RFO Combo Portable UHF Radios.pdf

Combined Synopsis/Solicitation

Department of the Air Force 82d Contracting Squadron - Sheppard AFB, TX

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Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

Portable UHF Radios

FA302026Q0117

Tuesday, 08 September 2026

Friday, 18 September 2026 no later than 2:00 Central Daylight Time

Point(s) of Contact: Cole Jones/ cole.jones.6@us.af.mil / 940-676-2803

Alternate POC: N/A

Contracting Officer: Jessica Muller / jessica.muller@us.af.mil / 940-676-2798

General Information

1. This is a combined synopsis/solicitation for commercial products or services prepared in accordance with RFO Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document incorporates RFO, R-DFARS, and AF Contracting Compass provisions and clauses in effect as of the date of the issue date above.

4. This acquisition is set aside 100% for Small Business Concerns.

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 334220

6. The Small Business Size Standard associated with this NAICS is 1,250 Employees

Requirement Information Description:

This system is a portable, handheld, multi-band tactical transceiver designed for mission-critical ground-to-air communications within command vehicles. It features a software-defined architecture with integrated AES-256 encryption and frequency-hopping to ensure secure, jam-resistant transmissions across VHF and UHF bands. The ruggedized, MIL-STD-810G/H compliant radio includes an embedded GPS and ensures full interoperability with both military and civilian aircraft.

For a full breakdown of specifications look at Attachment 1 - Portable UHF Radios Statement of Work.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination; Sheppard AFB, TX 76311 (exact customer address will be provided in the resulting contract).

Line Item Description Quantity Unit of Measure Unit Price Item Total

0001 Portable UHF Radio 2 EA

0002 Delivery 1 LOT

Total

82d Contracting Squadron - Sheppard AFB, TX

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Instructions to Offerors

RFO provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in RFO 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Questions may be submitted to the POCs and Contracting Officer listed above no later than 11 September 2026 @ 12:00pm CT.

Questions submitted after this date may not be answered.

2. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline.

3. Quotes must be valid for 90 days.

4. All price quotations must be submitted via the above table. Separate quotes on company letterhead can be provided for supplemental information, but all technical submissions must be submitted on a separate document.

5. Complete the below contractor identification information.

Company Name: Point of Contact (E-mail):

Address: Telephone Number:

SAM Registered? Y/N: SAM.gov UEI:

Small Business? Y/N: Lead Time / Period of Performance:

Socioeconomic Status: Discount Terms:

Printed Name:

Signature/Date:

Evaluation Criteria

RFO Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in RFO 12.205(a)(2), the following addendum is provided for this solicitation and hereby amends any language therein:

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

If a contract is awarded resulting from this solicitation to a responsible offeror, the offer shall conform to all the solicitation requirements and the offer shall represent the best value to the Government. NOTE: RFO Part 2.101 defines Best Value as "the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit in response to the requirement." The government best value determination may use one, all four, or any combination of the following factors to evaluate offers, in no particular order of importance:

- TECHNICAL CAPABILITY TO MEET THE GOVERNMENT'S REQUIREMENT

- PRICE

- DELIVERY TERMS

- PAST PERFORMANCE

82d Contracting Squadron - Sheppard AFB, TX

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Clauses and Provisions

The provisions and clauses below and attached to this solicitation have been determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses incorporated by reference are available at https://www.acquisition.gov/far-overhaul.

Addendum to RFO 52.212-4(d), Changes:

Changes in the terms and conditions of this contract may be made only by written agreement of the parties, except for the following actions:

1. Exercising of Options pursuant to RFO 52.217-8 and RFO 52.217-9, and incorporation of wage determinations in accordance with the Service Contract Act or the Davis Bacon Act.

2. Administrative changes such as the paying office, accounting classifications, in accordance with RFO 43.203(b).

3. Modifications to obligate or de-obligate funds for not to exceed CLINS.

4. Modifications to obligate funds at the beginning of each fiscal year and incremental funding.

The following DAF Contracting Compass provisions/clauses are included, and will apply to the subsequent contract:

DAF CC Part 1, Ombudsman (AETC)** Applicable to all solicitations

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Juan Martinez, Deputy Director, AFICC/KT, 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652-1722, juan.martinez.2@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

DAF CC Part 23, Elimination of Use of Class 1 Ozone Depleting Substances** Applicable to all solicitations

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.] (End of clause)

(Note to buyer: Remove any below that are not applicable -- if applicable, obtain current verbiage from DAF Contracting Compass)

DAF CC Part 23, Health & Safety on Government Installations -- If work is performed on a Government installation DAF CC Part 40, Notification of Government Security Activities -- If Form DD254 is attached to solicitation for access to classified information DAF CC Part 40, Security Incident Reporting and Procedures -- If Form DD254 is attached to solicitation for access to classified information DAF CC Part 42, Contractor Access to DAF Installations -- If frequent visits to DAF installations are required DAF CC Part 42, Common Access Cards (CACs) for Contractor Personnel -- If DAF network access or routine access to multiple DoD installations is required

82d Contracting Squadron - Sheppard AFB, TX

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Attachments

Attachment 1 - Portable UHF Radios Statement of Work Attachment 2 - Provisions and Clauses