RFP_101 W Main Workforce Housing Infrastructure.pdf

REQUEST FOR PROPOSAL (RFP)

101 W Main Workforce Housing Infrastructure Construction Manager/General Contractor (CMGC)

Release Date: June 23, 2025 Submittal Deadline: August 8, 2025 at 5:00pm

Public Works Town of Frisco

102 School Road Frisco, CO 80443

TABLE OF CONTENTS

1. Invitation

2. Background

3. Scope of Work

4. Schedule

5. Instructions

6. Proposal Requirements

6.1 Cover Letter

6.2 Organizational Information

6.3 Qualifications and References

6.4 Project Manager and Personnel

6.5 Project Approach

6.6 Fee Schedule

6.7 Project Schedule

7. Questions and Answers

8. Evaluation Criteria

9. Selection Process

10. Attachments

1. Invitation

The Town of Frisco (hereinafter referred to as “Town”) is seeking proposals from firms (hereinafter referred to as “Contractor”) to provide construction management and general contractor services for the construction of roadway, utility, and site infrastructure work associated with a workforce housing development project at 101 W Main Street in Frisco, CO.

2. Background

The Town of Frisco is located in Summit County near Interstate 70 and Highway 9. The Town has approximately 3,000 year-round residents, 467 business license holders, and approximately four million visitors per year.

Workforce housing is a priority of the Town of Frisco and the Town’s Strategic Plan lists a goal of providing diverse housing by offering a variety of housing types to support the workforce and residents. The Town is developing the property at 101 W Main Street for the purpose of workforce housing.

In 2023, the Town of Frisco executed a development agreement with the NHP Foundation, a not-for-profit real estate organization, to develop approximately 54 multi-family rental units on the property. In 2024, the development agreement was amended.

Recently, the Town received two grants from the Colorado Department of Local Affairs (DOLA) to help fund the project. The grant programs included the DOLA More Housing Now (MHN) and Strong Communities programs. Additionally, the Frisco Sanitation District received a DOLA MHN grant for a portion of the work.

The grants cover portions of the infrastructure and site work, but do not include the vertical construction of the structure. As a condition of the grant, all work covered by the Town grants are required to be bid and contracted directly with the Town. The work covered by the Frisco Sanitation grant is being bid by the Town (included in this RFP) but will be contracted with the Frisco Sanitation District.

The project design is at schematic design level (30%). The design is scheduled to progress to construction documents over the next six months and construction is scheduled to begin in spring 2026.

3. Scope of Work

The Town is seeking a qualified and experienced contractor to provide construction management and general contractor services. The Scope of Work includes the following:

1. Preconstruction Services – Design Review: Contractor shall review the plans and provide any comments, recommendations, and value engineering. Contractor shall work with Town staff, Developer (NHP), and design team to discuss any comments, changes, or recommendations for the design. Contractor shall attend weekly meetings with Town and Developer, provide support for utility relocation/abandonment work with utility agencies, and work to procure construction materials.

2. Preconstruction Services – Coordination with Developer: Contractor shall work with Developer and their consultants/contractors to coordinate work phasing, schedule, and other construction coordination details.

3. Construction: Contractor shall complete the construction management for all work listed in Exhibit A and shown in Exhibit B. Work includes all roadway, infrastructure, and utility portions of the project (no vertical construction). Additional work items include:

a. Coordination between Town, Developer, and Developer’s consultants/contractors throughout project and attendance at weekly meetings. Costs of coordination with Developer shall be included in the unit bid prices.

b. The project grants are a combination of state and federal funding. Contractor shall meet all state and federal requirements of grants and supply all documentation and reporting required of the grants.

4. Schedule

• Advertisement of RFP June 23, 2025

• Questions Due July 28, 2025

• Proposal Deadline August 8, 2025

• Contract Award September 9, 2025

• Begin Construction/Mobilization April 2026

• Final Completion* March 2027

*Grant expiration deadline is scheduled for March 2027 per the grant contract. Final completion and certificate of occupancy of building is not expected to be complete by March 2027. Contractor shall work with Town to determine methods to complete site & landscaping work, to the greatest extent possible, in fall 2026 to maximize grant reimbursement.

5. Instructions One digital copy of the proposal shall be submitted via email to the address below. There is no limit on the number of pages or proposal size, but concise proposals are encouraged. Submittals must be received no later than 5:00 pm on Friday, August 8, 2025.

Email: addisonc@townoffrisco.com

The Town will not accept late proposals. The Town reserves the right to reject any or all proposals or accept what is, in its judgment, the proposal which is in the Town's best interest. The Town further reserves the right, in the best interests of the Town, to waive any technical defects or irregularities in any and all proposals submitted.

During the Request for Proposal selection process, all proposals shall remain confidential. The entire selection process (procurement) file shall be opened to the public (which includes all proposers) after an agreement is approved by the Town, except those items for which confidentiality has been requested in writing by the Proposer, and providing that the Town Attorney has reviewed and determined this to be properly confidential under the State Open Records Act and other relevant statutes and regulations.

This solicitation does not commit the Town of Frisco to award a contract, to pay any costs incurred with the preparation of a proposal, or to procure or contract for services or supplies. The Town of Frisco reserves the right to accept or reject any or all proposals received in response to this request, to negotiate with any qualified source, or cancel in whole or part this proposal process if it mailto:addisonc@townoffrisco.com is in the best interest of the Town to do so. After contract negotiations, prospective consultants may be required to submit revisions to their proposals.

6. Proposal Requirements

6.1 Cover Letter

This letter should identify the proposer’s name, mailing address, email address, telephone number, and contact person. The letter should also identify key staff who will be working on the project, and commit them for the duration of the project, if selected. The letter should also state that the firm has read and understands the requirements of the RFP. This letter must be signed by a duly authorized official of the appropriate firm.

6.2 Organizational Information

Provide a statement of the proposer’s corporate status and background, organization structure, list of owners and principals, history, type of business conducted, and business locations.

6.3 Qualifications and References

List qualifications and ability of the proposer to meet the terms of the RFP. Include at least three examples of projects completed within the past five years that will confirm the proposer’s expertise in providing services listed in this RFP. Any experience with similar mountain towns should be included. Examples must be specific to the key staff identified in section 6.1. Each project shall include the following:

• Client Name

• Address

• Contact Person, Phone Number, and Email

• Project Dates

• Project Description

• Project Budget

6.4 Project Manager and Personnel

List the project manager and other key personnel who will contribute to the project. Describe the qualifications, experience, job title, years of experience, expertise, and availability of the manager and personnel. Additionally, list any subcontractors who will contribute to the project.

6.5 Project Approach

Provide a comprehensive description of the methodology and approach for completing the project scope described above. List milestones, steps, coordination with Developer/vertical contractor, and innovative ideas for the project approach.

6.6 Fee Schedule

Proposer shall complete Exhibit A – Summary of Quantities (Bid Items & Quantities) and submit with proposal. The unit pricing submitted will be used to enter a construction contract (Exhibit C) with the successful proposer.

6.7 Project Schedule

Proposer shall submit a preliminary timeline of dates and schedule for scope of work from beginning to final completion. This schedule should generally follow the milestone dates in Section 4 of this RFP.

7. Questions and Answers

All questions concerning this RFP must be submitted by email to Addison Canino, Capital Project Senior Manager of Town of Frisco, at addisonc@townoffrisco.com by 5:00 pm on August 8, 2025.

Addenda, reports, and responses to questions will be distributed by August 5, 2025. Any written question of a proposer regarding the meaning or interpretation of the RFP, work scope, specifications, etc., must be submitted to the TOWN prior to the above-specified date. All clarifications given to any prospective proposer shall be similarly furnished to all prospective proposers in summary form as an addendum to this RFP if the lack of such information could reasonably be considered prejudicial towards uninformed proposers.

8. Evaluation Criteria

The following is a list of weighted criteria that will be used to evaluate proposals:

Qualifications and References 20% Project Manager and Personnel 15% Project Approach 15% Fee Schedule 50%

9. Selection Process

The Town will select the Proposer it deems best for this project with consideration to price, experience, proposed project methodology, proposed timeline, references, and other materials presented by the firm.

The Town may invite Proposers to participate in interviews with the evaluation committee for the purpose of clarifying, confirming, or obtaining additional information on proposals. If interviews are held, they will be scheduled after the proposal deadline.

10. Attachments

Exhibit A Summary of Quantities (Bid Items & Quantities) Exhibit B Drawings (30% Schematic Design Level) Exhibit C Geotechnical Report Exhibit C Sample Contract mailto:addisonc@townoffrisco.com