RFP 1-8996.docx

REQUEST FOR QUOTATION

City of Toledo One Government Center 640 Jackson Street Toledo, Ohio 43604

Goods and Services

One (1) Crane Truck Purchase Requisition Number 10008996

Issued By Department of Public Service

Date Issued October 9, 2026

Response Submission Date and Time

Tuesday, October 27, 2026 at 1:30 PM EST

Bids will be read at 2:00 PM EST

Submit online through PlanetBids: https://pbsystem.planetbids.com/portal/22576/portal-home

SCOPE AND SPECIFICATIONS

The city of Toledo is accepting bids for one (1) new and unused 23 Ton 100FT Boom truck.

BIDDER TO MARK YES OR NO IN SPACE PROVIDED ON DETAILED SPECIFICATIONS. ALL EXCEPTIONS MUST BE EXPLAINED IN DETAIL ON LAST SHEET OF THIS ITEM. IF ADDITIONAL SHEETS ARE NEEDED, PLEASE COPY ORIGINAL AND ATTACH. FOLLOWING THESE INSTRUCTIONS WILL BE ESSENTIAL FOR BID EVALUATION. FAILURE TO COMPLY WILL CAUSE BID TO BE REJECTED.

Vendor shall also indicate manufacturer/model/year of item bidding;

this can be placed in the comments field of the bid.

The intent of the following technical specifications is to describe the Body listed as item #1.

Body to meet or exceed Design criteria in accordance with current industry and engineering standards applicable and accepted for structural and hydraulic design.

Item #1 to be mounted behind cab of Item #2

These specifications are to be considered the minimum requirements that are acceptable. Any exceptions or deviations from the minimum specifications must be clearly stated in the space provided. If additional space is required you may attach a separate sheet listing all exceptions or deviations and submit it with the completed bid package. Failure to list exceptions or deviations may result in the rejection of the bid.

Item #1 Or approved equal to be installed on Item #2

National 8100D 100 FT 23-ton Boom Truck Crane

Year Make & Model_____________________________

YES____NO____ 29.5' - 100' four section, full power telescopic boom

YES____NO____ Rated Capacity Limiter System: RCL displays boom angle and length, working radius, rated load and total weight being lifted. Includes internal anti-two block wiring

YES____NO____ Boom Elevation: (1) double acting hydraulic lift cylinder with integral holding valve. (-10° to +80°).

YES____NO____ Controls: Dual side stand-up operator's stations, dual electric engine throttle (cable only), horn and engine start/stop.

YES____NO____ Swing: 375° non-continuous rotation with adjustable swing drive.

YES____NO____ Hydraulic System: Open center type consisting of a fixed displacement, three

YES____NO____ Hoist: Planetary "Burst of Speed" winch. Bare drum pull 10,200 lbs., low speed

YES____NO____ Wire Rope: 325’ of 9/16" rotation resistant wire rope. Single line pull 7,700 lbs.

YES____NO____ Headache Ball: Round headache ball with top swivel, 7 ton capacity rating.

YES____NO____ Back up alarm, hour meter in truck cab.

YES____NO____ Outrigger motion alarm, YES____NO____ English owner's manuals (1 paper & 1 USB flash Drive)

YES____NO____ Outrigger monitoring system.

YES____NO____ ISO symbol control knobs.

YES____NO____ Boom, Inner boom Bed, Inner outriggers, Rear stabilizers, Epoxy Primer and Urethane Paint.

YES____NO____ 25-44 ft. Tele boom extension with 19ft. manual pull out to 44ft. Equipped with ears to accommodate all platforms.

YES____NO____ Removable, rear boom carrying rack.

YES____NO____ Torsion resistant sub base for 22' flatbed.

YES____NO____ 22' Super-Duty Wood floor bed.

YES____NO____ Clockwise rotation pump

YES____NO____ Hot shift PTO

YES____NO____ Rear bumper underride protection

YES____NO____ ICC Safety Kit with fire extinguisher

YES____NO____ Electronic engine throttle, remote diesel engine throttle kit

YES____NO____ Single front outrigger for 360° area of operation, 25" vertical stroke

YES____NO____ Oil Cooler; hydraulic, self-contained radiator system with electric fan

YES____NO____ One option control for operation of accessory

YES____NO____ 30” Steel solid wall bulkhead

YES____NO____ Backup Camera

Item #2 Or approved equal

2027 Peterbilt 567 Chassis

Year Make & Model_____________________________

Color_______________________

YES____NO____ Cummins X15 Engine with 450 HP and 1,650 LB/FT of Torque

YES____NO____ Allison 4500 Automatic Transmission

YES____NO____ 20,000 lbs. Front Axle

YES____NO____ 46,000 lbs. Rear Tandem Axle Group

YES____NO____ Aluminum Wheels

YES____NO____ Air Ride Drivers Seat

YES____NO____ 90 Gallon Aluminum Fuel Tank

YES____NO____ Power Windows, Mirrors and Locks

Lead Time for complete unit _________________Days

PERFORMANCE & PAYMENT BOND (may be applicable per TMC 187.28) Every contract involving an expenditure of the amount of forty thousand dollars ($40,000) or more for the performance of work and labor and for the installation of equipment upon any street, highway, bridge, building or other public improvement in which both labor and material are involved, shall be accompanied by a bond in the Ohio statutory form, in an amount not less than the bid price, of the contractor to the City, guaranteeing the performance of the contract according to its provisions and payment of all lawful claims of subcontractors, material suppliers and laborers for work performed or materials furnished in performing the contract, and indemnifying the City against damages suffered by failure to perform the contract. Such bond shall be for the benefit of any subcontractor, material supplier or laborer having a just claim as well as the City.

LOCAL PREFERENCE

The description of and procedure to apply local preference to responsive bids received by the City of Toledo can be found under Toledo Municipal Code section 187.34.

The Toledo Municipal Code can be found by searching for the City of Toledo webpage toledo.oh.gov and clicking the “Government” link, then clicking the “City Code” link.

TARIFFS

Proposers must clearly identify any portion of their pricing that may be subject to fluctuation due to current or future tariffs, duties, or trade restrictions imposed by the United States or other governing bodies.

If any materials, products, or components included in the proposal are subject to tariffs or similar trade measures, the proposer should identify these items and specify the associated cost impact within the pricing section of their proposal. The awarded contractor shall not adjust pricing after contract execution unless such adjustment is directly attributable to a documented and material change in tariff costs that could not have been reasonably anticipated at the time of the proposal.

Any request for price adjustment due to tariff changes must include detailed supporting documentation and will be subject to review and approval by the City.

REVIEW AND SELECTION CRITERIA

This bid is evaluated and selected based on “lowest and best” offer. The following factors determine “lowest and best:” bid price, past work/experience with the City of Toledo, local preference, if applicable.

QUESTIONS

All questions regarding the plans and specifications must be in writing submitted through the PlanetBids website Q&A tab. The City’s responses will be posted through PlanetBids.

BID SUBMISSION

Bids for this project will be accepted via e-bid though the City of Toledo’s PlanetBids portal. Bid submittals or other transmissions of information have not been completed until an email confirmation of the transmission has been issued by PlanetBids. Bid prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted.

In order to be awarded a contract, the City requires all of the following documents must be submitted with each bid your company submits in 2026 in PlanetBids:

· Project Paperwork*

· Line Items – will auto-populate with e-bid

· Bid Guaranty (bid bond or certified check / cashier’s check on a solvent bank) – see instructions below

· Signed Contract by the Vendor* *Located on “Documents” tab in PlanetBids

Bid Guaranty requirements are located on the “Bid Information” tab on PlanetBids. The bid guaranty shall be in the form of a cashier’s check/official check on a solvent bank or a bid bond. If using a check as the bid guaranty, the check must be scanned and uploaded with your bid. In addition, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. No Company / No Personal checks will be accepted. Checks shall be made payable to “City of Toledo.” If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09)

City of Toledo Division of Purchases and Supplies One Government Center, Suite 2000 640 Jackson Street Toledo, OH 43604

Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.

City Paperwork:

· Vendor Registration Form, if your company is new to doing business with the city

· Business Tax Registration Form, if your company is new to doing business with the city

· Child Support Affidavit, notarized

· Vendor Utility

Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.

Annual Paperwork:

· W-9

· Insurance Certificate, naming the City of Toledo as an additional insurer – requirements available on the “Documents” tab of PlanetBids

· EEO Compliance

· Debarment Certification

· Living Wage Affidavit, updated no later than February 1st

· Bureau of Worker’s Compensation Certificate

BID OPENING MEETING

Bids will be open at 2 PM EST on the due date of this bid via Zoom Meeting at:

https://link.edgepilot.com/s/72026a0a/vScHndadGUqgTn8jHzPYJQ?u=https://toledo-oh-gov.zoom.us/j/96570601158

This meeting is available to all interested parties. Preliminary Bid results will be available within one day on the PlanetBids website after bid opening. Bid results will be published to the PlanetBids website once awarded.

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