Bldg 9480 PDS Fiber Overhaul - Draft PWS - 20250127.docx

PERFORMANCE WORK STATEMENT (PWS)

ALASKAN COMMAND (ALCOM) BUILDING 9480 PROTECTED DISTRIBUTION SYSTEM (PDS) AND FIBER OVERHAUL

27 JANUARY 2025

1. Description of Services: The contractor shall provide all personnel, labor, vehicles, supervision, tools, equipment, safety equipment, cleaning supplies, and other items necessary to provide necessary to perform the overhaul and expansion of the existing Protected Distribution System (PDS) located in Building 9840 on Joint Base Elmendorf-Richardson (JBER), Alaska in accordance with current Government and commercial standards as required

1.1 Scope: The contractor shall provide contract capabilities as specified in this PWS to overhaul and the existing PDS spanning from the basement through to the third floor of BLDG 9840. This service will include the removal of old single-strand fiber and installation of new high-density Multi-Fiber Push On (MPO) or Multi-Fiber Push on (MTP) cables and the associated cables and distribution panels running from the communications room to the end-user lockboxes. This will also include the retip of existing fiber lines that are not being replaced from the Mechanical Transfer Registered Jack (MTRJ) to the Lucent Connector (LC). This will alleviate the oversaturation of the existing conduit and allow for future installation of fiber. The Contractor will be responsible for installing any new PDS conduit/piping and distribution boxes for the PDS system as needed, removal and disposal of all fiber optic cabling, resplicing new fiber connectors, and install all new MTP/MPO fiber, distribution panels, and connectors. All installed equipment utilized must be DoD Approved and Joint Interoperability Tech Command (JTIC) certified and installed in accordance with Air Force Systems Security Instruction AFSSI 7703 and National Security Telecommunications and Information Systems Security Instruction (NSTISSI) No. 7003. All work areas will be returned to their former appearance and cleared of all dust/debris/dirt.

1.2 Background: ALCOM BLDG 9480 utilizes a hardened PDS system built of rigid metal piping and lock boxes to provide protection of fiber optic data lines. This distribution system has become oversaturated with fiber optic cabling over the years and has made it extremely difficult to install new cabling. The system still utilizes outdated MTRJ fiber connectors that need replacement.

1.3 Period of Performance: 180 days for material delivery and install upon contract award.

1.4 General Information

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program (QCP) is the means by which he assures himself that his work complies with the requirement of the contract. Provide digital copy of QCP within two (2) working days of award shall be submitted to the contracting officer or representative at this time and within five (5) working days, or 40 duty hours, when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the quality control system.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: Contractor must be able to provide remote troubleshooting assistance any day of the year to include holidays mentioned below and in person assistance if needed any day of the year except the following holidays:

1.5.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 through 1600 Monday through Friday, and on call for emergencies any other hours to include weekends. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. Response time for remote troubleshooting is within one (1) hour on the same day. For onsite troubleshooting must be scheduled within two days. This is for 1st floor installation where the fiber will be taken down in phases.

1.5.5 Place of Performance: Performance will take place in BLDG 9480 on Joint Base Elmendorf-Richardson, Alaska.

1.5.6 Security Requirements: It is required that contractor personnel performing work under this contract have a background check and must be able to access the base at time of the proposal submission and should maintain the level of security required for the life of the contract. Government will provide an escort for contractor personnel who lack a Secret security clearance. Notwithstanding, the contractor must meet all performance requirements including installation timeliness requirements with or without an escort. The contractor is highly encouraged to provide installation and support personnel to perform all aspects of work.

1.5.6.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.6.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.5.6.2.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from any payment due the Contractor.

1.5.6.2.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.5.6.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.5.7 Special Qualifications:

1.5.7.1 U.S. Citizenship is required. The Contractor shall provide sufficient trained personnel fully capable of providing the deliverables requested in this PWS and have the knowledge, skills and expertise to meet the requirements specified.

1.5.7.2 The contractor shall ensure all work performed on this PWS shall be in accordance with Federal, State of Alaska, and local laws, regulations and procedures. All components shall be installed in accordance with AFSSI 7703 and NSTISSI No. 7003.

1.5.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The contracting officer, Contracting Officers Representative, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.10 Key Personnel: The follow personnel are considered key personnel by the government: Installation on-site supervisor. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0800 to 1700 Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.5.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges, or be escorted by government personnel, in the performance of this service in accordance with Building 9480 security manager requirements.

1.5.12 Contractor Travel: Contractor will fund any/all travel needs.

1.5.13 Other Direct Costs: N/A

1.5.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the wiring diagrams, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.16 Phase in/Phase out Period : N/A

2. Definitions and Acronyms:

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Service Summary: Monitoring methods include periodic inspections, 100% inspection, and customer complaint. Re-performance of unacceptable services at no additional cost will be the preferred course of action when appropriate. The absence of any contract requirement from the Service Summary shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The below Performance Thresholds identify the SATISFACTORY level of performance.

5.3.2 5.4.2 5.5.2

2.1.11. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. Work Week. Monday through Friday, unless specified otherwise.

2.2. Acronyms:

3. Government Furnished Items and Services:

3.1. Services: N/A

3.2 Facilities: The Government will provide access to the listed room and any other location required strictly for the installation of the fiber.

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Materials: N/A

4. Contractor Furnished Items and Responsibilities:

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under PART 3 of this PWS.

4.2 Secret Facility Clearance. Government will provide an escort for contractor personnel who lack a Secret security clearance. However, Government escort availability may limit contractor access to the facility. Notwithstanding, the contractor must meet all performance requirements including installation timeliness requirements with or without an escort. The contractor is highly encouraged to provide installation and support personnel to perform all aspects of work.

4.3. Materials. The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment. The Contractor shall provide / furnish all equipment requirements under this PWS.

5. Specific Tasks:

5.1. Basic Services. The Contractor shall remove old fiber, install distribution panels, and replace it with high-density MTP/MPO from communications closets to end user boxes or desk and participate in acceptance testing with government technical reps.

5.1.1. PDS Distribution Boxes. Contractor will inspect all PDS distribution boxes in the ceiling to ensure that they are of the correct size to accommodate new break away kits for MTP/MPO before splitting to other areas. If any need to be replaced, that will be determined before the project starts. Boxes will need all joints and connection points sealed with a permanent epoxy.

5.1.2. Pull String. Contractors will ensure they install a ‘pull string’ through all existing junction boxes to end-user lock boxes (if none are present).

5.1.3. Fiber Labeling. Contractors will ensure that every fiber strand is labeled on each end that correlates with patch panel numbers, switch ports, or wall port numbers that they are plugged into on both sides.

5.2. Basement Requirements.

5.2.1. High-Density MTP/MPO Install.

There is not a requirement to install high-density MTP/MPO in the basement of Building 9480. The existing fiber will remain but will terminate fiber connectors as laid out in 5.2.2 on the whole floor.

5.2.2. MRTJ to LC Switchover. Replace existing MTRJ fiber connectors, that are not being replaced, to LC connectors at all end points. Replace fiber patch plates in PDS Lockboxes to use LC connectors.

5.3. First Floor Requirements.

5.3.1. High-Density MTP/MPO Install.

The Contractor shall test and locate the termination point of all SIPR fiber coming from Room 124A. All fiber needs to be documented and marked to ensure that fiber that does not require rerunning, does not get pulled or disconnected in the processes. The fiber termination locations and the decision to pull or leave the fiber will remain with the Government and permission to remove will be given before the removal of fiber.

The Contractor must pull back all previously identified SIPR fiber from all PDS lockboxes back to Room 124A. This fiber will be disposed of after it is removed. Contractor will install high-density MTP/MPO to support all previous users that had SIPR connection prior to the removal of fiber. The Contractor will install distribution panels or break away kits within the existing junction boxes in the ceiling at locations annotated on Page 2 of Attachment 1. Single fibers will then travel from distribution panels to the PDS lockboxes or desk/device to support users. All fiber will have the switch port number and wall port number annotated on the cable. Contractor must run DB loss test after installation to confirm connectivity and provide results to the Government.

The installation for this floor will be accomplished in multiple phases and will need to minimize downtime to the most extent possible. Timelines need to be communicated, and any changes will need to be presented as soon as possible to minimize impact to the users. Contractor will try and accomplish any work possible that does not require downtime before the network is disconnected to shorten timeframe that is required for users to be relocated.

The integrity of the PDS system must remain intact and ensure that security fiber, a single strand fiber installed in the PDS system lines, is undamaged in the process. All PDS lockboxes will have 6 ports terminated to support future growth. All fiber that does not go to a PDS lockbox and is still available in the distribution panel will not have a fiber running from that connection but will be terminated and plugged in for future expansion.

5.3.2. MRTJ to LC Switchover. Replace existing MTRJ fiber connectors, that are not being replaced, to LC connectors at all end points. Replace fiber patch plates in PDS Lockboxes to use LC connectors.

5.4. Second Floor Requirements.

5.4.1. High-Density MTP/MPO Install.

The Contractor shall test and locate the termination point of all SIPR fiber coming from Room 211A. All fiber needs to be documented and marked to ensure that fiber that does not require rerunning, does not get pulled or disconnected in the processes. The fiber termination locations and the decision to pull or leave the fiber will remain with the Government and permission to remove will be given before the removal of fiber.

The Contractor must pull back all previously identified SIPR fiber from all PDS lockboxes back to Room 211A. This fiber will be disposed of after it is removed. Contractor will install high-density MTP/MPO to support all previous users that had SIPR connection prior to the removal of fiber. The Contractor will install distribution panels or break away kits within the existing junction boxes in the ceiling at locations annotated on Page 3 on Attachment 1. Single fibers will then travel from distribution panels to the PDS lockboxes or desk/device to support users. All fiber will have the switch port number and wall port number annotated on the cable. Contractor must run DB loss test after installation to confirm connectivity and provide results to the Government.

The installation for this floor will be accomplished in one phase and will need to minimize downtime. Timelines need to be communicated, and any changes will need to be presented as soon as possible to minimize impact to the users. Contractor will try and accomplish any work possible that does not require downtime before the network is disconnected to shorten timeframe that is required for users to be relocated.

The integrity of the PDS system must remain intact and ensure that security fiber, a single strand fiber installed in the PDS system lines, is undamaged in the process. All PDS lockboxes will have 6 ports terminated to support future growth. All fiber that does not go to a PDS lockbox and is still available in the distribution panel will not have a fiber running from that connection but will be terminated and plugged in for future expansion.

5.4.2. MRTJ to LC Switchover. Replace existing MTRJ fiber connectors, that are not being replaced, to LC connectors at all end points. Replace fiber patch plates in PDS Lockboxes to use LC connectors.

5.5. Third Floor Requirements.

5.5.1. High-Density MTP/MPO Install.

The Contractor shall test and locate the termination point of all SIPR fiber coming from Room 305A. All fiber needs to be documented and marked to ensure that fiber that does not require rerunning, does not get pulled or disconnected in the processes. The fiber termination locations and the decision to pull or leave the fiber will remain with the Government and permission to remove will be given before the removal of fiber.

The Contractor must pull back all previously identified SIPR fiber from all PDS lockboxes back to Room 305A. This fiber will be disposed of after it is removed. Contractor will install high-density MTP/MPO to support all previous users that had SIPR connection prior to the removal of fiber. The Contractor will install distribution panels or break away kits within the existing junction boxes in the ceiling at locations annotated on Page 4 on Attachment 1. Single fibers will then travel from distribution panels to the PDS lockboxes or desk/device to support users. All fiber will have the switch port number and wall port number annotated on the cable. Contractor must run DB loss test after installation to confirm connectivity and provide results to the Government.

The installation for this floor will be accomplished in one phase and will need to minimize downtime. Timelines need to be communicated, and any changes will need to be presented as soon as possible to minimize impact to the users. Contractor will try and accomplish any work possible that does not require downtime before the network is disconnected to shorten timeframe that is required for users to be relocated.

The integrity of the PDS system must remain intact and ensure that security fiber, a single strand fiber installed in the PDS system lines, is undamaged in the process. All PDS lockboxes will have 6 ports terminated to support future growth. All fiber that does not go to a PDS lockbox and is still available in the distribution panel will not have a fiber running from that connection but will be terminated and plugged in for future expansion.

5.5.2. MRTJ to LC Switchover. Replace existing MTRJ fiber connectors, that are not being replaced already with the new fiber run, to LC connectors at all end points. Replace fiber patch plates in PDS Lockboxes to use LC connectors.

6. Applicable Publications (Current Editions)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures including but not limited to the following.

Air Force Instruction (AFI) 17-130 Air Force Cybersecurity Program Management

Air Force Systems Security Instruction (AFSSI) 7703, Protected Distribution Systems (PDS).

National Security Telecommunications and Information Systems Security Instruction (NSTISSI) No. 7003

IEC Standard 61300-3-35