RFP 069R Exhibit A Pricing Sheet.xlsx
XLSX spreadsheet 20 KB Posted
- Solicitation number
- 2137672
- Issued by
- Monroe County, Rochester City, New York
About this file
This is a pricing sheet exhibit (Exhibit A) for RFP 069R submitted to the Appellate Division, Fourth Judicial Department in Rochester, New York, pertaining to the procurement of a robotic book scanning system for the Law Library. The solicitation requests a fully integrated, production-ready, high-speed non-destructive book scanning solution capable of digitizing bound appellate court records and other legal materials, including fragile and archival documents. The vendor must provide all labor, materials, equipment, software, and services necessary for purchase, delivery, installation, configuration, calibration, testing, and commissioning of one scanning system. Deliverables include the hardware, control and image processing software, OCR (Optical Character Recognition) capabilities with licensing, installation and configuration services, on-site staff training, and warranty and ongoing support. The vendor is responsible for coordinating delivery to the specified location, ensuring appropriate packaging and handling for sensitive equipment, and managing all installation, software integration, system calibration, and production-readiness testing.
The pricing sheet serves as the formal mechanism for vendors to submit their cost proposals for the complete scanning system and associated services. This document establishes the financial terms under which qualified vendors will be evaluated for award. Pricing must account for all components including hardware procurement, software licensing, professional installation and configuration labor, staff training, and post-implementation warranty and support services. The document functions as the basis for comparative cost evaluation among competing bidders and determines the financial commitment required from the Appellate Division for this critical law library digitization initiative.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment 1 to RFP 069R_ADA.pdf | ||
| RFP 069R QA_ADA.pdf | ||
| Attachment III.pdf | ||
| Attachment IV.pdf | ||
| Attachment I.pdf | ||
| AMENDED OCA-DGCP-069R Robotic Book Scanning System AD4 Law Library_ADA.pdf | ||
| OCA-DG~1.PDF |
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Text version
Sheet1
| EXHIBIT A/PRICING SHEET - RFP# OCA-DGCP-O69R: Robotic Book Scanning System, AD4, Law Library |
| Bidder is required to enter rates, costs or other requested information in the fields highlighted in green. Do not otherwise alter this Pricing Sheet in any manner. Any changes, deletions, or additions to the Pricing Sheet (other than the fields highlighted in bluue) may result in rejection of the bid response. In case of a calculation error in total cost, UCS reserves the right to make mathematical corrections based the Unit Price quoted below. |
| One-Time Costs | ||||
| Item | Description | Unit Price ($) | ||
| Base System | Complete robotic book scanning system | $0.00 | ||
| Installation | Delivery setup configuration | $0.00 | ||
| Training | On-site staff training | $0.00 | ||
| Subtotal One-Time Costs | $0.00 | |||
| Warranty and Ongoing Costs | ||||
| Item | Description | Year 1 ($) | Year 2 ($) | Annual Cost |
| Warranty (Included) | Comprehensive warranty covering parts, labor, and software; Commencement upon final system acceptance; Remote technical support during the warranty period | Included | $0.00 | |
| Optional Year 2 Warranty - minimum parts only (If not included above, if noted $0 it will be considered included and no cost; if noted with N/A, it will be considered not available) | $0.00 | $0.00 | ||
| Subtotal Annual Costs | $0.00 | |||
| Optical Character Recognition (OCR) Licensing | ||||
| Item | Description | Unit Price ($) | ||
| OCR License (Base) | Included pages per month: | $0.00 | ||
| Additional OCR Capacity | Cost per 1000 pages | $0.00 | ||
| Subtotal OCR Costs | $0.00 | |||
| Total Cost Summary | ||||
| Total One-Time Costs | $0.00 | |||
| Total Annual Cost (Estimated) | $0.00 | |||
| Total OCR Costs (Estimated) | $0.00 | |||
| Total for Contract Term | $0.00 | |||
| Bidder Verification Information | ||||
| Name of Company Submitting Bid Pricing: |
| Authorized Representative: |
| Name |
| Title |
| Signature |
| Date |
| Please fill out all requested bid information in the green shaded cells. The spreadsheet is pre-programmed to calculate all columns except the Unit Price, in GREEN. The Bidder is expected to enter all information requested in the green cells. Once complete, print out the Exhibit A Pricing Sheet, affix a "wet" ink signature and date, and submit with the rest of the required bid documents. |
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