RFP 07.30.2025 Guideway Inspection and Maintenance Final with price.pdf

REQUEST FOR PROPOSALS

GUIDEWAY SURVEY, INSPECTION, MAINTENANCE

AND REPAIR SERVICES

RFP 07.30.2025

PROPOSALS DUE: Thursday, August 28, 2025

Detroit Transportation Corporation

Guardian Building, 500 Griswold, Suite 2900, Detroit, MI 48226

Inquiries: www.bidnetdirect.com//detroit-transportation-corporation

INTRODUCTION AND DTC CONTACT INFORMATION

This Request for Proposals (RFP) is issued by the Detroit Transportation Corporation (DTC), located at the

Guardian Building, 500 Griswold, Suite 2900, Detroit, Michigan 48226. DTC is a quasi-public Corporation, which is responsible for the operation and maintenance of the Detroit People Mover (DPM). The Detroit People

Mover (DPM) is a fully automated transit system serving the downtown Detroit core. The system consists of a

2.9-mile single-lane elevated concrete guide way loop, twelve (12) rail cars, thirteen (13) passenger stations, and the Maintenance and Control Facility (MCF).

Request For Proposals (RFP) Title: GUIDEWAY INSPECTION AND MAINTENANCE

RFP Control Number: 07.30.2025

Date Advertised: Wednesday, July 30th, 2025

Date Issued: Wednesday, July 30th , 2025 at 5:00 PM Eastern Time

Mandatory Walk Thru Date: Wednesday, August 6th ,2025 at 1:00 PM Eastern Time

Questions Due: Thursday, August 12th, 2025, by 5:00 PM Eastern Time

Due Date and Time: Thursday, August 28th, 2025, by 5:00 PM Eastern Time

Purchasing / Procurement Division: Gwen Wallace

E-mail Address: gwallace@thepeoplemover.com

Tele Number: (313) 949-9128

Project Manager: Curt Knudsen https://linkprotect.cudasvc.com/url?a=http%3a%2f%2fwww.bidnetdirect.com%2fdetroit-transportation-corporation&c=E,1,zUIG1HoK9E9l6FPQiLvXskqnIYHmqCX-1Y1lEoKz9-1ZlgbdjOadVG7YNwGNmx8wTcatgvTJZVovcUrgxqVuLFrr6Y1EB7E66wyQTcxZoz4bLw,,&typo=1 mailto:gwallace@thepeoplemover.com

How This Document Is Structured

Section Contents

100 Instructions to Bidders/Proposers. Compliance with these is integral to submitting a successful proposal.

200 Project Overview and Statement of Work, Price Page and Evaluation Criteria

300 Terms and conditions that will be part of the contract issued to the successful vendor. DTC is funded in part by the U. S. Department of

Transportation’s Federal Transit Administration. Very little of the terms and conditions can be changed. Do not submit a proposal if you are unable to live with the terms and conditions contained in

Section 300.

400 Federal Transit Administration Clauses (if applicable)

500 Contractor Certifications

600 Solicitation Statistics Form

700 Work Authorization Permit (WAP) (if applicable)

800 DTC Contract Agreement Terms (Sample)

TechSpec

Attached 500 Technical Specifications for Guideway Survey, Inspection, Maintenance and Repair Services

REQUEST FOR PROPOSALS

GUIDEWAY SURVEY, INSPECTION, MAINTENANCE AND REPAIR SERVICES

PROJECT 07.30.2025

NAICS Code: 237310

DTC seeks Proposals from qualified firms to provide Guideway Survey, Inspection, Maintenance and Repair Services.

Proposals must be received by the Detroit Transportation Corporation, Purchasing Office via Bidnet/MITN electronically only on or before 5:00 p.m. (EST), August 28th (Thursday), 2025. THERE WILL BE NO PUBLIC

OPENING OF THE PROPOSALS.

Proposals are to be submitted in accordance with the DTC Request for Proposals (RFP) TBD. No proposal, once submitted, may be withdrawn for 180 days after the due date.

DTC reserves the right to postpone, accept or reject any or all proposals, in whole or in part, for sound, documentable, business reasons, subject to the rules and regulations set forth by the DTC, the State of

Michigan and the United States Department of Transportation. The successful bidder will be required to comply with applicable federal, state and local laws and regulations. Firms or individuals whose names ear on the U.S. Comptroller General’s list of ineligible contractors will not be considered. DTC affirmatively assures that no bidder will be discriminated against based on race, color, sex, age, disability, religion, ancestry, marital status, national origin, place of birth, or sexual orientation.

The DTC is on an aggressive schedule for this procurement; therefore, written questions related to this project must be received via Bidnet/MITN no later than 5:00 p.m. (EST), August 12th (Wednesday).

SECTION 100

INSTRUCTIONS TO PROPOSERS

101 Purpose

DTC seeks Proposals from qualified firms to provide Guideway Inspection and Maintenance Services. This proposal will include a base bid for two (2) inspection and repair cycles in 2025 and another in 2027 with one (1) optional follow-on inspection and repair cycle in 2029..

The requirements for the submittal and content of Bids/Proposals, the timetable for this procurement, performance requirements, and contract terms are detailed in this Request for Bids/Proposals.

102 Due Date and Location

Bids/Proposals are due to DTC via Bidnet/MITN by: 5 pm (EST) Friday, August 28th, 2025.

1. Bids/Proposals received after that date and time will not be accepted.

2. Bidder/Proposer bears total responsibility for ensuring its Bid/Proposal is complete and uploaded on time.

3. Bids/Proposals submitted by fax or email will not be considered.

4. Bidder/Proposer should comply with each and every requirement of this RFP to be considered responsive.

103 Schedule

The following schedule will be followed for this procurement:

Wednesday, July 30th , 2025

Issuance of RFP

Wednesday August 6th , 2025

Mandatory Walk Thru at 1:00pm (EST) at 1250 Park Place, Detroit, MI 48226. RSVP email gwallace@thepeoplemover.com

Thursday, August 12th, 2025

Deadline for questions/requests for approved equals. – 5:00 pm (EST)

Thursday, August 28th, 2025

Bids/Proposals Due and must be uploaded on bidnet by 5:00pm www.bidnetdirect.com//detroit-transportation-corporation

104 Length of Time Bids/Proposals Shall be good

Bids/Proposals shall be good for 180 days after the due date. This 180-day period - plus the schedule for the project - will be automatically extended by the amount of time required for DTC and, where applicable, the

Federal Transit Administration to process any Single Bid/Proposal.

105 Number of Copies and Delivery

One (1) original uploaded into MITN/Bidnet, www.bidnetdirect.com//detroit-transportation-corporation

Complete contact information must be provided to DTC when the documents are requested. DTC will keep a list of those persons and companies who have received RFP Documents (the RFP List). The RFP List will be used to issue any Addenda or updated information relative to the RFP and/or Project requirements.

No RFP will be accepted via mail or email.

Note: it is the sole responsibility of Bidder/Proposer to determine if Addenda are issued and what, if any, part of each is of interest to Bidder/Proposer.

http://www.bidnetdirect.com/detroit-transportation-corporation https://linkprotect.cudasvc.com/url?a=http%3a%2f%2fwww.bidnetdirect.com%2fdetroit-transportation-corporation&c=E,1,zUIG1HoK9E9l6FPQiLvXskqnIYHmqCX-1Y1lEoKz9-1ZlgbdjOadVG7YNwGNmx8wTcatgvTJZVovcUrgxqVuLFrr6Y1EB7E66wyQTcxZoz4bLw,,&typo=1

106 Bid/Proposal Guarantee

If this box [ ] is checked, Bidder/Proposer shall supply a Bid/Proposal Guarantee in the form of a Bid/Proposal bond, a certified or cashier’s check, or an irrevocable letter-of-credit on a solvent bank in an amount of $50.

If this box [ ] is checked, or if the project involves construction or facility improvement contracts or subcontracts exceeding $50,000, Bidder/Proposer shall supply a Bid/Proposal Guarantee in the form of a

Bid/Proposal bond, a certified or cashier’s check, or an irrevocable letter-of-credit on a solvent bank in an amount equivalent to five (5%) percent of the Bid/Proposal price.

The Bid/Proposal Guarantee shall consist of a firm commitment accompanying a Bid/Proposal as assurance that the Bidder/Proposer will, upon DTC’s acceptance of its Bid/Proposal, execute such contractual documents as may be required within the time specified. The Bid/Proposal Guarantee shall be made in favor of DTC.

Bid/Proposal bonds must be issued by a fully qualified surety company acceptable to DTC and listed as a company currently authorized under 31 CFR, Part 223 as possessing a Certificate of Authority as described thereunder.

In submitting any Bid/Proposal, it is understood and agreed by Bidder/Proposer that the right is reserved by

DTC to reject any and all Bids/Proposals, or part of any Bid/Proposal, for sound, documentable, business reasons, and it is agreed that the Bid/Proposal may not be withdrawn for a period of 180 days subsequent to the opening of Bids/Proposals, without the written consent of DTC. It is also understood and agreed that if the undersigned Bid/Proposal should withdraw any part or all of its Bid within 180 days after the bid opening without the written consent of DTC, shall refuse or be unable to enter into the contract, or refuse or be unable to furnish adequate and acceptable Performance Bonds and Labor and Material Payments Bonds, or refuse or be unable to furnish adequate and acceptable insurance, it shall forfeit its Bid/Proposal security to the extent of DTC’s damages occasioned by such withdrawal, or refusal, or inability to enter into an agreement, or provide adequate security therefor. It is further understood and agreed that to the extent the defaulting

Bidder’s/Proposer's Bid/Proposal Guarantee shall prove inadequate to fully recompense DTC for the damages occasioned by default, then the Bidder/Proposer agrees to indemnify DTC and pay over to DTC the difference between the bid security and DTC’s total damages, so as to make DTC whole.

107 Disposition of Proposal Guarantee

If the Bid/Proposal is accepted, the Bid/Proposal Guarantee will be returned as provided in this Section.

For RFPs:

The Proposal Guarantee will be returned once it is determined that the proposal is out of the competitive range and is no longer under consideration, or at the end of 180 days, whichever comes first.

Performance Bonds and Labor and Material Payments Bonds

If this box [ ] is checked, or if the project involves construction or facility improvement contracts or subcontracts exceeding $50,000, a Performance Bond from a bonding company licensed to do business in

Michigan or a certified check, bond, cashier’s check or an irrevocable letter-of-credit, in an amount equal to

50% of the value of any contract awarded as a result of this IFB/RFP shall be posted by the successful

Bidder/Proposer with DTC prior to Notice to Proceed. This bond will be forfeited by Bidder/Proposer as partial or complete settlement of damages, as determined by DTC, should Bidder/Proposer fail to perform as contracted for.

If this box [ ] is checked, or if the project involves construction or facility improvement contracts or subcontracts exceeding $50,000, a Labor and Material Payments Bond from a bonding company licensed to do business in Michigan or a certified check, bond, cashier’s check or an irrevocable letter-of-credit, in an amount equal to 50% of the value of any contract awarded as a result of this IFB/RFP shall be posted by the successful Bidder/Proposer with DTC prior to Notice to Proceed.

The bonds may be issued by a surety company on its standard form and must be provided to DTC within twenty-one (21) days of notice that it is required.

The bonds must be written by a company authorized to write bonds in the State of Michigan and must be listed in the latest edition of U.S. Treasury Circular 570 or having a rating by A.M. Best of B+ or better, and must show sufficient bonding capacity to bond the performance required under this contract. The bonds must meet the approval of DTC's Legal Counsel.

If the contract involves the purchase of goods, then the performance bond will be returned to the manufacturer within thirty (30) days of DTC's acceptance of the goods.

108 Insurance

The successful Bidder/Proposer shall maintain throughout this assignment the following insurance coverages:

POLICY TYPE AMOUNT NOT LESS THAN

Worker’s Compensation

Employer’s Liability

Full Statutory Limits

$1,000,000.00 each accident

$1,000,000.00 each disease

$1,000,000.00 each person

Commercial General Liability $1,000,000.00 each occurrence

$2,000,000.00 Personal & Advertising Injury

$1,000,000.00 Fire and Legal Liability

$10,000.00 Medical Payment

$1,000,000.00 General Aggregate

Excess / Umbrella Liability Insurance over

Employer’s Liability, Commercial General Liability, and Auto Liability

$5,000,000.00 each occurrence

$5,000,000.00 aggregate where applicable

Comprehensive Auto Liability Combined single limit (covering all owned, hired and non- owned vehicles with property damage each personal and property protection insurance including residual liability insurance under Michigan No Fault

Insurance Law)

$1,000,000.00

If the contract involves activities covered under the following policy types, the successful Bidder/Proposer shall maintain the following additional coverage minimums:

Contractor must purchase and maintain, and will cause its subcontractors to purchase and maintain, such insurance as will protect it, DTC, the City of Detroit and their employees, agents, officers, directors, successors and assigns. All policies of insurance will name DTC and the City of Detroit as additional insureds. Contractor must require each subcontractor or consultant hired on the project to maintain adequate insurance for its job and name DTC and the City of Detroit as additional insureds. The policies must contain an agreement by the insurer that such policies will not be canceled or materially changes without at least thirty (30) days’ prior written notice to the DTC. Certificates of insurance must be submitted to DTC no later than ten (10) working days after notification of recommendation of award.

109 Minimum Specifications

The specifications contained in this RFP are the minimum specifications needed to meet DTC's needs.

110 Request for Clarification/Approved Equal (RFAE)

All requests for clarification of these specifications and for an approved equal must be received via

Bidnet/MITN no later than 5:00 p.m. (EST), August 12th (Tuesday).

Please note the items specified herein were selected through product comparisons and evaluation. Proposed alternates must match dimensions, finishes, performance and design features of the products specified herein.

Catalogs, product information and/or specifications must accompany all RFAEs.

Bidders/Proposers whose product or service exceeds the minimum specifications herein need not submit an

RFAE. Such Bidders/Proposers may be required to prove they exceed these minimum specifications before being awarded a contract.

The RFP Documents cannot be modified, except in writing. Verbal modifications are void and ineffective. Any changes by DTC to the RFP Documents, the Project, the Proposal submission deadline, or the Proposal opening date will be communicated via written Addendum, using the contact information on the RFP List.

111 Pre-Bid/Proposal Conference/Facility Tour

There will be a pre-Bid/Proposal conference and site visit for this solicitation as indicated in this RFP. If a conference meeting is conducted, attendance is HIGHLY RECOMMENDED. Regardless of whether a conference or tour is conducted, before submitting a Proposal, each Proposer must review the of the proposed work to arrive at a clear understanding of the conditions under which the work is to be done. The proposer will be held to have reviewed the specifications, and to have satisfied itself as to all conditions affecting the execution of the work. No allowance or extra compensation concerning any matter or thing about which the Proposer might have fully informed itself, will be allowed.

112 Presentations

DTC may ask Proposer to explain elements of its Proposal.

113 Inquiries

All questions pertaining to this RFP should be directed to Gwen Wallace, Procurement Specialist, at gwallace@thepeoplemover.com. Questions and answers will be posted in MITN/Bidnet by August 12, 2025.

DTC will respond to questions and inquires within 5 business days.

mailto:gwallace@thepeoplemover.com

114 Clarifications, Approved Equals, Supplements

Clarifications, approved Equals and other supplements to this RFP may be issued to modify, change or clarify one or more points in MITN/Bidnet. All parties who request the RFP must be registered in MITN/Bidnet.

Bidders/Proposers are reminded to read and adhere to such supplements as compliance with them is integral to having the Bid/Proposal reviewed. Supplements will also be posted in MITN/Bidnet.

115 Form of Bid/Proposal

All forms must be filled in, signed and otherwise executed as indicated and all pages of the RFP and additional required documents must be uploaded on bidnet. Failure to do so can result in the Proposal being declared

"unresponsive".

Unless otherwise specified in this RFP, only the forms prescribed in Section 500 shall be included with the

Bid/Proposal. Additional material is not required and will not be reviewed.

115.1 Explanations (Written and/or Oral)

Should a Proposer find a discrepancy in or omissions from these specifications or should he/she be in doubt as to their meaning, he/she shall at once make inquiry of DTC.

115.2 Alternate Proposals

Alternate proposals may be submitted by the Proposer - at his/her discretion and risk - to achieve the essential purpose and intent of these specifications at a lower cost, without increasing DTC's risk or exposure. Such alternate proposals must be clearly identified and prominently labeled as such. DTC is not obligated to accept or review any alternate proposal.

115.3 Withdrawal of Proposal

No Proposal will be allowed to be withdrawn for a period of 180 days after it has been opened by DTC. The length of time Proposals shall be good - plus the schedule for the project - will be automatically extended by the amount of time required for DTC and, where applicable, the Federal Transit Administration to process any

Single Proposal.

115.4 Consideration of Proposal

For RFPs Only, no information will be released about any Proposer or Proposal until a contract award is made, and only by written request to DTC’s General Manager.

115.5 Rejection or Acceptance of Proposal

DTC reserves the right to accept or reject any or all Proposals, and any parts of any Proposal for sound documentable business reasons. In awarding a contract, DTC reserves the right to consider all elements entering into the question of determining the responsibility of the Proposer. Any Proposal which is incomplete, conditional, obscure, or which contains additions not called for, or irregularities of any kind, may be cause for rejection of the Proposal. In case of any discrepancy between the price written in the Proposal and that given in figures for any item, the price in writing will be considered as Proposal.

115.6 Unacceptable Proposals

No Proposal will be accepted or contract awarded to any person, firm, or corporation that is in arrears or is in default to DTC or the City of Detroit upon any debt or contract, or that is a defaulter as surety or otherwise upon any obligation to said DTC or has failed to perform faithfully any previous contract with DTC.

116 Right to Perform Pre-Award Survey

DTC retains the right to review the apparent low proposer’s production schedule and past delivery performance to determine responsibility.

117 Single Bid/Proposal

In the event of a single Proposal response, this solicitation will be automatically converted to a negotiated purchase which shall require Proposer to negotiate a fair and equitable price. DTC retains the right to request certifiable cost analysis data which Proposer must provide. DTC reserves the right to negotiate an adjustment in Proposer's price if warranted by said analysis.

118 Reserved

119 Disadvantaged Business Enterprise Utilization

This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, and Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. DTC's

FY 2024-2026 overall goal for DBE participation is 5%. Use of DBE firms for support functions (e.g. delivery, installation, and training) is one way to achieve this goal.

The successful Bidder must demonstrate its “good faith efforts” to meet DTC’s overall goal. "Good faith efforts" to achieve this participation are defined in Contractor Certifications in Section 500 of this RFP.

Contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of the contract. Contractor shall carry applicable requirements of 49 CFR Part 26 in the award and administration of this DOT-assisted contract. Failure by any contractor to carry out these requirements is a material breach of contract, which may result in the termination of the contract or such other remedy as DTC deems appropriate.

Each subcontract the contractor signs with a subcontractor must include the assurance in this Section (see 49

CFR 26.13(b)).

Invoicing for DBE firms must be separately identified on prime contractor’s bills.

DBEs must be registered by the Michigan Department of Transportation. The Michigan Unified Certification

Program DBE directory and forms are available at www.michiganucp.org. DTC will accept the DBE certification from other transit properties that comply with DBE federal regulations.

120 Award of Contract

The award will be made to the responsive and responsible offeror who’s Proposal represents the Best Value to DTC, according to the criteria listed in the RFP.

DTC may reject all Proposals for sound, documentable, business reasons. A responsive Proposal is one which complies with the terms, conditions and specifications of this RFP. A responsible Bid/Proposal is one submitted by a company or joint venture possessing the capability and capacities to perform as required by this RFP.

DTC reserves the right to award one, more than one or no contracts as DTC deems to be in its best interests.

If an RFP, DTC further reserves the right to make an award on the basis of an original Proposal(s) without any negotiating with any offeror.

http://www.michiganucp.org/

121 Contractual Terms and Conditions

The terms and conditions of any contract that results between DTC and the successful Proposer are discussed in Section 300.

122 Cost of Preparation

All costs incurred by any Proposer prior to Notice to Proceed will not be reimbursed by DTC.

123 Additional Information, Rejection

Because offers can at times be ambiguous in its solicitation documents, DTC reserves the right to request additional information before making an award. DTC also reserves the right to seek clarification from any offeror about any statement in its Proposal that DTC finds ambiguous. DTC may undertake such investigations as it deems necessary to determine the ability of each Bidder to perform the work, and the Proposer shall furnish to DTC all such information and data as DTC may request for this purpose.

DTC may require the Proposer to submit any of the following information before the submission deadline, or as a condition to entering into any contract: (1) Proposer’s performance record; (2) the address and description of the Proposer’s permanent place of business; (3) an itemized list of the Proposer’s equipment;

(4) description of any project which the Proposer has constructed in a satisfactory manner; (5) Proposer’s financial statement; (6) a breakdown of the Proposal submitted, including a listing of the subcontractor's names for each service proposed to be used for this project; (7) such additional information as will satisfy DTC that the Proposer is adequately prepared to fulfill the contract.

DTC reserves the right to reject any Proposer if the evidence submitted by, or investigation of, such

Bidder/Proposer fails to satisfy DTC that such Proposer is properly qualified to carry out the obligations of the contract and to complete the work contemplated in this RFP.

DTC reserves the right to reject any and all Proposals without prior notice; to waive informalities and technicalities; to extend deadlines without notice; to negotiate directly with only those respondents deemed to be qualified according to the criteria in this RFP; and to enter into one, more than one, or no contracts as it shall deem to be in its best interests, and to award to other than the lowest price proposals.

Proposals will not be considered if the bid bond is not submitted with the proposal and the Buy America certification is not completed and submitted with the bid/proposal.

124 Terminology

The terms “proposal" and "proposer"; "Request for Proposals" and "RFP"; are used interchangeably throughout this RFP, unless expressly designated as "RFP only". Similarly, the terms "DTC", "buyer", "purchaser" and "Corporation" are used interchangeably. All terms, including "his" and "his/her", are used in a gender-neutral manner.

125 Late Bids/Proposals

Late bids/proposals will not be accepted.

126 Protests

It is the policy of DTC to prepare specifications that are not discriminatory in nature. All solicitations are to be open and free to all competing vendors whereby all have a reasonable chance to be successful and awarded a contract.

If a vendor feels that a particular solicitation is unfair for whatever reasons, the following procedure must be followed to register a proper protest and said procedure shall be a part of all solicitations:

STEP 1 Protest must be made in writing and addressed to the General Manager no later than (1) three (3) days before the scheduled Proposal due date, (2) three (3) days after the

Bid/Proposal opening, or (3) three (3) days after contract award, as applicable. Such protest must cite what the solicitation was for, and for what reason the protest is lodged.

STEP 2 The General Manager shall make all reasonable attempts to resolve the protest prior to the

Bid/Proposal opening or award of a contract, as applicable, and reserves the right to reschedule the same if, at her discretion, deemed necessary. The General Manager must make a decision no later than ten (5) working days from the date the protest is lodged.

STEP 3 If the protest is not satisfactorily resolved at Step 2, the person or firm making the protest may request a hearing with its legal counsel and DTC, with DTC's legal counsel serving as arbitrator on the matter. Request for such a hearing must be made within 15 working days of the original date the protest was filed.

The decision at Step 3 shall be final and binding on all parties. If the vendor believes that DTC did not follow the above process, he/she may appeal to the Federal Transit Administration as follows:

Office of Program Management

Federal Transit Administration

Suite 320

200 West Adams Street

Chicago, IL 60606

(312) 353-2789

The Federal Transit Administration will hear appeals only where a local protest procedure does not exist or where the local procedure was not followed.

127 Certifications

Bidders/Proposers shall execute certifications pertaining to:

• Cost Proposal

• Hold Harmless Agreement

• Representations and Certifications

• Exceptions to Terms and Conditions

• Addendum Certification

• Compliance with Federal Affirmative Action Requirement

• Disadvantaged Business Enterprise Certification

• Non-Conflict of Interest Certification

• Name, Legal Status, and Authorizing Signature

• Certification of Procurement Integrity

• Free Competition Bidding Affidavit

• Bid/Proposal Guaranty& Security

• Report A: Equal Employment Opportunity Compliance Report

• Buy America Certification

• Debarment Certification

• Lobbying Certification

• Clean Air and Water Certification

SECTION 200

PROJECT OVERVIEW AND STATEMENT OF WORK

201 Project Overview The Detroit Transportation Corporation (DTC) is seeking proposals for Guideway Survey, Inspection, Maintenance and Repair Services. Elements of the existing Detroit People Mover (DPM) are inspected to assess condition changes relative to precast, post-tensioned, concrete segmental Guideway spans and supporting columns.

Guideway inspections shall be accomplished biennially in accordance with Federal Highway Authority (FHWA) National Bridge Inspection Standards (NBIS) and the contract repairs shall be accomplished in the same season.

The purpose of the DPM Long Term Guideway Structure Survey, Inspection, Maintenance and Repair Program is to ascertain the current structural condition of the Guideway and its components and to provide recommendations for Guideway repairs and the methods to complete the repairs. Guideway inspections shall be accomplished biannually in accordance with Federal Highway Authority (FHWA) National Bridge Inspection Standards (NBIS) and the contract repairs shall be accomplished in the same season. DTC’s program establishes that thirty (30) percent of the beams and columns will be inspected as part of the biennially inspections. Using the data collected from the thirty (30) percent of the elements inspected, an interpolation of the repairs to be made to the entire guideway will be estimated and used to prepare the Repair Contract. The remainder of the biennially guideway inspection will be completed while the Repair Contract work begins.

Proposers may email cknudsen@thepeoplemover.com for samples of 2024 inspection report.

System Description The DTC is a Michigan Public Body Corporate organized and incorporated pursuant to Act No. 7 of the Public Acts of the Extra Session of 1967, as amended.

The purposes for which the DTC is formed are to acquire, own, construct, furnish, equip, complete, operate, improve, enlarge and/or dispose of the Central Automated System (Detroit People Mover or DPM) in downtown Detroit, Michigan.

The greater metro-Detroit, Michigan's population is in excess of 3.5 million people, with significant suburban growth due to its location at the USA-Canada border.

It is a growing tourist area for citizens from Canada and around the world. Detroit is also a major destination with professional sports teams in all US major sports including football, baseball, hockey and basketball.

The DTC People Mover System is located in the downtown area of Detroit, Michigan. The fully automated rail guideway (AG) People Mover System operates over a 2.9-mile long rail transit system infrastructure, serving the Core Business District of Downtown Detroit.

Regular train frequency is normally set at 4-5 minute intervals using four to five train sets generally with a consist of two cars per each train. The 2.9- mile long elevated Guideway is treated as a bridge, subject to periodic structural inspections including crack mapping, evaluation, and stray-current control testing. The Guideway is inspected regularly for physical deterioration, fastening system integrity and rail-to-ground resistance.

The stations in the DPM system include:

• Grand Circus Park Station

• Broadway Station

• Cadillac Center Station

• Greektown Station

• Bricktown Station

• Renaissance Center Station

• Millender Center Station

• Financial District Station

• Water Square Station

• Huntington Place Station

• Fort Cass Station

• Michigan Station

• Times Square Station

The DPM Guideway is completely elevated and can be accessed at any of the thirteen (13) passenger stations, which are spaced at approximately 1/4-mile intervals along the alignment.

Ten (10) of the thirteen (13) stations (Times Square, Huntington Place Center, Water Square Station, Financial District, Millender Center, Renaissance Center, Greektown, Bricktown and Cadillac Square) are integrated into adjacent buildings, and the remaining three free-standing stations (Michigan, Fort/Cass and Broadway) are designed to facilitate direct access from future developments at the platform level if and when that is appropriate. All stations except Grand Circus are 100% accessible to elderly and disabled persons.

The thirteen (13) passenger stations located along the Guideway are equipped with many fire/life/safety features. The DPM system fire/life/safety features include 124 closed circuit-video cameras, a fire alarm notification system, direct station public address (PA) announcement system, blue light stations for immediate communications to the Control Center, telephones, elevators-escalators, platform edge markers, and enhanced station lighting.

The current average passenger ridership is approximately 3,500 riders per day, weekday, and an average of 10,000 riders on weekends. Passengers are primarily employees, vendors and guests of various Downtown businesses and establishments. On weekends the ridership spikes depend upon sports events at Huntington Place and other events in the downtown area. Service to Water Square Station.

Football, baseball, basketball and hockey games solicit a high spike in ridership for limited periods of time to and from the arenas and Greektown Station.

The Maintenance & Control Facility (MCF) is located at 1250 Park Place. This facility houses the System Control Center, DTC Field Operations Section (Transit Officers), Administration, DPM System Maintenance, Stores, and employee parking. The MCF is also the location where the DPM cars and other systems are serviced, maintained, overhauled and stored.

The MCF is secured 24/7, continuously preventing any unauthorized entry. All Employees and Contractors who are authorized to enter DTC premises are issued Photograph, Access Identification Swipe Access Cards to gain entry to the DTC Facility. While DTC Field Operations patrol the MCF facility, all entry doors require keyed entry. Entry doors are also equipped with electronic-alarm indicators monitored by the System Control Center located in the MCF.

Regular service of the DPM System is currently 17 hours per weekday, with shorter hours of service on Saturday, Sunday and Holidays. However, service hours may be extended as required by major event days, event weekends, other Downtown special events, and professional sports games.

DPM System hours of operation are:

6:30 AM - Midnight Monday - Friday 10:00 AM – Midnight Saturday 10:00 AM - 10:00 PM Sunday

Working above the bottom of the Guideway beams is required to be completed during nonrevenue hours with the Guideway locked-out/tagged-out. This allows for an approximate 4 hour working window per weekday night.

The Detroit Transportation Corporation (DTC) has its own uniformed transit security force, which is the Field Operations Department. Within that department, there is a Transit Unit, which is dedicated to the DTC People Mover. DTC has a Safety Department responsible for system safety as well as worker and industrial safety. The federal drug and alcohol program is administered by the DTC Human Resources Department.

DTC operates under regulations from FTA, Department of Homeland Security, and the Michigan Department of Transportation (MDOT).

See attached Technical Specifications 500 Guideway.

• DTC completes the Guideway (bridge) inspection in accordance with MDOT standards and our Guideway Long-Term Maintenance Program (GLTMIP).

• There are 70 expansion joints in various sizes, with almost all of the sizes less than 5 inches wide. The expansion joints extend from the tops of the parapet walls and along the beam deck. This length is 11 feet 3 inches.

• Almost all concrete repair work is “chip and patch” (No formwork needed). In the rare case formwork is needed, extra consideration will apply.

• The DPM LTGMIP has been continuously completed since 2016. The Guideway deck was lasted power-washed and cleaned in 2024.

• There are 70 expansion joints in various sizes, with almost all of the sizes less than 5 inches wide. The expansion joints extend from the tops of the parapet walls and along the beam deck. This length is 11 feet 3 inches.

• please include all cost associated with slurry removal in the bid. Slurry removal is negligible. We encourage all contractors to ride the trains to observe the guideway for verification.

• Almost all concrete repair work is “chip and patch” (No formwork needed). In the rare case formwork is needed, extra consideration will apply.

• The mainline guideway is a 3-mile loop.

• Approximate quantity for the 2029 Surface Sealer Recoating is 260,000 sqft estimate Approximately 25’ of broken conduit total to reconnect at 4 locations.

• The Hydrozo Clear 30M and Pen-Seal 50 Epoxy Sealer products can be substituted by an approved equal.

202 Evaluation Criteria If a proposal has been determined to meet all Qualification Requirements and is not otherwise rejected, it is then evaluated based upon pricing and Evaluation Criteria for determining the competitive range or selection of a proposal for potential award. The criteria are listed in their order of importance. Any and all Deviations, Clarifications, reservations, and additional or contradictory terms included in a proposal that did not result in rejection will be evaluated in this Section according to what evaluation criteria they affect.

The criteria are listed numerically by their order of importance. Proposals which deviate significantly from the specifications may be considered nonresponsive. DTC will establish a project evaluation team consisting of DTC staff and other interested parties to review and evaluate the proposals. Firms whose proposals score in a competitive range may be invited for interviews. DTC may choose to conduct the interviews in-person, by video conference or by phone. The original scoring of nonprice criteria may be modified based on the results of the interview. Note: Price is less important than the other criteria as a whole and award may be to other than the lowest price proposal

A. Qualifications and past experience 35 points Professional qualifications, including specialized experience and technical competence, necessary for satisfactory performance of the required Services as described in the Scope of Services.

B. Timeline 30 points Proposal of timeline (assigned work efficiently and within reasonable time constraints) and the team assigned to

DTC.

C. Price 25 points Proposers must submit a Price Proposal.

D. Past Performance 10 points Demonstrated past experience and performance on contracts for similar work with other Government agencies and private industry with specific emphasis on cost control, quality of work, and compliance with performance schedules.

2.03 Price Pages

The undersigned vendor proposes to perform Guideway Inspection and Maintenance Services in accordance with the specifications contained herein for the price stipulated below in compliance with the Instructions to Proposers, Terms and Conditions, Scope of Work and Technical Specifications.

BASE BID:

2025 Guideway Inspection $ Lump Sum

Survey $ Lump Sum

2025 Maintenance Items (with Defined Intervals in Table E of Section 500 Technical Specifications)

Deck Cleaning (includes deck power-washing plus exterior cleaning of all Non-Schedule M Beams & all Non-Schedule L Columns; approx.

35,000sqft) $ ____________ Lump Sum

Repair Contract (Additional Items from 2025 Guideway Inspection Report):

Construction oversight (based on 4-month duration)

$ ________ Lump Sum

Power washing other beams and columns, as required $ per square foot

Surface Sealer Recoating to any column and beam repairs

$ _______ per square ft

Epoxy Inject Cracks, Reinforced Beams (O-Ribs) $ per linear ft

Epoxy Inject Cracks, All Other Columns and Beams

Replace Expansion Joint w/Emseal Horizontal Color seal

$ per each

Repair concrete spall

$ per square foot

Seal Joint at Column Base

Clean and Coat Bearing Device

General Maintenance, as directed (DTC will provide material) $ per labor hour

2027 Guideway Inspection $ Lump Sum

Survey $ Lump Sum

2027 Maintenance Items (with Defined Intervals in Table E of Section 500 Technical Specifications) Deck cleaning (entire length of Guideway)

$ Lump Sum

Maintenance, Repair Contract (Items from 2027 Guideway Inspection Report):

Construction oversight (based on 4-month duration)

$ Lump Sum

Surface Sealer Recoating, to any column and beam repairs

$ per square ft

Replace Expansion Joint w/Emseal Horizontal Color seal

Repair concrete spall

General Maintenance, As Directed (DTC will provide material) $ per labor hour

OPTION No. 1:

2029 Guideway Inspection $ Lump Sum

Survey $ Lump Sum

2029 Maintenance Items (with Defined Intervals in Table E of Section 500 Technical Specifications) Surface

Sealer Recoating (Schedule L Columns, Schedule M Beams & Ponded areas)

$ Lump Sum

Deck Cleaning (entire length of Guideway plus the interior and exterior of Schedule M Beams, Schedule M Columns & Ponded Areas, approx. 240,000 sqft)

$ Lump Sum

Maintenance, Repair Contract (Items from 2029 Guideway Inspection Report):

Construction oversight (based on 6-month duration)

2029 Repair Contract Items, continued:

Surface Sealer Recoating, All Other Columns and Beams $ per square ft

Replace Expansion Joint w/Emseal Horizontal Colorseal $ per each

Repair broken electrical ducts

Repair concrete spall

General Maintenance, as directed (DTC will provide material)

Vendor Name

Address

City State Zip

Phone

Fax

Email

Website

Name of person authorized to submit this proposal and negotiate with DTC

Signature of person authorized to submit this proposal and negotiate with DTC

Phone

Fax

Cell

Email

SECTION 300

CONTRACT TERMS AND CONDITIONS

The general terms and conditions of the Contract for this procurement are contained in this Section 300. The successful Bidder/Proposer is hereinafter referred to as the “CONTRACTOR.”

301 Independent Contractor

CONTRACTOR, for purpose of this agreement shall be considered an independent contractor who covenants and agrees to perform and deliver for the stated compensation all of the goods and services described under the section of the Contract titled Scope of Work. CONTRACTOR agrees to complete the work in a professional manner using qualified individuals with a high degree of professionalism and to ensure the accuracy and timeliness of the services rendered.

302 Contractor's Obligation

The general obligation of CONTRACTOR shall be to transfer and deliver the goods and services specified in complete accordance with the terms, conditions and specifications of the Contract.

303 Buyer's Obligation

The general obligation of DTC shall be to accept delivery of conforming goods and services and to pay in accordance with the terms, conditions and specifications of the Contract.

304 Contract Period

CONTRACTOR shall commence work upon written receipt of the Notice to Proceed from DTC. The

CONTRACTOR shall complete the work within the time frames set forth in the Scope of Work.

305 Background Checks

CONTRACTOR shall conduct background checks of any or all of contractor’s and subcontractor’s employees for purposes of verifying identity, any criminal activity and ad on any Homeland Security watch lists. CONTRACTOR shall provide the results of said checks to DTC upon request by DTC. To the extent CONTRACTOR’s employees change during the life of the Contract, CONTRACTOR shall supply the name(s) of the new employee(s) plus their background checks to DTC.

306 Performance Bonds and Labor and Material Payments Bonds

If this box [ ] is checked, a Labor and Material Payments Bond from a bonding company licensed to do business in Michigan or a certified check, bond, cashier’s check or an irrevocable letter-of-credit, in an amount equal to

50% of the value of any contract awarded as a result of this RFP shall be posted by CONTRACTOR with DTC prior to Notice to Proceed.

The bonds may be issued by a surety company on its standard form and must be provided to DTC within twenty-one (21) days of notice that it is required.

The bonds must be written by a company authorized to write bonds in the State of Michigan and must be listed in the latest edition of U.S. Treasury Circular 570 or having a rating by A.M. Best of B+ or better, and must show sufficient bonding capacity to bond the performance required under the Contract. The bonds must meet the approval of DTC's Legal Counsel. If the Contract involves the purchase of goods, then the performance bond will be returned to manufacturer within thirty (30) days of DTC's acceptance of the goods.

307 Notice to Proceed

DTC will furnish CONTRACTOR written direction to commence delivery entitled "Notice to Proceed" following receipt by DTC of all required bonds, insurance certificates or such other documentation that CONTRACTOR is required to submit for DTC approval prior to performance under the Contract. DTC shall not be responsible for any costs of any type whatsoever incurred by CONTRACTOR prior to the issuance of the Notice to Proceed. The date of the Notice to Proceed shall be the official date from which all scheduled activities and requirements are computed. DTC retains sole discretion with respect to the timing of the issuance of the Notice to Proceed.

308 Contract Modification

No change or modification of the terms and conditions of the Contract may be made unless:

a. Any proposed change in the Contract must be submitted to DTC for its prior written approval. The

General Manager may at any time, by written order only, make changes within the general scope of the Contract. If any such change causes an increase or decrease in the cost of, or the time required for the performance of any part of the work under the Contract, whether changed or not changed by any such order, an equitable adjustment shall be made in the contract price or completion schedule, or both, and the Contract shall be modified in writing accordingly. Any claim by CONTRACTOR for adjustment under this clause must be asserted within 30 days from the date of receipt by

CONTRACTOR of the notification of change; provided, however, that the General Manager, if she decides that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under the Contract.

b. Any modification made must be in writing and attached to the Contract in the form of an amendment and signed by both parties signifying agreement to the modification.

c. Any Contract modifications, if granted by DTC, will not operate as a release to CONTRACTOR from the covenants and conditions of the Contract outside of the nature of the expressed modification nor shall same be considered as a waiver for any breach of contract damage claim which may be made by DTC.

d. Any modification agreed to by and between DTC and CONTRACTOR must be in compliance with applicable governmental regulations and subject to Federal Transit Administration concurrence, if needed.

309 Subcontract approval

Any subcontract the CONTRACTOR may wish to enter into must be approved by DTC prior to the execution of the subcontract, and all the requirements of these terms and conditions must be included within said subcontracts to gain approval of DTC.

310 Substitution of Subcontractor/Independent Contractor

Any substitution of a subcontractor or independent CONTRACTOR must be furnished in writing to DTC for

DTC’s approval and for the purpose of determining and maintaining the intent of DTC's Disadvantaged

Business Enterprise goals.

311 Disadvantaged Business Enterprise

The Federal Transit Administration Contract Clauses set forth in Section 400 are incorporated by reference.

312 Equal Employment Opportunity

CONTRACTOR shall comply with and have each of its subcontractors comply with the Department of Labor's regulation outlining "Equal Employment Opportunity", as supplemented in 41 CFR Part 60. CONTRACTOR shall comply with and have each of its subcontractors to have an affirmative action plan which declares that they do not discriminate on the basis of race, color, religion, national origin, sex, or age and which specifies goals and target dates to insure the implementation of any such plan.

CONTRACTOR further agrees that during the performance of the Contract to comply with the Standard Title

VI Assurances as listed below:

a. Compliance with Regulations

CONTRACTOR shall comply with the regulations relative to non-discrimination in federally assisted programs of the United States Department of Transportation, Title 49, Code of Federal Regulations, Part 21, [29 U.S.C. § 623, 42 U.S.C. § 2000, 42U.S.C. § 652, 42 U.S.C. § 12112, 42 U.S.C. § 12132, 49

U.S.C. § 5332, 29 CFR Part 1630, 41 CFR Parts 60 et seq.] As they may be amended from time to time

(hereinafter referred to as the "Regulations") which are herein incorporated by reference and made a part of the Contract.

b. Nondiscrimination

CONTRACTOR, with regard to the work performed by it during the Contract, shall not discriminate on the grounds of race, color, religion, sex, age, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. CONTRACTOR shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the

Regulations, including employment practices when the contract covers a program set forth in appendix B of the Regulations.

c. Solicitations for Subcontracts, Including Procurements of Materials and Equipment

In all solicitations, either by competitive bidding or negotiation, made by CONTRACTOR for work to be performed under the subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by CONTRACTOR of CONTRACTOR's obligations under the Contract and the regulations relative to nondiscrimination on the grounds of race, color, religion, age, sex, or national origin.

d. Information and Reports

CONTRACTOR shall provide all information and reports required by the regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by DTC, SEMCOG or Federal Transit

Administration (FTA) to be pertinent to ascertain compliance with such regulations, orders and instructions. Where any information is required of a CONTRACTOR and is in the exclusive possession of another who fails or refuses to furnish this information, CONTRACTOR shall so certify to DTC, SEMCOG or the Federal Transit Administration, as appropriate and shall set forth what efforts it has made to obtain the information.

e. Sanctions for Noncompliance

In the event of CONTRACTOR's noncompliance with the nondiscrimination provisions of the Contract, DTC shall impose such contract sanctions as it or the Federal Transit Administration may determine…