RFI Trinidad and Tobago Airboat Draft SOW.pdf

STATEMENT OF WORK

THE UNITED STATES COAST GUARD

FOREIGN MILITARY SALES

CASE NUMBER TBD

TRINIDAD AND TOBAGO

Attachment I

SOW

Case# TBD Airboat

Preparing Organization (CG-SID-2) Contract Number Revision Number Revision Date

1 INTRODUCTION

1.1 Scope

The scope of this Statement of Work (SOW) is the procurement of one (1) airboat with a proven hull design in standard configuration to include ancillary and incidental equipment. Additionally, this requirement includes one (1) trailer, spares, reactivation, training, and support materials needed to outfit the boat and crewmembers for their operation and maintenance as required under Foreign Military Sales Letter of Offer and Acceptance Case Number TBD in support of the country of Trinidad and Tobago.

Packaging, packing, preservations, and markings in preparation for TBD shipping is required.

1.2 Background

The FMS program is part of the security assistance authorized by the Arms Export Control Act (AECA) and is a fundamental United States (U.S.) foreign policy tool. Under § 3 of the AECA (classified to 22 U.S.C. § 2753), the U.S. may sell defense articles and services to foreign countries and international organizations when the President formally finds that to do so will strengthen the security of the U.S. and promote world peace.

Foreign Military Sales (FMS) is the U.S. Government’s (USG) program for transferring defense articles, services, and training to our international partners and international organizations. Such transactions are based upon agreements specifically referenced in FMS Letters of Offer and Acceptance (LOA) and a government-to-government Memorandum of Understanding (MOU).

Provision of these items will help the recipient countries maintain and expand capacity to protect territorial waters, enhance maritime domain awareness, and build interoperable regional maritime security between other regional partners and the U.S. Government.

2 GOVERNMENT TERMS, APPLICABLE DOCUMENTS AND APPENDICES

2.1 Government Terms

The following government terms and associated acronyms are common terms and may be used throughout the SOW.

Acronym Term AAR After Action Report ABYC American Boat and Yacht Council ABS American Bureau of Shipping AGM Absorbed Glass Mat AOR Area of Responsibility APACS Aircraft and Personnel Automated Clearance System ARO After Receipt of Order

Revision Number Revision Date

Acronym Term AT Acceptance Trial AWS American Welding Society CBL Commercial Bill of Lading CFI/E Contractor Furnished Information/Equipment CLIN Contract Line Item CONUS Continental United States COR Contracting Officer’s Representative COTS Commercial-Off-the Shelf DBA Defense Base Act DHS Department of Homeland Security DoD Department of Defense DTC Delivery Term Code DTS Defense Transportation System ECL English Comprehension Level FAR Federal Acquisition Regulation FCG Foreign Clearance Guide FF Freight Forwarder FFP Firm-Fixed Price FMS Foreign Military Sales F.O.B Free On Board G&A General and Administrative GPS Global Positioning System GSA General Services Administration GFI/E/P Government-Furnished Information/Equipment/Property HSAR Homeland Security Acquisition Regulation HAZMAT Hazardous Material HF High Frequency IMO International Maritime Organization IRC Invoice Routing Code KO Contracting Officer KS Contract Specialist LCD Liquid Crystal Display LOA Letter of Offer and Acceptance MIL-SPEC United States Military Specification NTE Not to Exceed MEL Master Equipment List MOU Memorandum of Understanding MSO Manufacturer’s Statement of Origin MTBF Mean Time Between Failures NIPO Navy International Programs Office NAVYIPOINST Navy International Programs Office Instruction

Revision Number Revision Date

Acronym Term OCONUS Outside the Continental United States OEM Original Equipment Manufacturer POC Point of Contact POD Port of Debarkation POE Port of Embarkation POP Period of Performance PPPM Packing, Packaging, Preservation and Marking RPM Rotations Per Minute SAMM Security Assistance Management Manual SDDG Shipper’s Declaration for Dangerous Goods SERE Survival, Evasion, Resistance, and Escape SOW Statement of Work UHF Ultra High Frequency UPL Ultralight Pole Ladder U. S. United States USCG United States Coast Guard USG United States Government VHF Very High Frequency

2.2 Applicable Documents

The following documents are applicable to this SOW and attached appendices to the extent specified herein.

2.2.1 Transportation of the Security Assistance Management Manual (SAMM), § C7 https://samm.dsca.mil/chapter/chapter-7

2.2.2 Material Inspection and Receiving Report, DD Form 250, https://www.esd.whs.mil/Directives/forms/dd0001_0499/DD250/

2.2.3 Material Inspection and Receiving Report – Continuation Sheet, DD Form 250C, https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd0250c_2020.pdf

2.2.4 American Boat and Yacht Council (ABYC), Standard and Technical Reports for Small

Crafts, https://abycinc.org/

2.2.5 American Welding Society (AWS) D3.7-90; 2004 “Guide for Aluminum Hull Welding” https://www.aws.org/standards

2.2.6 American Boat and Yacht Council (ABYC), avoidance line test (H-26.8.3.2) https://abycinc.org/default.aspx

2.2.7 Beaufort Scale, https://www.weather.gov/pqr/beaufort

2.2.8 Navy International Programs Office (NIPO) Instruction, Security Cooperation Education and Training Program, Contractor-Provided Training, NAVYIPOINST 4950.1A, dated April 2004, Source TBD

2.2.9 Electronic Foreign Clearance Guide (FCG), https://www.fcg.pentagon.mil/fcg.cfm

2.2.10 Aircraft and Personnel Automated Clearance System, (APACS) https://apacs.milcloud.mil/apacs/

2.2.11 U. S. Department of State Office of Allowances, Foreign Per Diem Rate, https://aoprals.state.gov/Web920/per_diem.asp

2.3 Appendices

The following appendices are applicable to this Statement of Work and attached.

2.3.1 Appendix A: Production Schedule (TBD To be incorporated at award)

2.3.2 Appendix B: TBD (To be incorporated at award)

3 GENERAL INFORMATION

3.1 Performance Location

The primary place of performance will be at the Contractor’s facility.

3.2 Period of Performance

The Production Schedule is not the Contract Period of Performance. The Contract Period of Performance may extend past the Production Schedule to allow for contract administration. The Period of Performance will be listed on the Contract award documentation Standard Form 1449 Solicitation/Contract/Order for Commercial Items or Optional Form 347 Order for Supplies and Services.

3.3 Production Schedule

The Contractor must develop a Production Schedule to support the manufacture of the boat and accessories and must include sufficient time to allow for the USG inspection and vendor shipping preparation. The Production Schedule will be incorporated into the SOW upon award as Appendix A. (Deliverable)

Changes to the Production Schedule prior to shipping or pick-up must be provided to the COR, KS, and KO with an explanation for the changes.

Revision Number Revision Date

NOTE: The USG may require adequate consideration, that is fair and reasonable under the circumstances of the agreement, in the event of late deliveries

3.4 Travel

The Government anticipates travel in support of this requirement. All travel required by the Government must be approved in advance and in writing by the COR on this contract. The Contractor must be responsible for obtaining COR approval (email is acceptable) for all reimbursable travel to include a budgeted amount in advance of each travel event (Deliverable). If travel is authorized and directed by the COR, the Contractor must be reimbursed for direct costs in accordance with FAR 31.205-46 for transportation, lodging, and meal per diem. The USCG will reimburse for personal vehicle mileage to and from the airport at the current rate established by GSA at the time the travel occurred. A Contractor can only apply indirect cost, such as G&A, to travel, if the Contractor structured its accounting system to include direct travel as a component of the G&A base. Upon request, the Contractor must provide its DCAA or DCMA audit results as proof that its accounting practices incorporate indirect costs and DCAA audited and approved the proposed rate(s). All labor costs including those incurred as a result of travel should be accounted for in the labor CLIN(s) of this contract and must not be an allowable expense. The Contractor is responsible for submitting a trip report to document travel days and allowable travel expenses to the COR after completion of each travel event. (Deliverable)

The Contractor’s documentation for the reimbursement of travel costs (e.g., receipts) must be governed as set forth in FAR Subpart 31.2. The Contractor must notify the COR, KS, and KO promptly when the aggregate amount of incurred costs under travel reaches 80% of the NTE value. (Deliverable)

3.4.1 Defense Base Act (DBA) Insurance. Defense Base Act (DBA) insurance must be required for this contract. DBA (classified to 42 U.S.C. §§ 1651-54) provides workers compensation type insurance coverage for Contractor employees performing under government contracts outside the United States. It is intended to be a counterpart to domestic workers compensation coverage provided under the Longshore and Harbor Workers' Compensation Act (classified to 33 U.S.C.

§§ 901-50) and, as such, is the sole recourse for workers who suffer on-the-job injuries or death while engaged in work in foreign locations under Government prime contracts and subcontracts.

(Deliverable)

3.4.2 DoD Foreign Clearance Guide. The Contractor must comply with current force protection, personnel recovery, and theater entry requirements as required by the DoD Foreign Clearance Guide (FCG) (§ 2.2.9). The Contractor must coordinate the DoD-sponsored Contractor Personnel Theater and Country clearance requests in Aircraft and Personnel Automated Clearance System (APACS) (§ 2.2.10) through the COR and the USCG Office of International Acquisition Programs. The Contractor must provide APACS required information to the USCG COR no later than forty (40) calendar days prior to U.S. DoD-sponsored Contractor travel. (Deliverable)

3.4.2.1 The FCG provides necessary Information for aircraft international mission planning and execution, personnel travel to foreign countries, as well as general information on foreign locations. The USCG will assist the Contractor in accessing all required systems, as needed, to meet these requirements. The Contractor must be responsible for obtaining required passports and visas to support foreign travel.

3.4.3 Travel Arrangements. If travel, domestic or overseas, is required, the Contractor is responsible for making all necessary arrangements for its personnel. These includes, but not limited to, medical examinations, immunizations, passports/visas/etc., and security clearances.

3.4.4 U. S. Department of State’s Office of Allowances. The U. S. Department of State’s Office of Allowances establishes foreign per diem rates as maximum U.S. dollar rates for reimbursement of personnel on official USG business in foreign areas. Foreign per diem rates are updated monthly and are effective the first day of each month (§ 2.2.11). The rates consist of a maximum lodging portion and a maximum meals and incidental expenses (M&IE) portion. The travel location of this contract is Belize.

3.5 Postaward Orientation

The Contracting Officer (KO) will determine the need and method of a Postaward Orientation in accordance with FAR 42.5 Postaward Orientation and will notify the Contractor if a Postaward Orientation is required. The purpose of the Postaward Orientation, chaired by the KO, is to discuss technical and contracting objectives of the SOW and review the Delivery Schedule. A formal (Face-to-Face) meeting is not required. The KO may elect a limited meeting which may include a teleconference or phone call or the issuance of a letter. If a formal meeting is required, it will occur no later than five (5) business days after the start of the POP. (Deliverable)

3.6 Monthly Status Report

The Contractor must provide a monthly status report consisting of the progress of the boats and order and delivery status of spare parts, by the 10th of each month during the POP. The report must include the following: 1) Contract number, 2) FMS Case number, 3) Boat hull identification number; 4) current status in production, 5) Date ready for COR inspection, 5) Delivery status of spare parts. (Deliverable)

3.7 Status Meetings

The Contractor point of contact must be available to meet with the KO and COR upon request within two (2) business days to present deliverables, discuss progress, exchange information, and resolve emergent technical problems and issues. (Deliverables as needed)

3.8 Unauthorized Obligations

The KO is the sole Government Personnel authorized to make any changes associated with this SOW, the Contract, and its terms and conditions. The Contractor must not take direction from any representative of the recipient country nor any other USCG personnel that alters the

Revision Number Revision Date requirements of this SOW, price, delivery date, or any other term and condition of the Contract.

If the Contractor chooses to take such direction, they do so at their own risk, including but not limited to, liabilities associated with non-payment and contract termination.

3.9 Government Personnel

3.9.1 Contracting Officer (KO)

A KO is a Federal employee with the authority to enter, administer, and terminate contracts;

make related determinations and findings; and appoint CORs. This individual is also authorized, by virtue of position or by appointment, to perform the functions defined by the FAR and the HSAR. The Contract Specialist (KS) assists the KO by drafting contractual documentation, providing price analysis, and performing pre/post-award functions, but ultimately any decision that makes changes to the contract must come from the KO.

3.9.2 Contracting Officer’s Representative (COR)

A COR is a federal employee, designated in writing by the KO to perform technical functions under the contract, including inspection and acceptance of supplies or services. The COR ensures the Contractor’s work complies with the contract, and that the Government's interests are fully protected. Through the KS, the COR must keep the KO apprised of any technical or contractual difficulties encountered, the progress of the work, labor interruptions, potential problem areas, and any other significant items. All COR responsibilities are outlined in the COR appointment letter; however, some abbreviated duties and restrictions are listed below:

(1) Cannot change the terms and conditions of the contract

(2) Monitors progress and performance

(3) Inspects, accepts, or rejects work

(4) Will not superintend the performance of the contract

3.9.3 Case Manager

The FMS Case Manager is the focal point for the FMS LOA case activities and manages all aspects of it. The Case Manager coordinates actions required for successful execution of the case and uses established channels to convey information to higher authorities, supporting activities, and the purchaser on how the case is progressing.

3.10 Supervision of Contractor’s Employees

Personal services are not authorized under this contract. The Government will not exercise any supervision or control over the Contractor employees performing installation or training services under this contract; such employees must be accountable not to the Government, but solely to the Contractor who, in turn, are responsible to the Government.

Revision Number Revision Date

3.11 Contractor Personnel

The Contractor must provide personnel that can successfully meet the task requirements of this SOW. The Contractor must provide a list of the OCONUS personnel, including subcontractors and suppliers, to the COR as part of the foreign clearance process noted in § 3.4.2.

3.12 Invoicing- Electronic Submission of Payment Requests

“Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available must be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 must be provided.

Prior to the submission of the electronic payment requests, the Contractor must first:

(1) Receive a fully executed purchase order, contract, delivery order or task order

(2) Provide the requirements in accordance with the SOW, and

(3) Have ACTIVE status in the System for Award Management (SAM) at https://www.sam.gov

A proper payment request must include the items required by the clause at FAR 52.212-4(g) (Invoice). If a request for payment fails to include all clause–required items and the information listed below, or any information is inaccurate, then the request is not proper and must be returned to the Contractor with a statement of the reason(s) it is not proper.

a. Invoice Date

b. Invoice Number NOTE-The USCG current financial system will not process a vendor’s invoice if the invoice numbers have been previously used and approved, EVEN if they are for separate contracts/purchase orders/task orders. Recommend you use a non-repetitive numbering system. Optional, can start invoice with Country code, LE-P-SAG 0001 or SAG0001 for Lebanon as an example

c. Contract and Delivery/Task Order Number TBD

d. Contractor’s Name

e. Contractor’s Address

f. Contractor’s Unique Entity ID (UEI)

g. Contracting Officer’s Name TBD

h. Contracting Officer’s Representative’s (COR’s) Name TBD

i. Invoice Routing Code (IRC) assigned by the Coast Guard as follows: IRC CG-9123

j. Period of Performance for Work Invoiced

k. Contract Line-Item Number(s) (CLIN(s)) and Description

l. CLIN units for the period (if applicable), CLIN rate (if applicable), CLIN Total

m. Invoice Total

n. For Travel: Components in accordance with FAR 31.205-46

Revision Number Revision Date

o. Discount Offerings

p. Status as a Small Business (if applicable) for accelerated payment

q. The last invoice submitted for this award must be clearly labeled with “FINAL

INVOICE.”

3.12.1 The Contractor must email a copy of the invoice and supporting documentation to include itemized expenses and receipts for all Travel to the Government Points of Contact (listed below). Failure to email the invoice and supporting documentation to the following contacts may result in invoice rejection or delay in payment.

3.12.2 Contractors must submit proper payment request invoices associated with this award through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

The first email will have the IPP Logon ID and a link to the IPP application.

A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Ensure your companies SAM.gov point of contact logs into IPP and complete the registration process. Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first-time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held

Revision Number Revision Date monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131 Email address: IPPCustomerSupport@fiscal.treasury.gov Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am -

6:00 pm ET

In accordance with the Prompt Payment Act (31 U.S.C. §§ 3901-07), for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice date is:

On the later of:

For invoices that are mailed, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

For invoices electronically transmitted by the Contractor via web-based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient;

The seventh (7th) day after the date on which the property is actually delivered or performance of the services is actually completed; unless— o The agency has actually accepted the property or services before the seventh day in which case the acceptance date must substitute for the seventh (7th) day after the delivery date; or o A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends must substitute for the seventh (7th) day after the delivery date.

On the date placed on the invoice by the Contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

Web-based submission by the Contractor and receipt confirmation does not reflect Government review or acceptance of the invoice.

Failure to follow any of these instructions will result in invoice rejection.

Revision Number Revision Date

3.13 Government Points of Contact

Contracting Officer

TBD

Contract Specialist

Case Manager

Contracting Officer Representative

In addition to the Government Points of Contact listed above, are non-Government personnel from outside the agency. Employees of the firms identified below will assist the Government in the administration of this contract and will be authorized access only to the information necessary to enable them to perform their respective duties.

TBD

In accomplishing their duties related to the contract administration, the aforementioned firms may require access to proprietary information contained in the subsequent Contract correspondences and deliverables. Each employee from the listed firm is required to sign a Non- Disclosure Agreement, confirming that any and all information received must neither be used in any way for personal use or gain nor divulged to another party prior to, during or after award of the contract, unless expressly authorized in law and the Contracting Officer has authorized such disclosure in advance and in writing. The Contracting Officer will obtain copies of these agreements and ensure that they are properly executed.

4 REQUIREMENTS

4.1 General

The Contractor must provide one (1) airboat and training in the quantity listed in Attachment TBD and in the OEM’s standard configuration and one (1) trailer in accordance with the specifications below.

4.1.1 Mission: The primary mission set of this asset is disaster relief.

4.1.2 Operational Profile: The boat is expected to operate in shallow river littorals with sandy/rocky bottoms and floating debris. The boat must be capable of being launched or recovered from a boat ramp by only two (2) people in no more than 30 minutes using a trailer.

Revision Number Revision Date

4.2 Hull

a) Beam: no less than 7ft 6 inches

b) 18-Layer Fiberglass fiber composite, 6 Stringer Design with added floatation

c) Polymer SKID pad – bottom and sides

d) Top of deck non-skidded

e) Storage boxes

f) Berth: trailer, sandy bank

g) Launch: trailer, sandy bank

4.3 Canopy

a) Completely enclosed, tropical grade

b) Canvas with clear sides

c) Safety Cage: powder coated steel

d) No heating

4.4 Engine

a) 509 C.I.D. / 520 HP GTO/MAS engine

b) 87 octane compatible

c) Quick Fuel 800 CFM carburetor

d) 12 Volt 65 Amp alternator with dual belt/pulley system

e) Electric gear reduction starter

f) Electric fuel pump with fuel filter/water separator

g) USCG-approved fuel lines, certified marine spark arrestor with rain cover

h) HEI distributor

i) Heavy-duty flywheel

4.5 Reduction

a) Stinger gear reduction 2.38 to 1 ratio

b) Soft drive

4.6 Propeller

a) Adjustable pitch composite propeller matched to engine HP

b) Rudders: dual with stick controls and foot throttle

4.7 Seating

a) Two (2) single

b) Quad (4) seat up front

c) Removable quad seat olive drab green marine vinyl seat cushions and rain covers

4.8 Crane

a) Davit crane with electric winch

b) Stoke basket

4.9 Outfitting

a) Equipment

a. Cable steering attached to top of rudders

b. Stainless Steel flex pipe 3”

c. Stainless Steel headers

d. Stainless Steel mufflers

e. Heavy-duty engine cooling aluminum radiator

f. Aluminum coolant expansion tank

g. USCG-approved radiator hoses

h. Complete bilge system

i. Dual batteries with battery boxes

j. Ignition-protected battery selector switch

k. No more than 47 Gallon certified aluminum fuel tank

l. 4ft air-foiled aluminum rudders, foam filled, nylon bushings

m. Stainless Steel rudder rods

n. Stainless Steel fasteners

o. KC lights attached to cage

p. Stainless Steel flush mount cleats

q. Floorboard courtesy light

b) Instrumentation

a. Marine standard wiring

b. Lighted marine gauges

c. Labelled marine toggle switches

d. Voltmeter

e. Temperature gauge

f. Oil Pressure gauge

g. Tachometer

h. Hour meter

i. Fuel gauge

j. Marine keyed ignition

k. Engine warning system

l. One (1) 12 Volt Marine power point

m. Fuse panel with circuit breakers

n. USCG-approved navigational lights

c) Accessories

a. Remote control LED search light

b. Powder coated rigging

c. Radio Box under driver seats

d. VHF marine radio

e. Strobe lighting (navigation)

f. Black or olive drab paint color

Revision Number Revision Date

4.10 Design, Construction, and Arrangement

The boat must be a mature, proven hull design. The boat’s design in terms of the hull form must be directly traceable to five (5) or more production boats of the same design, or same family of designs, with at least one of these boats having a minimum of two (2) years in commercial or Government service. A parent craft with modifications in material, arrangements, or dimensions would satisfy this requirement. The boat shall meet the requirements of references 2.2.4, 2.2.5, and 2.2.6.

4.11 Service Life

The hull, deck, console, and enclosure must have an expected service life of at least ten (10) years before the boat is replaced or undergoes a midlife service extension. The boat will be stored uncovered in the water or on a trailer when not in use.

4.12 Reserved

4.13 Spare Parts List

The Contractor must provide a recommended spare parts list which includes items for the boat and its components, the engines, and the trailer and may include critical components, consumable and non-consumable items, long lead time items, and known high failure items. The recommended spare parts list must support the boats for up to two (2) years. This list should consider spare parts for the boats, engines, and trailers and may include required special tools and maintenance computer software.

4.14 Additional Equipment and Accessories

The Contractor must provide one (1) trailer with the following specifications.

a) Aluminum

b) Dual tandem axle (3500 lbs. per axle)

c) 14” tires

d) Spare tire and mount

e) 2” heavy-duty coupler

f) Heavy-duty tongue jack with wheel

g) Heavy-duty 2-speed winch

h) Easy grease bearings

i) Rollers on rear for easy unloading

j) LED US D.O.T. lighting

4.15 Equipment Substitution

If any parts, components, or equipment as required by the SOW can no longer be obtained after contract award, the Contractor must bear all costs associated with recommending and offering substitutions. The substituted part must be a form, fit, function replacement for the originally proposed component. The Contractor must provide within thirty (30) calendar days’ notice, from date of award, of any equipment substitution (Deliverable). The Contractor must submit

Revision Number Revision Date written documentation demonstrating form, fit and function to the Contracting Officer. The Contracting Officer will approve all equipment substitutions.

4.16 Inspection and Acceptance

Inspection and Acceptance must be conducted at the Contractor’s facility unless otherwise mutually agreed upon by the KO and Contractor. The Contractor must perform the inspection and acceptance trials and document the results on a DD Form 250 (§ 2.2.2). If additional space is needed, the DD Form 250C Continuation Sheet (§ 2.2.3) can also be used to accompany the main DD Form 250 (§ 2.2.2). The COR or a Government Representative may be onsite to witness the inspection. Deficiencies disclosed during inspection and trials must be documented on the DD Form 250. The Government’s approval of the DD Form 250, acknowledging the formal acceptance of equipment provided, must be conducted prior to TBD shipping arrangements. Acceptance for all items will be F.O.B. Origin and upon the transfer of custody to TBD. (Deliverable)

4.16.1 Inspection. The Contractor must conduct an inspection that consists of a physical examination of the boat, its spaces, installed equipment, and outfitting equipment for workmanship and compliance with the SOW and Section 2.2 Applicable Documents.

4.16.2 Acceptance Trials (AT). The Contractor must conduct AT to determine whether the boat meets the performance requirements in accordance with the SOW.

4.17 Plaque, Manufacturer’s Statement of Origin (MSO) and Delivery Certificate The Boat Plaque, MSO, and Delivery Certificate for the boat must be in the English language and must note the “Government of Trinidad and Tobago” as the vessel owner. (Deliverable)

4.18 Reactivation

The primary objective of Reactivation is to verify that the boat is fit and ready for service. The Contractor is responsible for manufacture-provided reactivation of the boats for the recipient country, in country. The reactivation must be conducted on the boats associated with this requirement. Reactivation must take place within four (4) weeks of the boat’s arrival and acceptance in country.

4.18.1 The reactivation must cover the procedures necessary for placing a boat in long term lay-up or storage and the recommissioning requirements for returning a laid-up boat back into service. The Contractor must use a reactivation plan that is in existence and has been used previously for other Government customers. The Contractor must provide the reactivation plan for review and approval by the Contracting Officer and the Contracting Officer’s Representative.

The Contractor must conduct the reactivation in the English language.

4.18.2 The Contractor must be responsible for providing its own room, board, and transportation, though the USG will assist in coordinating support for these requirements. Consumable expenses, such as fluids, related to the reactivation will not be the burden of the Contractor.

4.18.3 Upon completion of in-country reactivation, the Contractor will provide an After Action Report (AAR) to the USCG. This AAR should focus on what was planned, what took place, identify any issues, delays, or cancellations, and provide a thorough summary of the recipients’ current ability to operate and maintain their boat(s). (Deliverable)

4.18.4 The reactivation plan must contain at a minimum:

Safety Electrical and Electronic Equipment Procedure Lubrication Requirements (Fuel, Oils, Water) Standard Boat Configuration (e.g., machinery, electrical, deck and navigation equipment, fittings, and gear) Maintenance Requirements Functional Testing Break-in Periods (if applicable) Troubleshooting

4.19 Training

Training is provided in the recipient’s country (“In Country”) after delivery of the boats, in accordance with reference 2.2.8.

4.19.1 Training Courses in the following areas are required:

Familiarization Operation Maintenance Boat Handling

4.19.2 Required Delivery Date and Duration of Training Courses. One (1) two (2) week training course within one (1) month of delivery must be conducted in-country. The training must include classroom, dockside and underway instruction. The delivered boats will be used as the platforms for the course. The boat familiarization training week one (1) must focus on reactivation, boat handling procedures and basic orientation of the vessels, and week two (2) must focus on more in-depth operations and maintenance. The Contractor must use a training program that is in existence and has been used previously for other Government customers. The Contractor must conduct all training in the English language. Translation/interpreter services will be provided by in-country resources.

4.19.3 Training Curriculum Development. The Contractor must develop a Training Curriculum Package for each course. All training materials must be in English language. The package must include a course syllabus, day to day schedule, and complete detailed curriculum. The complete training curriculum package for each of the four required courses must be provided to the KO, KS, and COR at least sixty (60) calendar days in advance of training for the Government’s

Revision Number Revision Date review and approval. Prior to delivery of the training, the Government will allow the Contractor to make minor changes to the training curriculum as long as the changes are proposed in advance of the training and are accepted by the Government. (Deliverable)

4.19.4 The instructors must be prepared with the technical presentations and organized student handouts necessary to support the training curriculum. (Deliverable)

4.19.5 Training must include

Familiarization, Operation and Handling of the following o marine systems o vessel maneuvering o vessel electronic navigation and communications systems operations o interception and boarding operations o basic instruction on use of force and rules of engagement o emergency response to situations o program maintenance system o component OEM training

Maintenance of the following o collar maintenance o electrical diagnostic o general maintenance and repairs Engine maintenance Electrical systems Hull and deck repair Starting systems Fuel systems Cooling systems Remove and install engine

4.19.6 Class Size. The Contractor must plan for a maximum of twenty (20) students.

4.19.7 Instructor Requirements. The Contractor must specify the number of instructors required to conduct this training. In the event that the training course cannot be completed as anticipated due to any circumstances, the Instructors or the Contractor must notify the COR immediately.

4.19.8 The training “work week” must include classroom and underway training from 0600-1130 local time, Monday through Friday, though the schedule may be adjusted without prior notice.

4.19.9 The Contractor must be responsible for providing its own lodging, messing and transportation, though the U.S. Government will assist in coordinating logistics support for these

Revision Number Revision Date requirements. Fuel expenses related to the underway training will not be the burden of the Contractor. The Contractor must comply with Foreign Clearance Guide requirements.

4.19.10 Upon completion of each in-country training iteration the Contractor must provide an AAR to the USG. This AAR should identify what training was planned, what training took place, identify any causes for missed or abbreviated training, and provide a thorough summary of the recipient’s current ability to operate and maintain their boat(s). (Deliverable)

5 PACKAGING, SHIPPING, AND DELIVERY

5.1 Handling and Storage

The Contractor must establish, maintain, control and be responsible for the handling, storage, preservation and management of pre-positioned items in a secure location to prevent damage from loss, deterioration, degradation, or substitution of products for the materials listed in Attachment TBD. The Contractor must maintain accountability of all items until an inspection is conducted by a Government Representative and transfer of title is complete.

5.2 Packing, Packaging Preservation and Marking

The Contractor must prepare the material for shipment in accordance with SAMM, § C7.8 Packaging and Marking.

5.2.1 The Contractor must preserve, pack and package all items in such a way as to ensure complete delivery at a destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. Packaging, packing, and preservation of all assets must enable shipment to destination and transshipment without repackaging or incurring damage during shipment and handling. This level of packaging is designed to protect material against physical damage and deterioration during favorable conditions of shipment, handling, and storage in warehouse conditions for a minimum of eighteen months.

5.2.2 The Contractor must divide and package deliverables into batches as necessary to ensure safe transit. Packaging and batches must be clearly identified and marked, including the description and quantity of the contents as well as the name of the intended destination clearly visible on the exterior of each shipping package. The packing container must contain a packing slip with each individual shipping container.

5.2.3 Item labeling must include the appropriate part number, nomenclature, quantity, and CLIN number (if applicable). Any Hazardous Material (HAZMAT)/Dangerous Goods being shipped must be marked appropriately according to all local, state, and Federal Government law.

5.2.4 The Contractor must procure all materials and provide all labor necessary to complete each of the pre-shipment service tasks below.

Revision Number Revision Date

Ref # Pre-Shipment Service 1 Disconnect batteries from electrical system 2 Secure loose gear to prevent shifting during shipment 3 Secure equipment (e.g., motors, spotlight, spare parts, etc.) as necessary to prevent movement during shipment 4 Remove flammable liquids if required to comply with ocean transportation requirements 5 Secure Radom and antennas in lowered position 6 Ensure no more than 10 gallons of fuel remain in the fuel tanks 7 Place boat cabin key and other associated keys in a secure “Hide” and deliver with the boat.

8 Shrink wrap and secure for movement

5.3 Marking

The Contractor must mark all shipments under this contract in accordance with SAMM, § C7.8.2 in addition to the following with the following information:

Contract No. TBD

Foreign Military Sales (FMS) Case Designator XX-P-XXX

“This shipment is authorized for export pursuant to 22 C.F.R § 126.6(a), under FMS case XX-P-XXX.

The U.S. Government point is:

Primary Point of Contact

TBD

Email: TBD Phone: TBD

Alternate Point of Contact

TBD

Email: TBD Phone: TBD

5.4 Place of Delivery

Delivery Location: To be provided prior to shipment

Delivery POC: To be provided prior to shipment

5.4.1 Failure to mark all packages, boxes, etc. as indicated above, may result in return of the shipment at the Contractor’s expense. Any failure in the packing and shipping process can result

Revision Number Revision Date in problems for the carrier, the freight forwarder, and the customer. Failures can also prevent prompt processing of claims or prevent U.S. customs clearance.

5.5 Shipping Documentation

5.5.1 All commercial freight shipment tracking information and shipping documents must be provided to the Government Points of Contact for forwarding to the shipper and shipping coordination. These documents must include, as applicable, Commercial Bill of Lading (CBL), DD Form 250, DHS Form 700-21, packing slip, customs clearance paperwork, HAZMAT documentation, Declaration for Dangerous Goods (SDDG), commercial invoices, etc. The Contractor must not be responsible for the customs clearance process, nor any fees associated with the process. (Deliverable)

All shipping documents must be provided to:

TBD

TBD

5.5.2 The Contractor must prepare and document any hazardous cargo, if applicable, in accordance with reference 2.2.1 of this SOW. Hazardous cargo is defined as a hazardous substance or material including a hazardous substance, which has been determined by the Secretary of Transportation or IMO to be capable of posing an unreasonable risk to health, safety, and property when transported. For purposes of applying hazardous surcharges or the use of hazardous commodity rates, hazardous cargo is required to be stowed on deck per USCG regulations. A Contractor HAZMAT certified representative must inspect and certify hazardous cargo and the container in which it is shipped. A SDDG must be completed for the HAZMAT.

5.6 Transportation

The Delivery Term Code (DTC) required on the LOA is TBD.

The Contractor must prepare the items in accordance with the policies, regulations, and procedures enumerated in the SAMM, § C7 (Transportation). FMS orders may remain at the Contractor’s facility for an extended period of time pending full receipt of items list.

The Contractor must receive, consolidate, stage, package items and provide necessary characteristics (e.g., weight, dimensions, digital pictures) on items/shipment as required by the USG to arrange for shipping. The Contractor must be responsible for loading all items onto the shipping vehicles. The USG will coordinate the arrangement for onward movement to a final destination.

5.6.1 The Contractor must be present during the pick up and transfer of custody. A copy of the DD Form 250 must be included with the packaging list.

5.6.2 The Contractor will not be responsible for Customs clearance nor any fees associated with the process. The Contractor will be provided with in-country POC and shipping address.

6 WARRANTY AND DOCUMENTATION

6.1 Warranty

The Contractor must provide with the equipment any commercially available manufacturing documentation and warranties in the English language. (Deliverable)

6.1.1 The warranty must provide for the Government of the requesting country to submit claims to the applicable OEMs. The requesting country will contact the applicable OEM vendor directly for warranty claims or service. All warranty coverage must be applicable for use of the vessels OCONUS by a foreign military.

6.2 Boat and Trailer Warranty

The Contractor must provide warranty coverage against any defects, structural degradation, leaks, and other defects or failures on materials, parts or failures, under anticipated operating conditions as defined in this specification, for a period of 10 years from the date boat and trailer are put into service. The Contractor must provide these written warranty terms at boat and trailers delivery (Deliverable). The Contractor must provide the above warranty coverage for the following structures and systems:

Structure or System Length of Warranty from date of service

Hull, Deck, Enclosure Structure 10 Years Fuel Tank 10 Years Trailers 10 Years

6.2.1 Standard Original Equipment Manufacturer (OEM) warranties must apply to all other boat materials, components, systems and equipment. The terms and conditions for each OEM warranty must be provided with the boat. (Deliverable)

6.2.2 For all warrantable items including commercial OEM warranties, the Contractor must provide a verified list of POC at the delivery of each boat, Attachment TBD is provided for format and content. If there are not POCs for the OEMs within the recipient country, the Contractor must provide the closest verified POC information with whom the recipient country can obtain warranty support for that OEM. The recipient country must be supplied with all pertinent, verified information to submit warranty claims directly to the relevant OEMs.

(Deliverable)

6.2.3 The Contractor must assist the recipient country with warranty claims with the OEMs should there be a need. The Contracting Officer will resolve any disputes.

Revision Number Revision Date

6.3 OEM Documentation

The Contractor must provide one (1) hard copy submission and one (1) electronic copy of all required documentation and manuals for each boat to support operations and maintenance of the boats, prime mover, and trailer. (Deliverable)

6.3.1 General Requirements for Documentation

The style of writing must present essential information in a simple, straightforward manner.

Content must be organized and structured so that it is easily understood by the reader. Any acronyms must be defined the first time the abbreviation or acronym appears. Thereafter, within each section, the abbreviation or acronym can be used. Hard copy deliverables must be provided in two versions, one paper manual and one electronic version. The Contractor may use the contents of existing U.S. Navy- and USCG-approved manuals if the equipment supported by that manual is identical to equipment being furnished by the Contractor. If the Contractor elects to use existing manuals, the Contractor must examine the existing manual and compare it against the installed equipment to ensure that the manual precisely reflects the installed configuration.

6.3.2 Boat Information Book

Contain basic information about those boats (characteristics, stability, equipment, configuration, propulsions, alarms, systems, etc.) in addition to details about the boat such as parameters of operation, outfit stowage and boat lifting plan and any special or specific feature of the equipment as it is installed that may not be captured in an Operator and Technical Manual.

(Deliverable)

The BIB includes:

6.3.2.1 Operator Manual The Operator Manual contains specific information necessary for the safe and efficient operation of the boat to include all components and systems. This manual defines the operational capabilities and provides basic operating instructions and procedures. The operational capabilities, limitations, emergency and casualty control procedures are clearly stipulated. (Deliverable)

6.3.2.2 Technical Manual The Contractor must provide technical and maintenance manuals for systems/equipment installed on the boats and trailers. The manuals must reflect the as built configuration of the boats. The Contractor must provide Commercial-Off-the Shelf (COTS) equipment technical manuals for individual component/equipment. The following maintenance task must be included. (Deliverable)

Collar change-out procedures Hull air test procedures Void gas-freeing procedures

6.3.2.3 Technical Drawings

Drawings must be comprised of printable depictions of all components in the boat in their actual location and size, and schematic diagrams as required to depict functional interconnections between components. All physical components on the boat must be listed on a bill of materials

Revision Number Revision Date on the drawing where they are defined and must appear on only one such bill of materials in the entire drawing set. (Deliverable)

6.3.3 Master Equipment List (MEL)

The MEL contains a categorized list of all equipment, components, and on-board systems and instruments. (Deliverable)

Revision Number Revision Date

7 DATA DELIVERABLE SCHEDULE

7.1 The following is a consolidated list of the contract deliverables.

Data Deliverable

Section

Item Schedule Delivery Method

POC

3.3 Production Schedule Submit with Quote Email KO & KS

3.4 Request for Travel Submit in advance of travel event Email COR

3.4 Trip Report After completion of each travel

event Email COR

3.4 80% of Incurred Travel Costs ceiling

When aggregate amount of incurred travel costs reaches 80% of the NTE value

Email KO, KS, and

COR

3.4.1 DBA Submit with Quote Email KO & KS

3.4.2 APACS Within 40 calendar days prior to

U.S. DoD-sponsored Contractor travel

Email COR

3.5 Postaward Orientation, if

necessary

Within five (5) business days after the start of the POP

Phone Con or Written Letter

KO

3.6 Monthly Status Report No later than the 10th of every

month throughout the POP

Email COR

3.7 Status Meeting, as needed

deliverables

Within two (2) business days of Government request

Phone Con KO and COR

4.15 Equipment Substitution, if

necessary

Within 30 calendar days’ notice from date of award

Email KO, KS, and

COR

4.16 DD Form 250 Upon Acceptance Email KS and COR

4.17 Plaque, Manufacturer’s

Statement of Origin (MSO) and Delivery Certificate

Upon Delivery Installed/ Email

KS and COR

4.18.3 Reactivation AAR Upon Completion of Reactivation Email KS and COR

4.19.3 Training Curriculum No later than 60 calendar days prior to training Email KO, KS, and

COR

4.19.4 Training Handouts At Training Hard Copy COR and

Students

4.19.10 Training AAR Upon Completion of Training Email KS and COR

5.5.1 Shipping Documentation Upon Government Request Email POCs listed in §5.5

6.1 Warranty Upon Delivery Email KS and COR

6.2 Boat and Trailer Warranty Upon Delivery Email KS and COR

6.2.1 OEM Warranty Upon Delivery Email KS and COR

6.2.2 Commercial OEM Warranty Upon Delivery Email KS and COR

6.3 OEM Documentation Upon Delivery Email / Hard

Copy KS and COR

6.3.2 Boat Information Book Upon Delivery Email / Hard

Copy

KS and COR

6.3.2.1 Operator Manual Upon Delivery Email / Hard

Copy

KS and COR

Revision Number Revision Date

Data Deliverable

6.3.2.2 Technical Manual Upon Delivery Email / Hard

Copy KS and COR

6.3.2.3 Technical Drawings Upon Delivery Email / Hard

Copy

KS and COR

6.3.3 Master…