RFLP 376811 - SAS Lease 10-8-24.pdf

October 8, 2024

Dear Prospective Offeror, Request for Lease Proposal NO: 376811 -Safeguards and Security Facility

Hanford Mission Integration Solutions, LLC. (HMIS) requests for lease proposals for Safeguard and Security Facility The requested work is in support of Hanford Mission Essential Services Contract (HMESC) Prime Contract 89303320DEM000031 with the U.S. Department of Energy, Richland Office.

Information regarding the submission of a proposal is contained in the attached Solicitation. Proposals are to be prepared in accordance with the instructions and conditions set forth herein.

Questions | Comments (including technical) regarding the Solicitation | RFP are due by: October 16, 2024; 3:00 PM (PDT) or sooner.

Proposals are to be received by 10/30/2024 3:00 PM. or sooner.

Proposal submission will include proposed costs for Period of Performance schedules below for evaluation:

o Lease term of 10 year, may be broken into Base Term plus Optional Terms. Additional Option Terms may be proposed but must include pricing to be considered.

o January 1, 2025 to December 31, 2034 - Anticipated

Occupancy date January 1, 2024 Firm.

Please return ALL completed RFP Exhibits and Attachments (if applicable) with proposal submission.

Offeror must be registered or willing to register in Hanford Vendor Registration at https://vendreg.hanford.gov/ with NAICS 531120 (Lessors of Nonresidential Buildings (except Mini warehouses). Successful offeror must be registered prior to any award may be issued.

• Ensure company is registered to the specified NAICS in the System for Award Management (SAM.gov). Please provide registered name for confirmation.

All questions are to be directed to the Procurement Specialist. All proposals are subject to the terms and conditions set forth herein. Any exceptions, deviations, or omissions may be grounds for rejection of proposals submitted.

HMIS looks forward to your response.

Thank you, Procurement Specialist

Kristina Hamby,

(509) 367-3011 Kristina_G_Hamby@rl.gov

NOTE: Communications with any HMIS personnel except the above-named Procurement Specialist concerning any aspect of this Solicitation may be grounds for disqualifying an Offeror from being considered for award.

https://vendreg.hanford.gov/ https://sam.gov/workspace/profile/

REQUEST FOR LEASE PROPOSAL NO: 376811

Table of Contents

SOLICITATION/AWARD

A.0 Introduction

A.1 Buyer Not Obligated- Irregularities and Notifications

A.2 Request for Lease Proposal Addendums

A.3 Proposal Submittal

A.4 Late Proposals

A.5 Proposal Changes

A.6 Withdrawal

A.7 North American Industry Classification System (NAICS) Code and Size Standard

A.8 Questions/Comments Regarding the Solicitation

B.0 Basis for Award

B.1 Basis of Award- Tradeoff Selection Process

B.2 Time is of the Essence

C.0 Proposal Instructions

C.1 Proposal Preparation

C.2 Proposal Content

C.2.1 Volume I Technical Proposal Requirements

C.2.2 Volume II Required Price Support Information

C.2.3 Volume III Pricing Backup

C.3 Request for Schedule of Cost and Rates

C.4 Requirements for Supporting Price Information or Certified Cost or Pricing Data

C.5 Evaluation of Options

C.6 Representations and Certifications

C.7 Anti-kickback Certifications

C.8 Employment Eligibility Verification (E-Verify)

C.9 Additional Information

C.10 Acceptance of Terms and Conditions and Technical Requirements

C.11 Proposal Validity Period

D.0 Notices

D.1 Financial Capability Determination Information

D.9 Foreign Nationals

D.10 Proprietary Data Submittals

D.11 Service Animal Requirement

Exhibits

Exhibit 001 – Lease Proposal Form

Exhibit 002 – Proposed Lower-Tier Subcontractors

Exhibit 003 – Past Performance

Exhibit 004 – Conflict of Interest Disclosure and Representation

Exhibit 005 – Representation and Certification

Exhibit 006 – Agreement, Exceptions, and Assumptions

Exhibit 007 – Cost Accounting Standards Notices and Certifications (*FAR 52.230-1)

Exhibit 008 – Organizational Conflict of Interest Disclosure Statement

Exhibit 009 – Executive Compensation

Exhibit 010 – FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sept 2007)

Exhibit 011 –Certification Regarding Debarment and Suspension

Exhibit 012 – Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (August 2020)

E.0 Award – EXAMPLE/DRAFT

SOLICITATION/AWARD

A.0 Introduction Hanford Mission Integration Solutions, LLC. (hereby HMIS, “Contractor” or “Buyer”) acting under its contract with the U.S. Department of Energy – Richland Operations Office (DOE-RL) located in Richland, WA, requests Offeror to submit a lease proposal for a Firm Fixed Unit type of subcontract to provide Safeguards and Security Facility.

A.1 Buyer Not Obligated- Irregularities and Notifications Buyer is not obligated to pay any costs incurred in the preparation and submission of Offeror’s proposal, nor required to enter into a subcontract or any other arrangement with Offeror.

A.2 Request for Lease Proposal Addendums The Procurement Specialist may issue one or more addendums to the Request for Lease Proposal to make changes or to resolve any problems regarding the solicitation. The Procurement Specialist will issue the amendment in time for prospective Offerors to incorporate any changes into their proposals. If this Request for Lease Proposal is amended, then all terms and conditions that are not amended will remain unchanged. FAILURE TO ACKNOWLEDGE THE RECEIPT OF THE ADDENDUM AT THE DESIGNATED LOCATION BY THE SPECIFIED DATE AND TIME MAY RESULT

IN REJECTION OF THE OFFER.

A.3 Proposal Submittal The proposal is due by 10/30/2024 3:00 PM.

The proposal shall be submitted via e-mail provided that it includes appropriate signatures where required.

NOTE: Communications with any HMIS personnel except the above-named Procurement Specialist concerning any aspect of this Solicitation may be grounds for disqualifying an Offeror from being considered for award.

A.4 Late Proposals A proposal is considered late if it is received after the exact time and date specified for receipt and will not be considered unless:

a. It was sent by telephone or fax, if authorized by the Procurement Specialist, and it is determined that the late receipt was due solely to mishandling upon receipt; or

b. It is the only proposal received.

A.5 Proposal Changes Any modification of a proposal, including the Procurement Specialist’s request for “Best and Final Offer,” is subject to the same conditions as in the “Late Proposals” section above.

A.6 Withdrawal Offeror may withdraw its proposal by written or electronic notice received at any time prior to award.

A.7 North American Industry Classification System (NAICS) Code and Size Standard The Procurement Specialist has determined that North American Industry Classification System (“NAICS”) Code 531120

– Lessor of Nonresidential Building (except Mini-warehouses) applies to this acquisition. Therefore, the size standard for determining whether an Offeror is a small business in regard to this acquisition is $34 Million.

If this solicitation is designated as a small business set-aside, by submitting a proposal or an offer to this solicitation, the Offeror certifies that they are a small business qualifying for the NAICS code and meeting the size standard noted above.

By submitting a proposal for this solicitation, Offeror agrees to indemnify, defend, and hold harmless Buyer for any and all liability, loss, damages, penalties, claims, costs, and expenses, including attorney fees and costs of legal action, litigation, or settlement, arising from, or relating to Offeror’s misrepresentation of its business size or status, regardless of whether Offeror’s misrepresentation was willful, intentional, or knowing.

A.8 Questions/Comments Regarding the Solicitation The Offeror must submit any comments or questions regarding the solicitation to the Procurement Specialist no later than 10/14/2024 3:00 PM. The Procurement Specialist will answer all questions in writing for the benefit of all prospective Offerors.

B.0 Basis for Award HMIS may award one or more subcontracts as a result of this solicitation. Award will be made to the Offeror who is considered to be the overall Best Value to the government. This solicitation provides the basis for HMIS evaluation. Offerors are also advised that HMIS reserves the right to award a subcontract based upon initial offers and without further discussions with Offerors. Offeror should provide their best price and technical offers initially.

B.1 Basis of Award- Tradeoff Selection Process Award may be made to the Offeror submitting the best proposal in which both cost/price and other specifically defined factors will be the basis of award. Proposals will be evaluated to determine the response that provides the best value to Buyer and the Government, considering cost/price and technical criteria; with technical rated higher than cost/price.

HMIS currently leases a building in Richland, Washington. The lease is set to expire. Therefore, the HMIS is considering alternative space if economically advantageous. In making this determination, HMIS will consider, among other things, the availability of alternative space that potentially can satisfy HMIS’s requirements, as well as costs likely to be incurred through relocating, such as physical move costs, replication of tenant improvements and telecommunication infrastructure, and non-productive agency downtime. Continuity of services must be maintained.

1. Desired Building Features

a. RSF within range specified in Performance Work Statement

b. Currently available secured conference rooms and computer laboratories

c. Currently available full height separation walls from the adjoining space for secured conference rooms and computer laboratories

2. Additional Building Features

a. HLAN capabilities

b. LEED certification “silver” or higher

c. Electric car charging station

3. Building quality and neighborhood;

a. Building visual appeal interior and exterior

b. Class of Facility

c. Elevator, if taller than 1 story

d. Distance to DOE Headquarters and travel time

e. Security features currently in place

4. Space layout flexibility and efficiency.

a. Ability to break into suites

b. Separately cooled server rooms

c. Wired for internet and intranet or availability of fiber optics

d. Parking at minimum for 110 occupants

5. Key Lease Terms

a. Vacate notification timeline

b. Restoration Obligations

6. Upfront Move/Improvement Cost

a. Tenant improvements funds needed.

b. Relocation Incentives

B.2 Time is of the Essence Time is of the essence for the Beneficial Occupancy of the proposed facility described in this Subcontract. It is anticipated that the Beneficial Occupancy of the proposed facility in accordance with the terms of this agreement is of significant importance to the Buyer.

C.0 Proposal Instructions Follow the described proposal instructions.

C.1 Proposal Preparation Prepare the proposal simply and economically and provide a straightforward and concise presentation of the information requested in the Request for Lease Proposal. Emphasize completeness and clarity. Do not submit elaborate brochures or other presentations that are neither required nor desired by the HMIS.

If the Offeror submits any data which it considers proprietary data as part of its proposal, the document transmitting the data or which contains the data, shall be boldly marked indicating that the data included is considered proprietary.

C.2 Proposal Content Proposals shall include the following elements and be organized in the manner listed below. Each volume of the proposal should be separate and complete. Omit all cost or pricing details from the technical proposal.

C.2.1 Volume I Technical Proposal Requirements HMIS will evaluate Offeror’s technical capabilities/qualifications, as well as its pricing for the requirements as specified in the Performance Work Statement (PWS) and Draft Lease Agreement. Offeror’s proposal must address the following:

• An acknowledgement that the Performance Work Statement is fully understood, and that Offeror can meet all technical requirements and has or will have resources qualified to perform the work.

o Subcontractor shall have minimum 2 year of Commercial Leasing experience.

o Subcontractor must be able to meet all minimum facility requirement as outlined in PWS Section 1.3

Description of Work – Specific Facility by specified date of January 1, 2025.

o If needed, a Work Plan/Schedule for tenant improvements, including availability for HLAN and security installations.

• The term of the Lease, and renewal option, if any. Lease term of 10 year, may be broken into Base term plus

Optional Terms. Additional Option Terms may be proposed but must include pricing to be considered.

• Executive summary of building. Including:

o Description of proposed space, highlighting specific areas that may meet Energy Star and LEED certification.

o Space must be capable to have portions of facility with floor to ceiling walls and reinforced floors.

o Detailed floor plan(s) showing the floor(s) and room dimensions to support Rentable Square Feet (RSF) of proposed space, as well as Useable Square Feet (USF).

American National standard Institute/Building Owners and Managers Association (ANSI/BOMA) definition for Office Area also known as ABOA. ABOA Square Feet – also may be known as

Useable Square Feet (USF) is generally defined as the space remaining once common areas, lessor areas, and non-programmatic areas required by code are deducted from the rentable square feet (RSF) of the facility. ABOA does not include areas such as stairs, elevators, mechanical and utility rooms, ducts, shafts, vestibules, public corridors, and public toilets required by local code.

o Confirmation that this will be a full-service lease. Must include cost of utilities and taxes as the responsibility of the lessor under the lease.

• Draft Lease Agreement with Janitorial Services – See section E.0 for example. The Offeror may propose an alternate Lease Agreement which will be reviewed for consistency with the Draft Lease Agreement. Deviations may require review. If exceptions are taken to the draft lease agreement or an alternate Lease Agreement is proposed, please note on Exhibit 006 Agreements, Exceptions and Assumptions and provide a red-line copy with proposal with alternate lease language. Deviations from the original Draft Lease Agreement may require HMIS Legal review and approval.

• An acknowledgement that the Draft Lease Agreement is fully understood and excepted or alternate lease language is requested, and that Offeror can meet all technical requirements and has or will have resources qualified to perform the work.

• Confirmation that your company is registered or is willing to register in the Hanford Vendor Portal https://vendreg.hanford.gov/. If successful, then offeror must be registered prior to any award may be issued with

NAICS 531120.

• Evidence that your company is registered in SAM.gov. Please provide registered name for confirmation or evidence that registration in in process.

• Evidence that the lease term does not exceed 75 percent of the estimated economic life of the asset along with backup documentation. This Lease will be scored as an Operating Lease using the criteria outlined in OMB Circular A-11 (Appendix B) page 7. Please provide estimated economic life of facility.

o Example: The lease term does not exceed 75 percent of the estimated economic life of the asset. The facility has a total useful life of XX years (XXX months) and has a remaining useful life of XX Years (XXX months).

C.2.2 Volume II Required Price Support Information The Offeror is required to submit information sufficient to determine that the prices or costs being charged are fair and reasonable. Such information may include pricing, sales, or cost information that is pertinent to establishing the pricing or costs being charged.

Offeror proposal must provide the following:

• Exhibit 001: Lease Proposal Form

• All data necessary to determine the pricing for Rentable Square Feet (RSF) per year.

• Pricing must be provided for all years included in lease; unpriced options will not be considered.

• Evidence of the present value of the minimum contractually required payments over the life of the lease does not exceed 90 percent of the fair market value of the asset at the beginning of the lease term. Please provide fair market value of the asset. Property appraisal may be required prior to award to establish fair market value of facility.

Backup documentation providing Current Market Value may be needed from the apparent successful offer prior to any Award.

The Offeror grants the Buyer or its authorized representative(s) the right to examine, at any time before award, books, records, documents, or other directly pertinent records to verify the reasonableness of the price. For items priced using catalog or market prices, or law and regulation, access does not extend to cost or profit information or other data relevant solely to the Offeror’s determination of the prices to be offered in the catalog or marketplace.

C.2.3 Volume III Pricing Backup Upon Buyer’s determination of a successful Offeror, Buyer may request audited company financial reports for the previous three (3) year period, including balance sheets and income statements. The successful Offeror shall provide such information within 48 hours of the request.

In the event audited company financial reports are not consistent with the Offeror’s customary accounting practice and in the absence of certified statements, the Buyer may request the following, listed in order of preference:

1. Parent guarantee;

2. Bond;

3. Irrevocable letter of credit;

4. Submission of uncertified financial statements, which shall be certified as being accurate and complete by an agent of Offeror’s company, which may be subject to HMIS verification with the Internal Revenue Service

(IRS).

If the selected successful Offeror is unable to provide the information required within the time frame identified or if the Buyer is unable to determine the successful Offeror as financially responsible for award of the Subcontract, Buyer, in its sole determination, may select another successful Offeror for the award.

C.3 Request for Schedule of Cost and Rates This is not a request for cost or pricing data, but notification to all Offerors that this information may be required prior to award unless the Subcontract is determined by the Buyer to be exempt from the requirements of 10 USC 2306(a).

C.4 Requirements for Supporting Price Information or Certified Cost or Pricing Data The Offeror is required to submit certified cost or pricing data in support of the proposal, unless exempted by the Buyer under FAR 15.403-1.

In lieu of submitting certified cost or pricing data, Offerors may submit a written request for exception by submitting the information described in the following paragraphs. The Buyer may require additional supporting information, to the extent necessary, to determine whether an exception should be granted, and whether the price is fair and reasonable.

For items where pricing is controlled, by law or regulation, by periodic rulings, reviews, or similar actions of a governmental body; identify and submit the controlling document establishing the price offered.

For a commercial item exception*, the Offeror shall submit, at minimum, information on prices at which the same item or similar items have previously been sold in the commercial market that is adequate for evaluating the reasonableness of the price of this acquisition. Such information may include:

a. For catalog items, a copy of or identification of the catalog and its date, or the appropriate pages for the offered items, or a statement that the catalog is on file in the buying office to which the proposal is being submitted. Provide a copy or describe current discount policies and price lists (published or unpublished), e.g., wholesale, original equipment manufacturer, or reseller. Also explain the basis of each offered price and its relationship to the established catalog price, including how the proposed price relates to the price of recent sales in quantities similar to the proposed quantities.

b. For market-priced items, the source and date or period of the market quotation or other basis for market price, the base amount, and applicable discounts. In addition, describe the nature of the market.

c. For items included on an active Federal Supply Service Multiple Award Schedule contract, proof that an exception has been granted for the schedule item.

Additional supporting information, to the extent necessary to determine whether the price is fair and reasonable.

Requirements for certified cost or pricing data.

If the Offeror is not granted an exception from the requirement to submit cost or pricing data, the following applies:

a. The Offeror shall prepare and submit cost or pricing data and supporting attachments in accordance with Table 15-2 of FAR 15.408.

b. As soon as practicable after agreement on price but before Subcontract award (except for unpriced actions such as letter Subcontracts), the Offeror shall submit a Certificate of Current Cost or Pricing Data, as prescribed by FAR 15.406-2.

Subcontract requirements for certified cost or pricing data. If the Offeror intends to issue a subcontract in performance of this requirement and it is expected to exceed the threshold for the submission of cost or pricing data at FAR 15.403-4, the subcontractor is subject to the above requirements.

The Offeror grants the Buyer or an authorized representative the right to examine, at any time before award, books, records, documents, or other directly pertinent records to verify any request for an exception under this provision and the reasonableness of price. For items priced using catalog or market prices, or law or regulation, access does not extend to cost or profit information or other data relevant solely to the Offeror’s determination of the prices to be offered in the catalog or marketplace.

**See FAR 2.101 for definition of “commercial.”

C.5 Evaluation of Options Except when it is determined not to be in HMIS’ best interest, HMIS evaluates offers for award purposes by adding the total price for all options to the total price for the basic requirements. Evaluation of options will not obligate HMIS to exercise the option(s).

HMIS analyzes bids to determine whether prices are unbalanced and may reject a proposal offer as nonresponsive if it determines that the proposal is materially unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more-line items is significantly over or understated as indicated by the application of cost or price analysis techniques.

C.6 Representations and Certifications HMIS relies upon Offeror’s current representations and certifications within a Federal web-based system, the System for Award Management (SAM), that centralizes and standardizes the collection, storage and viewing of many of the representations and certifications required by the Federal Acquisition Regulations.

By submitting a proposal to HMIS in response to this solicitation, the Offeror is certifying that:

The representation and certification information in SAM is accurate and complete as of the date of the offer.

All statements and explanatory documentation submitted are current and accurate.

Offeror complies with all requirements of State of Washington statutes, ordinances, rules and regulations, codes, and orders related to equal employment opportunity and operation of non-segregated facilities.

All Offeror employees who may work on HMIS premises or on the Hanford Site are not under the influence of controlled substances, drugs, or alcohol. Offeror agrees to the testing of assigned employees under HMIS program for controlled substances.

Offeror’s information in the Buyer registration system is current, accurate and complete and is no greater than 12 months old.

Offeror will update its information in SAM on at least an annual basis.

In addition, the Offeror must be registered with HMIS through the Hanford Site Vendor Portal at https://vendreg.hanford.gov/ and have obtained a vendor identification number and form number (password). If assistance is required, please contact VendorRegSupport@rl.gov.

C.7 Anti-kickback Certifications By submitting a proposal response to this solicitation, the Offeror certifies that it has not:

https://www.acquisition.gov/far/2.101

Provided, attempted to provide, or offered to provide, any kickback.

Has not solicited, accepted, or attempted to accept any kickback.

Included, directly or indirectly, the amount of any kickback, in the Subcontract price proposed by the Offeror to the

Buyer. (For definition of the term kickback, see 41 U.S.C. § 8701(2), Title 41 U.S.C. Chapter 87, Sections 701 and 8702).

By submitting a proposal in response to this solicitation, Offeror agrees to indemnify, defend, and hold harmless Buyer for any and all liability, loss, damages, penalties, claims, costs, and expenses, including attorney fees and costs of legal action, litigation, or settlement, arising from or relating to Offeror’s failure to certify or false certification of compliance with any requirements of this Section, regardless of whether the failure or false certification was willful, intentional, or knowing.

C.8 Employment Eligibility Verification (E-Verify) HMIS anticipates that this award will be subject to the Employment Eligibility Verification requirements established in Federal Acquisition Regulations (FAR) clause 52.222-54, which requires the successful Offeror to enroll and utilize the E-Verify program. Enrollment is completed via the Internet at the Department of Homeland Security Web site at http://www.dhs.gov/E-Verify. This requirement is applicable to awards with a value greater than $3,500 and considered commercial or noncommercial Services (except for commercial Services that are part of the purchase of a Commercial Off the Shelf (COTS) item (or an item that would be a COTS item, but for minor modifications) performed by the COTS provider and are normally provided for that COTS item) or Construction. Subcontractors who are only suppliers are not subject to E-Verify.

Buyer reserves the right, prior to award, to require Offeror to submit information which Buyer will use to make a determination whether Offeror has successfully enrolled in the E-Verify program. Such information may include a copy of the last three (3) pages of the enrollment form (i.e., pages 11, 12, and 13) and any other information that may be required to make the appropriate determination. Offeror agrees to promptly provide such information upon request and prior to award.

If Buyer requests such information, award shall be conditioned on Offeror’s submission of information Buyer deems acceptable.

By submitting a proposal in response to this solicitation, Offeror agrees to indemnify, defend, and hold harmless Buyer for any and all liability, loss, damages, penalties, claims, costs, and expenses, including attorney fees and costs of legal action, litigation, or settlement, arising from or relating to Offeror’s failure to certify or false certification of compliance with any requirements of this Section, regardless of whether the failure or false certification was willful, intentional, or knowing.

C.9 Additional Information In order for HMIS to adequately evaluate the proposal, some additional information is required. Please complete and return all forms and documents listed in Exhibits of this Request for Lease Proposal.

C.10 Acceptance of Terms and Conditions and Technical Requirements The subcontract resulting from this Request for Lease Proposal will be substantially the same as the Draft Lease Agreement.

Offeror must describe any exceptions (on the Agreement Exceptions Exhibit form 006) to the terms and conditions and technical requirements. The Offeror may propose an alternate Lease Agreement which will be reviewed for consistency with the Draft Lease Agreement. Deviations may require extensive review. HMIS considers compliance with the terms and conditions and technical requirements of the Subcontract to be essential. In case of doubt, Offeror should request clarification from the Procurement Specialist. If any exceptions are taken to the terms and conditions and/or technical requirements of the Solicitation, the pricing shall be based on the requirements of the Solicitation and the exception(s) priced as alternates. If the proposal is based only on the proposed exceptions, HMIS may determine the proposal to be non-responsive.

Unless otherwise noted in the proposal, Offeror’s submission of a proposal signifies unqualified acceptance of all of the terms and conditions and technical requirements of the Subcontract that are contained in or referenced in this Solicitation.

http://www.dhs.gov/E-Verify

C.11 Proposal Validity Period Offeror’s proposal shall remain firm for 120 days after the proposal due date.

D.0 Notices In order for HMIS to adequately evaluate the proposal, some additional information is required. Please complete and return all forms and documents listed in Notices of this solicitation.

D.1 Financial Capability Determination Information HMIS reserves the right, prior to award, to require Offeror to submit information which HMIS will use to make a determination whether Offeror has the financial capability to perform the contemplated subcontract. Such information may include, but not be limited to: annual reports; lines of credit with financial institutions and suppliers; and any other information that may be required to make the appropriate determination.

D.9 Foreign Nationals If the Offeror intends to propose any foreign national (non-US citizen) personnel, that information must be a part of the Offeror’s proposal. They will be processed in accordance with HMIS Unclassified Visits and Assignments by Foreign Nationals procedures prior to commencement of the work. This process could add lead-time from a few days up to several weeks depending on the country of origin, Hanford facilities they will access, and the subject matter involved.

D.10 Proprietary Data Submittals If Offeror submits any data which is considered to be “Proprietary Data,” the document transmitting the data, or which contains the data, shall be boldly marked indicating that the data is considered proprietary.

Offerors who include in their proposals any data that they do not want disclosed to the public for any purpose or used by Buyer or the Government except for evaluation purposes shall mark the title page of their proposal with the following legends: USE AND DISCLOSURE OF DATA: “This proposal includes data that shall not be disclosed outside Buyer or the Government and shall not be duplicated, used, or disclosed – in whole or in part – for any purpose other than to evaluate this proposal. If, however, a Subcontract is awarded to this Offeror as a result of – or in connection with – the submission of this data, Buyer and the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting Subcontract. This restriction does not limit Buyer’s or the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets” and “Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.”

D.11 Service Animal Requirement If any of the individuals performing work under the awarded subcontract require the use of a service animal to perform their work or tasks, this information is to be included in the proposal.

Exhibits The list of Exhibits as outlined in the table below are required as a part of your response to the identified Request for Lease Proposal. Failure to provide and disclose any information requested below may be grounds for disqualification if identified prior to award or termination, if identified after award.

Note: Additional attachments may be outlined within the Request for Lease Proposal.

It is recommended that you refer back to the Request for Lease Proposal document to ensure all attachments have been identified and included in your proposal response.

Exhibit No. Title GO TO

001 Lease Proposal Form Exhibit 001

002 Proposed Lower-Tier Subcontractors Exhibit 002

003 Past Performance Exhibit 003

004 Conflict of Interest Disclosure and Representation Exhibit 004

005 Representation and Certification Exhibit 005

006 Agreement, Exceptions, and Assumptions Exhibit 006

007 Cost Accounting Standards Notices and Certifications Exhibit 007

008 Organizational Conflict of Interest Disclosure Exhibit 008

009 Executive Compensation Exhibit 009

FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence

Certain Federal Transactions (Sept 2007) Exhibit 010

011 Certification Regarding Debarment and Suspension Exhibit 011

Prohibited Telecommunications Equipment Lease Addendum & Lessor’s

Representation Exhibit 012

NOTE: IF EXHIBITS ARE DETERMINED NOT APPLICABLE (N/A) PLEASE MARK N/A, PROVIDE

REASON(S), SIGN, AND DATE ACCORDINGLY.

Exhibit 001 – Lease Proposal Form

Please find Exhibit 001– Lease Proposal Worksheet included with this Solicitation as an Adobe PDF file.

Partial picture of the Lease Proposal Worksheet

Exhibit 002 – Proposed Lower-Tier Subcontractors

Please type or print the names and contact information for all of the lower-tier Subcontractors. Use additional sheets if necessary.

LOWER-TIER SUBCONTRACTOR/SUPPLIER

CONTACT NAME:

TELEPHONE NO.:

DESCRIPTION OF SERVICES

TO BE PROVIDED:

**APPROXIMATE

AWARD AMOUNT:

NAME AND ADDRESS OF OFFEROR: NAME OF SIGNER (Print):

TITLE OF SIGNER (Print):

OFFEROR: (Signature of person authorized to sign)

DATE:

** APPROXIMATELY _____% OF TOTAL SUBCONTRACTED AMOUNT TO BE PERFORMED BY LOWER-TIER SUBCONTRACTOR. PERCENTAGE OF LOWER-TIER SUBCONTRACTED WORK SHALL NOT EXCEED 50% FOR SMALL BUSINESS OR 70% FOR A LARGE BUSINESS (FOR SERVICES) OR 85% (FOR CONSTRUCTION) OF TOTAL SUBCONTRACT AMOUNT. SUBCONTRACTOR’S ARE REQUIRED TO NOTIFY PROCUREMENT SPECIALIST WHENEVER _____ % OF LOWER-TIER WORK IS ANTICIPATED OR REACHES 70% (FOR SERVICES) OR 85% (FOR

CONSTRUCTION).

Exhibit 003 – Past Performance Please type or print at least two (2) and as many as five (5) references to recently completed or substantially complete contracts with requirements similar to those described within this solicitation.

CLIENT NAME

CONTACT NAME

TELEPHONE NO.

CONTRACT NO.

CONTRACT DATE

START DATE/

END DATE

CONTRACT

VALUE

CONTRACT

TERMINATED?

(Y/N) Explain in attachment

NAME AND ADDRESS OF SUBCONTRACTOR NAME OF SIGNER (Print):

SUBCONTRACTOR (Signature of person authorized to sign)

DATE

Exhibit 004 – Conflict of Interest Disclosure and Representation It is Hanford Mission Integration Solutions, LLC (HMIS) policy to avoid situations which place a Subcontractor or Subcontractor’s employees in a position in which it may not be able to participate or perform on an equal basis for Buyer-controlled work with other qualified contractors due to impermissible Conflicts of Interest. See, FAR 3.1101. To address this matter, the Subcontractor is to consider the relevant circumstances surrounding this effort to determine if there are any past, present or future interests (financial, contractual, organizational or personal) that could be viewed as a conflict of interest. In addition, the Subcontractor is to consider potential conflicts of interest of all personnel working in a staff augmentation or direct services role for familial relationships at Hanford in answering the following.

A conflict of interest occurs when one's personal or financial interest could interfere with the ability to make object business decisions of behalf of the Company. Employees must avoid, at all times, situations that give rise to such bias or even the appearance of such bias.

It is required that conflicts are identified, declared, and if required, mitigated.

DEFINITIONS:

• Company - Includes your responsible company and company affiliates.

• Conflict of Interest(s) - When one's personal or financial interest may interfere with the ability to make business decisions on behalf of the company.

• Perceived Conflict of Interest - Situation that could give rise to the perception that a conflict exists and may interfere with the ability to make business decisions on behalf of the Company.

• Members of Household/Family Members - Employee’s spouse, child parent, brother, sister, mother-in-law, father-in-law, sister-in-law, brother-in-law, son-in-law, daughter-in-law, roommates, significant others, cousins, aunts, uncles, dating partners, or any other person where the relationship could lend itself to an actual or perceived Conflict of Interest.

Government agencies affiliated with Hanford, for purposes of this COI Disclosure includes -

• Department of Energy

• U.S. Environmental Protection agency

• U.S. Department of Interior

• Defense Nuclear Facilities Safety Board

• Washington State Department of Ecology

• Washington State Department of Health

• Richland Fire Department

• Benton County Sheriff Office

Subcontractor hereby certifies that ☐ there is not or ☐there is a potential conflict of interest by the company or company personnel, to include individuals that will be working under any possible subcontract. If the answer is affirmative, the details associated with the real or potential concerns are disclosed and highlighted in the Subcontractor’s proposal. Any such disclosure may result in the need for additional discussions relative to the Subcontractor’s continued participation in this effort. Failure to disclose any real or potential concerns may be grounds for disqualification if identified prior to award or termination if identified after award.

https://www.acquisition.gov/far/3.1101

Exhibit 005 – Representation and Certification

Offeror hereby certifies their socioeconomic size status as ☐ SMALL or ☐LARGE based on the North American Industry Classification System (NAICS) _____________ (input NAICS identified in the subject Request for Lease Proposal). Offeror also identifies as: (list additional socioeconomic status applicable, i.e., Woman Owned, HubZone, Veteran owned, etc.) ________________________________.

Offeror certifies that the disclosure of size status as listed above corresponds to the size status as identified in the System for Award Management (SAM.gov) in reference to identified NAICS for the subject Request for Lease Proposal. Any such disclosure may result in the need for additional discussions relative to the Offeror’s continued participation in this effort.

Failure to disclose any real or potential concerns may be grounds for disqualification if identified prior to award or termination if identified after award.

Please complete section below if your company is a Joint Venture.

Offeror certifies that they ☐ Do or ☐ Do Not have an active Joint Venture agreement. If Offeror does have an active joint venture, please identify the following: Joint Venture Name: ___________________________________________

Please list companies that make up the Joint Venture and the socioeconomic status of each:

Company: ________________________________________ hereby certifies their socioeconomic size status as ☐ SMALL or ☐LARGE based on the North American Industry Classification System (NAICS) _____________ (input NAICS identified in the subject Request for Lease Proposal).

Offeror also identifies as: ☐Woman Owned, ☐HUBZone, ☐ Service-Disabled Veteran Owned, ☐Veteran Owned, ☐ Small Disadvantage Business, ☐Other (list all that apply) ________________________________.

Company: ________________________________________ hereby certifies their socioeconomic size status as ☐ SMALL or ☐LARGE based on the North American Industry Classification System (NAICS) _____________ (input NAICS identified in the subject Request for Lease Proposal).

Offeror also identifies as: ☐Woman Owned, ☐HUBZone, ☐ Service-Disabled Veteran Owned, ☐Veteran Owned, ☐ Small Disadvantage Business, ☐Other (list all that apply) ________________________________.

If you are submitting as a Joint Venture, please provide the date of 1st award and the number of contracts awarded under the agreement to date. ________________________

**Offeror must provide a copy of the SBA Joint Venture Agreement as a part of the proposal package**

Please complete section below if your company has an active SBA Mentor Protégé agreement.

Offeror certifies that they ☐ Do or ☐ Do Not have an active SBA Mentor Protégé agreement. If Offeror does have an active SBA Mentor/Protégé agreement, please identify the following:

Mentor or Protégé Name: __________________________

Date the Mentor/Protégé was approved under the Small Business Administration: ______________________

**Offeror must provide a copy of the SBA Mentor/Protégé Agreement and SBA Program Mentor/Protégé Letter as a part of the proposal package**

Exhibit 006 – Agreement, Exceptions, and Assumptions

Any agreement, exceptions, and/or assumptions to the proposed subcontract terms and conditions, Request for Lease Proposal and/or Performance Work Statement must be indicated below. Hanford Mission Integration Solutions, LLC (HMIS or Buyer), however, reserves the right to disqualify offers which deviate from the Solicitation. If the Offeror has no exceptions or assumptions, please write “None” below.

Exhibit 007 – Cost Accounting Standards Notices and Certifications (*FAR 52.230-1) *October 2015

Note: This notice does not apply to small businesses or foreign governments. Check here to indicate that the Offeror is a ☐ small business or ☐ foreign government and does not need to complete the following certification.

This notice is in three parts; identified by Roman numerals I through III.

Offerors shall examine each part and provide the requested information in order to determine Cost Accounting Standards (CAS) requirements applicable to any resultant contract.

If the Offeror is an educational institution, Part II does not apply unless the contemplated contract will be subject to full or modified CAS coverage pursuant to 48 CFR 9903-201-2(c)(5) or 9903.201-2(c)(6), respectively.

I. DISCLOSURE STATEMENT --- COST ACCOUNTING PRACTICES AND CERTIFICATION

(a) Any contract in excess of $2,000,000 resulting from this solicitation will be subject to the requirements of the Cost Accounting Standards Board (48 CFR Chapter 99) except for those contracts which are exempt as specified in 48 CFR 9903.201-1.

(b) Any Offeror submitting a proposal which, if accepted, will result in a contract subject to the requirements of 48 CFR Chapter 99 must, as a condition of contracting, submit a Disclosure Statement as required by 48 CFR

9903.202. When required, the Disclosure Statement must be submitted as a part of the Offeror’s proposal under this solicitation unless the Offeror has already submitted a Disclosure Statement disclosing the practices used in connection with the pricing of this proposal. If an applicable Disclosure statement has already been submitted, the Offeror may satisfy the requirement for submission by providing the information requested in paragraph (c) of Part I of this provision.

CAUTION: In the absence of specific regulations or agreements, a practice disclosed in a Disclosure Statement shall not, by virtue of such disclosure, be deemed to be a proper, approved, or agreed-to practice for pricing proposals or accumulating and report contract performance cost data.

(c) Check the appropriate box below:

☐ (1) Certificate of Concurrent Submission of Disclosure Statement

The Offeror hereby certifies that, as a part of the offer, copies of the Disclosure Statement have been submitted as follows: (i) original and one copy to the cognizant Administrative Contracting Officer (ACO) or cognizant Federal agency official authorized to act in that capacity (Federal official), as applicable, and (ii) one copy to the cognizant Federal auditor.

(Disclosure must be on Form No. CASB DS-1 or CASB DS-2, as applicable. Forms may be obtained from the cognizant ACO or Federal official and/or from the loose-leaf version of the Federal Acquisition Regulation.)

Date of Disclosure Statement:

Name and Address of Cognizant ACO or Federal Official Where Filed:

The Offeror further certifies that the practices used in estimating costs in pricing this proposal are consistent with the cost accounting practices disclosed in the Disclosure Statement.

☐ (2) Certificate of Previously Submission of Disclosure Statement

The Offeror hereby certifies that the required Disclosure Statement was filed as follows:

Date of Disclosure Statement:

Name and Address of Cognizant ACO or Federal Official Where Filed:

The Offeror further certifies that the practices used in estimating costs in pricing this proposal are consistent with the cost accounting practices disclosed in the Disclosure Statement.

☐ (3) Certificate of Monetary Exemption

The Offeror hereby certifies that the Offeror together with all divisions, subsidiaries, and affiliates under common control, did not receive net awards of negotiated prime contracts and subcontracts subject to CAS totaling $50 million or more in the cost accounting period immediately preceding the period in which this proposal was submitted. The Offeror further certifies that if such status changes before an award resulting from this proposal, the Offeror will advise Hanford Mission Integration Solutions, LLC (HMIS or Buyer) immediately.

☐ (4) Certificate of Interim Exemption

The Offeror hereby certifies that (i) the Offeror first exceeded the monetary exemption for disclosure, as defined in (3) of this subsection, in the cost accounting period immediately preceding the period in which this offer was submitted and (ii) in accordance with 48 CFR 9903.202-1, the Offeror is not yet required to submit a Disclosure Statement. The Offeror further certifies that if an award resulting from this proposal has not been made within 90 days after the end of that period, the Offeror will immediately submit a revised certificate to Buyer in the form specified under subparagraph (c)(1) or (c)(2) of Part I of this provision, as appropriate, to verify submission of a completed Disclosure Statement.

CAUTION: Offerors currently required to disclose because they were awarded a CAS-covered prime contract or subcontract of $50 million or more in the current cost account period may not claim this exemption (4). Further, the exemption applies only in connection with proposals submitted before expiration of the 90-day period following the cost accounting period in which the monetary exemption was exceeded.

II. COST ACCOUNTING STANDARDS --- ELIGIBILITY FOR MODIFIED CONTRACT COVERAGE

If the Offeror is eligible to use the modified provisions of 48 CFR 9903.201-2(b) and elects to do so, the Offeror shall indicate by checking the box below. Checking the box below shall mean that the resultant contract is subject to the Disclosure and Consistency of Cost Accounting Practices clause in lieu of the Cost Accounting Standards clause.

☐ The Offeror hereby claims an exemption from the Cost Accounting Standards clause under the provisions of 48 CFR 9903.201-2(b) and certifies that the Offeror is eligible for use of the Disclosure and Consistency of Cost Accounting Practices clause because during the cost accounting period immediately preceding the period in which this proposal was submitted, the Offeror received less than $50 million in awards of CAS-covered prime contracts and subcontracts. The Offeror further certifies that if such status changes before an award resulting from this proposal, the Offeror will advise Buyer immediately.

CAUTION: An Offeror may not claim the above eligibility for modified contract coverage if this proposal is expected to result in the award of a CAS-covered contract of $50 million or more or if, during its current cost accounting period, the Offeror has been awarded a single CAS-covered prime contract or subcontract of $50 million or more.

III. ADDITIONAL COST ACCOUNTING STANDARDS APPLICABLE TO EXISTING CONTRACTS

The Offeror shall indicate below whether award of the contemplated contract should, in accordance with subparagraph (a)(3) of the Cost Accounting Standards clause, require a change in established cost accounting practices affecting existing contracts and subcontracts.

☐ YES ☐ NO

Note: If the Offeror is an educational institution under the transition provisions of 48 CFR 9903.202-1 (f), contact Buyer for the appropriate alternate certification.

SIGNATURE/CERTIFICATION

By signing below, the bidder/Offeror certifies, under penalty of law, that the above certification is accurate, current, and complete. The bidder/Offeror further certifies that it will notify Hanford Mission Integration Solutions, LLC of any changes to these certifications. The certifications made by the bidder/Offeror, as contained herein, concern matters within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent representation or certification may render the maker subject to prosecution under Title 18, United States Code, Section 1001.

Exhibit 008 – Organizational Conflict of Interest Disclosure Statement It is Hanford Mission Integration Solutions, LLC (HMIS or Buyer) policy to avoid situations, which place an Offeror in a position wherein it may not be able to compete on an equal basis for Buyer’s-controlled work with other qualified Offerors.

This representation, and the information disclosed thereby, will serve to advise Buyer whether or not an Offeror's judgment may be biased because of any past, present, or currently planned interest, financial or otherwise, the Offeror may have or appear to have which relates to the work to be performed under a subcontract which may result from this solicitation, thus providing the Offeror an unfair competitive advantage over others. The term "Offeror" herein means the proposing entity or any of its affiliates or proposed consultants or Subcontractors of any tier. Therefore:

Offeror shall provide Buyer a statement which describes in a concise…