RFQ AMD 0001 6933A226Q000014.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: is not is required copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7.ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

PAGESOF

Contractor

The hour and date specified for receipt of Offers to sign this document and return

See continuation page

MARITIME ADMINISTRATION

DIVISION OF ATLANTIC OPERATIONS

7737 HAMPTON BLVD BLDG 19 STE 300

NORFOLK VA 23505

6933A2

6933A226Q000014

07/22/2026

07/22/2026

1 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

6933A226Q000014/0001

Amend 0001 provides Q&A, a new price sheet, and a Base Entry Requirement Document.

Period of Performance: 09/14/2026 to

09/13/2031

Q&A

Trash Disposal and Recycling

6933A226Q000014

1. Can you provide the estimated number, size, and locations of all trash recycling containers included in the contract?

A: See SOW

2. What is the required pickup frequency for each location (daily, weekly, or on-call)?

A: See SOW

3. Is a site visit available before submitting a quote if so how can one be scheduled?

A: A site visit will be held for interested vendors on Thursday, July 30, from 9:00 AM to 12:00 PM. To confirm your attendance, please coordinate with Juan Esquivel at juan.esquivel@dot.gov or 757-322-5842 by Wednesday, July 29

4. Will the government provide the dumpsters/containers, or is the contractor expected to furnish them?

A: See SOW

5. Can you provide the estimated annual volume (or tonnage) of trash and recyclable materials?

A: 8 yds will be picked up weekly and are usually full. The metal and trash roll offs are usually picked up anywhere from 5-12 times a year and will be full each time.

6. Are there any security clearance, base access, or insurance requirements for the contractor personnel and vehicles?

A: Yes, Vendor’s driver must be able to access the Fort Eustis base.

7. What evaluation factors will be used to select the successful contractor (lowest price, best value, technical capability, etc.)?

A: Lowest Price

8. Is there any incumbent contractor currently performing these services? if so, can you provide the current contract number and pricing, if available?

A: 6933A221P000013

9. Are there any reporting, recycling documentation, or sustainability requirements that must be met?

A: None beyond the SOW.

10. what is the deadline for submitting questions and final deadline for submitting quotes

A: Question 7/27/2026 / Quotes: 8/3/2026 by 12:00pm (ET)

11. Historical on-call usage Please provide the number of pulls and total tonnage, by year when available, for the 30-cubic-yard trash container and the 30-cubic-yard steel container during the most recent 12- to 36-month period.

A: This year we have done 5 Trash 4 Metal. The year before we did 4 trash and 4 metal. A year prior to that we did 6 Trash 11 Metal.

12. Pricing method for on-call containers The price schedule requests annual firm-fixed prices, while the two 30-yard containers are serviced on call. Should offerors build an assumed number of pulls/tons into the annual price, or may offerors provide a fixed annual container charge plus per-pull, per-haul, and per-ton unit prices? If an allowance is intended, please identify the required basis.

A: See ATTACHMENT 2 NEW PRICING SHEET.

13. Quantity variation If actual on-call pulls or tonnage materially exceed the Government-provided estimate or historical basis, will the contract include a mechanism for an equitable adjustment or separately ordered excess service?

A: See ATTACHMENT 2 NEW PRICING SHEET.

14. Steel-scrap value Please clarify whether any scrap revenue, rebate, credit, or other value generated when steel is delivered to Sims Metal belongs to the Government, must be credited against the contract price, or may be retained by the service provider. Please also identify any required documentation beyond weight tickets.

A: All revenue generated from the scrap metal will be paid to the Maritime Administration.

15. Disposal and escalation Must all disposal, tipping, environmental, fuel, and related fees be included in each annual fixed price? If so, is there any price-adjustment mechanism for Government-imposed disposal-fee increases or fuel escalation during an option year?

A: All related fees and costs should be included.

16. Fort Eustis access Please identify the driver, vehicle, citizenship, background, registration, insurance, and escort requirements for recurring access to the JRRF location. Please confirm whether commercial drivers can obtain recurring installation access after award.

A: See attachment Base Entry Requirements.

17. Limitations on subcontracting Please confirm whether FAR 52.219-14 applies to this total-small-business set-aside and, if so, how the Government intends to measure compliance for waste hauling, disposal, tipping fees, recycling, and similarly situated small-business subcontractors.

A: Not applicable.

18. Six-month extension reference The price schedule references FAR 52.218-7. Please confirm whether this is intended to refer to FAR 52.217-8 and identify how offerors should price the potential six-month extension.

A: Confirmed. The reference to FAR 52.218-7 is a typographical error. The correct reference is FAR 52.217-8, Option to Extend Services.

Offerors shall calculate the 6-month extension price as exactly 50% of the total proposed price for the final option period and include this amount on the price sheet. If the offeror omits this calculation, the Contracting Officer will calculate it using the same formula during evaluations.

19. Weight-ticket and invoicing format Please confirm whether each on-call pickup must be invoiced separately, whether a monthly consolidated invoice is acceptable, and what weight-ticket or disposal documentation must accompany each invoice.

A: See SOW.

20. Incumbent Information

Could you please provide the name of the current incumbent contractor?

A: DORADO SERVICES

What is the current contract number and contract expiration date?

A: See question 8

Is the current contract value or awarded pricing publicly available?

A: YES

21. Historical Service Volume

Could you provide the historical pickup frequency (annual or monthly averages) for:

One 30-yard trash container (on-call) One 30-yard steel container (on-call) One 8-yard trash dumpster (weekly)

A: See question 29

If available, are historical weight tickets or usage reports available for review?

A:See question 29

22. On-Call Response Time

The Performance Work Statement identifies the 30-yard trash and steel containers as being serviced on an "on-call basis." Is there a required response time after the

Government requests service (e.g., same day, within 24 hours, next business day, etc.)?

A: Within a week of the requested pick up date.

23. Scrap Steel

The Statement of Work specifies delivery of collected steel to Sims Metal. Does the contractor retain any revenue generated from the recycled steel, or does all revenue belong to the Government?

A: All revenue from scrap metal belongs to the Maritime Administration, US Government.

24. Weight Tickets

Are certified scale weight tickets from the receiving facility acceptable to satisfy the weight ticket requirement, or is any additional documentation required?

A: Yes, that is acceptable.

25. Container Locations

Will all required containers remain at the James River Reserve Fleet throughout the contract period, or should contractors anticipate relocating containers during performance?

A: All containers will remain at our facilities (JRRF).

26. Additional Pickups

If additional pickups are required beyond the anticipated service schedule due to overflow or unforeseen circumstances, should those services be included in the quoted price or billed separately?

27. Site Visit

Will a site visit be offered prior to the quotation due date, or may one be scheduled upon request?

A: One can be scheduled upon request and the Contracting Officers awareness.

28. Since the Government intends to award using a Lowest Price Technically Acceptable (LPTA) evaluation, are there any recurring performance issues or lessons learned from the current contract that offerors should address in their quotations?

A: None to consider.

29. On-call pickup frequency. For the 30 CY trash container (Item A) and the 30 CY steel container (Item B), can the Government provide the historical or estimated number of pickups per year? A firm-fixed annual price on the Attachment 2 sheet requires an anticipated call volume.

A: 2026 year we have done 5 Trash 4 Metal. 2025 we did 4 trash and 4 metal. 2024r prior to that we did 6 Trash 11 Metal.

30. Pricing basis for on-call lines. Should Items A and B be priced as a firm-fixed annual amount covering on-call service, or as a per-pickup unit price? The Price Sheet reflects a single price per period per line; please confirm the intended basis.

31. Item C frequency. Please confirm the 8 CY trash dumpster (Item C) is serviced weekly (approximately 52 pickups per year).

A: Picked up once a week confirmed.

32. Scrap steel proceeds. For steel delivered to Sims Metal (Item B), do any scrap proceeds accrue to the Government or to the contractor? This affects the pricing of Item B.

A: All revenue generated from the metal scrapping belongs to the US Govt., Maritime Administration.

33. 6-month extension line. The Attachment 2 six-month column references "FAR 52.218-7," while the solicitation cites FAR 52.217-8. Please confirm the intended clause and pricing basis for that column.

A: See question 18

34. What is the estimated annual number of on‑call pickups, and the typical tonnage per pickup, for:

(A) the 30‑cubic‑yard trash container, and

(B) the 30‑cubic‑yard steel container?

A: See question 29.

35. Attachment 2 requests one annual firm-fixed price for each service, while the Statement of Work identifies the two 30-cubic-yard container pickups as being performed on an on-call basis. Please confirm whether the annual prices for Items A and B must include all container delivery, rental, maintenance, exchanges, on-call hauls, transportation, disposal or tipping fees, weight-ticket preparation, and final container removal.

A: Yes, all associated fees are included. See the new price sheet

36. Please provide the estimated or historical annual number of on-call pickups for:

a. The 30-cubic-yard trash container; and

b. The 30-cubic-yard steel container.

A: See question 29

37. Please provide the estimated or historical average tonnage per pickup and total annual tonnage for the 30-cubic-yard trash and steel containers.

A: See Question 29.

38. What response time must the contractor meet after receiving an on-call pickup request, and how will those requests be transmitted to the contractor?

A: On the day we request via phone call and we usually request a pick up a week out.

39. If disposal or tipping fees for the 30-cubic-yard trash container are not included in the annual firm-fixed price, please explain how those costs should be quoted and invoiced, since Attachment 2 does not provide a separate per-ton or disposal-fee line item.

A: Yes, all associated fees are included. See the new price sheet

40. When steel is delivered to Sims Metal, will the resulting scrap-metal proceeds belong to the Government, be credited against the contractor’s invoice or contract price, or be retained by the contractor?

A: All revenue generated from the scrap metal will be paid to the Maritime Administration.

41. For the 8-cubic-yard dumpster, please confirm the number of weekly pickups offerors should use when developing each annual price and explain how pickups falling on federal holidays should be rescheduled.

A: No pick ups allowed on Federal holidays but scheduled either before or after the federal holiday whichever falls within that holiday work week.

42. Please identify the permitted and prohibited waste streams for each container, including whether hazardous materials, liquids, medical waste, electronic waste, tires, batteries, construction debris, oil, chemicals, or other regulated materials may be placed in the containers.

A: All those mentioned above are not permitted to be disposed of in the containers.

43. What specific credentials and procedures will apply to contractor drivers and vehicles entering Fort Eustis? Please clarify whether access will require DBIDS credentials, background screening, vehicle registration, advance-entry requests, escorts, or other installation-specific authorization.

A: See attached Base entry requirements

44. The solicitation requires the contractor to maintain applicable licenses and permits.

Please confirm whether evidence of licenses, permits, insurance, and base-access eligibility must be included with the quotation or provided only by the successful contractor following award.

A: The successful offeror shall provide evidence of licenses, permits, insurance, and base-access eligibility following award.

45. Will the contractor invoice monthly based on one-twelfth of the applicable annual line-item prices, or will another billing schedule apply? Please also explain how on-call pickups and the associated weight tickets should be reflected on invoices under the annual firm-fixed-price line items.

A: See attachment 2 New pricing sheet and SOW for details on the Weight tickets.

46. Section 10.2 requests pricing for a six-month extension under FAR 52.217-8, while Attachment 2 labels the corresponding column “FAR 52.218-7.” Please confirm that the Attachment 2 column is intended to represent the six-month extension under FAR 52.217-8.

A: See question 18.

47. Volume/frequency: What has the historical or estimated pickup frequency been for the two on-call items - the 30 CY trash container (Item A) and the 30 CY steel container (Item B) - on a monthly or annual basis? Is average tonnage per pickup available?

A: See question 29.

48: Incumbent history: Is there a current or recent incumbent contractor for this requirement, and if so, can representative volume or invoice history be shared for pricing reference?

A: See question 20.

49. Site access: What are the base access requirements (badging, background check, vehicle registration) for a commercial hauler's driver and truck to enter Fort Eustis, and what is the typical lead time for approval?

A: See Base Access requirements attachment.

50. Site conditions: Is the container pad paved or gravel, and is there adequate clearance/turning radius for a 30 CY roll-off truck?

A: Gravel. Yes there is adequate clearance.

51. Schedule restrictions: Are there restricted gate hours, holidays, or base lockdown days that would affect the weekly pickup schedule for Item C?

A: Access contingent upon JBLEs closures and opening.

52. Site visit: Is a pre-quote site visit available, and if so, who should we contact to arrange it?

A: See question 3.

53. Steel handling: Are there any prep or contamination standards the steel in Item B must meet for acceptance at Sims Metal? Does the government expect a scrap-value credit on invoices, or does the vendor retain proceeds from the steel sale?

A: All revenue from the metal belongs to the US Govt. and will be paid out by SIMS Metal.

54. Weight tickets: Does the SOW require weight tickets from a certified public scale, or is any commercial scale acceptable?

A: See question 24.

55. FAR 52.219-16 (Liquidated Damages - Subcontracting Plan) is included in the clause set. Given this is a Total Small Business Set-Aside single award, can you confirm this clause does not apply?

A: Not applicable.

56. DELPHI/iSupplier registration: Does the awardee need electronic invoicing registration complete before the September 14, 2026 performance start date, or is there a grace period?

A: It would be ideal to have DELPHI set up before the contract commences. Instructions and POC were submitted.

Requirement for Base Entry Fort Eustis Entry Control Point Hours:

- Main Gate, located on Fort Eustis Blvd, is operational 24/7 is open to for DoD ID card holders visitors, delivery trucks, and pedestrians.

- Gate 2, adjacent to Shellanbarger Rd, is for DoD ID card holders only and is operational Monday through Friday 5 a.m. to 9 p.m. Saturday and Sunday 5 a.m. to 7 p.m. and is closed on federal holidays.

Vehicle Entry Requirements:

- Privately owned vehicles do not require on-base registration however, vehicle operators must:

- Maintain a current state driver‘s license

- Maintain a current state registration

- Maintain a current state safety inspection (if state required)

- Maintain proof of current insurance

- Military or GSA Vehicles:

- Personnel operating military vehicle or vehicles with government plates are subject to the same identification requirements as personnel operating privately owned vehicles

Requirements for Base Entry:

- Personal Identification: IAW Department of the Air Force Installation Access Control Program (DAFIACP) and DTM 09-012, Interim Policy Guidance for DoD Physical Access Control, when personal identification is required by the current FPCON or special instructions, personnel age 16 and older, requesting access to the installation, must show a valid form of government (local, state or federal) issued photo identification.

- Personnel will be required to remove their ID from wallets, ID card holders, etc.

- All forms of ID used for entry must contain a valid expiration date, photo must appear to match the individual presenting it and show no signs of mutilation or alteration.

- All personnel attempting to enter the installation, and who are 16 years of age and over, must show a form valid form of identification: this applies to all personnel, both military and civilian.

Valid Forms of Identification:

- Common Access Card (CAC)

- DD Form 2 (any series), Armed Forces Identification Card

- DD Form 1173, United States Uniform Services Identification & Privilege Card

- Delayed Enlistment Participation/Delayed Entry Program (DEP) Identification Card

- Optional Form 55, U.S. Government Identification

- Joint Base Langley-Eustis Contractor Pass (Automated Badge) NOTE: Contractors cannot escort anyone onto the installation

- Army/Air Force Exchange Services (AAFES) Identification Card

- Defense Commissary Agency (DeCA) Identification Card

- Any local, state, or federal law enforcement credentials (i.e., CID; AFOSI; FBI; U.S. Marshal; Alcohol, Tobacco, and Firearms; Drug Enforcement Agency; Secret Service Credentials; NNPD, etc.) when the bearer is entering for official business.

- Extended Pass issued by 733 SFS with a valid photo identification card. Information on pass must be authenticated against information presented with valid photo identification

- Joint Task Force Civil Support badge during any declaration of installation closure or reporting of Mission essential support personnel only.

- Fort Eustis Special Event Pass

- U.S. Coast Guard Merchant Mariner Card

- General Stanford Elementary School Teachers who either possess a Fort Eustis Identification Card or an Extended Pass with a Newport News School Identification Card

- Gold Star Family Member ID Card

- Permanent resident card or Alien Registration Receipt Card (INS Form I-551).

- Foreign passport with a temporary (I-551) stamp or temporary (I-551) printed notation on a machine readable immigrant visa.

- Foreign passport with a current arrival-departure record (INS Form I-94) bearing the same names as the passport and containing an endorsement of the alien’s nonimmigrant status, if that status authorizes the alien to work for the employer.

- Expired, Mutilated, or Suspected Fraudulent Military Identification Cards will be confiscated

Visitor Passes:

- Extended passes will issued in the vehicle registration building (Bldg 2)

- Contract vehicles that will be entering the installation for an extended period of time can be issued a 5 day pass if there is no commercial decal/logo on the vehicle. All vehicles with a commercial decal/logo must be inspected every time they enter the installation

- No passes will be given to vehicles requiring an escort (i.e. tow trucks, fuel trucks).

Criteria for Installation Access/Denial:

- 100% of non-DoD personnel attempting to access the installation through either the visitor lanes or the truck inspection lanes will be vetted through VCIN/NCIC

- The following are the criteria for denial of access onto Joint Base Langley Eustis:

ANY OF THE FOLLOWING CONVICTIONS:

- Abduction, aiding and abetting a felon, assault with a deadly weapon, child pornography, violations of protective orders, impersonation, failure to register as a sex offender, stalking, murder, manslaughter, attempted murder, possession of WMD, terrorist threats against Govt / Govt buildings, aggravated sexual assault/rape, child molestation, espionage, sedition, treason, violence at international airports, conspiracy or attempt to commit previous listed.

ANY OF THE FOLLOWING CONVICTIONS IN LAST 5 YEARS:

- Threatening to bomb a Govt building, illegal sale/distro/importation/manufacture of explosives/weapons, arson, extortion, bribery, kidnapping/hostage-taking, sexual assault/battery, registered sexual offender, armed robbery, illegal possession or use of an explosive or weapon, distribution or intent to distribute a controlled substance, conspiracy or attempt to commit any of the above offenses, gang affiliation.

- Two or more felony convictions of any type regardless of timeframe

- Currently wanted with an outstanding warrant

Hunter Access:

- Hunters wishing to access Fort Eustis must possess a valid photo identification card (State or Federal), a Fort Eustis Hunting Permit, and a valid Fort Eustis weapons registration card (Check the weapons registration card against the weapons in the vehicle) on their person at all times

- Hunters must transport weapons cased (hard or soft), in plain view and unloaded.

- All ammunition must be stored separately and not with the weapon.

Rental Vehicles:

- Rental vehicles driven by DoD Identification card holders will be permitted on the installation through main flow

- All authorized non-DoD personnel will be issued a rental vehicle pass at the Vehicle Registration Building or inspection area, up to the length of the rental contract

Motorcycles:

- Motorcycles and motorcyclists are subject to the same pass and identification requirements as vehicles.

Motorcyclists must abide by all VA motorcycle laws and wear the mandated safety clothing.

Bicycle:

- All bicyclists entering the installation must provide proper identification and must be wearing a helmet, light colored clothing and either reflective vest or belt at night. Additionally, a bicycle light is required during the hours of darkness.

Commercial Vehicles:

- All commercial vehicles and their contents will be inspected each time they enter the installation. Commercial vehicles include, but are not limited to: taxis, limousines, delivery cars/vans (such as pizza delivery or courier services), contractors’ pick-up trucks/vans, garbage trucks, cement mixers, tanker trucks, and cargo vehicles (U- Haul type trucks, moving vans, 18-wheelers).

- Vehicles which advertise home based businesses are considered commercial vehicles

- Commercial vehicles will be classified as small or large per the table below and must enter through the main gate ACP.

Media Access:

- Media organizations will be allowed on the installation with prior approval and coordination from the Public Affairs Office.

- Media organizations must contact the PAO to request access

Pedestrian Traffic:

- Persons walking onto Ft Eustis are required to provide the same credentials as personnel entering via vehicle

- Pedestrian traffic is allowed through the main gate only

- Pedestrian traffic is strictly prohibited through Gate 2

Questions can be directed to Security Forces Operations at 878-3647 or the law enforcement desk at 878-4555.

Small Large Taxis Limousines Pizza delivery Courier cars/vans Contractor pick-up trucks/vans

Garbage trucks Cement mixers Tanker trucks U-Haul type trucks Moving Vans 18-wheelers

Sponsored by GSA FAR (48 CFR) 53.110