RFI - Sources Sought PORTS ISS.pdf

NOTICE TYPE: SOURCES SOUGHT / REQUEST FOR INFORMATION (RFI)

Number ID: 89303325REM000139

Title: Portsmouth Infrastructure Support Services

Date: January 17, 2025

THIS IS NOT A REQUEST FOR QUOTE OR PROPOSAL. THIS IS A

REQUEST FOR INFORMATION ONLY AND IS NOT A COMMITMENT

BY THE GOVERNMENT TO AWARD A CONTRACT AT ANY TIM.

There is no solicitation available currently. This Sources Sought notice is released pursuant to FAR 15.201(e), Exchanges with Industry Before Receipt of Proposals, and is issued for the purpose of conducting market research.

The purpose of this Sources Sought notice is to solicit input via capability statements from interested parties and small business concerns with the specialized capabilities necessary to meet all, or part of, the major elements of scope for the potential upcoming procurement for the Portsmouth (PORTS) Infrastructure Support Services (ISS) requirement. Within these capability statements, Department of Energy (DOE) is seeking feedback from contractors, small business concerns, and other interested parties regarding options for innovative approaches to the major elements of scope. This market research will assist DOE with identifying interested and capable sources, with the intent of assessing set-aside possibilities, and with developing the acquisition strategy.

DOE Office of Environmental Management (EM) is currently in the acquisition planning stage for the potential award of a contract for the continuation of Infrastructure Support Services (ISS) at the PORTS Site. The current contract, 89303321DEM000065, was awarded on September 17, 2021. The incumbent is North Wind Dynamics, LLC.

The PORTS Site, a federal reservation in Pike County, Ohio located approximately 23 miles north of Portsmouth, Ohio, encompasses approximately 3,777 acres with approximately 1,200 acres occupied with 415 structures/facilities, 21 Hazard Category 2 Facilities, 2 main process buildings and a 300-acre On-Site Waste Disposal Facility (OSWDF). The PORTS Gaseous Diffusion Plant (GDP) is located at the PORTS Site. The PORTS GDP is a government-owned former uranium enrichment plant constructed in the early 1950’s and operated from 1954 to 2001 by DOE and its predecessor agencies for manufacturing enriched uranium for the fabrication of fuel assemblies to support commercial and military nuclear reactors and to support weapons development activities. The PORTS GDP includes Hazard Category 2 Nuclear Facilities primarily based on the uranium inventory; however, other radioactive materials, are present and contribute to the hazard categorization of the facilities. The GDP facilities are no longer enriching uranium and are undergoing deactivation.

Currently, there are four major contractor organizations at PORTS, including the current infrastructure contract. They are:

• Enterprise Technical Assistance Services, Inc. (ETAS), Contract 89303319CEM000055, supports the environmental remediation and Deactivation & Decommissioning (D&D) project at the Portsmouth site. ETAS assists DOE oversight in the management of all phases of the D&D project, including transition from facility operation to decommissioning, D&D planning and field work, and site closeout.

• Fluor-BWXT Portsmouth, LLC, Contract DE-AC30-10CC40017, is responsible for the cleanup of 415 facilities and structures that supported uranium enrichment operations at the Portsmouth Gaseous Diffusion Plant for about 50 years.

• Mid-America Conversion Services, LLC, Contract DE-EM0004559, is the project management and plant operating contractor responsible for the conversion of more than 700,000 metric tons of Depleted Uranium Hexafluoride (DUF6) into depleted uranium oxide, a more stable chemical form that can be reused, stored, or disposed.

• North Wind Dynamics, LLC, Contract 89303321DEM000065, scope of work includes surveillance, maintenance and repair of facilities, information technology, cyber security and telecommunications, safeguards and security, records management, real and personal property management, and grounds and road maintenance.

The purpose of this PORTS ISS procurement is to obtain a full range of infrastructure support services at the PORTS Site, including, but not limited to: surveillance, maintenance, repair and construction/replacement of facilities; janitorial services; grounds maintenance, snow removal, and pest control; roadway and parking lot maintenance; telecommunication and copier/printers;

fleet management; real property management; records management and document control;

safeguards and security; environmental safety, health and quality programs (ESH&Q); training services; mail services; shipping and receiving; Energy Employees Occupational Illness Compensation Program Act (EEOICPA) work; information technology (IT) support; and other activities to support DOE. See Sources Sought Attachment 1 - PORTS ISS, for further information.

Due to the preliminary stage of this planning activity, a Performance Work Statement (PWS) is not available currently. However, the anticipated Major Elements of Scope are identified in Attachment 1.

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSALS AND SHALL NOT

BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT TO AWARD A

CONTRACT AT THIS TIME.

All interested parties are hereby invited to submit a capability statement of no more than fifteen

(15) pages, and no smaller than 12-point font. The Government will evaluate each capability statement based on the interested party’s demonstrated qualifications, capabilities, expertise, experience and past performance in each of the areas included in the Major Elements of Scope.

Capability statements should include the following information as appropriate and as applicable:

1) Describe your approach to meeting the requirements in the Major Elements of Scope (see Attachment 1). Additionally, please identify and describe any areas in the Major Elements of Scope you believe to be missing or in need of clarification.

2) The anticipated North American Industry Classification System (NAICS) code for the

PORTS ISS contract is 561210, Facilities Support Services, and the small business size standard is $47.0M.

For DOE to assess set-aside possibilities under the NAICS code and size standard 561210, Facilities Support Services, small business concerns shall identify their company as one or more of the following: small business; 8(a) business; HUBZone small business;

small-disadvantaged business; woman-owned small business; economically disadvantaged women-owned small business; or service-disabled, veteran-owned small business. Small business concerns are requested to provide the name of firm, point of contact, phone number, address of firm, Commercial and Government Entity Code (CAGE Code), and/or a SAM.gov Unique Entity ID (UEI).

Small business teams or joint ventures shall identify the socio-economic status of each member and shall provide a description of the work each member would perform under contract. In addition, small business teams or joint ventures shall submit written proof from all members of their commitment to continued joint participation for a minimum of five years. Proof of commitment will not be considered as part of the page limitation for capability statements.

3) DOE anticipates portions of the final PWS requirements will be fixed-price type. Based on your organization’s experience, please identify the potential Major Elements of Scope which may be appropriate for a fixed-price contract structure including the rationale, as well as any pricing challenges and risks associated with a fixed-price arrangement. In addition, please identify any actions that can be taken to minimize the risks and provide specific feedback for the type of information required from DOE to support the development of a fixed-price proposal.

4) Identify any challenges and risks in meeting the requirements in the Major Elements of Scope and any actions your organization would take to address those challenges and risks.

5) It is anticipated the PORTS ISS contractor will be required to participate in the multi-employer pension and welfare benefits plans for the existing workforce covered by such plans while performing the requirements of the anticipated contract. Discuss your experience (or that of any teaming partners) in sponsoring employer pension and benefit plans at DOE sites.

6) Discuss roles and responsibilities of your company and any contemplated teaming partners specific to the Major Elements of Scope. Under your teaming arrangement, describe how small business entities would perform at least 51% of the dollar value of the labor based on the functions they would perform.

7) The PORTS ISS work will be conducted throughout multiple facilities within the PORTS

Site and will require interface with other site contractors. Discuss your experience regarding such interfaces.

8) Discuss your experience in implementation of environmental, safety, and health plans related to your (and any teaming partners) work on DOE sites and your approach to addressing the requirements under 10 CFR 851 entitled, Worker Safety and Health Program.

9) Discuss the project management/project control system you would utilize for the scope of work. Please be prepared to provide information on the project control system you currently utilize for your company and how it will be tailored for this effort.

10) Discuss any issues the Contracting Officer should consider when developing the solicitation for this requirement. Highlight any factors that would make competing for this contract desirable or undesirable for your firm.

11) Provide a brief Experience and Performance Record (within the past 5 years). Identify all DOE, other Government, or other commercial experience relevant to this Sources Sought notice (include contract number, dollar value, contract type, role in the effort (i.e. prime contractor or subcontractor) date, scope, duration, client, and contracting agency contact).

12) Identify any actual or potential Organizational Conflicts of Interest (OCI) concerns you or your teaming partners may have pertaining to the work described in this Sources Sought.

DOE reserves the right to use all information submitted by, or obtained from, an interested party in any manner DOE determines is appropriate, including, but not limited to, the creation of a competitive solicitation. An interested party should avoid including any business confidential, and/or proprietary information in its response. However, if an interested party must submit such information, the information must be clearly marked accordingly, and the interested party must provide sufficient justification as to why such information is business confidential and/or proprietary. DOE will review said information and safeguard it appropriately.

The Government will not pay for any information provided in response to this announcement nor will it compensate any respondents for the development of such information.

All capability statements shall be submitted electronically to Christopher Nettle, Contract Specialist, at Christopher.nettle@emcbc.doe.gov no later than 3:00 pm Eastern Time on February 21, 2025. All questions pertaining to the announcement should be directed to the Contract Specialist or to the Contracting Officer, Frank Batz, at Frank.Batz@emcbc.doe.gov.

DOE personnel may contact firms responding to this announcement to clarify a respondent’s capabilities and other matters as part of this market research process.

mailto:Christopher.nettle@emcbc.doe.gov mailto:frank.batz@emcbc.doe.gov