FedSEP_Annual_Support_Requirement_1.pdf

Requirement for Annual Support of Federal Sector EEO Portal Software Suite

Pursuant to Equal Employment Opportunity Commission (EEOC) regulations, 29 C.F.R. §§ 1614.601(g) and 1614.602(a), Federal Agencies shall report to the Commission on (1) employment by race, national origin, sex, and disability (Management Directive 715) as well as

(2) the status, processing, and disposition of counselings and complaints (Form 462) at such times and in such manner as the Commission prescribes.

The EEOC has a requirement for annual support for the “eversity” software application, the MD- 715 Excel tool, and the EEOC Form 462 Excel tool used by EEOC to support the required reporting from Federal Agencies.

The “eversity” application is an electronic records system used in workforce analysis, tracking, management, and reporting required under EEOC Management Directive (MD) 715. It is currently used by all Federal Agencies via EEOC’s Federal Sector EEO Portal (FedSEP) application. The version of the “eversity” application implemented at EEOC has been customized to meet additional requirements to oversee the equal employment opportunity program through-out the Federal Government.

The MD-715 Excel tool is used by Federal Agencies to provide data to EEOC in an aggregate format and can generate an Extensible Markup Language (XML) file that meets custom schema.

It has all the validation business rules built-in for the submission of the MD-715 data to EEOC, numbering over 2,500 rules.

The Form 462 Excel tool includes both the business rules and the XML file for Federal Agencies to submit their Annual Federal Equal Employment Opportunity Statistical Report of Discrimination Complaints (Form 462) to EEOC. It includes an application programming interface (API) that uses an XML file generated from the “icomplaints” application.

Annual support for this suite of software shall include specialized expertise for: Full understanding of EEOC’s requirements to Federal Agencies for both MD-715 and Form 462, Java development for modifications to “eversity”, and Microsoft Excel Visual Basic scripting for the MD-715 and Form 462 tools; two training classes (up to 10 students each); technical support (business days); product releases and enhancements; on-site upgrade support; and annual architecture and processes review.