RFO Combined Synopsis Solicitation 6933A226Q000014.pdf

6933A226Q000014 Solicitation Page 1

Combined Synopsis/Solicitation Solicitation Number: 6933A226Q000014

For:

TRASH DISPOSAL AND RECYCLING

1. This is a combined synopsis/solicitation for commercial products and/or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12 Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

2. Solicitation number 6933A226Q000014 is issued as a Request For Quotation (RFQ) for the Trash Removal and Recycling Services.

3. This procurement is a total small business set-aside under North American Industry Classification System (NAICS) code 562111, trash disposal and recycling collection/ removal, with a small business size standard IS $47M. The Product Service Code (PSC) is S205. To be considered eligible to participate in this procurement, contractors must be certified as a small business under NAICS code 562111.

4. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide and https://www.acquisition.gov/tar.

5. The Government intends to award a firm fixed price purchase order at or around August 17, 2026, as a result of this Combined Synopsis/Solicitation. Following the SOW items, quantities, and system of measure see Attachment 2, Price Sheet.

6. Description of Requirements

The U.S. Department of Transportation (DOT), Maritime Administration (MARAD), James River Reserve Fleet (JRRF), located in Fort Eustis, Virginia, has a requirement to perform for a one year base period and four one year option periods starting September 14, 2026 through September 13, 2027 and concluding, if all options are exercised, on September 14, 2031 in accordance with the Statement of Work (SOW).

7. Required Responses

Questions or comments regarding this solicitation shall be submitted to Contracting Officer Karen Tempest via email at karen.tempest@dot.gov by July 27, 2026 at 12:00 PM (ET), to allow the Government sufficient time to respond. Any questions received after this date are not guaranteed to be addressed.

Quotations shall be submitted electronically via email to Contracting Officer Karen Tempest via email at karen.tempest@dot.gov by August 3, 2026 at 12:00 PM (ET). Late quotations may not be considered. Review section 10 below for submittal instructions.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acquisition.gov/tar mailto:karen.tempest@dot.gov mailto:karen.tempest@dot.gov

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Please reference the solicitation number in the subject line.

8. Solicitation Provisions

8.1 Solicitation Provisions Incorporated By Reference

*System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in DOT solicitations. Examples include:

• 52.222-25, Affirmative Action Compliance.

• 52.212-3(d), Offeror Representations and Certifications – Commercial Products and Commercial Services.

• 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals – Representation.

• 52.212-3(t), Offeror Representations and Certifications – Commercial Products and Commercial Services.

Contracting officers will not need to consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

9. Contract Clauses

9.1 Contract Clauses Incorporated By Reference

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide and https://www.acquisition.gov/tar.

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements Representation (JAN 2017)

FAR 52.204-7 System for Award Management – Registration (NOV 2024) (DOT Class Deviation No. 2025-18 SEP 2025)

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023)(DOT Class Deviation No. 2026-22 JAN 2026)

FAR 52.217-5 Evaluation of Options (JULY 1990) (DOT Class Deviation No. 2025-35

OCT 2025)

FAR 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products (FEB 2021)

FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (SEP 2025)(DOT Class Deviation No. 2025-24 SEP 2025)

FAR 52.252-5 Authorized Deviations and Provisions (NOV 2020)

FAR 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

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FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

FAR 52.204-7 System for Award Management (Nov 2024) FAR 52.204-13 System for Award Management – Maintenance (OCT 2018) (DOT Class

Deviation No. 2025-18 SEP 2025) FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment JAN 2025 (DOT Class Deviation No. 2026-22 JAN 2026)

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015) (DOT Class Deviation No. 2026-22 JAN 2026)

FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2023) (DOT Class Deviation No. 2026-22 JAN 2026)

FAR 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) (DOT Class Deviation No. 2026-21 NOV 2025)

FAR 52.219-16 Liquidated Damages-Subcontracting Plan (Sep 2021) FAR 52.222-3 Convict Labor (JUN 2003(DOT Class Deviation No. 2026-17 OCT 2025) FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies (MAR 2026) (DOT

Class Deviation No. 2026-17 OCT 2025) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) FAR 52.222-41 Service Contract Labor Standards (AUG 2018) (DOT Class Deviation No.

2026-17 OCT 2025)

FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts) (AUG 2018)(DOT Class Deviation No. 2026-17 OCT 2025)

FAR 52.222-50 Combating Trafficking in Persons (OCT 2025) (DOT Class Deviation No.

2026-17 OCT 2025)

FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022) (DOT Class Deviation No. 2026-17 OCT 2025)

FAR 52.222-90 DEI Discrimination by Federal Contractors (APR 2026) FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY

2004) FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management

(OCT 2018)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR

2023) FAR 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

FAR 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) (DOT Class

Deviation No. 2025-25 SEP 2025) FAR 52.240-91 Security Prohibitions and Exclusions (SEP 2025) (DOT Class Deviation No.

2025-24 SEP 2025)

TAR 1252.201-70 Contracting Officer's Representative (NOV 2022)

TAR 1252.223-71

TAR 1252.223-70

Accident and Fire Reporting (NOV 2022) Removal or Disposal of Hazardous Substances - Applicable Licenses and Permits. (NOV 2022)

TAR 1252.242-72 Dissemination of Contract Information (NOV 2022)

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9.2 Contract Clauses Incorporated in Full Text

TAR 1252.232-70 Electronic Submission of Payment Requests (TAR CLASS DEVIATION 2025-02

AUG 2025)

a) Definitions. As used in this clause -

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Processing system. The Department of Transportation utilizes the DELPHI system for processing invoices. The DELPHI module for submitting invoices is called iSupplier. Access to DELPHI is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. Vendors submitting invoices are required to submit invoices via iSupplier (DELPHI) and authenticated via www.login.gov.

(d) Invoice requirements. To receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in iSupplier (DELPHI) shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

(9) Travel. If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

(10) The following statement “The Contractor certifies that, by submitting this invoice to the Government, the supplies and/or services billed have been shipped, rendered, or delivered in accordance with instructions issued by the ordering officer; that they are

6933A226Q000014 Solicitation Page 5 reflected in the quantities and/or period of performance stated on the invoice; and that such supplies and/or services conform to the quantity and quality requirements specified in the applicable contract, order, or blanket purchase agreement.

Furthermore, pursuant to Executive Order 14173, Ending Illegal Discrimination And Restoring Merit-Based Opportunity, the Contractor certifies that it is in compliance with the Equal Protection principles of the Constitution and all applicable Federal anti-discrimination laws, and acknowledges that such compliance is material to the Government’s payment decision under the False Claims Act (31 U.S.C. § 3729(b)(4)). The Contractor also affirms that it does not operate any diversity, equity, and inclusion (DEI) initiatives that are inconsistent with the Equal Protection principles of the Constitution and the non-discrimination requirements of Federal law, as interpreted by the Supreme Court in Students for Fair Admissions v. Harvard, 600 U.S. 181 (2023).”

(e) Payment system registration. All persons accessing the iSupplier (DELPHI) will be required to have their own unique user ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions.

(2) To create a www.login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then www.login.gov will reply with an email confirming the email address.

(3) iSupplier (DELPHI) registration instructions: New users should navigate to: http://einvoice.esc.gov to establish an account. Users are required to log in to iSupplier (DELPHI) every 45 days to keep it active.

(4) Training on DELPHI. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

(5) Account Management. Vendors are responsible to contact their assigned COR when their firm's points of contacts will no longer be submitting invoices, so they can be removed from the system.

(f) Waivers. For contractors/vendors who are unable to utilize DOT's DELPHI system, waivers may be considered by DOT on a case-by-case basis. Vendors should contact their Contracting Officer's Representative (COR) for procedures.

(g) Exceptions and alternate payment procedures. If, based on one of the circumstances set forth in 1232.7002(a) or (b), and the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. If DELPHI is succeeded by later technology, the Contracting Officer will supply the Contractor with the latest applicable electronic invoicing instructions.

(End of clause)

9.3 MARAD Clauses

MCL.E-1 Delegation of Inspection and Acceptance (AUG 2005)

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The Contracting Officer's Technical Representative shall be delegated the responsibility and authority to conduct inspection and acceptance duties for this contract.

MCL.H-6 Standards of Employee Conduct (AUG 2005)

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, and integrity, and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary.

MCL.H-13 Supervision (AUG 2005)

The Contractor shall provide at all times the quantity and quality of supervision necessary for the effective and efficient management of the operation. All supervisors shall have an intimate knowledge of the various tasks, equipment, and materials so as to be able to properly train and direct the workers in their individual tasks and to maintain and control an effective operation.

Please be aware that:

1. FAR subparts 22.13, Equal Opportunity for Veterans, and 22.14, Employment of Workers with Disabilities, and their related provisions and clauses, are based on statute, and are not covered by the revocation of E.O. 11246, and thus are not affected by FAR Class Deviation 2025-01.

2. Existing United States laws on civil rights/nondiscrimination apply whether or not the company is a government contractor.

10. SUBMITTAL INSTRUCTIONS

In addition to the referenced provision at FAR 52.212-1, Instructions to Offeror – Commercial Items, quoters shall follow the instructions below.

10.1 General Instructions

(1) Format. Non-price quotations shall be formatted for viewing/printing using 8.5 by 11 inch paper size, 1 inch margins, using at least a Times New Roman 11 point font.

(2) System for Award Management (SAM) Registration. SAM REGISTRATION IS REQUIRED.

Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.sam.gov. Lack of registration in SAM may make a quoter ineligible for award. Information on how to register and the time required is detailed in FAR 52.204-7.

10.2 Quotation Instructions

At a minimum, include the following:

https://www.sam.gov/

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(1) Make sure to include the name and phone number of the POC, as well as your company’s current and active Unique Entity Identifier (UEI)

(2) Vendor’s driver must be able to access the Fort Eustis base.

(3) Price Quotation. Submit price listed with separate line items for the base year and each of the option years; also include price for FAR 52.217-8, Option to Extend Services for 6 months. Price worksheet in Attachment 2.

Please ensure that the price quotation is valid for at least 60 days from the date established for receipt of quotations. The price quotation should be included in a separate document to facilitate an independent evaluation.

11. Basis of Award and Evaluation Criteria

Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. The Government plans to award a single purchase order to a sole responsible quoter with the lowest total evaluated price meeting or exceeding technical acceptability standards.

The Government plans to evaluate quotations and make award without conducting discussions.

Quoters may be given the opportunity to clarify certain aspects of their quotation or resolve minor or clerical errors. The Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

The government may, if requested within 3 days after the notification of contract award (i.e., posting to sam.gov), provide a brief explanation of the award decision to unsuccessful quoters.

The brief explanation may include the following information:

• The number of quotations received;

• The name of each quoter receiving an award;

• The total order price; and

• In general terms, the reason the quoter’s quotation was not selected, unless the price information shared readily reveals the reason.

Evaluation Method: Only the lowest priced offer will be evaluated for Technical Acceptability.

Should the lowest priced offer not receive an acceptable technical, the process will continue in order of lowest priced offer until the lowest priced, technically acceptable offer is identified.

ATTACHMENTS:

1. Attachment 1 - Statement of Work

2. Attachment 2 - Trash disposal and recycling Price Sheet

3. Attachment 3 - FAR Deviation Text

4. Attachment 4 - E-Invoicing Instructions