RFI Question Log Install Alterante Connections.pdf

Request for Information (RFI) Tracking Log

Solicitation#36C24825Q1212

Bid-Build Install Alternate Connections for Steam and Chilled Water at Lake Nona

RFI Tracking Log

RFI

NBR. QUESTIONS & ANSWERS

1. May the Super/QC/SSHO be triple hat and filled by one person if the person holds the qualifications for Super/QC/SSHO?

VA Response The superintendent may serve as the general SSHO provided the qualifications are met. However, for specialized operations, activities, inspections such as excavations, rigging, crane work, etc. a separate

Competent Person with all the qualifications is required to oversee those operations. The qualifications for this individual must be provided to and approved by the VA prior to commencing those activities. The same applies to the QC.

2. Please confirm where laydown area will be located for the project.

VA Response This will be discussed at the kickoff NTP meeting. It will depend on how large of a laydown area will be needed by your team. Space is limited at the Lake Nona site.

3. Will all contractors be required to obtain a PIV and if so which level of clearance will be required? Is there a current estimated turnaround time to complete the process.

VA Response Yes. All contractors require a PIV card. Most likely it would require the lowest level clearance. Our recommendation would be to get your paperwork sent over as soon as possible as VA Facilities

Management Service does not control the timeline for PIV issuance.

4.

Will this project allowed to be conducted entirely during normal working hours?

VA

Response

Refer to the statement of work (SOW) in the solicitation.

5. Is there an intended phasing plan for the work? What are the notification requirements for outages and/or any specific requirements for when outages can be performed.

Refer to the construction drawings. Typically, a 14-day notice is required for any utility outage.

6. What are the power requirements for the relocated wall-mounted fuel tank alarm panel shown on

AS101, and which existing panel and circuit currently serve it?

This is for the Contractor to confirm.

7. Please identify the locations of panels ESBE2, ESBE3, EMCCE2, and EMCCE3 relative to the disconnect support system. If panel locations cannot be shown on the drawings, please provide the routing distance in linear feet from the disconnect support system to each panel, ignoring elevation.

It is the Contractor’s responsibility to identify these locations.

8. A note on Sheet E101 requires the Contractor to verify the capacity of all four (4) panels prior to making final connections. Please clarify what type of verification is required. Is the Contractor expected to obtain actual metered demand data in accordance with NEC 220.87 over a 30-day monitoring period?

This is considered means and methods. Therefore, it is at the Contractor’s discretion as to how he can accomplish this in adherence to all applicable codes.

9. Please clarify whether additional circuit breakers are required to make the required connections for this project. Note 2/E601 on the panel schedules states that solid-state electronic trip circuit breakers shall be provided—please confirm if this requirement applies to this scope.

Yes, as noted for the applicable circuits on the panel schedules.

10. Please confirm that the desired breaker amperage ratings are available in all panels identified on

Sheet E101 and that the scope of work shall utilize existing spare breakers in the indicated panels as noted.

Refer to the Electrical General Notes and Existing Conditions and Material Notes on Sheet E001.

11. Please confirm that a grounding loop with connection to the building counterpoise is not required around the perimeter of the disconnect support system.

Refer to the SOW.

12. Please confirm whether temporary power is required during outages that affect loads served from panels ESBE2, ESBE3, EMCCE2, and EMCCE3. If temporary power is required, please identify the affected loads, required duration, and any performance requirements.

Refer to the SOW and electrical drawings from the construction set and project specifications.

13. Please confirm whether the disconnect switch and associated pull box are required to be NEMA 4X stainless steel and, if so, whether Type 304 or Type 316 stainless steel is required.

Refer to the SOW and electrical drawings from the construction set and project specifications.

14. Please provide updated panel schedules for panels ESBE2, ESBE3, EMCCE2, and EMCCE3, or current photographs of the installed panel schedules for these panels.

Contractor is responsible for obtaining this information and photographing any panel schedules.

15. Please confirm whether third-party safety inspections and/or testing are required for the electrical installation under this project?

Response

Refer to the SOW and electrical drawings from the construction set and project specifications.

16. Please provide the latest as-built drawings (record drawings) showing the electrical power plan and single diagram of the building?

See attached drawings.

17. Will the Superintendent be allowed to dual hat as the SSHO?

Refer to RFI #1 response.

18. Will the Superintendent be allowed to triple hat as the SSHO and QC?

19. If the superintendent cannot triple hat, please confirm the project manager can also serve as the QC.

20. Is there a current asbestos survey that can be provided for this building?

Yes. See attached report.

Orlando VA

Medical Center ACM Report 2017 Reissued 2025 w attach.pdf

21. FAR 52.204-8 – Annual Representations and Certifications (OCT 2025) (Deviation FEB 2025)

This clause is included in the solicitation but is not specifically identified as a required submission.

Should the Offeror complete and return this clause with the proposal, and if so, in which Volume would you like it placed?

VA

Response

Contractor shall ensure that all FAR provision and clauses with fill-ins are completed and return with

Volume 1. General Information.

22. FAR 52.2042-4 – Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment (NOV 2021)

This clause appears in the solicitation but is not listed as a required submission. Should this representation be completed and included in the proposal, and if so, in which Volume?

VA

Response

Contractor shall ensure that all FAR provision and clauses with fill-ins are completed and return with

Volume 1. General Information.

23. FAR 52.209-7 – Information Regarding Responsibility Matters (OCT 2018)

Although this clause is contained within the solicitation, it is not specifically requested as part of the proposal submission. Does this clause need to be completed and submitted, and if so, which Volume should it be included in?

Response

Contractor shall ensure that all FAR provision and clauses with fill-ins are completed and return with

Volume 1. General Information.

24. 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial

Services (OCT 2025) (DEVIATION FEB 2025)

Contractor shall ensure that all FAR provision and clauses with fill-ins are completed and return with

Volume 1. General Information.

25. This certification is included within the solicitation but not expressly required for submission.

Should the Offeror complete and return this clause, and if so, which Volume should it be placed in?

Contractor shall ensure that all FAR provision and clauses with fill-ins are completed and return with

Volume 1. General Information.

26. A completed Section B.1(1)(a) titled Contract Administration is required in the Volume I –

General proposal response. Can you please direct where that section can be located within the RFQ documents?

Not required

27. Please confirm that and all Basis of Design items and materials that the VA has satisfied all Buy

American Waivers, if applicable, and sole source requirements as needed. Please provide us any Buy

American Act Waivers that would be provided under this contract. This is not currently in the plans, documents, or specifications

VA

Response

It will be the contractor’s responsibility to ensure all items and materials abide by the Buy American

Act.

28. Will the VA pay for the engineering and design submittals, as well as all applicable deposits required by various manufacturers to put equipment into design and/or production?

No.

29. Is the new VA memorandum on bolts for steam and hot water systems applicable to this project? To our understanding A307 bolts are no longer allowed.

Yes, this memorandum is applicable.

30. Tax Exemption: Is this project sales tax-exempt? If so, can the government provide a tax exemption certificate for materials purchased?

VA can provide one upon request.

31. Notice to Proceed (NTP): How soon after a contract award is the NTP expected to be issued?

Within 14 calendar days.

32. Submittal Platform: Will the VA accept the use of Procore software or equivalent as the primary submittal platform?

Procore is acceptable and preferred by the VA.

33. Payment for Stored Materials: Will payment applications for materials stored on-site or in a bonded warehouse be approved?

VA is required to inspect materials for acceptance and verification prior to approval of any pay application.

34. Economic Price Adjustment Clause: Will the government include an Economic Price Adjustment

Clause in the contract to address price fluctuations in materials?

No

35. Bid Hold Period: Will the government consider reducing the bid hold period to 90 days due to current inflation risks?

No, Bid Hold Period is 120 days.

36. SSHO and Superintendent Roles: Can the SSHO, QCM and superintendent positions be fulfilled by the same individual, provided qualifications are met? If not, can the superintendent double as the

SSHO?

Refer to RFI #1 response.

37. Scheduling Consultant: Is an external scheduling consultant required, or can scheduling duties be handled in-house by a qualified team member?

No. An external scheduling consultant is not required.

38. Temporary Facilities: Are contractors required to provide a temporary site office or trailer, or will space be allocated within the existing facility?

No to both questions.

39. Parking and Staging: Will there be designated parking and staging area for contractor personnel?

Contractor personal vehicles must be parked in the parking garage. 4th Floor West Garage parking is designated for Contractor parking. However, work vehicles may park in the Central Energy Plant parking lot provided there are available spots and are not parked in Central Energy Plant operator parking spaces, or any handicap spaces.

40. How many parking spaces will be provided if there is on-site parking?

Refer to RFI #39 response.

41. Site Access and Badging: Will the government provide a detailed badging and access protocol for contractor personnel?

VA will provide contractors instructions and required documents to complete and sign for badging requirements.

42. Fire Watch: If impairments to fire alarm systems exceed four hours, will the VA provide support for fire watch personnel, or is the contractor solely responsible?

Contractor is responsible for conducting a fire watch.

43. Environmental Protection Plan: Are there specific templates or guidelines required for the

Environmental Protection Plan, or is a contractor-developed plan sufficient?

Refer to the project specifications for additional guidance.

44. Infection Control: Please confirm modular walls (such as STARC) are allowed for ICRA.

They are allowed.

45. As-Built Drawings: Are as-built drawings available for existing conditions, or will the contractor need to verify all dimensions on-site?

As-builts can be provided upon request. However, the Government makes no guarantee on their accuracy.

46. Please provide specifications 230510, 230711, 230811, 230911, 230923, 232111, 232113. All of

Division 23 is missing from the Spec Manual.

Mech.zip

47. What company / manufacturer provides the existing DDC and Boiler Controls?

Johnson Controls is the DDC manufacturer and Cleaver Brooks is the boiler controls manufacturer.

48. Please post a copy of the sign-in sheet from the site visit.

675-22-117 - Site

VIsit Sign Sheet 1-26-2026.pdf

49. Will the VA approve the Project Superintendent to be a double hat as Safety supervisor?

Refer to RFI #1 response.

50. The VA Design Drawing C-050 details Underground Utilities that will require identification prior to the scope of work on C-100, can the VA confirm if additional utilities (electrical duct bank, conduit, sprinkler) are in this area beyond the Potable Water & Fire Main?

VA cannot confirm or deny existence of additional utilities. Contractor is responsible for ensuring their work activities stay clear of impacting any utilities in the area. The contractor may conduct a

GPR scan to ensure it remains clear of any unknown utilities.

51. The Mechanical Scope of Work will require multiple shutdowns specifically to drain the Chilled

Water, Condenser Water & Steam Header, Is the contractor responsible to test all systems or bleed the Air out of the system throughout the hospital once the work is completed?

Is the VA to check all Steam systems to confirm there is not significant hammering or issues with gaskets located throughout the system?

Can the VA provide the Mechanical equipment utilizing the Steam Header for reference?

Refer to the mechanical notes on sheet M001 regarding shutdowns. The Central Energy Plant is a

24/7 operation and shutdowns of any utilities impacting operations are not allowed without an acceptable contingency plan to maintain facility operations. The contractor will be required to check all steam systems for confirmation of hammering or issues with gaskets. The CEP operators may provide some confirmation of any existing issues. Refer to the attached mechanical drawings of the

CEP.

52. Due to Manufacturer and Supplier responses to the Bid Process will the VA approve a Bid Extension date of 1 week for this project?

Date extended to February 23, 11:00 AM EST.

53. CONTRACTOR TO VERIFY THE CAPACITY OF ALLPANELS PRIOR TO MAKING FINAL

CONNECTIONS. UTILIZE SPARE BREAKERS IN PANELS INDICATED.

Please be aware that in the Panel schedule on E601, none of the panels shown indicate any spare breaker except Panel ESBES3, which shows one spare 15-amp breaker; these panels power the disconnects. We require 400-amp breakers to power the 400-amp disconnects on the exterior of the building. Does the government anticipate that the contractor will purchase 400-amp breakers and the associated hardware for mounting? If that is the requirement, the existing box may require modification or replacement.

VA

Response

The Government anticipates the contractor to field verify existing conditions and capacity in all panels prior making final connections.

54. Division 23 Specifications: The current specification document for Division 23 is empty. Please issue the full content for this section.

Refer to RFI #46 response.

55. Concrete Pad for Temporary Equipment: The plans indicate the pad details are "to be determined by the equipment vendor." Could you please identify the specified vendor? If a specific vendor has not been selected, please confirm the "Basis of Design" we should utilize for our bid. We want to ensure that any future design changes required by the final vendor are managed appropriately regarding cost.

VA

Response

Please refer to the Final Design Analysis Report which includes equipment manufacturer serving as the basis of design.

FINAL Submittal -

Design Analysis - Equipment Basis of Design.pdf

56. Gas Piping Specifications: The specifications currently only address water piping. Please provide the required specifications for Gas Piping.

VA

Response

Refer to RFI #54 response.

57. NEMA Disconnect Supports: Regarding the delegated design for disconnect pads and supports: Please confirm that this approval process is scheduled for the post-award phase. Additionally, please clarify the minimum requirements we should carry in our base bid to support this design.

VA

Response

The Contractor will be required to provide shop drawings for the fabrication of the metal support rack for the electrical disconnects and for the disconnect equipment pad as part of the submittal phase.