RFO Combo.pdf

Department of the Air Force 82d Contracting Squadron - Sheppard AFB, TX

Combined Synopsis/Solicitation

Updated 23 MAR 26 Page 1 of 4

CUI

General Information

Requirement Information

Requirement Title: 366TRS HVAC Mini Split

Solicitation Number: FA302026Q0078

Solicitation Issue Date: Thursday, 23 July 2026

Response Deadline: Tuesday, 28 July 2026 no later than 1000 (CDT)

Point(s) of Contact: Ka Ying Yang / ka_ying.yang@us.af.mil / 940-676-0941

Alternate POC:

Contracting Officer: Mark Baker / mark.baker.29@us.af.mil/ 940-676-4440

1. This is a combined synopsis/solicitation for commercial products or services prepared in accordance with RFO Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document incorporates RFO, R-DFARS, and AF Contracting Compass provisions and clauses in effect as of the date of the issue date above.

4. This acquisition is set aside 100% for Small Business Concerns.

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 333415

6. The Small Business Size Standard associated with this NAICS is 1,250 Employees

Description:

21 SEER2 9,000 BTU Wi-Fi ready Duct-free Mini Split Heater & Air Conditioning Inverter Driven Heat Pump-115V Quantity: 20 EA, Model # K-SAH091B. Utilize R32 refrigerant. BRAND NAME INFORMATION / OR EQUAL

Place of Delivery/Performance/Acceptance/FOB Point:

Insert delivery/acceptance location. F.O.B. Destination; 727 Missile Road, Building 1927 Sheppard AFB, TX 76311 (exact customer address will be provided in the resulting contract). Life Gate for Delivery Required.

Line Item Description Quantity Unit of Measure Unit Price Item Total

21 SEER2 9,000 BTU Wi-Fi ready Duct-free Mini Split Heater & Air Conditioning Inverter Driven

Heat Pump-115V Qty: 20 EA, Model # K-SAH091B. Utilize R32 refrigerant. BRAND NAME INFORMATION / OR

EQUAL

EA

Total

Add Row Remove Row mailto:ka_ying.yang@us.af.mil mailto:mark.baker.29@us.af.mil

Updated 23 MAR 26 Page 2 of 4

Evaluation Criteria

RFO provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in RFO 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

EXAMPLE:

1. Questions may be submitted to the POCs and Contracting Officer listed above no later than 24 July 2026 at 1400 (CDT).

Questions submitted after this date may not be answered.

2. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline.

3. Quotes must be valid through 30 September 2026.

4. All price quotations must be submitted via the above table. Separate quotes on company letterhead can be provided for supplemental information, but all technical submissions must be submitted on a separate document.

5. Complete the below contractor identification information.

Company Name: Point of Contact (E-mail):

Address: Telephone Number:

SAM Registered? Y/N: SAM.gov UEI:

Small Business? Y/N: Lead Time / Period of Performance:

Socioeconomic Status: SB / SDVOSB / WOSB / etc Discount Terms: For Example: 5% 15, Net 30

Printed Name:

Signature/Date:

RFO Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in RFO 12.205(a)(2), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government intends to award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation represents the best value to the Government, price and other factors considered. The following factors shall be used to evaluate quotes, in no particular order of importance:

TECHNICAL CAPABILITY TO MEET THE GOVERNMENT'S REQUIREMENT

PRICE

DELIVERY TERMS

PAST PERFORMANCE

Instructions to Offerors

Clauses and Provisions

(b) Options (if applicable). The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) The Government reserves the right to make award without negotiations and to perform comparative evaluation of quotations.

The provisions and clauses below and attached to this solicitation have been determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses incorporated by reference are available at https://www.acquisition.gov/far-overhaul.

Addendum to RFO 52.212-4(d), Changes:

Changes in the terms and conditions of this contract may be made only by written agreement of the parties, except for the following actions:

1. Exercising of Options pursuant to RFO 52.217-8 and RFO 52.217-9, and incorporation of wage determinations in accordance with the Service Contract Act or the Davis Bacon Act.

2. Administrative changes such as the paying office, accounting classifications, in accordance with RFO 43.203(b).

3. Modifications to obligate or de-obligate funds for not to exceed CLINS.

4. Modifications to obligate funds at the beginning of each fiscal year and incremental funding.

The following DAF Contracting Compass provisions/clauses are included, and will apply to the subsequent contract:

DAF CC Part 1, Ombudsman (AETC)** Applicable to all solicitations

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Juan Martinez, Deputy Director, AFICC/KT, 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652-1722, juan.martinez.2@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

DAF CC Part 23, Elimination of Use of Class 1 Ozone Depleting Substances** Applicable to all solicitations

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.] (End of clause)

DAF CC Part 23, Health & Safety on Government Installations -- If work is performed on a Government installation DAF CC Part 42, Contractor Access to DAF Installations -- If frequent visits to DAF installations are required https://www.acquisition.gov/far-overhaul mailto:juan.martinez.2@us.af.mil

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Attachment 1 - Provisions and Clauses

Updated 23 MAR 26 Page 4 of 4

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