RFI No. CE-24-490 LB Anti-Violence Horticulture and Music After School Programming .pdf

CE-24-490 | Therapeutic Music and Horticulture After School Violence Prevention Pilot

Program | 1

City of

Long Beach Request for Information CE-24-490

Free or Low-Cost

Youth Violence Prevention Pilot Programs

Using Music and Horticulture

CE-24-490 | Therapeutic Music and Horticulture After

School Violence Prevention Pilot Program | 2

Overview

Summary

The purpose of this Request for Information (RFI) is to solicit information from community-based organizations registered to do business in the State of

California, interested in providing after school therapeutic and/or trauma related music and horticulture programming, for youth in North Long

Beach at the Michelle Obama Library Learning

Garden.

Key Dates

Release Date: 8-14-2024

Responses Due: 11:00am 8/21/24

The City reserves the right to modify these dates at any time, with appropriate notice to prospective

Contractors. Nothing in this Expression of Interest constitutes an agreement that Respondents will be retained by the City for any term.

Response Information

Responses must be submitted electronically via the

City’s Long Beach Buys portal, available at https://longbeachbuys.buyspeed.com/bso/

Official Contact

Abraham Torres rfppurchasing@longbeach.gov

All communication with the City related to this EOI must be directed to the contact listed above.

https://longbeachbuys.buyspeed.com/bso/ mailto:rfppurchasing@longbeach.gov

School Violence Prevention Pilot Program | 3

School Violence Prevention Pilot Program | 4

Contents

1 The Opportunity

1.1 Background

1.2 Goals

1.3 Project Details

1.4 Result of the Expression of Interest

2 How to Respond

2.1 Timelines & Instructions

2.2 Response Template

CE-24-490 | Therapeutic Music and Horticulture After School Violence

Prevention Pilot Program | 5

1 The Opportunity

1.1 Background

The City of Long Beach (City) is requesting information from well-qualified community-based organizations who may be interested in providing therapeutic music and horticulture after school violence prevention programming to the City free of cost or low cost.

The objective of this Request for Interest (RFI) is to determine interest in the award of an agreement, for a six-month pilot program with the option to renew for six additional months.

1.2 Goals

• Providing gardening lessons that center on sustainability.

o Promotes use of green space o Activates community learning garden with regular programming o Promotes health and nutrition o Teaches life skills through gardening practices

• Provide music-centered curriculum in tandem with horticulture lessons to promote self-awareness and emotional regulation o Provides students a space to gather after school o Encourages students’ opportunity to explore their emotions in a safe environment o Provides a sense of purpose and stewardship for students

• Investment in Existing Garden Infrastructure o Ability to support the repairs or replacement of existing garden beds o Tracking youth interest and participation

• Programming Centers Around Violence Prevention at the Michelle Obama

Learning Garden o Supports the City’s Violence Prevention goals

• Creates Visibility at Michelle Obama Library Garden o Ensure garden is regularly activated and cared for o Supports youth sense of civic engagement by maintaining City assets

• Invests in Youth o Programming targets youth o Professionals with experience providing therapy to youth promoting overall youth well-being o Promotes academic success

Prevention Pilot Program | 6

1.3 Result of the Expression of Interest

Interested organizations are encouraged to express their interest by following the response instructions below. If multiple vendors express interest in this opportunity and are deemed responsive, responsible, qualified, and presenting a solution that meets the City’s needs in the City’s sole discretion, the City may issue a formal

Request for Proposals (RFP) to competitively award a contract for Youth Violence

Prevention Program Services. Notification of the result of this Request for

Information, and of a future RFP would be issued through the City’s electronic bid notification system.

This is a Request for Information only. This RFI does not constitute an RFP, a promise to issue a solicitation in the future, or any contract whatsoever. Respondents are advised that all costs associated with responding to this RFI are solely at their expense.

2 How to Respond

2.1 Timelines & Instructions

MILESTONE

TIME

(PACIFIC)

& DATE LOCATION / ADDITIONAL INFORMATION

Release date 8/14/24

Responses due 11:00am

8/21/24

• Responses should be submitted electronically via the City’s Long Beach Buys portal, available at https://longbeachbuys.buyspeed.com/bso/

• Late Responses, or Responses submitted through other channels will not be accepted.

• Respondents are responsible for submitting their Responses completely and on time.

o Respondents will receive an e-bid confirmation number with a time stamp from Long Beach Buys indicating that the Response was submitted successfully. The City will only receive

Responses that were transmitted successfully.

o Technical support is available by phone at (562) 570-6200 or by email to

LBPurchasing@longbeach.gov https://longbeach-my.sharepoint.com/personal/laura_merryfield_longbeach_gov/Documents/LBPurchasing@longbeach.gov

Prevention Pilot Program | 7 o Support resources including a list of

Frequently Asked Questions are available on Long Beach Buys

Responses reviewed to determine next steps

8/26-8/30 • If multiple vendors express interest in this opportunity and are deemed responsive, responsible, qualified, and presenting a solution that meets the City’s needs in the

City’s sole discretion, the City may issue a formal Request for Proposals to competitively award a contract.

• Notification of the result of this RFI and of a future RFP would be issued through the City’s electronic bid notification system.

2.2 Response Template

. Responses should include all of the following information

An editable version of the template below has been posted to Long Beach Buys.

Respondents should complete the editable template and submit it as their

Response.

CONTACT INFORMATION

Primary Contact

Name

Title

Email Address

Phone Number

Organization Name

Website

1. In 250 words or less, describe your approach to providing after school violence prevention programming incorporating horticulture and music that meets the

City’s criteria. (Please list any other organizations or vendors that will be involved, if applicable.)

2. Describe your value proposition in specific terms. What makes your approach unique or sets you apart from your competitors?

3. Provide the number of students who your pilot would accommodate and the ages.

4. What City resources (staff, facilities, infrastructure, equipment, software, hardware, data, etc.) would you need access to for your proposal?

5. What will be the measure of success of your pilot program?

Prevention Pilot Program | 8

Authorization: I certify that I am authorized to submit this Request for Interest on behalf of the organization listed above.

Name Signature Date