RFI_SPE603-22-R-5X05 DFSP Fuel Management Services.pdf

DLA Energy

REQUEST FOR INFORMATION SPE603-22-R-5X05

FUEL MANAGEMENT SERVICES IN FLC NORFOLK REGION, VA

This Request for Information (RFI) is for market research purposes. DLA Energy (DLA-E) is seeking information on industry capabilities/interest/potential commercial sources for Fuel Management

Services at FLC Norfolk Region, VA with five geographically separate fuel facilities at Craney Island, Sewell's Point, Chambers Field, and Joint Expeditionary Base (JEB) Little Creek-Fort Story. These services include receiving by tankers, barges, and pipeline shipments, maintaining, storing, sampling, testing, additive injection, internally transferring, and issuance of petroleum products. Along with operator/system maintenance and minor repairs of fuel facilities.

In accordance with Federal Acquisition Regulation (FAR) 15.201(e), responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes and does not constitute a solicitation for proposals. The

Government is neither negotiating nor calling for offers at this time. This announcement is an expression of interest only and does not commit the Government to pay for any response preparation cost. The Government will not make an award base on this RFI. Responses to this notice shall be treated as information only.

All responses received may be held for an extended period of time or destroyed. In no case will any response be returned to the originator. DLA Energy will not provide reimbursement for costs incurred in responding to this RFI, as all costs associated with responding to this RFI will be the sole responsibility of the responding party. Respondents are advised that DLA Energy is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted under this RFI. Responses to this RFI do not bind the

Government to any further actions related to this topic.

This is not a Request for Proposal (RFP) or an Invitation for Bid (IFB), nor is it to be construed as a commitment by the government. Further, the government reserves the right to pursue any concepts that may result from this action without restriction.

CONCEPT OF OPERATIONS: DLA Energy is seeking information on the potential for receiving by tankers, barges, and pipeline shipments, maintaining, storing, sampling, testing, additive injection, internally transferring, and issuance of petroleum products. Along with operator/system maintenance and minor repairs of fuel facilities in the area listed below. Please see ‘Facilities’ section for storage amounts and receipt/issue capabilities required.

AREA OF CONSIDERATION: FLC Norfolk Region, VA

BACKGROUND:

Defense Logistics Agency - Energy currently uses the DFSP Norfolk contract vehicle to perform fuel management services in FLC Norfolk Region, VA for Government Owned-Contractor Operated (GOCO)

Contract Sites, which consists of Craney Island, Sewell’s Point, NAS Chambers Field, and JEB Little

Creek-Fort Story.

• DLA-E is contemplating a variety of fuel operations, maintenance management, small-medium-large business models, and any combination of contract location solutions to achieve these services. DLA-E is open to recommendations by the respondents as to the preferred site combination, individual locations, and arrangements to best achieve the services, to the extent that any such proposed solution is appropriate and applicable in view of all governmental policies and agreements.

• DLA-E is open to recommendations on whether sole contract arrangements should serve each individual fuel facility or combined fuel facilities (in various number combinations), or one central contract for the multiple locations, applicable to small, medium, and large business models.

• DLA-E is looking for solutions on procurement and maintenance of operational contractor vehicles (refueling, defueling, tanker trucks, general purpose, maintenance, and utility vehicles) that meet the requirements of DoD vehicles, and other government vehicles standards.

• DLA-E is open to solutions involving operator/system maintenance, and minor repairs of fuel facilities, government incidental property, and equipment (including piers, barges, small boats, pipeline, storage tanks, berms, canals, containment systems, gauges, pumps, valves, alarms, control valves, automated tank gauge system, pits, oil/water separator systems, fill stands, loading arms, tank trucks, vacuum trucks, laboratory equipment, etc.….) that meet the requirements of DoD, Unified Facilities Code (UFC) 3-460-03, and other government standards.

FACILITIES:

• DFSP Craney Island:

o DFSP Craney Island is on the northeastern portion of the City of Portsmouth, VA on the western shoreline of Hampton Roads (Norfolk Harbor). Fuel storage facility comprising of

874 acres and a series of aboveground storage tanks, two deep draft-fueling piers, and connected to the Colonial Pipeline System.

o The facility receives, stores and issues Aviation Turbine Fuel (F24 and JP5) and Naval

Distillate (F76). The pipelines and transfer systems allow for the receipt, transfer, and shipment of F24, F76, JP5 and receipt of Oily Wastewater and ship’s ballast. Flow rates vary dependent upon Colonial Pipeline System operations, but generally range from 1,500 to 4,500 barrels per hour. Interface cuts between F24, F76 and JP5 are detected by manually sampling from a sample point located near the custody transfer point. Pipeline injection receipts 24 per year / 2 per month (based on current F76 throughput).

o Facilities are comprised of the North Group, tanks 472-479, the East Group, tanks 501-

504, and two tank truck fill stands, Piers C and D, various pipelines, F24 and JP5 cut over point and transfer piping systems, and auxiliary support facilities. Primarily receive F24, JP5, and F76 via the Craney Island terminal pipeline connection to the Colonial Pipeline

System and infrequently by tanker, barge, and tank truck. Pipeline receipts average 46,000 barrels. The pier pipeline is limited to a maximum pressure of 90 PSI.

o Fuels can be received from tankers and barges at both Pier D and Pier C. The average off-loading rate for tankers is 6,000 barrels per hour, and for barges is approximately 4,000 barrels per hour. Tank truck receipts are generally limited to returns of small volumes of fuel. F24, F76 and JP-5 returns are pumped from the truck offload rack to a tank. Pier C can service one vessel up to 600 feet in length. Pier D can service two vessels up to a combined length of 1200 feet in length. Both piers have a maximum draft of 42 feet at mean low water and are equipped with fuel loading arms and hose riser manifolds.

o All vessels at Craney Island piers require line handling. All tankers and USN ships loading or off-loading product at the pier facilities require booming prior to commencing fuel operations. Along with the operation of eight incidental fuel barges. The barges are used to transport F76 and JP5 to and from US Navy ships berthed at Sewell’s Point, Norfolk Naval

Shipyard, Little Creek Amphibious Base, and local private shipyards. Commercial barges are also used to transport fuel to North Landing, other locations, and may be used for defueling US Navy ships. One tank truck fill stand is located immediately south of the tank truck issue tank group. The second tank truck fill stand is located immediately west of the

500 series tank group. Tank trucks can be filled with F76 and JP5. An additional, third truck fill stand is equipped to service JP-5, F-76, and F-24.

o The Automated Fuel Handling Equipment (AFHE) workstations (automated and manual) that control and direct several simultaneous operations within a complex bulk fuel distribution system to receive, store, transfer, and dispense aviation, ground, and lube oil products. AFHE also controls loading and unloading of oil tankers, accountability, and leak detection. All operational and maintenance data is documented for official record keeping. DFSP Craney Island is approximately ten road miles southwest of Sewell’s Point.

Storage:

Tank

Capacity (BBLS)

150,000

Product

F76

Type

Above Ground Field Constructed

473 150,000 F76 Above Ground Field Constructed

474 150,000 F76 Above Ground Field Constructed

475 150,000 F76 Above Ground Field Constructed

503 100,000 F76 Above Ground Field Constructed

504 100,000 F76 Above Ground Field Constructed

476 150,000 JP5 Above Ground Field Constructed

477 150,000 JP5 Above Ground Field Constructed

478 150,000 JP5 Above Ground Field Constructed

479 150,000 JP5 Above Ground Field Constructed

501 100,000 F-24 Above Ground Field Constructed

C191

CI91A

100,000

10,000

2,500

F-24

LI

LI

Above Ground Field Constructed

PRODUCT

AVERAGE

MONTHLY

RECEIPTS

AVERAGE

MONTHLY

ISSUES

F-76 231,000 BBLS 224,500 BBLS

JP-5 270,000 BBLS 255,000 BBLS

F-24

LI*

253,000 BBLS

9,702,000 Gallons

255,000 BBLS

9,702,000 Gallons

An asterisk * Pipeline injection receipts 24 per year / 2 per month (based on current F-76 throughput)

Craney Island – Hours of Operation

• Sewell’s Point:

o It is located within the confines of Naval Station Norfolk. The facilities provide for the receipt, storage, and shipment of bulk Lubricating Oil, Engine (LO6), Lubricating Oil, Steam (LTL) and AVLUBE (LA7). The terminal is comprised of four LTL, three LO6, and two LA7 CONVAULT tanks. There is a lube oil truck fill stand with receipt/issue manifolds and installed pumps. Lube oil is received at Sewell’s Point via commercial tank truck. The South wall adjacent to pier 20 is equipped with a JP5 manifold at the Sewell’s

Point barge loading station.

Storage

Tank Capacity

(Gallons)

Product Type

101 12,000 LA7 CONVAULT

102 8,000 LA7 CONVAULT

301 12,000 LO6 CONVAULT

302 12,000 LO6 CONVAULT

303 12,000 LO6 CONVAULT

201 12,000 LTL CONVAULT

202 12,000 LTL CONVAULT

203 12,000 LTL CONVAULT

204 12,000 LTL CONVAULT

MONTHLY

RECEIPTS

AVERAGE

MONTHLY ISSUES

LTL 12,933 Gallons 13328 Gallons

LO6 3,064 Gallons 2,897 Gallons

LA7 1,798 Gallons 1,061 Gallons

Function Operating Hours

Terminal Control Center Operations (AFHE) 24/7

Scheduling Operations 0730-1600, Mon thru Fri

Terminal Operations

Pipeline Operations 24/7

Barge Operations 24/7

Pier Side Operations 24/7

Inter-terminal Transfers 24/7

Truck Fill & Off-Load Operations 0500-1900, 7 days per week

Maintenance 0700-1600, Mon thru Fri

Inventory 0700-2400, 7 days per week

Accounting and Administration 0700-1600, Mon thru Fri

Sewell’s Point – Hours of Operation

Function Operating Hours

Terminal Operations

Pier Side Lube Oil Operations Sunrise-Sunset

Truck Fill & Off-Load Operations 0700-1430

Maintenance 0700-1600, Mon thru Fri

Inventory 0700-1600, Mon thru Fri

• NAS Chambers Field:

o It is located on Naval Station Norfolk and serves as an Aerial Port of Debarkation

(APOD), a pilot training facility, and as a homeport for numerous aviation squadrons. JP5 is received by incidental barge to the South Seawall.

o The operators shall be responsible for the operation and monitoring of the interface valve located at the tank farm/flight line boundary next to tank LP-42. Incoming product is transferred to one of the five (5) bulk tanks at approximately 1,430 GPM. MMR and DS2 are delivered by commercial tank truck. Receipts are random, dependent on consumption, and limited by storage capacity.

o Facilities consist of a single aboveground JP5 tank and four cut and cover concrete tanks.

Ground fuels and defueled product are also stored in and dispensed from aboveground

CONVAULTS. Jet fuel is delivered by refuelers to all assigned and transient aircraft, as well as wide body transient aircraft parked at the passenger/fuel terminal on the far side of the runway.

o In addition, three widely dispersed refueler/pantograph hot refueling sites are operated and maintained. The site makes limited ground fuel issues and conducts defueling services of aircraft. Fuel operator furnished tank trucks issue lube oil to customers within the

Hampton Roads The site operated laboratory, management office, and administrative office are in building LP44. The dispatch center and driver ready room are in building

LP65A.

Storage

LP38 300,000 JP5 Above Ground Field Constructed

LP39 237,000 JP5 Cut and Cover Field Constructed

LP40 237,000 JP5 Cut and Cover Field Constructed

LP41 550,000 JP5 Cut and Cover Field Constructed

LP42 550,000 JP5 Cut and Cover Field Constructed

LP161 12,000 JP5 CONVAULT

LP162 12,000 JP5 CONVAULT

LP108 12,000 DS2 CONVAULT

LP110 12,000 DS2 CONVAULT

LP109 12,000 MRR CONVAULT

MONTHLY

RECEIPTS

AVERAGE

MONTHLY

ISSUES

JP-5 1,291,000 Gallons 1,397,000 Gallons

DS2 2,934 Gallons 2,873 Gallons

MRR 329 Gallons 243 Gallons

Chambers Field - Hours of Operation

Function Monday-Friday Saturday Sunday/Holidays

Chambers Field

Accounting and Administration 0700-1600

Fuel Dispatch Center 24/7 24/7 24/7

Aircraft Fuel Servicing Operations 24/7 24/7 24/7

Hot Refueling Site, Helo (Primary) 0800-2300

Hot Refueling Site, Helo (Secondary), 1 Apr–31 Oct (as required) 1400-2200

Hot Refueling Site, Helo (Secondary), 1 Nov – 31 Mar (as required) 1200-2000

Hot Refueling Site, C2/E2 Site 0900-2300

Bulk Storage Operations 0700-1530

Quality Surveillance 0700-1530 & AR AR AR

Maintenance 0700-1600

Ground Fuel Delivery 0700-1530

• JEB Little Creek-Fort Story:

o The facilities consist of the fuel farm located at Desert Cove which consist of three aboveground welded steel tanks, a barge receipt pier, a pumping system dedicated to support a variety of ships ranging from small patrol craft to LSD and LPH class vessels.

o It is also the home station for ACU4 and its LCAC hovercraft, Construction Battalion

Two, and Special Warfare Group One. In addition, various other small, specialized boat units are assigned to JEB Little Creek-Fort Story. The Landing Craft, Air Cushion

(LCAC) fuel hydrant cabinets, and a JP5 truck fill stand used to fill ACU4 refuelers and bulk military transport. Reformulated mid-grade gasoline (MMR) and ultra-low sulfur diesel (DS2) are stored in two 10,000 CONVAULT tanks. MMR is delivered directly to a small craft issue point at the quay wall or to fuel trucks at the fill stand. DS2 is provided to trucks at the fill stand only. Two aboveground welded steel tanks provide bulk F76 storage. F76 can be delivered directly to four small craft issue points at the quay wall or to trucks at the fill stand.

o JP5 for the Desert Cove facility is received by barge from DFSP Craney Island at Pier 35 and berthed for servicing ships. These barges are moved about Desert Cove by Port

Operations and manned by fuels personnel to service ships at the piers. F76 is transferred from DFSP Craney Island by barge and received at the quay wall. In a contingency, two tank trucks can be offloaded simultaneously at the JP5 fill stand/receipt header pad. MMR and DS2 are received by tank truck and are limited to capacity driven by consumption, which requires the inventory to be closely monitored. The site administrative spaces are in building 3860. Trucks are parked at the Desert Cove facility.

o The Fort Story facilities consist of a tactical vehicle gas station (automated), one underground F-24 tank, and Bldg. 805 that houses the ATG equipment. F24 is delivered via the operator’s truck to the service station. The operator shall continually track F24 fuel inventories and replenish product to ensure availability.

Storage:

Tank Capacity (gallons) Product Type

3863 50,000 F76 Above Ground Field Constructed

3864 45,000 F76 Above Ground Field Constructed

3825 75,000 JP5 Above Ground Field Constructed

3845 250,000 JP5 Above Ground Field Constructed

3846 250,000 JP5 Above Ground Field Constructed

3838 10,000 MMR CONVAULT

3839 10,000 DS2 CONVAULT

Tank Capacity (gallons) Product Type

805A 15,000 F24 Underground Fiberglass

MONTHLY

RECEIPTS

AVERAGE

MONTHLY

ISSUES

F-76 198,000 Gallons 193,000 Gallons

JP-5 99,900 Gallons 99,400 Gallons

DS2 2,926 Gallons 2,787 Gallons

MRR 4,142 Gallons 4,210 Gallons

F-24 2,500 Gallons 2,350 Gallons

JEB Little Creek-Fort Story - Hours of Operation

Function (1) Monday-Friday Saturday Sunday/Holidays

Little Creek

Fuel Servicing Operations (6) 0700-1600

Ships/Small Craft (Facility/Mobile Refueler) 0700-1600

Landing Craft, Air Cushion (LCAC) 0700-1600

Ground Fuel Delivery (4) 0730-1500

Bulk Storage Operations (2) 0800-1630 0800-1000

Routine System Maintenance 0700-1600

Fort Story Service Station

Service Station Operation (automated & receipt) AR AR AR

Service Station Operation (manual) 0830-1130 & 1300-1400 0830-1000 AR

CAPABILITIES SOUGHT:

• Operator /System Maintenance and Minor Repair requirements for all sites.

• Protect/segregate multiple grades of Military Specification product during all receipt/issue operations.

• Environmental constraints/stewardship for both storage and receipt/issue.

• Lead-time required for establishing an initial capability and lead-time for a fully implemented supply chain solution.

• Potential Industry alternatives (Example: Access to existing capability).

• Industry concerns, potential constraints associated with maintaining a "warm" industrial capability enabled to support rapid activation.

• Fulfil maximum or feasible daily, weekly-sustained delivery quantities of DoD owned fuel to/from storage facilities in the area of consideration.

• Methods for feasible product delivery via tankers, barges, pipelines, and delivery trucks for millions of barrels annually.

• Response times (upon DLA Energy notification) once capability is established.

BUSINESS SENSITIVE, PROPRIETARY, OR OTHERWISE CONFIDENTIAL INFORMATION

• As information received in response to this RFI may be used to structure future solicitations, if your company chooses to submit any business sensitive, proprietary, or otherwise confidential information, it must be marked as proprietary or restricted data in the response. Information received from respondents will not be shared with any other respondent.

• Respondents will not be notified of the results of the market research. Response to this RFI is not required in order to respond to any future RFPs that may possibly follow

RESPONSES/QUESTIONS: Responses are requested no later than March 04, 2022 and along with questions should be directed to Contract Specialist, Mr. Oluseyi Olajire at oluseyi.olajire@dla.mil or

(571) 767-6553 / (571) 363-7921 and/or Contracting Officer Ms. Ursula Waibel at ursula.waibel@dla.mil or (571) 767-2928 / (571) 474-5287

SUBMITTAL INSTRUCTIONS/REQUIREMENTS:

1. Provide a company profile to include number of employees, annual revenue history (last 3 years), office location(s), DUNS/CAGE Code number, and a statement regarding current business status.

2. Capability to provide qualified and experienced personnel, with appropriate clearances, if required.

3. Past Performance. Do you have past performance as a prime contractor or subcontractor on a service contract for similar fuels management requirements? If so, please provide the following information: Contract number, Name of Government Agency or Commercial Entity, Period of

Performance, Dollar Value, Type of Contract (Fixed Price, Cost Reimbursement, etc.), and an explanation of services provided as they relate to GOCO DFSP fuels management. If your firm acted as a subcontractor or joint venture, name the prime contractor or other party, the specific work performed and percentage. Address any past performance problems, and resolutions taken.

4. Do you anticipate any type of teaming arrangement for this requirement? If yes, please address what kind of arrangement, and what percentage of work and type(s) of service would you perform?

mailto:oluseyi.olajire@dla.mil mailto:ursula.waibel@dla.mil

5. Does your company have experience with Service Contract Act of 1965 covered contracts? Does your company have experience with Collective Bargaining Agreements (CBAs)? Please explain in detail any experience your company has had interacting with labor unions.

6. Does your company have the financial capability and financial stability, and/or adequate lines of credit to sustain and support a five-year multiyear contract at one or more locations, in the event there are difficulties with invoice payments? Do you have an approved accounting system in place to adequately track expenditures? Please elaborate.

7. What realistic phase-in period would you require to commence performance with personnel, equipment, and materials?

8. Locations: Please indicate whether you are able to meet the entirety of the FLC Norfolk Region accumulative sites requirements or can only fulfil certain amount of individual location requirements.

9. Describe any operational, regulatory, business restrictions, limitations, or incentives to your proposal.

10. Your Additional Information -- include any additional materials you would like us to review which may provide greater insights into either your business experience and attainments in any similar undertakings with local state or federal governmental entities).