RFI_TechDataandProvisining.pdf

Request For Information (RFI) USAF Special Operations Forces Technical Data Management, Development, and

Provisioning Project

CAUTION:

The Government is conducting market research to identify capable small-business sources with the expertise, capabilities, and relevant experience to provide technical manual development and revision, technical data management, configuration management support, engineering support services, and AC-130J-only provisioning support for Special Operations Forces (SOF) C-130 aircraft (AC, MC, and HC). AC-130J provisioning support includes; identification and recommendation of spare, repairable, and consumable material requirements; and support for provisioning conferences and Government-approved Source, Maintenance, and Recoverability (SMR) code recommendations.

The Government is considering an acquisition strategy consisting of a five-year technical data contract, including one 12-month base period and four 12-month option periods.

The contractor would provide technical writing and technical data development support for incorporation into subsequent Technical Order (TO) revisions and updates.

The contractor would provide configuration management support, including the policies, procedures, techniques, and tools necessary to:

• Evaluate proposed changes;

• Maintain configuration status accounting;

• Track and document changes; and

• Incorporate approved changes into TOs in accordance with applicable requirements.

The contractor would provide engineering services, as required, to review, compile, and develop authorized source data into technical data suitable for Government review and approval.

The contractor would provide AC-130J-only provisioning support to identify and recommend spare, repairable, and consumable material requirements necessary to support system operation and sustainment; recommendation of SMR codes for Government approval, and participation in AC-130J provisioning and configuration guidance conferences.

The contractor would furnish all material, support equipment, tools, and services necessary to perform the required technical data development, technical manual revision, configuration management, and engineering support services, except for items expressly identified as Government-furnished. The contractor would be responsible for providing, utilizing and maintaining, all support equipment and/or software required at their facility or a subcontractor’s facility.

The Government currently possesses a specification-control drawing for certain components within the anticipated requirement. The drawing is not a manufacturing (“build-to”) drawing. Lockheed Martin possesses the complete technical data package for the applicable part(s), and the Government does not currently have authority to release, purchase, or provide access to the complete package.

Respondents are advised that participation in this market research effort does not guarantee participation in any future solicitation or contract award. The Government will not reimburse respondents for costs incurred in preparing or submitting responses to this RFI.

FAR 52.215-3 Request for Information or Solicitation for Planning Purposes (Oct 1997)

(a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

(b) Although “proposal” and “offeror” are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

(c) This solicitation is issued for the purpose of: Informational purposes only.

(End of Provision)

INSTRUCTIONS:

1. The document(s) below contains a description of the USAF Special Operations

Forces Technical Data Management, Development, and Provisioning Project requirement and a Contractor Capability Survey. The Survey allows Contractors to provide their company’s capability.

2. If, after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements. Failure to provide documentation may result in the government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.)

a. Identify any areas of work that your organization believes should be broken out exclusively for Small Business.

3. Small businesses are encouraged to participate in this Market Research. Joint ventures or teaming arrangements are encouraged.

4. Questions relative to this market survey should be addressed to the PCO.

PURPOSE/DESCRIPTION

The Government is conducting market research to identify potential sources that possess the expertise, capabilities, and experience to meet requirements to provide technical manuals, engineering and AC- 130J provisioning support services for AC-130J assets. The current strategy for this services requirement is a five-year contract.

The intended outcome is to receive technical writing services in order to sustain current and future combat operations for the SOF C-130J fleet. The government needs to provide technical data to aircrews and field maintenance personnel to be able to successfully sustain these new assets.

1) Technical Manuals:

Several types of technical manuals will be required for this effort. Flight manuals, maintenance manuals and commodity manuals will have to be revised or developed from source documents. These manuals will need to be developed or revised with provided data from multiple sources. The manuals will have to be written to MIL spec following the provided Air Force Technical Manual Contract Requirements (TMCR).

2) Engineering Services:

There will be engineering services required to review and compile source data. This includes some for development from source for the technical manuals. Source data will be in the form of drawings, blueprints, commercial manuals individually or any combination of these sources.

The Engineering Drawing Tree shall be in a block diagram format that identifies all system, subsystem, equipment drawings to be delivered as part of the drawing package and those drawings previously delivered that are applicable to the current program. The drawing tree also is to include commercial drawings, Mylar Drawings, Vendor Item Control Drawings (VICD) and Top Mod Index.

Each authorized variation in configuration of the equipment/system shall be identified by a separate tree.

3) AC-130J Provisioning Support:

The Contractor shall provide provisioning support exclusively for AC-130J depot maintenance reparable program-of-record configurations. The Contractor shall identify and recommend logical spare, repairable, and consumable parts necessary to support system and equipment operation and sustainment in accordance with the Air Force Initial Provisioning Performance Specification (IPPS), using GEIA-HB-0007B, Logistics Product Data Handbook, as guidance.

Required provisioning data may include Provisioning Parts Lists, Short Form Provisioning Parts Lists, Long Lead Items Lists, Design Change Notices, and recommendations for Source, Maintenance, and Recoverability codes for Government approval. The Contractor shall also support AC-130J provisioning and configuration guidance conferences and incorporate Government-approved outcomes into affected logistics, sustainment, and depot maintenance capability elements.

USAF Special Operations Forces Technical Data Management, Development, and Provisioning Project

CONTRACTOR CAPABILITY SURVEY

Knowledge of the following MILSPEC listings would be beneficial including MIL-PRF-5288, MIL-

PRF-5920, MIL-PRF-7700, MIL-PRF-8031, MIL-PRF-9854, MIL-PRF-9977, MIL-PRF- 9994,

MIL-PRF-38413, MIL-PRF-38769, MIL-PRF-38793, MIL-PRF-38804, MIL-PRF-87158, MIL-PRF-

38807, MIL-PRF-83495, MIL-DTL-87929, MIL-PRF-32216, MIL-DTL-22202

Part I. Business Information Please provide the following business information for your company/institution and for any teaming or joint venture partners:

• Company/Institution Name:

• Address:

• Point of Contact:

• CAGE Code:

• Phone Number:

• E-mail Address:

• Website URL:

• Size of business pursuant to North American Industry Classification System (NAICS) Code:

Engineering Services, 541330

Based on the above NAICS Code, state whether your company is:

• Small Business (Yes / No)

• Woman Owned Small Business (Yes / No)

• Small Disadvantaged Business (Yes / No)

• 8(a) Certified (Yes / No)

• HUBZone Certified (Yes / No)

• Veteran Owned Small Business (Yes / No)

• Service Disabled Veteran Small Business (Yes / No)

• System for Award Management (SAM) (Yes / No)

• A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Instruction as Follows:

This Sources Sought will be posted on Sam.Gov until the automatic archive date, but responses will not be accepted after 30 Oct 2026.

Responses, via email in electronic format, must be received no later than close of business at 5:00pm EST on 30 Oct 2026. Please email the following POCs below for responses to the

Sources Sought:

USAF Special Operations Forces Technical Data Management, Development, and Provisioning Project

Program Manager: Catherine Revell Catherine.revell@us.af.mil

PCO: Brittney Lightsey brittney.lightsey@us.af.mil

Contract Specialist: Rebecca Armstrong rebecca.armstrong.6@us.af.mil

Part II. Capability Survey Questions

A. General Capability Questions:

1. Describe briefly the capabilities of your facility and nature of the goods and/or services you provide. Include a description of your staff composition and management structure.

2. Describe your company's past experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization support, and individual point of contact (Contracting Officer or Program Manager).

3. Describe any existing capability to receive, process, store, or safeguard classified information that may be relevant to performance of this requirement. Do not submit classified information in response to this notice.

4. Describe your company's capabilities and experience in generating technical data, engineering drawings and manuals. Identify what software programs are utilized to generate these data products and what formats are available for delivered items.

5. What is your company’s current maximum capacity per month for this particular type of requirement? Provide information on any facility reserves you may possess to increase capacity in the event of an immediate need due to critical operational mission requirements.

6. What quality assurance processes and test qualification practices do your company employ? Provide a description of your quality program (ISO 9001, AS9100, etc.).

a. Provide a detailed quality plan implementing AS9100 (or equivalent).

7. If required on this contract, what is your company’s ability to travel to locations in or around the Panhandle of Florida or Warner Robins GA?

mailto:Catherine.revell@us.af.mil mailto:brittney.lightsey@us.af.mil mailto:rebecca.armstrong.6@us.af.mil

B. Commerciality Questions:

1. Is there established catalog or market prices for our requirement?

2. If you offer this product and/or service to both U.S. Government and commercial sources, is the same workforce used for both the U.S. Government and general public?

3. Is our requirement offered to both under similar terms and conditions? Briefly describe any differences.

4. Describe your standard warranty and return process for goods and services furnished to the government for items similar in nature to this requirement.

C. Engineering Services Questions

1. Describe your services’ capabilities and experience with regard to the requirements of this effort. Specifically compiling data from drawings and other sources to be able to turn it into usable data and processes.

2. Describe your capabilities and experience in modifying procedures. Include associated upgrade of technical orders and preparation of new technical orders.

3. Demonstrate your ability and experience for the same or similar services, which are currently provided in the commercial and/or military environment by providing the following information on the same or similar items:

a) Contract Number

b) Procuring Agency

c) Contract Value

d) Services Provided

4. How will your organization address or identify any absence of drawings, specifications, technical data, test procedures, etc.

D. Technical Manual Writing 1 Describe your capabilities and experience in developing, compiling or revising technical manuals.

2 Describe your capabilities and experience in modifying repair or maintenance procedures.

Include associated upgrade of technical orders and preparation of new technical orders.

a. State the types of diagnostic and troubleshooting tools utilized for efforts such as this.

3 Demonstrate your ability and/or published technical writings, which are currently in use on military aircraft or weapon systems by providing the following information on the same or similar items:

a) Contract Number

b) Procuring Agency

c) Contract Value

d) Number and type of manuals, technical orders, systems, aircraft, or equipment supported 4 Describe the types of commercial manuals, acceptance test procedures, installation procedures, troubleshooting procedures, repair procedures, and functional-check procedures your organization has developed or used for comparable efforts. Identify the data-rights basis under which such materials can be made available to the Government, if requested during a later acquisition phase. Do not submit proprietary, export-controlled, classified, or otherwise restricted material with this response unless specifically authorized.

5 Describe your capabilities and experience using or writing to USAF TMCR and MILSPEC assisted with Naval Air Systems Command (NAVAIR) US Army technical manuals or similar products.

6 Describe your configuration management processes and how you will be able to use this and compile information to produce products in an expedient manner

7 Discuss your process for addressing any fit, form, and/or function issues that may arise out of this effort.

8 Describe your process for maintaining source documents and reporting on hand/work-in-process balances and production status to your customer.

9 Include a detailed listing of facilities and equipment, including quantities, and resources including human and computer hardware/software capabilities required to satisfy the requirements of this effort.

a) Provide an outline of the proposed process, including inspections, timelines, time needed to review existing documents and delivery of products from those documents.

i. State the type of inspection processes and verification processes anticipated for this effort.

10 How will your organization address any absence of drawings, specifications, technical data, test procedures, etc.

11 State any technology insertion ideas for the item that would be suitable for this effort.

E. AC-130J Provisioning Support

1. Describe your company’s experience providing initial provisioning, replenishment provisioning, or provisioning-data support for military aircraft, aircraft subsystems, or depot-level reparable components. Identify the specific platforms or comparable systems supported.

2. Describe your company’s experience identifying and recommending logical spare, repairable, and consumable parts necessary to support system and equipment operation and sustainment.

3. Describe your company’s experience creating, validating, managing, or delivering provisioning data compatible with Government provisioning systems, including D220 or comparable systems. Identify the tools, software, data formats, and quality-control processes used.

4. Describe your company’s experience analyzing provisioning data to identify repairable and consumable material requirements and developing recommendations for Source, Maintenance, and Recoverability (SMR) codes. Describe the process used to coordinate SMR code recommendations with Government stakeholders for review and approval.

5. Describe your process for incorporating Government-approved provisioning decisions, including SMR code changes, into affected logistics, sustainment, configuration-management, and depot maintenance capability products.

6. Demonstrate your ability and experience performing comparable provisioning services by providing the following for up to three relevant efforts:

a) Contract number;

b) Procuring agency or customer organization;

c) Period of performance;

d) Contract value;

e) Aircraft platform or comparable system supported;

f) Provisioning products delivered; and

g) A brief description of the services performed.

7. Describe how your organization would address incomplete, missing, outdated, or conflicting source data—such as drawings, parts lists, engineering change data, specifications, maintenance data, or technical data—when developing AC-130J provisioning products.