RFI_SSN Description - Light_Boom_Video Integration 02.pdf

36C26225Q0605

THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS

ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A

SOLICITATION.

SUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET,

AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI

FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER

This notice is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice.

RFI/SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is an RFI/Sources Sought Notice only. The purpose of this notice is to gain information about potential qualified sources and their size classification relative to NAICS 339112 (size standard of 1,000 Employees). Responses to this notice will be used by the Government to make appropriate acquisition decisions. After review of the responses to this notice, further RFIs/Sources Sought Notices and/or solicitation or other notices may be published.

The Department of Veterans Affairs (VA) is seeking sources capable of providing Light_Boom_Video Integration that at a minimum meets the brand name and/or can provide an equal product/solution for the VA Greater Los Angeles Healthcare System using the draft Salient Characteristics listed in Attachment A.

Statement of Need:

The request is to provide operating room (OR) lights and booms that are integrated with advanced imaging capabilities in a hybrid OR setting, allowing for both open and minimally invasive procedures. The requirement involves (in coordination with the OR construction project) the tailored manufacturing/deployment of surgical equipment booms, advanced lighting platforms, and an IP-based video routing and device integration system that the design/architecture firm will vet to ensure compliance with design specifications.

In medical facilities that offer advanced surgical services, especially in high-acuity environments such as Hybrid ORs, it is the current industry standard of care to provide a fully integrated surgical/imaging infrastructure platform. This procurement request is for a fully integrated surgical equipment platform that enables seamless control and coordination of imaging, lighting, and surgical instrumentation. The system will support vascular, cardiac, and minimally invasive hybrid procedures, enabling simultaneous surgical and interventional radiology workflows. This equipment will also serve to enhance patient safety, improve workflow efficiency, and ensure compliance with VA clinical care delivery standards.

Brand-Name Product Information:

Manufacturer: Stryker Communications Type: Oculan Surgical Light and Boom System with OR Video Routing

The above product information with the attached salient characteristics is intended to be descriptive, not restrictive, of the sought-after supplies to satisfy the Government's need.

If your company is interested and capable of satisfying the need, please provide the information indicated below. Response to this notice should include your company name, address, point of contact, and size of business pursuant to the following questions:

(1) Does your company have experience incorporating Hybrid OR Rooms for medical facilities as described in the statement of need?

(2) Would you like to schedule a 30-minute one-on-one meeting with the facility mission partners and contracting to discuss your capabilities?

(3) Are you able to provide verifiable past performance evaluations for similar requirements?

(4) Please review the draft SALIENT CHARACTERISTICS requirements and provide any additional feedback or suggestions. If none, please reply as N/A.

(5) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(6) Is your company considered small under the NAICS code identified in this RFI?

(7) Are you the manufacturer, authorized distributor, and/or can your company provide an equal solution to the required supplies/services described in the SALIENT

CHARACTERISTICS/SPECIFICATIONS?

(8) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact, and size status (if available).

(9) If you’re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified.

(10) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6?

(11) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items?

(12) Please indicate whether your product conforms to the requirements of the Buy American Act?

(13) What is your lead time?

(14) What is estimated life span of your solution? What support/services does that entail?

(15) Does your proposed equipment have FDA clearance? Please specify what FDA clearance(s) have been obtained.

(16) Does your organization offer a leasing solution? Please elaborate.

(17) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s).

(18) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract.

(19) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(20) Please provide your SAM.gov Unique Entity ID/Cage Code number.

Responses to this notice shall be submitted via email to DERONTE.REID@VA.GOV with subject line (Response to Notice: 36C26225Q0605). Responses must be received no later than Thursday, April 24, 2025 by 4:00 PM PST.

All responses to this notice will be used for planning purposes only. Responses to this RFI/ Sources Sought Notice are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs/Sources Sought Notices and/or a solicitation or other notice is issued as a result of the information provided from this notice, all interested parties must respond to the specific posting separately IAW the specifications of that notice.

(End of Notice)