RFI - LMD OCONUS Generator Maintenance 10.15.2026.pdf

[1] In this document, citations to RFO Part 3 and RFO Part 15 are citations specifically to Federal Acquisition Regulation (FAR) Class Deviation 25-35, for FAR Part 3, FAR Class Deviation 26-08 for FAR Part 15, which were issued as part of the Revolutionary FAR Overhaul (RFO), which was implemented in response to Executive Order 14275, Restoring Common Sense to Federal Procurement, signed April 15, 2025.

Federal Emergency Management Agency (FEMA) Request for Information (RFI)

Outside Continental United States locations (OCONUS)

Generator Maintenance

10/15/2026

The Department of Homeland Security, Federal Emergency Management Agency, Logistics Management Directorate, is conducting market research to identify contractors capable of providing on-site generator maintenance and testing services at four Outside Continental United States locations (OCONUS). The anticipated requirement may include key personnel, technician labor, specialized tooling, diagnostic instruments, vehicles, materials, consumables, transportation, preventive maintenance, corrective maintenance, testing, and related generator support services. [1]

The OCONUS requirement encompasses generator assets across three distinct island regions, comprising a total of five distinct operation locations:

• Caribbean DC Caribbean: Rd.1, Km 25.1, Quebrada Arenas Ward, Caguas, PR 00725 Ponce Warehouse: 1000 Carr 507, Coto Laurel, PR 00780

• Hawaii DC Hawaii: 99-1269 Iwaena Street, Aiea, HI 96701 East Range: 1980 Higgins Road, Bldg. 6043, Wahiawa, HI 96786

• Guam DC Guam Bldg. 100, Barriagada GU 96913

This RFI is issued solely for information gathering purposes to identify sources that can provide support for the LMD Outside Continental United States Generator Maintenance (OCONUS Generator Maintenance). In accordance with FAR 15.101(c), RFIs may be used when the Government wants to obtain price, delivery, other market information, and capabilities for planning purposes. Responses to these RFIs are not offers and cannot be accepted by the Government to form a binding contract. This RFI shall not be construed as a commitment by the Government for any purpose, nor does it restrict the Government to an ultimate acquisition approach. Respondents are solely responsible for all expenses associated with their RFI response.

Respondents will not receive additional information in response to their submittal to the RFI and will not be notified of the resulting market research.

Deviation 26-08 for FAR Part 15, which were issued as part of the Revolutionary FAR

Respondents shall identify any proprietary information in their RFI response. Information submitted in response to this RFI will be used at the discretion of the Government. Further, the information submitted will remain confidential insofar as permitted by law, including the Freedom of Information and Privacy Acts. FEMA reserves the right to utilize any non-proprietary technical information in the anticipated PWS or solicitation. Although it is not necessary to address in their response, respondents shall be aware of any potential, actual, or perceived organizational conflicts of interest. Any real or potential conflicts must be sufficiently mitigated prior to a contract award.

For further guidance, refer to the Federal Acquisition Regulation, Subpart 3.12

NAICS CODE: 811310

PRODUCT SERVICE CODE (PSC): J061, Maintenance, Repair, and Rebuilding of Equipment: Electric Wire, and Power and Distribution Equipment

ANTICIPATED PERIOD OF PERFORMANCE START DATE: 06/30/2027

ANTICIPATED ACQUISITION STRATEGY: To be determined based on market research results

ATTACHMENT: OCONUS Generator Inventory Summary October 2026 (.xlsx)

Interested contractors shall submit their RFI responses electronically to Oneko Dunbar, Contracting Officer, at Oneko.Dunbar@fema.dhs.gov and Marcia Irizarry-Snyder, Contract Specialist at Marcia.Irizarrysnyder@fema.dhs.gov no later than 11:00 am Eastern Time (ET) November 5, 2026. Questions regarding this RFI are due no later than 11:00 am ET October 21, 2026.

“RFI Response for LMD OCONUS Generator Maintenance” shall be in the subject line of your e-mail. All responses shall be unclassified, with proprietary information clearly marked. The document format shall be either Microsoft Word (doc or .docx), or Adobe Acrobat (pdf) formats.

Pages shall be 8.5 by 11 inches and shall use a type of pitch that is no smaller than a standard 11-point font type, with the exception of charts, graphs, or tables, which shall use a pitch not smaller than 10-point font. Responses shall not exceed (10) pages in length including images, data displays, charts, graphs, and tables. Page limitation does not include: 1 cover page and Contractor Capability Statement. Do not include promotional materials.

RFI Responses shall include the following information in the order below:

mailto:Oneko.Dunbar@fema.dhs.gov mailto:Marcia.Irizarrysnyder@fema.dhs.gov

Deviation 26-08 for FAR Part 15, which were issued as part of the Revolutionary FAR

A. Cover Page

1. Company Name

2. Company Address

3. UEI Number

4. Company Point of Contact including name, title, phone number, and email address

5. Business size status under NAICS 811310 and any applicable socioeconomic status

6. Relevant GSA Schedule, DHS Strategic Sourcing Vehicle, or other contract vehicle information, if applicable

B. Contractor Capability Statement No more than two pages. Responses should summarize relevant experience, similar projects, geographic coverage, past performance, and core technical capabilities

C. Responses to RFI Questions No more than ten pages. Responses should address the questions below to the extent practical. Respondents are not required to answer every question.

The responses received will assist FEMA with identifying the number and nature of the entities that consider themselves potential technical solution providers. Each respondent, by submitting a response, agrees that any cost incurred in response to this RFI, or in support of activities associated with this RFI, shall be the sole responsibility of the respondent. FEMA shall incur no obligations or liabilities whatsoever, to anyone, for any costs or expenses incurred by the respondent in responding to this RFI.

REQUEST FOR INFORMATION (RFI) QUESTIONS (OCONUS):

1. Describe your company's experience managing generator maintenance fleets of similar size and complexity across OCONUS regions. What is your capability and geographic footprint to support one location in Guam, two distinct locations in Hawaii, and two distinct locations in the Caribbean?

2. Describe your proposed staffing models for the identified OCONUS locations (e.g., in-house personnel, local subcontractors, or "fly-away" teams). For Hawaii and the Caribbean—which contain two geographically separated locations each—how do you manage intra-island technician dispatch and travel logistics?

3. What is your company's capacity and proposed pricing model to scale operations to absorb a 15% to 30% increase or decrease in active generator inventory during the contract's

Deviation 26-08 for FAR Part 15, which were issued as part of the Revolutionary FAR performance? Please briefly describe your processes for incorporating new assets and removing from the inventory units that have been life cycled out.

4. What personnel qualifications, certifications (e.g., EGSA), safety credentials (e.g., OSHA), or OEM training are standard for routine PM, load testing, and emergency repairs? Is requiring certifications to be issued or renewed within the past two years a reasonable standard?

5. Beyond standard maintenance, what specialized certifications, training, or demonstrated experience should be required for technicians working on complex systems, such as Tier 4 Final engines, DEF systems, regeneration cycles, automatic transfer switches (ATS), and paralleling switchgear?

6. What diagnostic software, communication adapters, electronic service tools, manufacturer-specific tooling, load banks, fuel handling equipment, or other specialized equipment are typically required? Can your company perform these services without Government-furnished equipment (GFE)? If not, please identify any specific GFE required.

7. What preventive maintenance tasks, service intervals, load bank testing frequencies, and test run parameters does industry recommend for a fleet of this nature?

8. Given the high-salinity and high-humidity tropical environments of the OCONUS locations, what specialized corrosion-mitigation protocols do you recommend to prevent premature equipment degradation?

9. How does your company manage parts availability, long-lead items, and the transport of HazMat (fluids, batteries, DEF) to remote OCONUS sites? Additionally, describe your surge capability to support FEMA immediately following a major weather event (e.g., a hurricane or typhoon) in these OCONUS territories

10. Given current market and inflationary pressures, what contract type (e.g., FFP, T&M, or Fixed-Price with Economic Price Adjustment) and pricing structure do you recommend balancing risk equitably? What requirements or information should FEMA include or revise in the Statement of Work to maximize comp