RFP 040ADV-24-R-0064.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. 1. REQUISITION NUMBER

PR-24-GPO-2036

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

040ADV-24-R-0064

6. SOLICITATION

ISSUE DATE:

08/07/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JEONG, SAE UNG

b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME:

09/05/2024

9. ISSUED BY CODE GPO 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 0 % FOR:

GPO

732 North Capitol St NW Washington, DC, 20401, US

11. DELIVERY FOR FREE ON 12. DISCOUNT TERMS

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

13a. THIS CONTRACT IS A

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

8(A)

13b. RATING

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

BOARD (FOB) DESTINATION RATED ORDER UNDER 14. METHOD OF SOLICITATION REQUEST

UNLESS BLOCK IS MARKED

SEE SCHEDULE

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

FOR

PROPOSAL

(RFP)

15. DELIVER TO

See Schedule

CODE 16. ADMINISTERED BY CODE

Same As Issuing Office

GPO

17a. CONTRACTOR/

OFFEROR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

The Government Publishing Office (GPO) intends to issue a firm fixed price contract for HVAC Duct Cleaning Project 3rd Floor Building C IAW Section B of this solicitation.

The Government anticipates awarding this contract as Lowest Priced Technically Acceptable basis. The Government anticipates awarding a Firm Fixed Contract to the responsive offeror meeting all the requirements of the Request For Proposal (RFP).

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print)

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

31b. NAME OF CONTRACTING OFFICER (Type or print) 30c. DATE SIGNED

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

The Request For Proposal (RFP) submitted shall include the following:

1. Pricing: Provide a firm fixed price for ALL provided services.

2. System for Award Management (SAM) registration information

3. The most recent W-9 Form including vendor address and TIN Number

4. Vendor Point of Contact including email address and phone number

The RFP shall be submitted to the Contract Specialist and the Contracting Officer no later than close of business 09/05/2024 by 05:00 PM eastern std. time.

Questions must be submitted to Sae Jeong, Contract Specialist at sjeong@gpo.gov and the Troy White, Contracting Officer at twhite@gpo.gov no later than close of business eastern std. time.

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

STOCK RECORD (S/R) 40. PAID BY

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

mailto:sjeong@gpo.gov mailto:twhite@gpo.gov

040ADV-24-R-0064

TABLE OF CONTENTS:

1. Listing of Incorporated Purchase Requisitions

2. Section B - Supplies or Services and Prices/Costs

3. Section C - Description/Specifications/Work Statement

4. Section D - Packaging and Marking

5. Section E - Inspection and Acceptance Terms

6. Section F - Delivery or Performance

7. Section G - Contract Administration Data

8. Section H - Special Contract Requirements

9. Section I - Contract Clauses

10. Section J - List of Documents, Exhibits, and other Attachments

11. Section K - Representations, Certifications, and Other Statements of Offerors

12. Section L - Instructions, Conditions and Notices to Offerors

13. Section M - Evaluation Factors for Award

1. Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers: PR-24-GPO-2036

2. Section B - Supplies or Services and Prices/Costs

Item Number

Base Item Number

Supplies/Services Quantity Unit

0001 HVAC Duct Cleaning Project -3rd Floor Building C

1 Each

Contract Type Firm Fixed Price Unit Price

Extended Price

Description: Industrial HVAC Duct Cleaning Service

Note: A comprehensive price breakdown is required for this solicitation, detailing the contractor’s labor, time costs, and other relevant expenses.

Purchase Requisitions PR-24-GPO-2036 IDC Type: Not Applicable

[ End Section B ]

3. Section C - Description/Specifications/Work Statement

Statement of Work

Industrial HVAC Duct Cleaning Service

1. BACKGROUND: The U.S. Government Publishing Office (GPO) provides publishing and dissemination services for official and authentic government publications to Congress, Federal agencies, Federal depository libraries, and the American public. The HVAC system was constructed in the middle of the 1970s. During the last 50 years, many impurities accumulated in the HVAC system. These ducts should be cleaned periodically to rule out the possibility that the air supplied to regulate the office temperature and humidity may contain impurities. The most concerning impurity is lead. GPO Engineering looked for records of the HVAC duct cleaning in this location, but no such records appear. The inside of the ductwork may not have been cleaned for more than 50 years.

2. General Scope of work: This Statement of Work (SOW) outlines the requirements for cleaning industrial HVAC ducts at the GPO Facility at 732 North Capitol Street, NW Washington, DC.

20401. This contract covers the eastern portion of the third floor of Building C. Please refer to GPO Drawing F-6108 for details.

1) Preparation:

i) Before scheduling the cleaning, the contractor must visit GPO and assess the site condition. If cutting into the duct is deemed necessary, the contractor should clearly mark the area for the government to inspect any asbestos material in the duct insulation. The cleaning date should not be scheduled until the results are received.

If asbestos is present in the area, the government will arrange for its abatement and then coordinate with the contractor to schedule the cleaning. The contract shall be responsible for patching the opened portion using industry-standard methods after cleaning. The painting is not required after patching.

ii) Before beginning any work, hazardous materials such as asbestos must be reported to the COR. The government will conduct testing and perform abatement work if necessary. The contractor should notify the COR only of locations where the presence of these materials prevents cleaning the inside of ducts, AHUs, and their accessories. The government will not test or perform abatement work if it is not necessary for the specified work in the contract. Typically, abatement work takes 1- 3 weeks. The contractor must wait for a written 'Notice to Proceed' from the COR before starting any work. The contractor has two weeks to identify suspect materials. This investigation for suspect materials may occur during the week as long as it does not disturb production. After the cleaning work has begun, the contractor will be responsible for any required testing and abatement. Therefore, the contractor should carefully identify any suspicious areas before starting the cleaning work.

2) Cleaning: All work shall be performed according to ACR, The NADCA Standard for

Assessment, Cleaning & Restoration of HVAC Systems--2021 Edition.

The work includes the following:

a The contractor shall cover all machinery, office equipment, furniture, and other components with plastic or drop cloths in the work area.

b The contractor shall inspect all HVAC ductwork and related components to identify any areas of contamination or damage. Most existing ducting is made of metal without liner; however, the contractor shall investigate the duct lining by checking the actual duct. The contractor will not simply rely on the drawing to calculate costs.

The contractor must inspect the actual ducts, accurately estimate the cost, and submit a bid price.

c The contractor shall clean all HVAC ductwork using a combination of mechanical and manual methods. The contractor shall establish a negative pressure within the ductwork via HEPA-filtered, high-velocity vacuum collectors. This pressure shall be maintained throughout the cleaning to remove the debris from the ductwork and prevent the escape of debris into occupied spaces. Debris shall loosen from the duct surface as required. High-pressure air shall be utilized to move debris for vacuum collection. System components that cannot be cleaned in this method shall be cleaned by hand and reassembled.

d The contractor shall remove and dispose of all debris according to local and national laws and regulations. Evidence of disposal shall be provided to the Contracting Officer’s Representative (COR) upon substantial completion. The debris will have a Toxic Characteristic Leaching Procedure (TCLP) test completed before disposal. A copy of this report will be provided to the (COR).

e The contractor shall clean, at a minimum, the following:

• HVAC system components from the point where air enters the system to each point where air is discharged from the system.

• HVAC system components of AHU 33B, AHU 33C and AHU 33D, such as cooling coils, heating coils, and other parts inside AHU.

• All supply, return, and exhaust air ducts connected to AHU 33B, AHU 33C, and AHU 33D.

• Reheat coils serviced by AHU 33B, AHU 33C, and AHU 33D.

• After cleaning the ductwork, the contractor shall decontaminate surfaces in the work area by HEPA vacuuming and wet methods.

f Disinfection of all HVAC ductwork to remove any harmful bacteria or mold.

g Restoration of all HVAC ductwork to its original condition if it is modified or removed for cleaning.

h The contractor must restore all systems to original functionality, remove all tools and materials from the production floor, and clean up and dispose of all trash and debris before leaving the site. The government is responsible for starting and stopping the AHU as needed.

3) Fogging / Disinfecting: The contractor shall disinfect the duct system using the process that disperses an all-natural antimicrobial solution, effectively disinfecting and deodorizing the nonporous surfaces of the ductwork while maintaining negative pressure through the duct vacuum. GPO does not require a specific mold disinfectant. The contractor will provide the SDS of their chosen product to the GPO Safety Branch before starting the job.

4) Encapsulation:

This process is not included in this contract.

5) Materials: The Contractor shall supply all necessary materials for the cleaning of the

HVAC ducts, including:

a Industrial-grade vacuum cleaners b High-pressure air compressors c Brushes, scrapers, and other cleaning tools d Disinfectants and other cleaning chemicals

3. Labor: The Contractor must provide all necessary labor to complete the work on time and professionally. The Contractor's personnel must have experience cleaning industrial HVAC ducts and be familiar with all applicable codes and standards, especially the latest NADCA Standard.

4. Health and Safety Plan: Because of the known concentrations of lead and zinc in the debris, the contractor must prepare a site-specific health and safety plan addressing how the workers and the environment will be protected from heavy metal dust and other hazards while performing the work. At a minimum, the plan must address the following elements:

1) Filtering in a dust collector.

2) Procedures for capturing dust aerosolized when the AHU is re-energized.

3) The OSHA “Lead in Construction Standard”, 29 CFR 1926.62.

4) Zinc hazards.

5) Working inside of ductwork.

6) Ladder safety.

7) Hand tool safety.

8) Electrical safety.

9) Compressed air safety.

10) Cleanup after each shift of duct cleaning.

11) First Aid.

12) Emergency Response Plans

13) Waste management and disposal.

5. Information and pre-test report

1) GPO Drawing F-6108 shows the ducts and AHUs to be cleaned with this contract. The drawing may be inaccurate due to the many renovations in the area over the past 50 years, so the contractor must field-verify all information before bidding.

2) The test result of Pre-Wipes of Air Ducts

6. Utilities that will be provided to the contractor: The Government shall supply the following items in reasonable amounts at no cost to the contractor:

1) Electric power - 120 Volts, 60 Hz, 1 Phase

2) Compressed air - 90 psi or 110 psi, depending on ability nearby.

3) Water - as it is currently available in and near the worksite.

[ End Section C ]

4. Section D - Packaging and Marking

N/A

[ End Section D ]

5. Section E - Inspection and Acceptance Terms

E1 Quality: The Contractor must use the best commercial industry standards for all services performed.

E2 Inspection: All reports submitted will be reviewed and approved by COR to ensure that all aspects of the SOW are addressed.

1) Sampling a The government will take baseline dust samples before ductwork and surface cleaning.

Locations for sampling settled dust are included in the bid document.

b Lead sampling will be taken from existing ductwork and analyzed by the government. The attached reports will be provided for informational purposes only. The contractor shall not rely solely upon this information and shall perform independent analysis as required.

c After the contractor cleans the ductwork, the government will visually inspect the ductwork following NADCA guidelines before re-energizing the air handling unit.

d After the duct cleaning contractor cleans the ductwork and the work environment, the government will collect a final sampling of settled dust after the air handling unit has been operating for at least 12 hours.

e The current contract covers an industrial area; therefore, test results that meet the criteria (the result of lead testing less than 200 ug/ft2) shall be considered a grade of Pass.

f Results that do not meet the criteria (result of lead testing greater than or equal to 200 ug/ft2 shall be considered a grade of Fail.

g Independent testing shall occur within 10 days of substantial completion. Results shall be provided to the contractor by the contracting Officer’s Representative within 10 days after the government receives the report notifying the contractor of a Pass or Fail.

2) Digital Inspection: Submit photos taken every 10 feet before and after cleaning. See the attached sample photo from the last cleaning in a different location in the building. The photos shall be provided to COR within 5 days after cleaning. The level of cleanliness should be similar to or cleaner than that shown in the following photos. The COR will decide whether to pass or fail based on the following pictures.

Before Cleaning

After Cleaning

3) Failed Cleaning and re-cleaning: The final work must pass the following two inspections. If it fails any one inspection, it must be cleaned again.

1) If the test result of Post-Wipes of Air Ducts exceeds 200 ug/ft2, the contractor must restart the cleaning process at no cost to the government.

2) The COR has the right to inspect the photos and ask the contractor to reclean, even if the test result is less than 200 ug/ft2.

3) If work is not completed and/or the ductwork does not pass its final clearance after the weekend, filtering media should be placed on the outside ductwork vents to prevent loosened grit from entering the employee work area.

4) During the cleaning process, the contractor will highlight to GPO any potential problems to obtaining a passing final clearance to the COR. If the final lead clearance fails, the HVAC will be placed back into operation and cleaned again during another weekend. If the second clearance fails, an evaluation will be made if the failure was poor cleaning procedures or areas beyond the control of the contractor by the GPO Industrial Hygienist. This will include a review of the ductwork cleaning process/results and the presence of other factors (e.g., lead paint). If it is determined to be the result a poor cleaning process, a third cleaning will be completed.

[End Section E]

6. Section F - Delivery or Performance

F1 CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

NUMBER DATE TITLE

52.242-15 Aug-89 Stop-Work Order

52.242-17 Aug-84 Government Delay of Work

F2 PLACE OF PERFORMANCE

Government Publishing Office

Address: 732 North Capitol Street NW, Washington, DC 20401

Work Locations: Building A, B, C and D.

Hours of Services: Work will be conducted within the hours of 0700 until 1530, although evening and weekend work may be scheduled for the mutual benefit of the contractor and the government with advanced notice.

F3 Deliverable

Upon substantial completion, the contractor shall notify the Contracting Officer’s Representative and provide the following:

1) The photos of all the ducts that were cleaned. The photos shall be provided to COR within 5 days after cleaning. The COR has the right to inspect the photos, and the COR has the right to order cleaning again if the COR observes debris.

2) Disposal manifests to demonstrate proper handling of all debris removed from the site under this contract.

3) Invoice requesting funds up to 75% of the overall contract value, less any previously approved invoices.

F4. DELIVERY SCHEDULE

The GPO anticipates that the period of performance will be a maximum of 90 calendar days from the Notice to Proceed.

Line Item: Base Year Period Of Performance Start Date Period Of Performance End Date Period Of Performance Address

The Notice to Proceed Not To Exceed 90 days

GPO

732 North Capitol St NW Washington DC District of Columbia US 20401

F5. Observance of Legal Holidays/Federal Non-Workdays

Weekend and federal holiday work is required. The work doesn't need to be completed in a single weekend; the contractor can schedule it over multiple weekends. The work can start on Friday evening but must be completed by Sunday at 6 PM. The work is to be done in stages during weekends over 90 days. Between stages/weekends, the HVAC must be able to be put back into operation to support production during the week. The contractor shall submit their work schedule to COR for approval. The COR shall review and approve the contractor’s schedule. The COR can change their work schedule if necessary. The bid price shall include all overtime costs for weekend and federal holiday work.

The following is a list of the official Federal Government holidays:

Date Holiday Monday, January 01 New Year’s Day

Monday, January 15 Birthday of Martin Luther King, Jr.

Monday, February 19 * Washington’s Birthday

Date Holiday Monday, May 27 Memorial Day

Wednesday, June 19 Juneteenth National Independence Day

Thursday, July 04 Independence Day

Monday, September 02 Labor Day

Monday, October 14 Columbus Day

Monday, November 11 Veterans Day

Thursday, November 28 Thanksgiving Day

Wednesday, December 25 Christmas Day

*This holiday is designated as "Washington’s Birthday" in section 6103(a) of title 5 of the United States Code, which is the law that specifies holidays for Federal employees. Though other institutions such as state and local governments and private businesses may use other names, it is our policy to always refer to holidays by the names designated in the law. Detailed information regarding federal holidays can be found on the U.S. Office of Personnel Management’s website. Retrieved from https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2024.

F5.1. Air Sampling before the government employees come to work into the space.

As soon as the work is complete, the government will test the air samples to ensure that the air quality is safe. The contractor must take every possible measure to prevent debris and dust from entering the workspace. The contractor shall establish containment measures to prevent the spread of lead dust during the cleaning process. This includes sealing off vents, ducts, and other openings.

If the contractor is not equipped with a proper method to prevent the contaminated air from entering the space, the COR will cease operations. The contractor shall be held responsible for any resulting delays and costs.

Unless the COR determines that the area is free of lead dust, the contractor shall place filtering media on the outside ductwork vents to prevent loosened grit from entering the employee work area. After placing the filtering media, the AHUs will be turned on, and government employees will return to the workspace. Upon receiving permission to remove the media, the contractor shall do so within 5 working days. All related costs shall be included in the bid price.

F6. SECURITY

ID Badges, Sign-In/Out, Parking and Smoking: All contractor personnel are required to sign-in at 732 North Capitol St. NE Washington, DC 22041. Contractor personnel shall wear identification badges during the entire time they are on GPO grounds. All contractor personnel are required to sign-out at the same location above. It is the responsibility of contractor personnel to purchase parking pass for the designated parking areas. Parking information is available from GPO Police service. The GPO will not validate nor make reimbursement for parking violations of the contractor’s personnel under any circumstances. Smoking, tobacco use, or e-cigarettes is not permitted in designated smoking section. No individual is permitted to bring illegal drugs, alcohol or firearms of any type onto a government installation. The contractor shall exchange his/her valid federal or state identification for a GPO Visitor’s Badge for entry to GPO. Expired Identification shall not be an acceptable form of ID. The Visitor’s Badge shall be visible at all times as safety allows. Contractors shall be escorted at all times https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2024 and/or in line of sight of the escort.

F7. NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when the Contractor anticipates difficulty in complying with the delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this requirement the following must happen: The Contractor must immediately notify the Contracting Officer and the COR in writing, giving pertinent details provided, however, that this data shall be informational only in character and that this provision must not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

F8. On-Site Vendor Responsibility

• The Contractor must be responsible all facilities in which the work will take place and to also be familiar with the conditions under which the work will be accomplished.

• The Contractor must inspect existing conditions prior to commencing work, including elements subject to damage or movement during the project.

• The Contractor will provide adequate personnel to reset alarm panels. Should the work create dust, water or mud, the Contractor will be responsible for cleaning the floors and walls.

• The Contractor will also be responsible for adhering to the COVID-19 and other relevant policies as advised by the COR.

• Contractors are required to comply with and be equipped with all safety standards.

[END OF SECTION F]

7. Section G - Contract Administration Data

SECTION G CONTRACT ADMINISTRATION DATA

CONTRACT MANAGEMENT

Notwithstanding the Contractor s responsibility for total management responsibility during the performance of the contract, the administration of the contract will require maximum coordination with the GPO points of contact during performance of the contract.

CONTRACTING OFFICER (CO), CONTRACTING SPECIALIST AND CONTRACTING OFFICER

S REPRESENTATIVE (COR)

Troy White Contracting Officer U.S. Government Publishing Office Acquisition Services Room: A530 Address: 732 North Capitol St NW Washington DC 20401 E mail: twhite@gpo.gov

Sae Jeong Contract Specialist U.S. Government Publishing Office

Acquisition Services Room: A530 Address: 732 North Capitol St NW Washington DC 20401 E mail: sjeong@gpo.gov

Contracting Officer s Representative (COR): TBD Technical Point of Contact: TBD

An administrative letter issued by the Contracting Officer which designates the COR will be provided separately to the Contractor.

CONTRACTING OFFICER S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer s. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made at the contractor s risk. No adjustment will be made in the contract terms and conditions of this contract, including price.

CONTRACTING OFFICER S REPRESENTATIVE (COR)

The COR is responsible for the technical aspects of the project and serves as technical liaison with the Contractor. The COR is also responsible for the final inspection and acceptance of all products, services, reports, and such other responsibilities as may be specified in this contract. The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the Contract price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate assistant COR(s) to act for the COR by naming such assistant(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the quantity, quality, scope or Contract price. All request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer. If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate an alternate COR(s) to act for the COR by naming such alternate(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

INVOICE SUBMISSION, ACCEPTANCE AND APPROVALS

Contracting Officer (CO) Troy White Email: twhite@gpo.gov

Contract Specialists (CS) Sae Jeong Email: sjeong@gpo.gov

Contracting Officer’s Representatives (COR): TBD Alternate COR: TBD

Invoice email submission & mailing address:

US Government Printing Office (GPO) Comptroller North Capitol & H Streets, NW Mail Stop: FMCS Washington, DC 20401 invoicegpo@gpo.gov

(202) 512 0874

In order to receive payment, deliverables must be accepted and approved by the Contracting Officer s Representative (COR).

PAYMENT METHOD

Payments under this contract will be made by the GPO by electronic funds transfer (EFT).

NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

Materials Management Acquisition Regulation (MMAR)

NUMBER DATE TITLE

52.232.34 May 1999 Payment by Electronic Funds Transfer Other Than Central Contractor Registration

Effective January 1, 1999 payments on all GPO purchase orders will only be made by electronic fund transfer (EFT) unless you are granted a waiver. A waiver can only be granted if you certify below in writing that you do not have an account with a financial institution or an authorized payment agent and return the certification to the Contracting Officer.

INVOICE INSTRUCTIONS

Invoices shall be paid in accordance with the contract’s terms and conditions, following receipt of a proper invoice. The Prompt Pay Act (31 USC Chapter 39) requires Federal agencies to pay proper and valid invoices on time. If not paid on time, the Act requires most agencies to include the payment of interest. The Prompt Pay Act does not apply to GPO. Payments under this contract will be made by the GPO by electronic funds transfer (EFT). For additional information please contact Michelle Gibbs at phone: 202-512-0864. The Contractor shall submit each invoice electronically via email to the following address: invoicegpo@gpo.gov. GPO will payments to the Contractor using the EFT information contained in the System for Award Management (SAM). In the event that the EFT information changes, the Contractor shall be responsible for providing the updated information to SAM.

System for Award Management (SAM), formerly Central Contractor Registration (CCR) registration is required for all vendors doing business with the federal government with some exceptions1. For mailing in invoices, use the following GPO’s address:

US Government Publishing Office (GPO) Comptroller North Capitol & H Streets, NW Mail Stop: FMCE Washington, DC 20401 Phone: (202) 512-0874

Effective January 1, 1999, payments on all GPO purchase orders will only be made by electronic fund transfer (EFT) unless you are granted a waiver. A waiver can only be granted if you certify below in writing that you do not have an account with a financial institution or an authorized payment agent and

1 https://www.dol.gov/general/business-ccr https://www.dol.gov/general/business-ccr return the certification to the Contracting Officer. If it is determined that the amount billed is incorrect, the invoice may be rejected by the Government, or the contractor may be required to submit a revised invoice.

NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

Materials Management Acquisition Regulation (MMAR) 52.232-34 Payment by Electronic Funds Transfer Central Contractor Registration (May 1999)

To constitute a proper invoice, each invoice must include the following information and/or attached documentation:

(1) Name, address and telephone of the Contractor

(2) Date of invoice and invoice number

(3) Contract number (Delivery/Task Order, if applicable) complete numbers (including task order or call number and contract line item(s)) also modification number, if applicable. Make sure that all relevant information to the invoice that the contract contains is reflected on the invoice.

(4) Description (quantity, unit of measure, unit price, and extended price) of the supplies/services rendered (including hours incurred and billing rate, as applicable to the contract). Make sure that all relevant information that the contract contains is reflected on the invoice.

(5) Name, title, phone number, email and mailing address of person to notify in the event of a defective invoice.

(6) A schedule depicting the following information:

Amount Invoiced: The Total Amount of Invoice and this Invoice Period separated by each CLIN #XX (if applicable) Total contract’s Price and price for each CLIN Cumulative Amount Invoiced Authorized Value of Contract Balance Remaining on Contract If the contractor is billing for prices/costs incurred over more than a single month, the prices/costs for each month in which the costs were incurred and shall be segregated into the month they were actually incurred.

(7) Add payment terms and related discount items on the invoice per the contract payment method and clauses.

(8) Name of Contracting Officer's Representative (COR); and

(9) Signature of authorized representative of the firm with the following invoice certification:

"The undersigned hereby certifies to the best of my knowledge and belief that: the sum claimed under this contract is proper and due, and all the prices/costs of contract performance have been paid, or to the extent allowed under the applicable payment clause, will be paid by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this Contract.

BY NAME:______________________________________

TITLE:___________________________________

DATE: ___________________________________

In the event the contractor owes money to GPO, the contractor shall clear the amount owed to GPO first before any new invoices will be processed and paid. The contractor shall send a refund check to GPO to the address above and provide GPO with the tracking information.

Inquiries regarding the status of invoices may be directed to invoicegpo@gpo.gov

REQUEST FOR WAIVER/CONTRACTOR CERTIFICATION

I certify that I do not have an account with a financial institution or an authorized payment agent.

Signature and Date

COMPLIANCE WITH REGULATIONS

The Contractor shall meet all applicable local and federal regulations associated with this requirement.

[End of Section G]

8. Section H - Special Contract Requirements

H1. Parking on Site

Parking is the responsibility of the contractor. However, GPO has a limited number of parking and may be able to provide parking at a cost to the contractor. GPO shall provide the Contractor one parking space permit for general use during the designated Contract period at the cost of $9/day or at a discounted monthly rate. The parking space shall be located at one of the GPO’s designated parking lots.

The assigned parking space permit can only be used by Contractor vehicles, which must be clearly marked with Contractor's logo or name. The Contractor must display the parking permit on the vehicle driver's side dashboard. The Contractor is prohibited from reproducing the parking permit. Vehicles not in compliance are subject to being ticketed and towed at the Contractor's sole expense. In addition, the GPO may revoke Contractor's parking privileges as a result of Contractor's abuse of parking privileges.

Additional parking permits can be purchased at the GPO’s Parking Office on a first come first served basis, at the Contractors expense, by making arrangements thru the COTR Contracting Officer's Technical Representatives).

H2. Protection of Property

Contractor Responsibility - If due to the default, negligence (whether of action or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor’s performance of this task order, the Contractor must be responsible to the Government for such loss or damage, and the Government at its option, may, in lieu of payment therefore, require the Contractor to replace at its own expense, all property lost or damaged.

H3. Removal of Contractor Personnel

It is understood that all personnel assigned by the Contractor to the performance of work hereunder must be acceptable to the GPO in terms of personal and professional conduct and must successfully complete a full background investigation before obtaining access to the premises. Any person in the Contractor’s organization or in any Subcontractor’s organization, who is deemed by the Contracting Officer or the COR to conflict with the interest of the GPO, must be immediately removed from this task order. The reason for removal must be fully documented in writing by the Contracting Officer. Any security violations, denials or revocations of security clearance may be construed as grounds for immediate removal from the premises.

H4. Potential Conflicts of Interest

The Contractor's employees assigned to work on this contract have an affirmative obligation to disclose to the Contracting Officer any personal or business relationship with Government personnel, or financial interests, which could present the appearance of an existing or potential conflict of interest. Failure to do so, if such becomes known by other means could result in a determination of non-responsibility prior to award or termination of contract after award.

H5. Travel Regulations

As a general rule, local travel expenses will not be reimbursed under this contact. Examples of local travel which will not be subject to reimbursement are: 1) travel to and from normal job site (i.e.

commuting costs) and 2) supervisory personnel traveling to a Government site or alternative facility to oversee operations. Personnel assigned to a Government site or alternative facility will consider such facility the normal job site. However, there are circumstances under which local travel reimbursement is allowable, such as when personnel are requested or required by the Government to travel to a local site which is not their normal job site, the local transportation expenses (e.g. metro, cab, parking, etc.) can be reimbursed. The COR of each contract shall make such determinations and authorizations as appropriate.

H6. Safety Requirements:

Contractors are required to comply with and be equipped with all safety standards. The contractor must provide all necessary materials and equipment to protect their employees from lead exposure.

[End of Section H]

9. Section I - Contract Clauses

Section I. Contract Clauses

52.252-2 MMAR Clauses Incorporated by Reference 52.252-2 (JUN 1998) NOTICE

LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.main.gpo.gov/Publications/Current/online/P805.33.pdf.

Clauses incorporated by reference

Article Number Reference Text 52.222-19 52.222-19 Child Labor-Cooperation with Authorities and Remedies (OCT 2016) 52.222-50 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.242-17 52.242-17 Aug-84 Government Delay of Work

52.212-4 52.212-4 Contract Terms and Conditions - Commercial Items (FEB 2002)

(a) Inspection/Acceptance.The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. The Government must exercise its post-acceptance rights--

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment.The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C.3727).

However, when a third party makes payment (e.g., use of the Government-wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes.Changes in the terms and conditions of this contract may be made only by written agreement of http://www.main.gpo.gov/Publications/Current/online/P805.33.pdf the parties.

(d) Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at MMAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions.The clause at MMAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather,and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices.

An invoicemust include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number; (iv)Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice;

and

(ix) Taxpayer Identification Number (TIN).The Contractor shall include its TIN on the invoice only if required else wherein this contract.

(A) Electronic funds transfer (EFT) banking information.

(B) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(C) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer-- Other Than Central Contractor Registration), or applicable agency procedures.

(D) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers,employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned,payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes.The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof,for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty.The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. 327, et seq., Contract Work Hours and Safety Standards Act; 41 U.S.C. 51-58,Anti-Kickback Act of 1986; 41 U.S.C. 265 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. 423 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes,Payments, Invoice, Other Compliances, and Compliance with Laws Unique to Government Contracts paragraphs of this clause.

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

52.212-5 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders

- Commercial Items (MAY 2002)

(a) The Contractor shall comply with the following MMAR clauses, which are incorporated in this contract by reference, to implement provisions of law or executive orders applicable to acquisitions of commercial items:

(1) 52.222-3, Convict Labor (E.O. 11755).

(2) 52.233-3, Protest after Award (31 U.S.C. 3553).

(b) The Contractor shall comply with the MMAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this…