PWS Safeguards Security Facility.pdf

General Materials or Services- Rev 2 03/28/2023

Performance Work Statement (PWS)

For

General Materials or Services

Title: Safeguards and Security Facility

Date: 9/25/2024

Revision Number: 0

Requisition Number: 376811

Table of Contents

INTRODUCTION / BACKGROUND

1.1 OBJECTIVE

1.2 DESCRIPTION OF WORK – GENERAL

1.3 DESCRIPTION OF WORK – SPECIFIC

DELIVERABLES/SUBMITTALS

2.1 Deliverables

2.2 Submittals

PLACE OF PERFORMANCE

3.1 Onsite Work Location/Potential Access Requirements

3.2 Site Access and Work Hours

3.3 Badging

REQUIREMENTS

4.1 Engineering Requirements

4.2 Environmental, Safety, and Health Requirements

4.3 Quality Assurance Requirements

ACCEPTANCE CRITERIA

CONFIGURATION MANAGEMENT

6.1 Configuration Management Requirements

6.2 Applicable Standards

6.3 Verification/Hold Points

QUALIFICATIONS

SPECIAL REQUIREMENTS

8.1 Training

8.2 Use of Government Vehicles

8.3 Government Property

8.4 Hanford System Access Requirements

8.5 Electrical Components

8.6 Section 508 of Rehabilitation Act Applicability

ACCESS AUTHORIZATION/CLEARANCE REQUIREMENTS

MEETINGS

10.1 Meetings

INTERFACE/NOTIFICATIONS

APPENDICES

INTRODUCTION / BACKGROUND

The Department of Energy, Richland Operations Office, (DOE-RL) manages the Hanford Site working toward protecting the workers, public, and environment by further reducing risk, as well as providing the necessary infrastructure for continued safe and effective cleanup operations, access and use. This is accomplished by work performed by contractors and subcontractors, to ensure the safety of Hanford cleanup.

As a Prime Contractor to the U.S. Department of Energy, Hanford Mission Integration Solutions (HMIS) is responsible for providing direct support to the DOE-RL and its contractors with cost effective infrastructure and site services integral and necessary to accomplish the Hanford Site environmental cleanup mission.

HMIS Maintenance Management Programs is responsible for HMIS general purpose facilities which includes leased facilities. Within the process of leasing or renewing leases, HMIS must put out a Request for Proposal (RFP)to ensure the best decision is made.

1.1 OBJECTIVE

HMIS Maintenance Management Programs requires the services of an experienced subcontractor to provide building option(s) that meet the required facility specifications provided by HMIS. This Performance Work Statement (PWS) is to provide the general requirements for Lessors to be able to propose approximately 33,000 RSF, not to exceed 38,000 RSF of general office space to be located in Richland Washington. The initial term of the lease is anticipated to be 10 years.

1.2 DESCRIPTION OF WORK – GENERAL

The subcontractor shall provide technically qualified resources that work as a part of a team under the direct oversight of HMIS. Subcontractor resources shall be responsible for independently planning, organizing, and performing a wide variety of non-hazardous specialized administrative/technical duties in support of the successful completion of goals and deliverables. Additionally, the subcontractor shall furnish all necessary labor, technical and professional services, supervision, materials, tools, equipment, consumables, and payment of any applicable taxes to perform all operations necessary and required to perform the scope as directed by HMIS

Unless otherwise approved, the subcontractor shall work in accordance with HMIS subcontract requirements, operating policies and procedures and shall be responsible for execution of the work in accordance with the quality standards and requirements specified for assigned project and facility.

Specifically, HMIS requires a subcontractor to provide: A turnkey space of approximately 33,000 Rentable Square Feet (RSF) with sufficient parking for 80 occupants, additional parking for 10 government vehicles and up to 10 visitors at a time. All maintenance, janitorial services, and cost of utilities should be the responsibility of the lessor under the lease. The facility and associated equipment shall be properly designed and meet industry-acceptable standards.

ABOA Useable Square Feet – USF, is generally defined as the space remaining once common areas, lessor areas, and non-programmatic areas required by code are deducted from the rentable square feet (RSF) of the facility.

ABOA USF does not include areas such as stairs, elevators, mechanical and utility rooms, ducts, shafts, vestibules, public corridors, and public toilets required by local code.

Efficient Use of Space Strategy

Space Standards: While space needs can vary depending on mission requirements, at different campuses or even within a facility, HMIS complies with Office of Management and Budget (OMB). HMIS utilizes the average of 180 square feet of usable area per person as the standard for offices and administrative workstations, as specified in the policy memorandum, Establishing a Revised Department of Energy (DOE) Office Space Standard for Future Space Acquisitions and Renovations, December 27, 2016.

1.3 DESCRIPTION OF WORK – SPECIFIC

This Performance of Work Statement is to provide the General Requirements for Lessors to be able to propose approximately 33,000 RSF, not to exceed 38,000 RSF of general office space to be located in Richland Washington.

The initial term of the lease is anticipated to be 10 years.

Specific minimum requirements are as follows:

• Facility available by January 1, 2025

• No less than 33,000 RSF

• 95 office spaces with a minimum of 80 of those being hard-walled offices

• 4 Standard conference rooms

• Approximately 5 spaces totaling an estimated 3,200 USF of secured offices/conference rooms that have full height separation walls from the adjoining space, secured entry, and supplemental cooling systems.

• Approximately 150 s/f of space that can support up to 5,000 lbs. of fireproof safes. If space is located on

2nd floor, the floor will need to be reinforced

• Approximately 1,150 USF within 4 spaces of computer laboratories that have full height separation walls from the adjoining space, secured entry, and supplemental cooling systems

• Kitchen or kitchenette on each floor

• Restrooms on each floor

• Elevator if multi-floor facility

• With the organizations interface with the Hanford Site, Department of Energy Richland (DOE-RL) and

Office of River Protection (ORP), and Other Hanford Contractors (OHC), the location of the facility must be within Richland, Washington specifically North Richland.

• Minimum of four (4) separate suites, or ability to break into four (4) suites, one needing to be on the first floor and accessible to the public to support our Central Badging Office

• Sufficient parking for 80 occupants, 10 government vehicles and 10 visitor parking

• Print/copy room in each suite

Desired:

• HLAN capabilities

• LEED (Leadership in Energy and Environmental Design) certification “silver” or higher

• ENERGY STAR label appliances

• Electric charging station

• Space layout flexibility and efficiency

• Wired for internet and intranet or availability of fiber optics

DELIVERABLES/SUBMITTALS

2.1 Deliverables

Will deliverables be required to be furnished by the Subcontractor: No

2.2 Submittals

If the PSW requires the submittal of Subcontractor Information, the following apply: No

PLACE OF PERFORMANCE

Will work be performed on the Hanford site: No-Work shall be performed offsite at the primary place of business, or other location as designated by the subcontractor.

3.1 Onsite Work Location/Potential Access Requirements

Due to the need for badging to enter portions of the facility, On-site provisions will apply.

3.2 Site Access and Work Hours

Hanford personnel at the Hanford Site work a standard 4/10 schedule. The standard work week consist of ten (10) hours of work between 6:00 a.m. and 4:30 p.m. with one-half hour designated as an unpaid period for lunch, Monday through Thursday.

Work performed outside normal operating hours shall be coordinated and/or approved through the BTR and/or the Procurement Specialist prior to performing the work.

3.3 Badging

For any on-site work, see On-Site Services Special Provisions for details. The subcontractor shall wear a Buyer issued security badge identifying themselves. A minimum of two (2) working days advance notice is needed for site badging. Subcontractor employees will be required to submit to vehicle searches and not personally carry or transport certain prohibited articles.

REQUIREMENTS

The requirements listed below are to identify specific standards the subcontractor and subcontractor personnel will be obligated to work to in support of this Performance Work Statement.

4.1 Engineering Requirements

The subcontractor shall follow standard commercial engineering practices.

4.2 Environmental, Safety, and Health Requirements

Not applicable.

Unique or specific requirements: No

4.3 Quality Assurance Requirements

The Subcontractor shall follow standard commercial quality practices.

ACCEPTANCE CRITERIA

Approvals shall be obtained from DOE-RL’s Certified Realty Specialist and DOE-RL’s Contracting Officer before the signing of a Real Property Lease Agreement.

CONFIGURATION MANAGEMENT

6.1 Configuration Management Requirements

There are no specific Configuration Management requirements applicable to this PWS.

6.2 Applicable Standards

There are no specific applicable standards identified for this PWS.

6.3 Verification/Hold Points

Not applicable.

QUALIFICATIONS

The Subcontractor shall ensure that its personnel meet and maintain the appropriate training, qualifications, and certification requirements to perform the work as specified in this PWS. The subcontractor is expected to provide appropriately trained and qualified staff to perform the type of work associate with their work at the Hanford site.

Additionally, the subcontractor shall perform work in accordance with the specifications, exhibits, and other documents, which made by reference, are a part of the PWS.

• Subcontractor shall have minimum 2 year of Commercial Leasing experience.

• Subcontractor shall have demonstrated experience managing facilities and working with multiple clients in an operational environment.

• Subcontractor must be able to meet all minimum facility requirement as outlined in Section 1.3 Description of Work – Specific by January 1, 2025

In addition to the above, the Subcontractor shall provide qualified personnel throughout the period of performance of the Subcontract. Subcontractor shall be responsible for ensuring its personnel meet and/or maintain current and valid training requirements, certifications and are fully capable to complete the duties described through the entirety of the Subcontract period of performance.

SPECIAL REQUIREMENTS

Not applicable.

8.1 Training

The following types of training are required: Hanford Site Orientation (HSO) will be required for badging.

The subcontractor shall maintain training records for their personnel and ensure all required training is completed prior to work. Additionally, as soon as practical after award, the subcontractor shall submit a badge request for personnel required under the various releases so that they may be scheduled for training and medical evaluation so that crews will be eligible for work on site. The badging request is required, because without it an HID# cannot be assigned, and therefore training and medical evaluations cannot be easily coordinated and scheduled.

8.2 Use of Government Vehicles

There is no anticipated need for any Subcontractor employees to use a Government-furnished vehicle in the performance of this Performance Work Statement. The Subcontractor’s employees, therefore, are specifically prohibited from driving any Government-furnished vehicles under the performance of this Performance Work Statement unless this Performance Work Statement is formally so modified by the parties and the employee(s) will present a valid driver’s license to the BTR for review.

8.3 Government Property

Government Property is not anticipated to be furnished to or acquired by Subcontractor under this PWS.

8.4 Hanford System Access Requirements

Not applicable.

8.5 Electrical Components

Not applicable.

8.6 Section 508 of Rehabilitation Act Applicability

Not applicable.

ACCESS AUTHORIZATION/CLEARANCE REQUIREMENTS

The scope of work will not require access authorization (security clearance).

MEETINGS

10.1 Meetings

After subcontract award, if requested, the subcontractor shall participate in a Project Kickoff Meeting, which may be a conference call, an internet meeting, or a meeting to be held at HMIS Site. The time, date, and agenda for the meeting will be provided to the subcontractor by HMIS.

The subcontractor shall interface with various HMIS (and other) organizations through HMIS’s Procurement Specialist (or designated BTR for in-scope work), as required, or at points and frequency determined by the Procurement Specialist. The person or persons designated by the subcontractor to attend all meetings shall have all required authority to make decisions and commit subcontractor to technical decisions made during meetings.

HMIS will issue meeting notices and prepare an agenda and minutes for each meeting addressed in this Section.

When applicable, minutes will identify action items, assigned actionees, and due dates.

INTERFACE/NOTIFICATIONS

A. A BTR will be designated for the subcontract/ subcontract release.

B. Designation of BTR

The BTR is responsible for monitoring and providing technical guidance for this subcontract and should be contacted regarding questions or problems of a technical nature. The BTR is also responsible for appropriate surveillance of the subcontractor’s representative while on site. In no event, however, will an understanding or agreement, modification, change order, or any deviation from the terms of this subcontract be effective or binding upon HMIS unless formalized by proper subcontract documents executed by the Procurement Specialist prior to completion of this subcontract. On all matters that pertain to the subcontract terms, the subcontractor shall contact the Procurement Specialist specified within this subcontract. When in the opinion of the subcontractor, the BTR requests or directs efforts outside the existing scope of the subcontract; the subcontractor shall promptly notify the Procurement Specialist in writing. The BTR does not possess any explicit, apparent or implied authority to modify the subcontract.

No action should be taken until the Procurement Specialist makes a determination and/or modifies the contract.

C. The work will be inspected daily/periodically by the BTR.

D. The subcontractor shall immediately notify the field Contract Release BTR (who will contact HMIS

Safety) of any injuries or incidents; to include damage to subcontractor-owned property or equipment. The subcontractor will follow this up within 24 hours with a written explanation to the Procurement Specialist of the occurrence.

E. In the event that there is an abnormal or unusual situation associated with this contract work scope, the subcontractor is to immediately contact the BTR. If, after several attempts, the subcontractor is unable to contact either the BTR or the Procurement Specialist, the Contractor is to contact HMIS Occurrence Notification Center at (509) 376-2900, which is available 24 hours a day, seven days a week, and provide them with: Contract Number, Procurement Specialist’s name, BTR’s name and a short summary of the abnormal or unusual situation. If after making contact with HMIS, the subcontractor is advised to suspend activities, the subcontractor is not to proceed until such direction to proceed has been expressly issued by the Procurement Specialist. If there is an emergency situation, the subcontractor is to make the appropriate immediate emergency call to 911 or 373-0911 for cell phones and then make the notifications to HMIS as set forth herein.

F. Prior to work in the field, subcontractor shall ensure each employee has been cleared by HMIS and verify all training is complete in accordance with this Performance Work Statement.

APPENDICES

None