RFP_10827_Addendum 1.pdf

REQUEST FOR PROPOSAL (RFP)

ADDENDUM #1

March 14, 2024

RFP Number: 10827

RFP Services: The Department is seeking a twenty-eight (28) bed nonsecure residential program for males appropriate for residential placement, between the ages of fourteen (14) and eighteen (18). Program services are to include innovations in delinquency programming and treatment services, as described in Attachment A, Services Sought, Attachment A-1, Health and Nursing Services, and all additional or relevant Office of Health Services (OHS) Attachments. The Department shall allow for the flexibility of beds, based on the Department’s needs for treatment services.

The program shall be in a Department-owned building located at 10855 SW 84th Street, Miami, Florida, 33173 in DJJ’s South Region or a Respondent-owned/leased building located in the State of Florida.

UNSPSC Code: 93141500, 9314501, 9314502, 9341503, 93141506, 9314507

Subject: This Addendum contains questions received from potential Respondents, and the

Department’s answers to the questions; updates to the Calendar of Events;

Deletes Exhibit 7, and updates the Total Maximum Per Diem Amount.

REFERECENE: Page 2, Table of Contents DELETE: Exhibit 7, Delinquency Interventions and Treatment Sessions Table2

ADD: Reserved

REFERENCE: Pages 30-31, Attachment B., Section IV., A., Calendar of Events UPDATE: See Table Below

DATE TIME ACTION WHERE

Tuesday, February 6, Before or by 5:00

PM EST

Release of solicitation

MyFlorida.com website:

https://vendor.myfloridamarketplace.com/

Wednesday, February

14, 2024

2:00 PM

EST

MANDATORY Site

Visit (for state-owned/leased facility only)

See Section IV., C., 1., below for site visit information.

Tuesday, February

27, 2024

Before or by 5:00

PM EST

Deadline for

Written Questions

Send to

Adrian.Nealy@fldjj.gov

Thursday, March 14, Before or by 5:00

PM EDT

Anticipated date answers to written questions will be posted on the web site.

MyFlorida.com web site https://vendor.myfloridamarketplace.com/

Wednesday, March 27, Before or by 5:00

PM EDT

Deadline for

Respondents to request access to the Bid Library

Send to

Adrian.Nealy@fldjj.gov

See Section VI., C., 1., b. & c., below for Bid Library information.

https://vendor.myfloridamarketplace.com/ mailto:Adrian.Nealy@fldjj.gov https://vendor.myfloridamarketplace.com/ mailto:Adrian.Nealy@fldjj.gov

DATE TIME ACTION WHERE

March 28, Before or by 5:00

PM EDT

Deadline for

Submission of

Intent to Submit a

Response

(Attachment N)

Submit to the Bid Library.

Tuesday

April 4, Before or by 2:00

PM EDT

Proposals Due and

Opened -

Conference Call

Telephone 1-888-585-9008 and enter code 901-262-928# when directed.

Thursday

April 18, Friday, April

19, 2024

10:00 AM

EDT

Evaluation Team

Briefing

Conference Call

(This meeting is open for public attendance via telephone)

Telephone 1-888-585-9008 and enter code 901-

262-928#

A recording of the Conference Call will be available at:

http://www.djj.state.fl.us/partners/contracting/confer ence-calls within 48 hours of the Briefing being concluded, excluding weekends and holidays.

Monday, May 6, 2024

9:00 AM

EDT

Evaluation Team

Debriefing

Conference Call

(This meeting is open for public attendance via telephone)

Telephone 1-888-585-9008 and enter code 901-

262-928#

A recording of the Conference Call will be available at:

http://www.djj.state.fl.us/partners/contracting/confer ence-calls within 48 hours of the Debriefing being concluded, excluding weekends and holidays.

Tuesday, July 9, 2024

Before or by 5:00

PM EDT

Anticipated date of

Notice of Intended

Award

MyFlorida.com web site https://vendor.myfloridamarketplace.com/

Friday, November

15, 2024

Wednesday, October 2, Anticipated

Contract Start

Date http://www.djj.state.fl.us/partners/contracting/conference-calls http://www.djj.state.fl.us/partners/contracting/conference-calls https://vendor.myfloridamarketplace.com/

REFERENCE: Page 36, Attachment B, Section XIV., Total Maximum Per Diem Amount UPDATE: See Table Below.

Return of this Addendum is not mandatory; however, the Respondent is responsible for its contents and is requested to sign and submit this Addendum with its response to the RFP. Protests must be filed with the General Counsel’s Office, Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, within the time prescribed in section 120.57(3), Florida Statutes (F.S.), and chapter 28-110, Florida Administrative Code (F.A.C.). Notices delivered by hand delivery or delivery service shall be to the Agency Clerk, Office of the General Counsel, Florida Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, with a copy to the Department’s Procurement Manager responsible for this solicitation. Failure to file a protest within the time prescribed in section 120.57 (3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond, shall constitute a waiver of proceedings under chapter 120, F.S. Written notices, formal requests and proceedings must conform to the requirements set forth in chapter 28-110, F.A.C.

Any person who files an action protesting a decision or intended decision pertaining to contracts administered by the department or agency pursuant to section 120.57(3), F.S., shall post with the department or the agency at the time of filing the formal written protest a bond payable to the department or agency in an amount equal to 1 percent (1%) of the estimated contract amount. The estimated contract amount shall be based upon the contract price submitted by the protestor or, if no contract price was submitted, the department or agency shall estimate the contract amount based on factors including, but not limited to, the price of previous or existing contracts for similar commodities or contractual services, the amount appropriated by the Legislature for the contract, or the fair market value of similar commodities or contractual services. The agency shall provide the estimated contract amount to the Respondent within seventy-two (72) hours, excluding Saturdays, Sundays, and state holidays, after the filing of the notice of protest by the Respondent. The estimated contract amount is not subject to protest pursuant to section 120.57(3), F.S. The bond shall be conditioned upon the payment of all costs and charges that are adjudged against the protestor in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding. In lieu of a bond, the department or agency may, in either case, accept a cashier's check, official bank check, or money order in the amount of the bond. If, after completion of the administrative hearing process and any appellate court proceedings, the department or agency prevails, it shall recover all costs and charges which shall be included in the final order or judgment, excluding attorney's fees. This section shall not apply to protests filed by the Office of Supplier Diversity. Upon

Nonsecure – MHOS, SAOS, JSO, and/or BIF

The Department reserves the right to increase the filled bed per diem rate using the following scale. The decision by the Department to increase a Contract will be based on the Contract’s performance (including vacancy of key personnel, length of vacancies, number/type of critical and major deficiencies, recidivism rate, etc.) and is subject to the availability of funds appropriated each year by the Legislature for the Department.

Fiscal Year Filled Per Diem Rate (Per Youth, Per Day)

Unfilled Per Diem Rate (Per Youth, Per Day)

One $266.00 $286.00

$246.00 $266.00

Two $268.00 $288.00

$248.00 $268.00

Three $270.00 $290.00

$250.00 $270.00

Four $272.00 $292.00

$252.00 $272.00

Five $274.00 $294.00

$254.00 274.00

Six through Ten $276.00 $296.00

$256.00 $276.00

The unfilled per diem rate is $246.00 $286.00 for Year One, and then $20.00 less the filled per diem each year noted above.

payment of such costs and charges by the protestor, the bond, cashier's check, official bank check, or money order shall be returned to the protestor. If, after the completion of the administrative hearing process and any appellate court proceedings, the protestor prevails, it shall recover all costs and charges which shall be included in the final order or judgment, excluding attorney's fees.

SIGNED BY: _______________________________________________________________________

NAME: ____________________________________________________________________________

COMPANY: ________________________________________________________________________

TITLE: ____________________________________________________________________________

DATE:_____________________________________________________________________________

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Questions are presented in the exact manner they were received.

Truecore Behavior Solutions, LLC – Received 02/26/2024

Question #1 Can the Department please provide the following attachments in Microsoft Word format?

o Attachment D – Past Performance for Residential Commitment Programs Evaluation

Instructions o Attachment O – Cross Reference Table

Answer #1 Yes. These Attachments will be uploaded to VIP with this addendum.

Question #2 Can the Department please provide the following documents in either Microsoft Word, Microsoft Excel format, or any other editable format?

o Exhibit 3 – Florida Minority Business Enterprise (MBE) Utilization Report o Exhibit 4 – Staffing Qualifications and Educational Requirements Chart o Exhibit 7 – Delinquency Interventions and Treatment Sessions Table

Answer #2 Exhibits 3, and 4 can be found at the following link: https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration. Exhibit 7 is no longer being used. Please complete Exhibit 2, Designation and Request to Change Primary, Intervention, and Treatment Services. Exhibit 2 can be found on the link above and is an editable PDF.

Question #3 Can the Department please provide the names and titles of the evaluation / review team for this Request for Proposal?

Answer #3 Please refer to the Frequently Asked Questions document provided in the solicitation for the list of evaluators.

Question #4 The current per diem bed rate for Miami Youth Academy is $285.84 (filled) and $275.84 (unfilled). This rate was implemented in order to raise the hourly wages of direct care staff to at least $19.00 per hour as well as to increase starting salaries being provided to mental health and medical staff. The proposal bed rate for this Request for Proposal (RFP) for Fiscal Year One is $266.00 (filled) and $246.00 (unfilled), with rates topping out at $276.00 (filled) and $256.00 (unfilled) during Fiscal Years Six – Ten, respectively. Even at the maximum filled rate proposed by the Department during the last five (5) years of the contract ($276.00), this rate is still $9.84 below (per youth, per day) the rate currently being provided to the program. Even at the current per diem rate, it is challenging to meet the salary mandates implemented by the Department for direct care, mental health, and medical staff. The new requirements listed in RFP #10827 (i.e., Career and Technical Education services) will necessitate the implementation of new full-time equivalent (FTE) positions to meet the conditions of the proposal. As such, would the Department be open to increasing the per diem bed rate to ensure a provider is able to meet all staffing and youth requirements identified in the proposal?

Answer #4 By way of this addendum, the filled per diem rate is being changed to $286.00 in Year 1, up to $296.00 during Fiscal Years Six-Ten. The unfilled rate is $266.00 in Year 1.

Question #5 In the Calendar of Events listed in the Request for Proposal (RFP), it lists the anticipated start date of the new contract as November 15, 2024. In addition, the RFP document talks about the provider collaborating with the local school district. With the Florida Scholars Academy scheduled to be implemented prior to the start of the new contract, who would be responsible for education services?

Answer #5 1. The Respondent will be required to comply with the Florida Scholar’s Academy requirements.

2. Internet and Bandwidth Requirements The Respondent is required to cooperate with the Department to ensure the internet capabilities stated here are met:

https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration

a. Programs with up to fifteen (15) devices for education services need a minimum of 8 Megabits per second (Mbps) of bandwidth.

b. All other programs with more than fifteen (15) devices for education services will need twenty (20) Mbps of bandwidth.

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