RFI_MAPs_Housing_Milestone_Development.docx

11-20-13 RFI

STATE OF TENNESSEE DEPARTMENT OF DISABILITY AND AGING

REQUEST FOR INFORMATION FOR

MEDICAID ALTERNATIVE PATHWAYS TO INDEPENDENCE (MAPS) HOUSING MILESTONE DEVELOPMENT

RFI # 34401-99695

November 2, 2026

1. STATEMENT OF PURPOSE:

The State of Tennessee, Department of Disability and Aging (“DDA”) issues this Request for Information (“RFI”) for the purpose of obtaining information and market feedback regarding the design, development, and implementation of core components for the MAPs Housing Initiative.

The purpose of this RFI is to identify qualified organizations, available solutions, estimated costs, and implementation approaches that support housing readiness, independent living, and improved long-term housing outcomes for individuals with intellectual and developmental disabilities (“IDD”). Information received will assist the State in refining program requirements, evaluating vendor capabilities, developing preliminary budget estimates, and determining an appropriate procurement strategy.

We appreciate your input and participation in this process.

2. BACKGROUND:

Medicaid Alternative Pathways to Independence (“MAPs”) is a Tennessee program managed by the Department of Disability and Aging (“DDA”) that helps individuals with intellectual and developmental disabilities (“I/DD”) build skills for work, living independently, and engaging in their communities.

DDA is seeking information regarding the design and implementation of core components for the MAPs Housing Initiative, aimed at improving housing readiness and long-term independence outcomes for participants with intellectual and developmental disabilities.

Respondents are invited to provide insights, capabilities, and methodologies regarding the comprehensive development, pilot testing, statewide launch, and long-term sustainability of these required components to inform the State's procurement strategy.

DDA welcomes information from organizations with relevant expertise and innovative approaches to support these objectives.

3. SCOPE OF INFORMATION REQUESTED

The State of Tennessee, Department of Disability and Aging (“DDA”), is seeking information from qualified organizations, consultants, and other interested parties regarding their capabilities, experience, methodologies, and estimated costs associated with the development and implementation of core components of the MAPs Housing Initiative.

The information requested is intended to assist DDA in understanding available solutions, identifying potential implementation approaches, evaluating market capabilities, estimating costs, and informing future procurement decisions.

Respondents are invited to provide information regarding their capabilities and proposed approaches in the following areas:

1. Program Development: Design and development of housing readiness tools, participant resources, training materials, and implementation frameworks.

2. Pilot Testing: Testing program components, gathering participant and provider feedback, and recommending improvements.

3. Statewide Implementation: Training, technical assistance, provider engagement, and implementation across Tennessee.

4. Data and Evaluation: Measuring participant housing readiness, skill development, and program outcomes and progress.

5. Project Management: Proposed deliverables, staffing, timelines, milestones, and implementation requirements.

6. Sustainability: Ongoing maintenance, training, program updates, and long-term support.

7. Vendor Qualifications: Relevant experience, organizational capabilities, key personnel, and previous comparable projects.

Respondents may address all areas or only those for which they have relevant expertise.

4. REQUESTED DELIVERABLES

Respondents should identify the tangible products, services, and work products they could provide in connection with their proposed approach.

1. Program Overview consisting of key skills for development

2. Training Outline supporting participant and staff for skill development

3. Housing Readiness assessments and support planning tools

4. Housing Planning Tool to support skill identification and development, should also include outline to map community support networks

5. Pilot Planning Outline for tools and training developed with review and improvement methodology outline

6. Statewide implementation and technical assistance plans

7. Data collection, performance measurements, and evaluation frameworks

8. Project Timelines, milestone schedules, and progress reports

9. Sustainability and continuous improvement plans

10. Final Documentation, training resources, and recommendations for ongoing program administration

5. COST AND PROCUREMENT INFORMATION

To support market research and future procurement planning, Respondents are requested to provide preliminary cost estimates and address the following:

1. Estimated costs for development, pilot testing, implementation, training, and ongoing support.

1. One-time versus recurring costs and the assumptions used to calculate estimates.

2. Proposed deliverables and estimated project timelines.

3. Whether Respondent can provide all components or only specialized services.

4. Advantages, disadvantages, and estimated costs of using one vendor versus multiple vendors.

5. Recommendations for improving cost efficiency and long-term sustainability. DDA may use this information to compare potential approaches, estimate project costs, and inform future procurement decisions. Cost estimates are for planning purposes only and do not constitute formal offers or binding pricing.

6. COMMUNICATIONS:

6.1. Please submit your response to this RFI to:

Kyle Baughman | State Director of MAPs Division of Program Innovation 500 James Robertson Parkway Nashville, TN 37243

c. 615-390-4190 kyle.baughman@tn.gov

6.2. Please feel free to contact the Department of Disability and Aging with any questions regarding this RFI. The main point of contact will be:

Kyle Baughman | State Director of MAPs Division of Program Innovation 500 James Robertson Parkway Nashville, TN 37243

c. 615-390-4190 kyle.baughman@tn.gov

6.3. Please reference RFI # 34401-99695 with all communications to this RFI.

7. RFI SCHEDULE OF EVENTS:

(Central Time Zone) Date (all dates are State business days)

11/2/2026

11/30/2026

8. GENERAL INFORMATION:

8.1. Please note that responding to this RFI is not a prerequisite for responding to any future solicitations related to this project and a response to this RFI will not create any contract rights. Responses to this RFI will become property of the State.

8.2. The information gathered during this RFI is part of an ongoing procurement. In order to prevent an unfair advantage among potential respondents, the RFI responses will not be available until after the completion of evaluation of any responses, proposals, or bids resulting from a Request for Qualifications, Request for Proposals, Invitation to Bid or other procurement method. In the event that DDA chooses not to go further in the procurement process and responses are never evaluated, the responses to the procurement including the responses to the RFI, will be considered confidential by DDA.

8.3. DDA will not pay for any costs associated with responding to this RFI.

9. INFORMATIONAL FORMS:

The State is requesting the following information from all interested parties. Please fill out the following forms:

RFI # 34401-99695

TECHNICAL INFORMATIONAL FORM

1. RESPONDENT LEGAL ENTITY NAME:

2. RESPONDENT CONTACT PERSON:

Name, Title:

Address:

Phone Number:

Email:

3. Please describe your approach to developing a comprehensive framework for the MAPs Housing Initiative, including the MAPs Housing Passport Program and the Housing Readiness Infrastructure.

4. How will you design and develop housing readiness assessments, participant planning tools, and related educational resources?

5. What process will you use to develop program materials, participant resources, and supporting documentation for the initiative?

6. What is your approach to creating training and education materials for providers and participants to support housing readiness and independent living?

7. How will you design and implement pilot testing plans, evaluate pilot results, and provide recommendations for program improvements?

8. What strategies do you propose for statewide implementation, including provider engagement and the development of technical assistance resources?

9. How will you develop methods for collecting data, monitoring participant progress, and evaluating program outcomes and overall program effectiveness?

10. What recommendations do you have for ensuring sustainability, ongoing program support, updates, and continuous improvement of the initiative?

COST INFORMATIONAL FORM

1. Describe what pricing units you typically utilize for similar services or goods (e.g., per hour, each, etc.:

2. Please provide a detailed cost breakdown for all components of your proposed solution, including tool development, curriculum creation, systems hosting, training, partnership coordination, certification program development, and performance reporting.

3. Identify which costs are one‑time (e.g., design, build, pilot testing) and which are ongoing (e.g., hosting, maintenance, updates, training support). Include the anticipated frequency of ongoing charges.

ADDITIONAL CONSIDERATIONS

1. Please provide input on alternative approaches or additional things to consider that might benefit the State:

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