Amendment 1 to RFP 069R_ADA.pdf

This Amendment #1 modifies the Request for Proposals OCA-DGCP-069R issued by the New York State Unified Court System, Office of Court Administration, for a high-speed robotic book scanning system for the Fourth Appellate Department Law Library in Rochester, New York. The amendment extends the bid submission deadline from Tuesday, September 1, 2026, to Friday, September 11, 2026, at 2:00 PM Eastern, and adjusts the question due date to Tuesday, August 11, 2026, at 2:00 PM Eastern. The contract involves procurement of a fully integrated, production-ready scanning solution including robotic hardware, control and image processing software, OCR capabilities with licensing, on-site installation and configuration, system calibration and testing, staff training, and warranty and ongoing support. The vendor must deliver the system, perform comprehensive testing using sample materials, and ensure production-readiness for digitizing bound appellate court records and other legal materials, with preservation of original materials as a critical requirement. The estimated contract start date is November 1, 2026.

The amendment revises the technical scoring requirement, lowering the minimum Technical Criteria point score threshold from 90 to 83 (calculated as an average of all evaluators) to qualify for award consideration. Sealed proposals must be delivered to Alina Zielinski at the specified address by the new deadline of September 11, 2026, at 2:00 PM Eastern. Standard New York State contract clauses apply, including non-collusive bidding certification and workers' compensation requirements. Vendors must submit the New York State Vendor Responsibility Questionnaire through the VendRep System or as a paper submission with their bid. A pricing sheet (Exhibit A) accompanies the solicitation, and vendor responsibility assessment is mandatory for award eligibility.