RFO Combo - Supply UNDER SAT Videoscope.pdf

Combined Synopsis/Solicitation Supply

Solicitation # FA812527Q0004 A27-022 Videoscope

Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMA, Road A, Bldg 3705, Tinker AFB, OK 73145-3303) anticipates the award of a Firm Fixed Price (FFP) contract for Videoscope.

This is a combined synopsis/solicitation for commercial products prepared in accordance with RFO FAR part 12.

This announcement constitutes only solicitation. Offers are being requested and a separate written solicitation will not be issued.

This acquisition is Total Small Business Set-Aside NAICS 334519 FSC 6650 Size 600

The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

DESCRIPTION

DESCRIPTION/PRODUCT

1. The requested equipment item description/specifications are outlined below.

• Shall be a commercial off-the-shelf (COTS) item.

• Shall be compliant with the Trade Agreements Act (TAA).

• Shall have a total system weight not exceeding 20 pounds.

• Shall be delivered fully assembled and ready for use.

• Shall include an operations and maintenance manual.

Insertion Tube

• Shall include an insertion tube with a length between 3 and 6 meters.

• Shall have a maximum outer diameter of 4 millimeters.

• Shall provide a minimum 80-degree field of view.

• Shall have a forward-facing direction of view.

• Shall include forward-facing light-emitting diode (LED) lighting.

• Shall have a minimum ingress-protection rating of IP54.

Controls and Articulation

• Shall have a joystick control to maneuver the videoscope.

• Shall have a minimum of four-way, 120-degree articulation at the distal end of the videoscope, controllable by the joystick.

Display and Main Unit

• Shall include a color, touchscreen display measuring between 6.5 and 12 inches.

• Shall provide a minimum display resolution of 1,920 × 1,080 pixels.

• Shall include a backlit display.

• Shall contain a support strap or handle to hold the main unit during use.

Measurement and Modeling Capabilities

• Shall be capable of taking the following live measurements:

http://www.acquisition.gov/

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

Issuance of award will be based on two evaluation factors:

1. Technical Capability: Does the product or service meet the Government's requirement.

2. Price: Lowest Price Technically Acceptable.

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below By 04 Nov 2026, 10:00 AM Central Standard Daylight Time

McKenzie Williams, Contract Specialist Mckenzie.williams.3@us.af.mil

Tiwana Burdex, Contracting Officer, Tiwana.burdex@us.af.mil

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting.

Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

• Length between two points.

• Length between a point and a user-defined line.

• Orthogonal height distance between a point and a user-defined plane.

• Surface area of a user-defined region.

• Shall be capable of modeling surfaces recorded in three dimensions (3D).

Power, Recording, and Storage • Shall be battery powered.

• Shall be capable of recording still images in a compressed Joint Photographic Experts Group (JPEG) format.

• Shall be capable of recording videos in a Moving Picture Experts Group-4 (MP4) format.

• Shall be capable of storing images, videos, 3D models, and measurements on a removable Secure Digital (SD) card.

See attached documents for further details https://sam.gov/

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Revolutionary FAR Overhaul Federal Acquisition Regulation (RFO FAR) – https://www.acquisition.gov/far-overhaul

Revolutionary FAR Overhaul Defense Federal Acquisition Regulation Supplement (R-DFARS) – https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

52.212‐1 ‐‐ Instructions to Offerors – Commercial Products and Commercial Services

As prescribed in RFO 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. Quotes in response to this solicitation must be submitted no later than 04 Nov 2026 / 10:00 AM CDT. Quotes must be submitted via email to McKenzie Williams (Cc Tiwana Burdex). The Government reserves the right to consider late quotes.

NOTICE TO OFFERORS – SOLICITATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the aforementioned requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements

2. All price quotations must be submitted on the Quote Sheet (see last pages of this document), which must be filled out completely.

3. Shipping will be FOB Destination (Tinker AFB, OK 73145) only. Separate charges for shipping/freight will not be allowed. Please work this charge into your quote’s total price.

4. Please provide item specifications/technical information to us. This information must be sufficient for us to determine that each item either fits/does not fit the description of what we’re asking for.

5. We intend to issue the award without interchanges; however, the Government reserves the right to conduct interchanges with the Offeror if later determined by the Contracting Officer to be necessary. The Government may waive informalities and https://piee.eb.mil/ https://www.acquisition.gov/far-overhaul https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint.

Failure to follow all of these instructions may render you ineligible for award.

[End of Provision Addendum]

52.212-2 Evaluation—Commercial Products and Commercial Services.

As prescribed in 12.205(a)(2), insert a provision substantially as follows:

Evaluation—Commercial Products and Commercial Services (Deviation Date)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Factor 1: Technical Factor 2: Price

a. Factor 1 – Technical/Conformance to Requirements

The Government will evaluate the quoted item to determine whether they meet the minimum salient characteristics, specifications, and data requirements identified in the solicitation.

The vendor shall provide sufficient manufacturer literature, specifications, product data sheets, certifications, and/or other documentation necessary to demonstrate compliance with the solicitation requirements.

The Government will evaluate the information submitted to determine whether the quoted item meets all material requirements. Failure to meet any criteria will result in an unacceptable technical rating.

The technical evaluation will also consider risk in determining overall acceptability. Risks pertain to the potential for unsuccessful contract performance. Risk will not receive a separate rating, rather, it will be inherent within the overall technical rating. The technical ratings are defined as follows:

Rating Description Acceptable The quotation demonstrates that the quoted item meets all material specifications and required data requirements in the solicitation.

Unacceptable The quotation fails to demonstrate compliance with one or more material specifications or required data requirements in the solicitation.

The minimum technical evaluation requirement is met when the vendor’s quotation thoroughly substantiates all the following essential criteria will be met:

Technical Criteria: See Item Description for specifications.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-4 -- Contract Terms and Conditions – Commercial Products and Commercial Services

Clauses/Provisions IAW RFO 12.205:

52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation 52.204-7, System for Award Management 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation 52.240-90, Security Prohibitions and Exclusions Representations and Certifications 52.240-91, Security Prohibitions and Exclusions

Other RFO Clauses/Provisions 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions).

52.204-13, System for Award Management Maintenance 52.204-19, Incorporation by Reference of Representations and Certifications 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.219-6, Notice of Total Small Business Set-Aside 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and Remedies 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-50, Combating Trafficking in Persons 52.222-54, Employment Eligibility Verification 52.222-90, Addressing DEI Discrimination by Federal Contractors 52.223-23, Sustainable Products and Services 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.229-12, Tax on Certain Foreign Procurements 52.232.33, Payment by Electronic Funds Transfer-System for Award Management 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52-233-3, Protest After Award (Aug 1996) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) 52.244-6, Subcontracts for Commercial Products and Commercial Services 52.247-34, FOB Destination 52.252-1, Solicitation Provisions Incorporated by Reference 52.252-2, Clauses Incorporated by Reference 52.252-5, Authorized Deviations in Provisions 52.252-6, Authorized Deviations in Clauses

The following R-DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblowers Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7024, Notice on the Use of the Supplier Performance Risk System 252.223-7008, Prohibition of Hexavalent Chromium

252.225-7001, Buy American and Balance of Payments Program 252.225-7012, Preference for Certain Domestic Commodities 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.247-7022, Representation of Extent of Transportation by Sea 252.247-7023, Transportation of Supplies by Sea 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region 252.225-7060, Prohibition on Certain Procurements from the Russian Federation

ATTACHMENTS

# DESCRIPTION DATE PAGES NOTES

1 Item Description 23 Sep 2026 2

QUOTE SHEET

Solicitation # FA812527Q0004 - Videoscope Tinker AFB, OK

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name

Address

CAGE Code and SAM UEI The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size

Web Page URL

Point of Contact

POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

*** Please provide us with warranty information for any and all items in this RFQ ***

CLIN

DESCRIPTION/PRODUCT

QTY

UNIT OF

ISSUE UNIT PRICE

TOTAL

PRICE

0001 Industrial HD articulating 4mm videoscope with joystick control and 3D modeling display.

1 EA

TOTAL QUOTE AMOUNT

Delivery Time

___________ Days after Receipt of Order

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE