RFI - Sources Sought Attachment 1 - PORTS ISS.pdf

Portsmouth Infrastructure Support Services Sources Sought / Request for Information

Attachment 1 – Major Elements of Scope

I. Portsmouth Site Description

The U.S. Department of Energy (DOE) Office of Environmental Management (EM) is responsible for the cleanup and legacy waste management activities associated with the former Portsmouth (PORTS) Gaseous Diffusion Plant (GDP) located at the Portsmouth Site. The PORTS GDP is located at the PORTS Site, a Federal reservation in Pike County, Ohio located approximately 23 miles north of Portsmouth, Ohio on U.S. Highway 23. The PORTS Site is approximately 3,777 acres with approximately 1,200 acres occupied and divided as follows:

• Approximately 1,000 acres within a fenced Limited Area (LA) security area;

• Approximately 2,700 acres located outside the LA security fence restricted by Property

Protection Area fencing or other site controls;

• 7-mile perimeter road; and

• Approximately 415 structures/facilities, 21 Hazard Category 2 Facilities, 2 main process buildings, and a 300-acre On-Site Waste Disposal Facility (OSWDF) footprint

II. Background

The PORTS GDP is a government-owned former uranium enrichment plant that was constructed in the early 1950’s and operated from 1954 to 2001 by DOE and its predecessor agencies for manufacturing enriched uranium for the fabrication of fuel assemblies to support commercial and military nuclear reactors and to support weapons development activities. PORTS GDP includes Hazard Category 2 Nuclear Facilities primarily based on the uranium inventory; however, other radioactive materials are present and contribute to the hazard categorization of the facilities. The GDP facilities are no longer enriching uranium and are undergoing deactivation.

The DOE has prime contractors that support ongoing activities at the PORTS Site. The number of contractors and scope of the contracts may change during the period of performance of this Contract. During the term of this Contract, the PORTS ISS Contractor shall interface with the other site contractors.

III. Goals and Objectives

The primary objective of this Contract is to perform infrastructure services at the PORTS Site.

Infrastructure services at the PORTS Site may include, but are not limited to: Surveillance, Maintenance, Repair and Construction/Replacement of Facilities; Janitorial Services; Grounds Maintenance, Snow Removal, and Pest Control; Roadway and Parking Lot Maintenance;

Telecommunication Services and Copier/Printers; Fleet Management; Real Property Management; Records Management and Document Control; Safeguards and Security;

Environmental Safety, Health, and Quality Program; Training Services; Mail Services; Shipping and Receiving; Energy Employees Occupational Illness Compensation Program Act (EEOICPA) work; Information Technology (IT) Support; and Other Activities and Support to DOE. The Portsmouth/Paducah Project Office (PPPO) manages this scope under the Environmental Management (EM) Program.

IV. Proposed Major Elements of Scope

The following list includes general titles of work to be performed. The actual work may be performed in primary or supporting roles and/or responsibilities.

A. MANAGEMENT AND ADMINISTRATION

The following management and administration requirements represent expenses directly tied to the contract. They do not include general business expenses. These expenses are proposed to be cost-reimbursable, as defined by FAR Subpart 16.3 - Cost-Reimbursement Contracts

a. Administration

i. Invoice Performance Reports

ii. Annual Data Reports

b. Environment, Safety, Health, And Quality (ESH&Q) Program

i. Worker Health and Safety

ii. Integrated Safety Management (ISM)

iii. Occupational Radiation Protection Program and Radiological Site Services

iv. Emergency Management

v. Quality Assurance

vi. Contractor Assurance System

vii. Issues Management System/Occurrence Reporting

viii. Organizational/Safety Culture

ix. Employee Concerns

x. Waste Management and Pollution Prevention

c. Engineering

d. Project Management

i. Project Management Activities

ii. Status Meetings

iii. Analysis of Funding Changes

e. Property Management

i. Real Property Services

ii. Personal Property

f. Export Control Information (ECIU) Program Management

g. Support Public and DOE Events

B. OTHER COST REIMBURSEMENT WORK

a. Benefit Plans

b. Replacement Of Government Furnished Property

c. Interagency Fleet Management System (IFMS) Vehicles

d. Utilities

e. Medical Monitoring for DOE

f. DOE and Other Contractor Cell Phones, Copiers, and Printer Supplies

C. FIRM-FIXED-PRICE AND LABOR HOUR WORK

The following requirements represent expenses directly tied to the contract. They do not include general business expenses. These expenses are proposed to be cost-reimbursable, as defined by FAR Subpart 16.2 - Fixed-Price Contracts. Cost estimates should include routine/scheduled and per use/unit.

a. Contract Transition

b. Safeguards And Security (S&S)

i. Program Management Operations

ii. Physical Protection

iii. Information Security (INFOSEC)

iv. Personnel Security (PERSEC)

v. Material Control and Accountability

vi. Foreign Visits and Assignments (FVAs)

vii. Multi-site Automated Access Control System Operations &

Maintenance (O&M)

c. Telecommunications And Copiers/Printers

i. Telecommunications

ii. Copiers/Printers

d. Operations And Management of Assets

i. Property Management Services

ii. Maintenance Management

iii. Maintenance of Building Structures, Installed Equipment, and

Furnishings

iv. Paved, Gravel, and Earth Roads, and Yards

v. Erosion, Storm Damage Repair

vi. On-site Fueling Service

vii. On-site Electrical Vehicle Charging Stations O&M

e. Facility Services (Custodial, Snow/Ice Abatement, Pest Control, Mowing)

i. Custodial Services

ii. Grounds Maintenance

iii. Snow and Ice Prevention/Removal

iv. Pest Control Services

v. Railroad System Maintenance and Repair

f. Records Management and Document Control

i. Requirement

ii. Records Management Program

iii. Creation/Receipt

iv. Maintenance/Use

v. Records Disposition

vi. Document Control

vii. Reporting Records Information

viii. Shredder Facility O&M

g. Mail Services

i. General

ii. Scheduled Service

h. Environmental Information Center (EIC) Operations

i. Training Services

i. General

ii. Requirement

iii. Conduct of Training

iv. Service

j. Radiological Site Services for Others

i. General

ii. Radiological Instrumentation

iii. Dosimetry Program

k. Energy Employees’ Occupational Injury Compensation Program Act

l. Information Technology Support and Management

m. Contract Closeout