Paperwork Schedule.pdf
PDF 146 KB Posted
- Attached to
- Purchase One (1) Crane Truck
- Solicitation number
- 147140
- Issued by
- Lucas County, Ohio
About this file
This is a Paperwork Schedule document issued by the City of Toledo, Ohio, outlining a streamlined approach to collecting bidder documentation for contracts beginning March 13, 2026. The new system categorizes required submissions into three levels: City Paperwork (submitted once for new vendors and covering items such as Vendor Registration Form, Business Tax Registration Form, and notarized Child Support Affidavit), Annual Paperwork (submitted once per calendar year including W-9, Certificate of Insurance, Workers' Compensation Certificate, EEO Compliance documentation, Debarment Certification, and Living Wage Affidavit), and Project Paperwork (submitted with each individual bid and including Primary/Subcontractor Agreement Certificate, Acknowledgement & Acceptance of Terms & Conditions, Living Wage Contract Addendum, and Best Bid Criteria if applicable). For example, a company submitting its initial bid on March 13, 2026, must submit all three categories of documentation; subsequent bids in 2026 require only Project Paperwork submission.
The schedule applies to all City of Toledo contracts advertised on or after March 13, 2026, and places responsibility on vendors to notify the city of any information changes and update documentation accordingly. Annual paperwork must be renewed through expiration dates and then submitted annually, with the Living Wage Affidavit requiring update by February 1st each year. This streamlined approach reduces administrative burden on repeat bidders while ensuring the city maintains current compliance documentation throughout the contract period. Questions regarding paperwork submission should be directed to pursupplies@toledo.oh.gov.
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Text version
The City of Toledo is excited to announce a new streamlined approach to collecting paperwork from bidders in 2026!
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.
City Paperwork
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.
Annual Paperwork
• W-9
• Certificate of Insurance, through expiration and then annually
• Workers’ Compensation Certificate, through expiration and then annually
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
Beginning with bids advertised on or after March 13, 2026, the following documents must be submitted with each bid your company submits in 2026.
Project Paperwork
• Primary/Subcontractor Agreement Certificate
• Acknowledgement & Acceptance of Terms & Conditions
• Living Wage Contract Addendum
• Best Bid Criteria, if applicable
Example for 2026:
If a company submits its first bid in March 13, 2026, it will be required to include City Paperwork, Annual Paperwork, and Project Paperwork. For any subsequent bids submitted after the initial bid, the company will only need to submit the required Project Paperwork.
For questions regarding the submission of paperwork, please email pursupplies@toledo.oh.gov mailto:purspplies@toledo.oh.gov
File details come from the government source that posted it. Updated .