RFI - LMD CONUS Generator Maintenance 10.15.2026.pdf

[1] In this document, citations to RFO Part 3 and RFO Part 15 are citations specifically to Federal Acquisition Regulation (FAR) Class Deviation 25-35, for FAR Part 3, FAR Class Deviation 26-08 for FAR Part 15, which were issued as part of the Revolutionary FAR Overhaul (RFO), which was implemented in response to Executive Order 14275, Restoring Common Sense to Federal Procurement, signed April 15, 2025.

Federal Emergency Management Agency (FEMA) Request for Information (RFI)

Continental United States locations (CONUS) Generator Maintenance

10/15/2026

The Department of Homeland Security, Federal Emergency Management Agency, Logistics Management Directorate, is conducting market research to identify contractors capable of providing on-site generator maintenance and testing services at four Continental United States locations (CONUS). The anticipated requirement may include key personnel, technician labor, specialized tooling, diagnostic instruments, vehicles, materials, consumables, transportation, preventive maintenance, corrective maintenance, testing, and related generator support services. [1]

The anticipated locations are:

• DC Atlanta, 3780 Southside Industrial Ct., Atlanta, GA 30354

• DC Fort Worth, 501 W. Felix, Fort Worth, TX 76115

• DC Greencastle, 12879 Molly Pitcher Hwy, Greencastle, PA 17225

• DC Tracy, 1547 East Grant Line Road, Tracy, CA 95304

This RFI is issued solely for information gathering purposes to identify sources that can provide support for the LMD Continental United States Generator Maintenance (CONUS Generator Maintenance). In accordance with FAR 15.101(c), RFIs may be used when the Government wants to obtain price, delivery, other market information, and capabilities for planning purposes. Responses to these RFIs are not offers and cannot be accepted by the Government to form a binding contract. This RFI shall not be construed as a commitment by the Government for any purpose, nor does it restrict the Government to an ultimate acquisition approach. Respondents are solely responsible for all expenses associated with their RFI response. Respondents will not receive additional information in response to their submittal to the RFI and will not be notified of the resulting market research.

Respondents shall identify any proprietary information in their RFI response. Information submitted in response to this RFI will be used at the discretion of the Government. Further, the information submitted will remain confidential insofar as permitted by law, including the Freedom of Information and Privacy Acts. FEMA reserves the right to utilize any non-proprietary technical information in the anticipated PWS or solicitation. Although it is not necessary to address in their response, respondents shall be aware of any potential, actual, or perceived organizational conflicts of interest. Any real or potential conflicts must be sufficiently mitigated prior to a contract award. For further guidance, refer to the Federal Acquisition Regulation, Subpart 3.11

NAICS CODE: 811310

PRODUCT SERVICE CODE (PSC): J061, Maintenance, Repair, and Rebuilding of Equipment:

Electric Wire, and Power and Distribution Equipment

ANTICIPATED PERIOD OF PERFORMANCE START DATE: 06/30/2027

Deviation 26-08 for FAR Part 15, which were issued as part of the Revolutionary FAR

ANTICIPATED ACQUISITION STRATEGY: To be determined based on market research results

ATTACHMENT: CONUS Generator Inventory Summary_October 2026 (.xlsx)

Interested contractors shall submit their RFI responses electronically to Oneko Dunbar, Contracting Officer, at Oneko.Dunbar@fema.dhs.gov and Marcia Irizarry-Snyder, Contract Specialist at Marcia.Irizarrysnyder@fema.dhs.gov no later than 11:00 am Eastern Time (ET) November 5, 2026. Questions regarding this RFI are due no later than 11:00 am ET October 21, 2026.

“RFI Response for LMD CONUS Generator Maintenance” shall be in the subject line of your e-mail.

All responses shall be unclassified, with proprietary information clearly marked. The document format shall be either Microsoft Word (.doc or .docx), or Adobe Acrobat (.pdf) formats. Pages shall be 8.5 by 11 inch and shall use a type pitch that is no smaller than a standard 11-point font type, with the exception of charts, graphs, or tables, which shall use a pitch not smaller than 10-point font. Responses shall not exceed (10) pages in length including images, data displays, charts, graphs, and tables. Page limitation does not include:

1 cover page and Contractor Capability Statement. Do not include promotional materials.

RFI Responses shall include the following information in the order below:

A. Cover Page

1. Company Name

2. Company Address

3. UEI Number

4. Company Point of Contact including name, title, phone number, and email address

5. Business size status under NAICS 811310 and any applicable socioeconomic status

6. Relevant GSA Schedule, DHS Strategic Sourcing Vehicle, or other contract vehicle information, if applicable

B. Contractor Capability Statement No more than two pages. Responses should summarize relevant experience, similar projects, geographic coverage, past performance, and core technical capabilities

C. Responses to RFI Questions No more than ten pages. Responses should address the questions below to the extent practical. Respondents are not required to answer every question.

The responses received will assist FEMA with identifying the number and nature of the entities that consider themselves potential technical solution providers. Each respondent, by submitting a response, agrees that any cost incurred in response to this RFI, or in support of activities associated with this RFI, shall be the sole responsibility of the respondent. FEMA shall incur no obligations or liabilities whatsoever, to anyone, for any costs or expenses incurred by the respondent in responding to this RFI.

mailto:Oneko.Dunbar@fema.dhs.gov mailto:Marcia.Irizarrysnyder@fema.dhs.gov

Deviation 26-08 for FAR Part 15, which were issued as part of the Revolutionary FAR

REQUEST FOR INFORMATION (RFI) QUESTIONS (CONUS):

1. Describe your company's experience managing generator maintenance, corrective repairs, and emergency services for geographically dispersed fleets of similar size and complexity across the Contiguous United States (CONUS). What is your current regional presence and service coverage footprint?

2. Describe your proposed staffing and service delivery model for supporting multiple CONUS locations. Please detail your reliance on in-house certified personnel, local subcontractors, teaming partners, or regional service centers.

3. What is your company's capacity and proposed pricing model to scale operations to absorb a 15% to 30% increase or decrease in active generator inventory during the contract's performance? Please briefly describe your processes for onboarding new assets and de-boarding retired units.

4. What personnel qualifications, certifications (e.g., EGSA), safety credentials (e.g., OSHA), or OEM training are standard for routine PM, load testing, and emergency repairs? Is requiring certifications to be issued or renewed within the past two years a reasonable standard?

5. Beyond standard maintenance, what specialized certifications, training, or demonstrated experience should be required for technicians working on complex systems, such as Tier 4 Final engines, DEF systems, regeneration cycles, automatic transfer switches (ATS), and paralleling switchgear?

6. What diagnostic software, communication adapters, electronic service tools, manufacturer-specific tooling, load banks, fuel handling equipment, or other specialized equipment are typically required?

Can your company perform these services without Government-furnished equipment (GFE)? If not, please identify any specific GFE required.

7. What preventive maintenance tasks, service intervals, load bank testing frequencies, test durations, load percentages, and service documentation do industry recommend for a standby generator fleet of this nature?

8. How does your company manage parts availability, long-lead components, fluids, consumables, and supply chain disruptions to ensure continuity of service and meet emergency repair response times across CONUS?

9. Given current market and inflationary pressures, what contract type (e.g., FFP, T&M, or Fixed- Price with Economic Price Adjustment) and pricing structure do you recommend balancing risk equitably? What requirements or information should FEMA include or revise in the Statement of Work to maximize competition?