma Responsive and Caring Environment (TRACE) self-assessment; any required re- certification; Standardized Program Evaluation Protocol (SPEP) overview and process; and any additional Respondent staff training offered in the solicitation.
MANAGEMENT CAPABILITY
| Attachment B Section XX. D., 1., n. |
| Describe the Respondent’s organizational mission, history, background, experience, and structure. Using concrete details, describe its quality assessment and improvement system. Submit its human resources development plan with the required components and with specific examples that illustrate each component. Describe the policies, processes, and procedures for assessing its management capabilities and specifically how the need for corrections and improvements are identified and made. Explain how this organization is equipped to provide the unique services outlined in the solicitation’s scope of services. Provide an organizational chart with linkage to the program level and one that is consistent with all other exhibits. Describe in detail which positions represent corporate staff and explain their roles and responsibilities including those that are exclusive to the residential program in question. The written response must meet the requirements in all attachments and exceed minimum requirements where required. |
PROGRAM AND FACILITY READINESS PLAN
| Attachment B Section XX. D., 1., o. |
| The Respondent shall include a program and facility readiness plan. The plan must clearly convey that thorough consideration has been given to each major component of a residential program such that |
ATTACHMENT O CROSS REFERENCE TABLE
RFP DOCUMENTATION
(TO BE COMPLETED BY DEPARTMENT)
LOCATION IN PROPOSAL
PAGE NUMBERS
the services will be available by the projected service date. The plan must describe in detail the objectives, activities, responsible party, and the timeframe for the completion of each objective and all associated activities for each major component. The program and facility readiness plan must identify the critical path activities and describe, in detail, an alternate path in the event of delays or failures on the critical path. The written response must meet the requirements in all attachments and exceed minimum requirements where required.
HEALTH AND NURSING SERVICES
| Attachment B Section XX. D., 1., p. |
| The Respondent shall describe its proposed health and nursing services and explain how these services will meet the requirements outlined in rule 63M-2, F.A.C. The description of the proposed services must include specific details and concrete examples of how the service components will meet the unique needs of the youth. The Respondent shall explain how it will meet the requirements for the Designated Health Authority (DHA), Psychiatrist, Health Services Administrator (HSA), and the additional nursing services to be given on-site by Registered Nurses (RNs) licensed in the State of Florida and for the required number of hours. The written response must meet the requirements in all the attachments and exceed minimum requirements where required. |
MENTAL HEALTH TREATMENT SERVICES
| Attachment B Section XX. D., 1., q. |
| The Respondent shall describe its implementation plans for the required (and optionally, additional) evidence-based and/or promising practices for mental health treatment services. The Respondent shall provide all the pertinent staffing details for the provision of these services and must explain how these services will meet the requirements outlined in rule 63N-1, F.A.C. The description of the proposed services must include specific details and concrete examples of how the service components (e.g., curricula, activities, schedule) will meet the unique needs of the youth. The written |
ATTACHMENT O CROSS REFERENCE TABLE
RFP DOCUMENTATION
(TO BE COMPLETED BY DEPARTMENT)
LOCATION IN PROPOSAL
PAGE NUMBERS
response must meet the requirements in all attachments and exceed minimum requirements where required.
SUBSTANCE ABUSE TREATMENT SERVICES
| Attachment B Section XX. D., 1., r. |
| The Respondent shall describe its implementation plans for the required (and optionally, additional) evidence-based and/or promising practices for substance abuse treatment services. The Respondent shall provide all the pertinent staffing details for the provision of these services and must explain how these services will meet the requirements outlined in rule 63N-1, F.A.C. The description of the proposed services must include specific details and concrete examples of how the service components (e.g., curricula, activities, schedule) will meet the unique needs of the youth. The written response must meet the requirements in all attachments and exceed minimum requirements where required. |
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